Tool Rights (School Store)

Tool Rights determine the level of access users have to tools throughout Campus. This article includes suggested tool rights for different types of School Store users.  

This article refers to tool rights in abbreviated form (i.e., R, W, A, D or any combination of the four).

Right

Description

R (Read)

The R right indicates the information on the corresponding tool may be viewed by the user. When applicable, the user is also allowed to print information. The user will NOT have access to the Save, Add or Delete icons in the action bar.

W (Write)

The W right indicates the user may view and modify the information on the corresponding tool. The Save icon in the action bar will be functional. This right allows the user to modify only existing data in the area since adding new data is controlled by the A right. This right includes the ability to change or remove data from a specific field.

A (Add)

The A right indicates the user may view, modify and add to the information on the corresponding tool. The New and Add icons in the action bar will be functional. This right allows the user to add new data/records.

D (Delete)

ASSIGN THIS RIGHT WITH CAUTION. The D right indicates the information on the corresponding tool may be deleted. The Delete icon in the action bar will be functional. This right provides the ability to completely remove an existing record, including all data contained within the record. The ability to change/remove data from a field is controlled through the W right.

 Sub-rights are italicized.

ToolReadWriteAddDelete
AdministrationView OnlyView and ModifyView, Modify, and AddView, Modify, Add and Delete
Categories

View Only

View and Modify


View, Modify, and Add


View, Modify, Add and Delete


Notifications

View Only


View and Modify


View, Modify, and Add


View, Modify, Add and Delete

Product Types

View Only

View and Modify


View, Modify, and Add


View, Modify, Add and Delete


Settings

View Only

View and Modify


View, Modify, and Add


View, Modify, Add and Delete


Product Inventory

View Only


View and Modify


View, Modify, and Add


View, Modify, Add and Delete

Activity Dashboard

View Only

View and Modify

View, Modify, and Add

View, Modify, Add and Delete

Activity Monitor

View Only

View and Modify

View, Modify, and Add

View, Modify, Add and Delete

Activity Approval

View Only

View and Modify

View, Modify, and Add

View, Modify, Add and Delete

Activity Roll Forward

View Only

View and Modify

View, Modify, and Add

View, Modify, Add and Delete

General Product

View Only


View and Modify


View, Modify, and Add


View, Modify, Add and Delete

Reports

View Only


View and Modify


View, Modify, and Add


View, Modify, Add and Delete             


Only R rights apply. This right allows a user to view the inventory on hand and export an Excel version of the report.
N/A
N/A
N/A

Only R rights apply. This right allows a user to generate the Orders report.
N/A
N/A
N/A

Only R rights apply.
Displays the Include > POS Flags checkbox on the Orders report.
N/A
N/A
N/A
View Only. User can export an Excel version of the report.View and Modify. This right allows users to mark items as Picked Up.N/AN/A
Only R rights apply. This right allows the user to see the price the buyer paid for the item they purchased. The Sale Price could be the selling price, the reduced price, or the free price.N/AN/AN/A
Only R rights apply. This right allows a user to generate the Sales report and export an Excel version of the report.N/AN/AN/A
Summary
Only R rights apply. This right allows a user to generate the Summary report.
N/A
N/A
N/A

Suggested Tool Rights

UserSuggested Tool Rights
School Store Administrator

The School Store Administrator should have full RWAD rights to all of the School Store tools as well as rights to create Fund IDs in System Administration > Payments > Payments Setup > Fund Accounts. Fund Accounts identify which bank account is used for each purchase

Local UserLocal users are staff who can add items to the School Store but only for schools to which they have Calendar rights. This user should be given RW rights to the Inventory and Product Types tools.
Order PickerOrder Pickers are staff who manage and deliver orders made through the School Store. This user should be given RW rights to the Pick List report.
FinanceFinance users are staff who track financial activities for the School Store. This user should be given R (read) rights to the Sales report.
Notification RecipientTo receive a notification, Recipients must
  • be assigned tool rights to the School Store Summary Report,
  • have the Staff checkbox marked, and
  • an Email address entered on the Demographics tool.