RT (Real Time Report) (Indiana)

PATH: IN State Reporting > RT 

This collection of real-time data is required under IC 20-19-3-9. The Department is required to obtain and maintain information in such a manner that permits any person with authorization to accurately determine where a student is enrolled and attending classes within two regular instructional days of the date of inquiry. Additionally, the Department uses enrollment, attendance, dropout, and mobility data for federal reporting purposes, adequate yearly progress, and calculation of the graduation cohort rate.

Real Time Report Editor

Report Logic

  • This report counts those students who are enrolled and expected to be in attendance at the school at any time during the weekly reporting period (Thursday - Wednesday).
  • Students with active enrollments as of the start and end dates selected in the extract editor are reported.
  • If a student has two enrollments (for example the student starts, ends, and then returns) only the most recent, active enrollment reports. If the student has two primary enrollments during the same date range, both enrollments report.
  • Non-public (dual enrolled) students who are being served by a non-public or home school and are also served part time by the school are not reported.
    • Students who have a primary enrollment in a public school and ADM type of 6 are reported.
  • Students do not report if enrollment, grade, or calendar is marked State Exclude.

Report Editor Details

The following table provides definitions of the data elements available on the Real Time Report editor.

Field

Description

Start Date

The earliest date from which data is pulled for the report.

End Date

The latest date from which data is pulled for the report.

Grades

The student grade levels to report report in the extract.

Format

The format in which the report generates. Options include HTML, CSV, and XML.

Ad hoc Filter Select an Ad hoc Filter to limit the information reported to students within the selected filter.

Calendars

The calendar(s) from which data is pulled for the report. Can be set to display only the active year's calendars, or be sorted by school or by year.

Generating the Report

  1. Enter a Start Date in mmddyyyy format or by clicking the calendar icon.
  2. Enter an End Date in mmddyyyy format or by clicking the calendar icon.
  3. Select which Grades should appear in the report.
  4. Indicate the Format in which the report should be generated.
  5. Select an Ad hoc Filter to further narrow results.(optional)
  6. Select the Calendar(s) to be included in the report. Calendars can be sorted by active year, by school or by year.
  7. Click Generate Extract to generate the report in the indicated format.

    Users can submit the report request to the batch queue by clicking Submit to Batch instead of Generate Extract. This process allows larger reports to generate in the background, without disrupting the use of Campus. For more information about submitting a report to the batch queue, see the  Batch Queue  article.


 Real Time Report - HTML

Real Time Report - Comma Separated 

 

Real Time Report - XML

Real Time Report Layout

Element Name

Description

Type, Format and Length

Campus Database

Campus Application

School Number

State assigned school ID

Numeric, 4 digits

School.number

System Administration > Resources > School > State School Number

Student Test Number

Official student test number (State ID)

Numeric, 9 digits

Person.stateID

Census > People > Demographics > Person Identifiers > State ID

Grade Level

Grade level of student

Alphanumeric, 2 characters

Enrollment.gradeLevel

Student Information > General > Enrollments > Grade

Entry Date

The first day of student enrollment.

Datefield, 8 digits

MMDDYYYY

Enrollment.startDate

Student Information > General > Enrollments > Start Date

Exit Date

The last day student attends school, whether last day of school year or withdrawal date.

Date field, 8 digits

MMDDYYYY

Enrollment.endDate

Student Information > General > Enrollments > End Date

Exit Type

The end status of the student's enrollment. This field will report the End Status if the student has an Enrollment End Date. However, End Status of 33: Serving Expulsion or Out-of-School Suspension and 49: IEP Ownership Only will report regardless of whether an End Date exists.

See the Indiana Enrollments article for a list of options.

Numeric, 2 digits

Enrollment.endStatus

Student Information > General > Enrollments > End Status

Access School

The state-assigned school number of the school claiming access to IEP, ISTAR or Growth Model on this student with a disability.

Numeric, 4 digits

LearningPlan.
servingSchoolName

Student Information > Special Ed > Documents > Education Plan > Enrollment Status

Accountable School

The state-assigned school number of the school ultimately accountable for the education of this student.

Numeric, 4 digits

Enrollment.residentSchool

Student Information > General > Enrollments > State Reporting Fields

Corporation Number of Legal Settlement

The state-assigned corporation number for corporation of legal settlement,

Numeric, 4 digits

EnrollmentIN.corporation

Student Information > General > Enrollments > State Reporting Fields

Socioeconomic Status

Indicates student meal status. This field first considers the provision information entered in the School History tab and then pulls from the student's enrollment record. Reports as 1 for all students if the Provision dropdown list is populated, the Provision Type is NSLP or SBP and the school year being generated is equal to the Provision Base Year + 1 year and equal to or before the Provision End Date of the School History tab. Otherwise, if the school year being generated is equal to the Provision base year, reports as follows based on the student's individual eligibility record:

  • 1: Student approved for free meals/milk
  • 2: Student approved for reduced price meals
  • 3: Student not approved for free or reduced meals/milk

Numeric, 1 digit

Calculated

System Administration > Resources > School > School History > Provision Information; FRAM > Eligibility > Eligibility

First Name

The student's first name.
This field is only included in the HTML format.

Alphanumeric, N/A Identity.firstName Census > People > Demographics > Person Information > First Name
Last Name

The student's last name.
This field is only included in the HTML format.

Alphanumeric, N/A Identity.lastName Census > People > Demographics > Person Information > Last Name