Classic View: Student Information > Program Participation > Early Learning
Search Terms: Early Learning
The Early Learning tool lists student information related to programs designed to improve the health, social-emotional and cognitive outcomes for all students from birth through third grade, using the federal guidelines.
Multiple Early Learning Records can be entered for a student.
See the core Early Learning article for information on necessary tool rights, available Ad hoc fields, and guidance on adding and printing Early Learning records.
Early Learning Record
Early Learning Detail Fields
Service Location
The agency type where student receives the primary service.
Code
Description
Definition
01
Public School District
02
Higher Education Institution
A college, university, vocational school, or other post-secondary educational institution offering higher education beyond high school.
03
Licensed Child Care Center
Child Care Center is any child care facility which regularly provides child care for less than 24 hours per day and is licensed by the Illinois Department of Children and Family Services.
04
Licensed Family Child Care Home
Family Child Care Home is any family home which provides child care for more than 3 up to a maximum of 12 children for less than 24 hours per day and is licensed by the Illinois Department of Children and Family Services.
05
Child's Home
06
Community-based Organization
Community-based organization (CBO) is a public or private nonprofit organization of demonstrated effectiveness that (A) is representative of a community or significant segments of a community; and (B) provides educational or related services to individuals in the community.
07
Faith-based Organization
Faith-based organization (FBO) is used to refer to religious organizations and other charitable organizations affiliated or identified with one or more religious groups.
09
Non-Public School
A nonpublic school provides general educational services to students in one or more of the grades K-12. Nonpublic schools voluntarily choosing to be registered with the Illinois State Board of Education must be nonprofit, meet various requirements outlined in statute and rule, and their services must include instruction in all of the branches of education taught to children of corresponding age and grade in the public schools, including the language arts, mathematics, the biological, physical and social sciences, the fine arts, and physical development and health.
10
Outside School Environment
Any service location not defined above that is outside of the school environment and where a student receives preschool educational programming.
11
Regional Office of Education/
Intermediate Service Center
A Regional Office of Education is a local educational agency established pursuant to Section 3A4 of the School Code [105 ILCS 5/3A-4] to provide the services and programs by regions. By law, Intermediate Service Centers serve the functions of Regional Superintendents of Schools and Regional Offices of Education in Suburban Cook County.
12
Special Education Cooperative
Joint agreements/cooperatives are established by multiple school districts “to provide needed special education facilities and to employ a director and other professional workers...” (105 ILCS 5/10-22.31) “...for the purpose of providing comprehensive and
cost-efficient special education services” (Illinois School Code, 2012, p.297).
Funding is used to administer a preschool program where children ages 3-5 are provided educational services.
Code
Description
Definition
01
Preschool for All
The child is attending an Early Childhood Block Grant state funded preschool classroom for 3 to 5-year-old children.
02
Preschool for Expansion
The child is attending an Early Childhood Block Grant state funded preschool classroom for 3 to 5-year-old children.
03
Head Start
Federal program administered through the U.S. Department of Health and Human Services that provides comprehensive Early Childhood education, health, nutrition, and parent-involvement services to low-income children and families.
04
IDEA
The child is attending a preschool classroom for 3 to 5-year-old children and has an IEP. At a minimum, some funding for this child is paid with Federal IDEA or state Special Education funds.
05
Preschool Title I
The child is attending a preschool program for 3 to 5-year-old children. At a minimum, some funding for this child comes from Title I, Part A of the Elementary and Secondary Education Act as amended by Every Student Succeeds Act.
06
Local District
The child is attending a preschool program for 3 to 5-year-old children. At a minimum, some funding for this child is paid with local dollars.
07
Tuition Based
The child is attending a preschool classroom for 3 to 5-year-old children. At a minimum, some funding for this child is paid through families paying tuition.
Use the Household Income Eligibility field to indicate the Household Income Criteria. The child is from a family whose income is less than 50%, 100%, 200% or 400% the poverty guidelines updated periodically in the Federal Register by the U.S. Department of Health and Human Services (HHS).
Indicates the student meets the definition of an At Risk student - students who are likely to fail or drop out of their school based on grades, absenteeism and disruptive behavior.
Use the Services Received field to select all services provided to the student.
Code
Description
Definition
01
Child Welfare
The child or their family has received services from the Department of Children and Family Services (DCFS), including foster care, intact family services or the parent has been a youth in care.
02
Open services within past year
The family has been assigned a caseworker by DCFS and is currently receiving or in the past year has received family services.
03
Parent of child in Youth care is ward of state
Either parent of the child is currently, or at any point in the past year, has been a youth in care.
04
TANF family service
The Temporary Assistance for Needy Families (TANF) program provides temporary financial assistance for pregnant women and families with one or more dependent children. TANF provides financial assistance to help pay for food, shelter, utilities, and expenses other than medical.
05
WIC family service
WIC provides Federal grants to States for supplemental foods, health care referrals, and nutrition education for low-income pregnant, breastfeeding, and non-breastfeeding postpartum women, and to infants and children up to age five who are found to be at nutritional risk.
06
SNAP family service
The Supplemental Nutrition Assistance Program (SNAP) (formerly Food Stamps) helps low-income people and families buy the food they need for good health. Benefits are provided on the Illinois Link Card –an electronic card that is accepted at most grocery stores. The program is managed by the Food and Nutrition Service (FNS) of the United States Department of Agriculture. The Department of Human Services administers the program in Illinois.
07
Housing Subsidy
Subsidized housing or social housing is government supported accommodation for people with low to moderate incomes. Forms of subsidies include direct housing subsidies, non-profit housing, public housing, rent supplements and some forms of co-operative and private sector housing.
08
CCAP Subsidy
Assistance with paying for child care services for low income working families from the Child Care Assistance Program through the Illinois Department of Human Services.
The fields in the IL Early Learning Detail editor are specific to the state of Illinois and are described in further detail below.
IL Early Learning Detail
Provider Type
A Provider record must be added to the following Programs before an enrollment can be exited: Preschool for All, Preschool for All Expansion, IDEA, and Preschool Title.
Code
Description
Definition
200
Teacher
202
Bilingual Education Teacher
204
Visiting International Teacher
207
Speech Language Pathology Teacher
250
Special Education Teacher
251
Bilingual Special Education Teacher
310
Paraprofessional
TBE
Teacher with Bilingual TBE Endorsement
Teacher with a Professional Educator License (PEL) that also has a Transitional Bilingual Education (TBE) Endorsement.
TPI
Teacher with Bilingual TPI Endorsement
Teacher with a Professional Educator License (PEL) that also has a Transitional Program of Instruction (TPI) Endorsement.
TSE
Teacher with Early Childhood Special Education Approval
Teacher with a Professional Educator License (PEL) that also has an Early Childhood Special Education Approval.
HHV
Head Start Home Visitor
The staff member in the home-based program option assigned to work with parents to provide comprehensive services to children and their families through home visits and group socialization activities.
HLT
Head Start Lead Teacher
The staff member in a center-based program that has at least an associate’s or bachelor’s degree in child development or early childhood education, equivalent coursework or otherwise meet the requirements of the of the Head Start Act.
HTA
Head Start Teacher Assistant
The staff member in a center-based program that has a minimum of a CDA credential and meets the requirements of the Head Start Act.
Referred to as Illinois Educator Identifying Number (IEIN) in Illinois. The IElN value is the teacher’s certificate number. Required to track teachers in the state of Illinois. All Illinois Certified teachers have an IEIN number.
A different IEIN value can be entered for each separate Early Learning record to identify the correct staff person for each Early Learning Program and Service provided.
Gateways Registry Membership tracks education, credentials, and all Registry trainings attended in the Registry database. This information is accessible via the member's Professional Development Record (PDR).
Gateways Credentials are symbols of an individual's professional achievement that show their knowledge, skills, and experience in caring for and educating children. Credentials are awarded and recognized by the Illinois Department of Human Services (IDHS) Bureau of Child Care and Development.
The date on which the program services began. This must be the same date as the Program Start Date (not before or after). For subsequent provider records, this date can be equal to or after the Program Start Date, and before the Program End Date, or after the Program Start Date and the same as the Program End Date.
The date on which program services ended. The date must be the same as the Provider Start Date, or after the Provider Start Date and before the Program End Date, or after the Provider Start Date and the same date as the Program End Date.
The Individuals with Disabilities Education Act IDEA) retains the basic rights and protections for children with disabilities. Use this checkbox to indicate whether the child is receiving special education services within the general education classroom.
Mark this box when the student received Early Head Start services prior to attending a preschool program. This may include home-based services, center-based services, or both.
Use this field to enter the date on which the student completes their IEP. Only use this field if your district does NOT use the Infinite Campus Special Education Module.
Early Learning Record
IL Early Learning Detail