Classic View: Student Information > General > Assessment
Search Terms: Assessment
The district-level student Assessment tool is the main area for viewing, modifying and saving student test results. Student test data is populated on this tool in the following methods:
- Individual Data Import - Scores for transfer students may be populated to this tool through the Assessment Data Import Wizard available on the Records Transfer (Student) tool.
- Mass Data Import - When a district/school receives test files containing multiple students records, these records can be imported to student Assessment tabs through use of the Score Import Wizard tool.
- Teacher-Scored Data Entry - If the test is a teacher-scored assessment, teachers can enter scores on the Instruction Post Grades tool, when the task has been properly configured for this purpose.
- Manual Data Entry - Scores may be manually entered on this screen.
Student test scores can be viewed, manually entered and/or imported to the student Assessments tool.
Student Assessment
A significant amount of setup is required before test fields display properly on the student Assessment tool. Fields available on this tool vary, depending on the fields that apply to the specific test being viewed. For more information on assessment setup, please refer to the Test Setup toolset.
Tool Rights
For full access to Student Assessment requires RWAD rights to the Student information > General > Assessment.
- R rights allow users to view student assessment records.
- W rights allow users to modify existing student assessment records.
- A rights allow users to add new student assessment records.
- D rights allow the users to permanently remove student assessment records.
Student Assessment Tool Rights
Student Assessment Information in Ad hoc Query Wizard
Student Assessment information is available in the Query Wizard for Student data types. When building Student data type filters, the fields are available in the Student > Assessment folder. Fields are available in the All Tests, National Tests, State Tests, depending on the options entered for an assessment in the Test Setup tool.
Student Assessment Ad hoc Fields
Student Assessment (District)
Settings on the Test Setup tool determine which fields display on this tool and whether users may edit test details.
Score fields and standards types of child tests are summarized on the parent test. Scores and results for child tests may be entered on either the parent or child test. The score/result only needs to be entered once to auto-populate the other area.
Dropdown fields that may appear on this screen are populated with codes created in various areas:
- Proficiency Level field - Populated by values from the Proficiency Levels tool
- Standards Type field - Hard-coded
- Result field - Populated by values created on the Result Statuses editor in the Test Setup tool
- Other dropdown list fields - Populated by codes defined in the System Administration Attribute Dictionary tool
Certain limitations are included when adding test scores to the Student Assessment tool:
- If a student takes the same test more than once, a separate test structure needs to be created for each date that test is taken.
- The test structure does not allow data from one test to overwrite data from another test.
- Test scores are not automatically advanced to assessments when a student takes the same test more than once.
- Depending upon setup, some State-published test display as read-only and do not allow test scores to be modified. The following image is an example of a locked state-published test structure containing state-published test scores:
Example of a Locked State-Published Assessment
Student Assessment (State)
The state-level student Assessment tool reflects student test results as entered at the district level and automatically synced to the state. State Edition users see the information that a district user sees, plus two additional fields indicating the district and school at which the test scores were recorded.
As desired, state-level users may enter student test result data at the state level. The District Tested and School Tested are required fields that only display in State Edition. If a district/school is currently selected, these fields are auto-populated with matching information. If the “All Districts” option is selected, the user needs to manually select the applicable district and school.
Student Assessment Tool in State Edition
State-level users should be aware that entering or modifying student assessment data for state-published assessments requires scores for that assessment to be republished via the Publish Test tool. Modifications made to unpublished assessments at the state-level DO NOT sync down to the district. District-level assessment modifications may overwrite state data upon sync.
Teacher-Scored Tests on the Assessment Tool
When a score has been entered in Post Grades by a teacher, it displays on the student’s Assessment tool.
Teacher-Scored Tests on Student Assessment
Score Student Assessments
To score an assessment, click the name of the parent or child test. If scores are editable based on the entered data in Test Setup, enter scores as desired and click Save. See the Test Setup (District) or Test Setup (State) articles for a description of the fields that appear for each type of test.
DIS Sync Logic
The following describes the DIS logic used when batch syncing assessment records:
This logic is only relevant for districts connected to a State Edition of Campus.
- Logic determines what test scores are synced based on the school year selected in the Campus toolbar and active DIS zone year.
- If the test has a Year value - any test score that has a date between 07/01/XX - 06/30/XX syncs.
- If the test has no Year value but has a Start Date and End Date populated - any test score that has a date between the Start Date and End Date syncs.
- If the test has no Year value, no Start Date, and no End Date, but the parent test score record has a date between 07/01/XX - 06/30/XX of the scope year, the assessment syncs.
- If children test score records have a date outside of 07/01/XX - 6/30/XX but the parent test score record date falls between 07/01/XX - 06/30/XX, they are synced with the parent score.
- All test score data is synced from the district to the state (parent, child, grandchild, etc).
- If the test has no End Year, no Start Date & End Date & the test score records don't have a date, the assessment IS NOT published or sync.
- If test score data that has already been synced from District Edition to State Edition and the test score record(s) get deleted in the District Edition, they are deleted from State Edition as well.
- Logic only look five levels deep on test structures.
Each test must be saved in order for a sync event to occur.
When importing test score data through the Score Import Wizard, a sync event is auto generated for test score data for each student that has test score data imported.
Print Assessment Results
Click the Print button, select a Report Format, and click the Generate Report button to generate a report listing all student's scores, including the total number of National, State and District tests the student has taken. This report can be generated in PDF or DOCX format.
Print assessments for a student
Documents
To view documents, click the Documents button on the action bar. See the Student Person Documents article for more information.
Student Assessments Documents
