This tool is only available for Campus District Edition users.
Classic View: System Administration > Data Utilities > National Records Exchange
Search Term: National Records Exchange
The National Records Exchange (NRE) allows student records to be exchanged among Campus districts across the nation. The National Router contains a registry of Campus districts that are participating in the NRE process of requesting and releasing student records across or within state boundaries.
Any Campus district may participate in the NRE, including districts that are currently DIS-connected to a Campus State Edition.
This article includes the following topics:
Image 1: National Records Exchange
Registration Process
The NRE registration process is performed through the National Records Exchange tool.
The following sections describe the NRE registration process:
Not Registered - Inactive
To register your district for the Campus National Records Exchange, read the Terms of Service, mark the I have read and agree to the Terms of Service checkbox (if you agree) and click the Register with the National Records Exchange button.
Image 2: Not Registered - Inactive
Once registration is complete, the Exchange Registration field will list the IP address and application name, the Registered By field will appear and list the user who initialized the registration process with a timestamp of when registration was requested and the Exchange Status field will display as "Active" (see Image 3).
When the registration is processing, a query is run on the district’s census data, specifically on school addresses. Associated cities and zip codes will be bundled and sent to the National Router for district searching purposes.
Cities and zip codes that exist for only a small percentage of the district's student population (1% or less) are not sent to the Router. For example, this prevents a district in Maine from association with the city and zip code of a student’s guardian who lives in Montana.
Registered - Active
When the National Router has received the request and authentication is complete, the Exchange Status will display as “Active.” The Exchange Registration field will report the IP address and application name and the Registered By field will list the user who initiated the registration process and a timestamp of when this occurred.
Image 3: Registered - Active
User Security Tool Rights
PATH: System Administration > User Security > Users > Tool Rights
Tool rights must be assigned to the individual(s) who will be releasing and requesting national records transfers.
The district system administrator and his/her backup (if applicable) should be the only users with rights to the National Records Exchange tool.
The following tool rights relate to the full process of the National Records Exchange:
Student Information Rights
- Student Information > General > Records Transfer - To request a records transfer, the user must be able to access the student’s Records Transfer tab.
- Student Information > Allow Unfiltered Search - This allows unlimited searching.
System Administration Rights
- System Administration > Data Utilities > Student Records Transfer - This tool allows the user to view all historical records transfer requests sent and received by the district. This tool may be helpful for historical records (after Process Inbox messages have been deleted).
- System Administration > Data Utilities > Student Records Transfer > Notify Process Inbox - This tool allows the user access to the main page for monitoring the status of all records transfer requests. This includes request messages entering and exiting the district.
- System Administration > Data Utilities > Student Records Transfer sub-rights - The sub-rights in the records transfer area specify a user’s ability to access specific types of data/import wizards when made available through a released records transfer.
- System Administration > Data Utilities > National Records Exchange - This allows user access to the NRE registration page for requesting participation and checking the active status, as necessary.
Initiating a New National Records Transfer
PATH: Student Information > General > Student Records Transfer; Campus Instruction > Students App > Records Transfer
The Records Transfer tab is one part in the District to District records transfer process provided within Infinite Campus. This process provides a method to electronically share data between two districts with a common entity, such as state, region or governmental body.
In order for the records of a student to be transferred, the state (or common entity) must have a record of the student.
To Initiate a New National Records Transfer
Both the requesting district and releasing district must be using Campus and have National Records Exchange functionality enabled in order for this process to work properly.
- Select the New National Transfer Request button. A District Locator editor displays.
- Enter the State abbreviation of where the student records are. This is the only required field.
- Enter the District Name, City Name of the district and the Zip Code, if known.
- Click the Search button to find matching results. Select the District if it is the correct match. The request will be sent.
The school will receive a message in the administrator's Process Alerts (formerly Process Inbox) to release the student's records. Once that is done, the transfer district will receive a message saying the records have been released.
Import Wizards
See the Data Import Wizards section of the Student Records Transfer article for more information.
National Router
The National Router is a server that Campus hosts and maintains. The router is a special-purpose version of the Campus application that maintains a master list of participating district agents. The router acts as a directory service: it locates the district from which a records transfer is requested and provides a secure channel through which those records may travel to the destination district.
National Router Agent
PATH: System Administration > Data Interchange > Agents
Once a district has elected to participate in the NRE and has completed the proper registration procedures, a CampusRouter agent will appear on the agent list of the district, representing the agent dedicated to NRE data transfers. This agent communicates with the Campus agent (which represents the district student data).
Image 4: Agents
The CampusRouter is the National Router Agent, which cannot be configured through the Agent tool but is available for viewing.
Router Zone
PATH: System Administration > Data Interchange > Zones
The Campus (National Router) agent communicates exclusively with the district’s main Campus agent within a zone named NationalRouter that is scoped to allow exchange of data in All Schools and All Years.
The zone will NOT be available for configuration by the district.
Image 5: Zones
Router Data Access Rights
PATH: System Administration > Data Interchange > Data Access Rights
To the user, no data access rights or agents are visible on the Data Access Rights tool. The Router automatically sets the necessary data access rights in the InfiniteRouter zone. Users cannot modify them.
Image 6: Data Access Rights
NRE Withdrawal Process
If a district wishes to revoke its participation in the NRE process, it should contact its Campus client executive.
National records exchanges will no longer occur when NRE has been disabled.
All NRE functionality will be removed; that is, the district will not be able to request or respond to national records transfers.
Terms of Service
Below is the National Records Exchange terms of service.
