Needs are reported from the Enrollment > State Reporting fields, FRAM, Flags, locked IEPs and LEP Services. This resource identifies any needs that a student may need to participate in for a program.
Object Triggering Logic
The tables below describe the logic for triggering syncing of this object. Expand one of the areas below to see full requirements:
Flags
Action
Trigger
Post
Report a record based on the students enrollment record: Service Type = P.
If a student has multiple enrollments with a Local Service Type of ‘P:Primary” in the same school and start date, report from the earliest created enrollment.
If a student has multiple enrollments with a Local Service Type of 'P:Primary" in the same school with different start dates, report with the following logic:
Report a need from the enrollment with the earliest start date and set the end date to one day prior to the start date of the next enrollment.
Report a second need from the enrollment with the later start date and set the start date to the enrollment start date and the end date to the enrollment end date. If enrollment end date is blank, set end date to the calendar end date.
Only send a need for enrollments that have a Local Service Type other than 'P:Primary' if they are the only enrollment in a given timeframe. This means the enrollment does not overlap with any other enrollment from the same school or any other school.
Do not send a record for enrollments that have a Local Service Type OTHER than 'P:Primary" OR 'T:AOI" AND the enrollment Resident District does not match the following:
District Information > State District Number
If enrollment Resident District does not match the District Information > State District Number, loop through all of the credentials and compare to the District Number.
Do not send a record for an enrollment that is marked as State Exclude or No Show.
Do not send a record if enrollment is in a calendar marked as State Exclude.
Do not send a record if the enrollment Start Status = E: NON-SAIS DISTRICT USE ONLY!.
Do not send records if the Grade Level Exclude check box is checked in the grade level record tied to the calendar the student is enrolled in.
Post
When a Flag is created and saved for a student that is mapped to a state program code.
Flag start date must be on or after enrollment start date.
Post
When a Need is changed on an existing Flag for a student with a need populated.
Post
When a new enrollment is created for a student that has an active Flag mapped to a state program code.
Enrollment start date must be after Flag start date.
Flag end date must be NULL or after enrollment start date.
If the enrollment overlaps an existing enrollment within the same school, follow the post requirements based on the student's enrollment record, otherwise post a new record.
Delete/Post
When a start or end date is entered or changed for an existing record.
If Need was posted from Flag, update if start or end date was changed.
If Need was posted from Enrollment update if start or end date was changed.
When the student has two of the same flags with the same start date and 1 record is deleted, the remaining records data will post
Delete/Post
When an enrollment end date is entered for a student with a valid enrollment end status: W1-W13.
Delete
Delete the existing record if a Program is changed on an existing flag.
Delete
Flag is deleted for a student.
Delete
When a student's enrollment Start Status is changed from a valid code to E: NON-SAIS DISTRICT USE ONLY! and saved.
Delete
When an existing enrollment is marked as State Exclude or No Show.
Gifted
Action
Trigger
Post
Report a record based on a Gifted record being saved and overlapping the students enrollment record: Service Type = P
If a student has multiple enrollments with a Local Service Type of ‘P:Primary” in the same school and start date, report from the earliest created enrollment.
If a student has multiple enrollments with a Local Service Type of 'P:Primary" in the same school with different start dates, report with the following logic:
Report a record from the enrollment with the earliest start date and set the end date to one day prior to the start date of the next enrollment.
Report a second record from the enrollment with the later start date and set the start date to the enrollment start date and the end date to the enrollment end date. If enrollment end date is blank, set end date to the calendar end date.
Only send a record for enrollments that have a Local Service Type other than 'P:Primary' if they are the only enrollment in a given timeframe. This means the enrollment does not overlap with any other enrollment from the same school or any other school.
Do not send a record for enrollments that have a Local Service Type OTHER than 'P:Primary" OR 'T:AOI" AND the enrollment Resident District does not match the following:
District Information > State District Number
If enrollment Resident District does not match the District Information > State District Number, loop through all of the credentials and compare to the District Number.
Do not send a record for an enrollment that is marked as State Exclude or No Show.
Do not send a record if enrollment is in a calendar marked as State Exclude.
Do not send a record if the enrollment Start Status = E: NON-SAIS DISTRICT USE ONLY!.
Do not send records if the Grade Level Exclude check box is checked in the grade level record tied to the calendar the student is enrolled in.
Post
When a Gifted record is created and saved for a student.
Gifted start date must be on or after enrollment start date and the Gifted record end date is either null or after the enrollment start date.
Delete/Post
When the Gifted Need dropdown is changed on an existing Gifted record for a student.
Post
When a new enrollment is created for a student that has an active Gifted record:
Enrollment start date must be after Gifted start date.
Gifted end date must be NULL or after enrollment start date.
If the enrollment overlaps an existing enrollment within the same school, follow the post requirements based on the student's enrollment record, otherwise post a new record.
Post
When a start or end date is entered or changed for an existing record:
If Need was posted from a Gifted record, update if start or end date was changed.
If Need was posted from Enrollment update if start or end date was changed.
When the student has two of the same Gifted records (ie. the Gifted Need dropdown is the same between the records) with the same start date and 1 record is deleted, the remaining records data will post.
Delete/Post
When an enrollment end date is entered for a student with a valid enrollment end status: W1-W13.
Delete
Delete the existing need if a need is changed on an existing Gifted record.
Delete
Gifted record is deleted for a student.
Delete
When a student's enrollment Start Status is changed from a valid code to E: NON-SAIS DISTRICT USE ONLY! and saved.
Delete
When an existing enrollment is marked as State Exclude or No Show.
Delete/Post
When the enrollment tied to the Gifted record is deleted or made ineligible, and there is another eligible enrollment in the student's record (another overlapping one with perhaps a lower ranked Status value, non-excluded).
Delete
Gifted record's start date or end date is changed, such that it no longer overlaps an eligible enrollment
Delete
When there is a delete/edit to the eligible enrollment reporting is based on, such that there are no longer any eligible enrollments.
Homebound
Action
Trigger
Post
Report a record based on the students enrollment record: Service Type = P
If a student has multiple enrollments with a Local Service Type of ‘P:Primary” in the same school and start date, report from the earliest created enrollment.
If a student has multiple enrollments with a Local Service Type of 'P:Primary" in the same school with different start dates, report with the following logic:
Report a need from the enrollment with the earliest start date and set the end date to one day prior to the start date of the next enrollment.
Report a second need from the enrollment with the later start date and set the start date to the enrollment start date and the end date to the enrollment end date. If enrollment end date is blank, set end date to the calendar end date.
Only send a need for enrollments that have a Local Service Type other than 'P:Primary' if they are the only enrollment in a given timeframe. This means the enrollment does not overlap with any other enrollment from the same school or any other school.
Do not send a record for enrollments that have a Local Service Type OTHER than 'P:Primary" OR 'T:AOI" AND the enrollment Resident District does not match the following:
District Information > State District Number
If enrollment Resident District does not match the District Information > State District Number, loop through all of the credentials and compare to the District Number.
Do not send a record for an enrollment that is marked as State Exclude or No Show.
Do not send a record if enrollment is in a calendar marked as State Exclude.
Do not send a record if the enrollment Start Status = E: NON-SAIS DISTRICT USE ONLY!.
Do not send records if the Grade Level Exclude check box is checked in the grade level record tied to the calendar the student is enrolled in.
Post
When a Homebound record is created and saved for a student:
Homebound start date must be on or after enrollment start date.
Post
When a new enrollment is created for a student that has an active Homebound record:
Enrollment start date must be after Homebound start date.
Homebound end date must be NULL or after enrollment start date.
If enrollment overlaps an existing enrollment within the same school, follow the Post rules above, otherwise post new record.
Post
When a start or end date is entered or changed for an existing record:
If Need was posted from a Homebound record, update if start or end date was changed.
If Need was posted from Enrollment update if start or end date was changed
Delete/Post
When an enrollment end date is entered for a student with a valid enrollment end status: W1-W13.
Delete
Homebound record is deleted for a student.
Delete
When a student's enrollment Start Status is changed from a valid code to E: NON-SAIS DISTRICT USE ONLY! and saved.
Delete
When an existing enrollment is marked as State Exclude or No Show.
Delete/Post
When the enrollment tied to the Homebound record is deleted or made ineligible, and there is another eligible enrollment in the student's record (another overlapping one with perhaps a lower ranked Status value, non-excluded)
Delete
Homebound record's start date or end date is changed, such that it no longer overlaps an eligible enrollment.
Delete
When there is a delete/edit to the eligible enrollment reporting is based on, such that there are no longer any eligible enrollments.
Homeless
Action
Trigger
Post
When a Homeless record is created and tied to a valid Enrollment record.
If a student has multiple enrollments with a Local Service Type of ‘P:Primary” in the same school and start date, report from the earliest created enrollment.
If a student has multiple enrollments with a Local Service Type of 'P:Primary" in the same school with different start dates, report with the following logic:
Report a need from the enrollment with the earliest start date and set the end date to one day prior to the start date of the next enrollment.
Report a second need from the enrollment with the later start date and set the start date to the enrollment start date and the end date to the enrollment end date. If enrollment end date is blank, set end date to the calendar end date.
Only send a need for enrollments that have a Local Service Type other than 'P:Primary' if they are the only enrollment in a given timeframe. This means the enrollment does not overlap with any other enrollment from the same school or any other school.
Do not send a record for enrollments that have a Local Service Type OTHER than 'P:Primary" OR 'T:AOI" AND the enrollment Resident District does not match the following:
District Information > State District Number
If enrollment Resident District does not match the District Information > State District Number, loop through all of the credentials and compare to the District Number.
Do not send a record for an enrollment that is marked as State Exclude or No Show.
Do not send a record if enrollment is in a calendar marked as State Exclude.
Do not send a record if the enrollment Start Status = E: NON-SAIS DISTRICT USE ONLY!.
Do not send records if the Grade Level Exclude check box is checked in the grade level record tied to the calendar the student is enrolled in.
Post
When a Homeless record overlaps the student's Enrollment record for that school.
The Homeless record start date is on or after enrollment start date.
The Homeless record start date is before enrollment start date, and the Homeless record end date is either null or after the enrollment start date.
If the enrollment overlaps an existing enrollment within the same school, follow the post requirements based on the student's enrollment record, otherwise post a new record.
Post
When a new enrollment for the same school indicated in a pre-existing Homeless record is created for a student, which had not previously had an eligible enrollment record (either didn't have one in that school, didn't have one that overlapped, or didn't have one that wasn't excluded)
Delete/Post
When a start or end date is entered or changed for an existing Homeless record.
Delete/Post
When an enrollment end date is entered for a student with a valid enrollment end status: W1-W13.
Delete/Post
When the Homeless program is changed on an existing record.
Delete/Post
When the enrollment tied to the Homeless record is deleted or made ineligible, and there is another eligible enrollment in the student's record (another overlapping one with perhaps a lower ranked Status value, non-excluded).
Delete/Post
Homeless record is deleted.
If the student has two or more Homeless records with the same Homeless Residence and Start Date, do not delete the record unless all programs or needs associated with the primary keys are deleted.
Delete
Homeless record's start date or end date is changed, such that it no longer overlaps an eligible enrollment.
Delete
When there is a delete/edit to the eligible enrollment reporting is based on, such that there are no longer any eligible enrollments.
Unaccompanied Youth
Action
Trigger
Post
When a Homeless record is created and tied to a valid Enrollment record and the Unaccompanied Youth dropdown is set to 'Yes'.
If a student has multiple enrollments with a Local Service Type of ‘P:Primary” in the same school and start date, report from the earliest created enrollment.
If a student has multiple enrollments with a Local Service Type of 'P:Primary" in the same school with different start dates, report with the following logic:
Report a need from the enrollment with the earliest start date and set the end date to one day prior to the start date of the next enrollment.
Report a second need from the enrollment with the later start date and set the start date to the enrollment start date and the end date to the enrollment end date. If enrollment end date is blank, set end date to the calendar end date.
Only send a need for enrollments that have a Local Service Type other than 'P:Primary' if they are the only enrollment in a given timeframe. This means the enrollment does not overlap with any other enrollment from the same school or any other school.
Do not send a record for enrollments that have a Local Service Type OTHER than 'P:Primary" OR 'T:AOI" AND the enrollment Resident District does not match the following:
District Information > State District Number
If enrollment Resident District does not match the District Information > State District Number, loop through all of the credentials and compare to the District Number.
Do not send a student record for an enrollment that is marked as State Exclude or No Show.
Do not send a record if enrollment is in a calendar marked as State Exclude.
Do not send a record if the Student has an enrollment Start Status = E: NON-SAIS DISTRICT USE ONLY!
Do not send records if the Grade Level Exclude check box is checked in the grade level record tied to the calendar the student is enrolled in.
Post
When a Homeless record with the Unaccompanied Youth dropdown is set to 'Yes' overlaps the student's Enrollment record for that school.
The Homeless record start date is on or after enrollment start date.
The Homeless record start date is before enrollment start date, and the Homeless record end date is either null or after the enrollment start date.
If enrollment overlaps an existing enrollment within the same school, follow rules within requirement R1, otherwise post new record.
Post
When a new enrollment for the same school indicated in a pre-existing Homeless record where the Unaccompanied Youth dropdown is set to 'Yes' is created for a student, which had not previously had an eligible enrollment record (either didn't have one in that school, didn't have one that overlapped, or didn't have one that wasn't excluded).
Delete/Post
When a start or end date is entered or changed on an existing Homeless record where the Unaccompanied Youth dropdown is set to 'Yes'.
Delete/Post
When an enrollment end date is entered for a student with a valid enrollment end status: W1-W13.
Delete/Post
When the Homeless program where the Unaccompanied Youth dropdown is set to 'Yes' is changed on an existing record.
Delete/Post
When the enrollment tied to the Homeless record where the Unaccompanied Youth dropdown is set to 'Yes' is deleted or made ineligible, and there is another eligible enrollment in the student's record (another overlapping one with perhaps a lower ranked Status value, non-excluded).
Delete/Post
Homeless record where the Unaccompanied Youth dropdown is set to 'Yes' is deleted.
If the student has two or more Homeless records with the same Homeless Residence and Start Date and both have the Unaccompanied Youth dropdown set to 'Yes', do not delete the record unless all programs or needs associated with the primary keys are deleted.
Delete
The start date or end date is changed on a homeless record where the Unaccompanied Youth dropdown is set to 'Yes', such that it no longer overlaps an eligible enrollment.
Delete
When there is a delete/edit to the eligible enrollment reporting is based on, such that there are no longer any eligible enrollments.
Title 1
Action
Trigger
Post
When a Title 1 record is created and tied to a valid Enrollment record.
If a student has multiple enrollments with a Local Service Type of ‘P:Primary” in the same school and start date, report from the earliest created enrollment.
If a student has multiple enrollments with a Local Service Type of 'P:Primary" in the same school with different start dates, report with the following logic:
Report a need from the enrollment with the earliest start date and set the end date to one day prior to the start date of the next enrollment.
Report a second need from the enrollment with the later start date and set the start date to the enrollment start date and the end date to the enrollment end date. If enrollment end date is blank, set end date to the calendar end date.
Only send a need for enrollments that have a Local Service Type other than 'P:Primary' if they are the only enrollment in a given timeframe. This means the enrollment does not overlap with any other enrollment from the same school or any other school.
Do not send a record for enrollments that have a Local Service Type OTHER than 'P:Primary" OR 'T:AOI" AND the enrollment Resident District does not match the following:
District Information > State District Number
If enrollment Resident District does not match the District Information > State District Number, loop through all of the credentials and compare to the District Number.
Do not send a student record for an enrollment that is marked as State Exclude or No Show.
Do not send a record if enrollment is in a calendar marked as State Exclude.
Do not send a record if the enrollment Start Status = E: NON-SAIS DISTRICT USE ONLY!
Do not send records if the Grade Level Exclude check box is checked in the grade level record tied to the calendar the student is enrolled in.
Post
When Title 1 record overlaps the student's Enrollment record for that school.
Title 1 record start date is on or after enrollment start date.
Title 1 record start date is before enrollment start date, and the Title 1 record end date is either null or after the enrollment start date.
Post
When a new enrollment for the same school indicated in a pre-existing Title 1 record is created for a student, which had not previously had an eligible enrollment record (either didn't have one in that school, didn't have one that overlapped, or didn't have one that wasn't excluded).
Delete/Post
When a start or end date is entered or changed on an existing Title 1 record.
Delete/Post
When an enrollment end date is entered for a student with a valid enrollment end status: W1-W13.
Delete/Post
When the Title 1 service is changed on an existing record.
Delete/Post
When the enrollment tied to the Title 1 record is deleted or made ineligible, and there is another eligible enrollment in the student's record (another overlapping one with perhaps a lower ranked Status value, non-excluded).
Delete
Title 1 record is deleted.
If the student has two or more Title 1 records with the same Title 1 program value and Start Date, do not delete the record unless all programs or needs associated with the primary keys are deleted.
Delete
Title 1 record's start date or end date is changed, such that it no longer overlaps an eligible enrollment.
Delete
When there is a delete/edit to the eligible enrollment reporting is based on, such that there are no longer any eligible enrollments.
Eligibility (FRAM)
Action
Trigger
Post
Report a record based on the students enrollment record: Service Type = P.
If a student has multiple enrollments with a Local Service Type of ‘P:Primary” in the same school and start date, report from the earliest created enrollment.
If a student has multiple enrollments with a Local Service Type of 'P:Primary" in the same school with different start dates, report with the following logic:
Report a need from the enrollment with the earliest start date and set the end date to one day prior to the start date of the next enrollment.
Report a second need from the enrollment with the later start date and set the start date to the enrollment start date and the end date to the enrollment end date. If enrollment end date is blank, set end date to the calendar end date.
Only send a need for enrollments that have a Local Service Type other than 'P:Primary' if they are the only enrollment in a given timeframe. This means the enrollment does not overlap with any other enrollment from the same school or any other school.
Do not send a record for enrollments that have a Local Service Type OTHER than 'P:Primary" OR 'T:AOI" AND the enrollment Resident District does not match the following:
District Information > State District Number
If enrollment Resident District does not match the District Information > State District Number, loop through all of the credentials and compare to the District Number.
Do not send a record for an enrollment that is marked as State Exclude or No Show.
Do not send a record if enrollment is in a calendar marked as State Exclude.
Do not send a record if the enrollment Start Status = E: NON-SAIS DISTRICT USE ONLY!.
Do not send records if the Grade Level Exclude check box is checked in the grade level record tied to the calendar the student is enrolled in.
Post
When an Eligibility is created and saved for a student that is mapped to a state program code of 4 or 5
Eligibility start date must be on or after enrollment start date.
Post
When an Eligibility is changed on an existing Eligibility record for a student mapped to a state program code of 4 or 5.
Post
When a new enrollment is created for a student that has an active Eligibility.
Enrollment start date must be after Eligibility start date.
Eligibility end date must be after enrollment start date.
If the enrollment overlaps an existing enrollment within the same school, follow the post requirements based on the student's enrollment record, otherwise post a new record.
Delete/Post
When a start or end date is entered or changed for an existing record.
If Need was posted from Eligibility, update if start or end date was changed.
If Need was posted from Enrollment update if start or end date was changed.
Delete/Post
When an enrollment end date is entered for a student with a valid enrollment end status: W1-W13.
Delete
Delete the existing need if Eligibility status is changed to a status not mapped to a state program code of 4 or 5.
Delete
Eligibility is deleted for a student.
Delete
When a student's enrollment Start Status is changed from a valid code to E: NON-SAIS DISTRICT USE ONLY! and saved.
Delete
When an existing enrollment is marked as State Exclude or No Show.
Special Ed - IEP
Action
Trigger
Post
Report a record based on the students enrollment record: Service Type = P.
If a student has multiple overlapping enrollments within the same school, report from the most recent enrollment with a Service Type of 'P: Primary'.
If the student has multiple overlapping enrollments within the same school, but no 'P: Primary' enrollment, report the most recent 'T: AOI' enrollment.
If the student has multiple overlapping enrollments within the same school, but no 'P: Primary' or 'T: AOI' enrollment, report the most recent 'A: Ancillary' enrollment.
If the student has multiple overlapping enrollments within the same school, but no 'P: Primary', 'T: AOI', or 'A: Ancillary' enrollment, report the most recent 'O: Program Only' enrollment.
If a student has multiple overlapping enrollments from any school with different start dates, report with the following logic for end date:
If the SPED Funded School is populated, report from the enrollment that is in the SPED Funded School
If a student has multiple overlapping enrollments within the SPED Funded School:
Report a need from the enrollment with the earliest start date and set the end date to one day prior to the start date of the next enrollment.
Report a second need from the enrollment with the later start date and set the start date to the enrollment start date and the end date to the enrollment end date. If enrollment end date is blank, set the end date to blank.
Otherwise:
Report a need from the enrollment with the earliest start date and set the end date to one day prior to the start date of the next enrollment.
Report a second need from the enrollment with the later start date and set the start date to the enrollment start date and the end date to the enrollment end date. If enrollment end date is blank, set the end date to blank.
Do not send a record for an enrollment that is marked as State Exclude or No Show.
Do not send a record if enrollment is in a calendar marked as State Exclude.
Do not send a record if the enrollment Start Status = E: NON-SAIS DISTRICT USE ONLY!.
Do not send a record for enrollments that have a Local Service Type OTHER than 'P:Primary" OR 'T:AOI" AND the enrollment Resident District does not match the following:
District Information > State District Number
If enrollment Resident District does not match the District Information > State District Number, loop through all of the credentials and compare to the District Number.
Post
When a new IEP is created and saved for a student and locked in a given scope year.
IEP start date must be on or after enrollment start date and on or before enrollment end date.
The following fields must be <>NULL: Sped Status, Disability.
Post
When a new enrollment is created for a student that has an existing IEP.
Enrollment start date must be after IEP start date.
IEP end date must be NULL or after Enrollment start date.
If the student has more than 1 IEP started in previous schools years, only report the most recent IEP.
If the enrollment overlaps an existing enrollment within the same school, follow the post requirements based on the student's enrollment record, otherwise post a new record.
Post
When a Disability is changed in an existing IEP
Delete/Post
When a start or end date is entered or changed for an existing record.
If Need was posted from IEP, update if start or end date was changed.
If Need was posted from Enrollment, update if start or end date was changed.
Delete/Post
When the student has two locked IEPs with the same start date and 1 record is deleted or unlocked, the remaining IEP will post.
Delete/Post
When an enrollment end date is entered for a student with a valid enrollment end status: W1-W13.
Delete/Post
When an Exit Eval is entered for a student, update the end date of the active IEP.
Delete
IEP is deleted for a student.
Delete
A disability is changed for a student.
Delete
When a student's enrollment Start Status is changed from a valid code to E: NON-SAIS DISTRICT USE ONLY! and saved.
Delete
When an existing enrollment is marked as State Exclude or No Show.
Delete
If the IEP Start or End Dates OR the Enrollment Start or End Dates have been updated so the IEP and Enrollment no longer overlap, delete the record if one was created.
Delete
If a plan is unlocked.
EL Services
Action
Trigger
Post
Report a record based on the students enrollment record: Service Type = P.
If a student has multiple enrollments with a Local Service Type of ‘P:Primary” in the same school and start date, report from the earliest created enrollment.
If a student has multiple enrollments with a Local Service Type of 'P:Primary" in the same school with different start dates, report with the following logic:
Report a need from the enrollment with the earliest start date and set the end date to one day prior to the start date of the next enrollment.
Report a second need from the enrollment with the later start date and set the start date to the enrollment start date and the end date to the enrollment end date. If enrollment end date is blank, set end date to the calendar end date.
Only send a need for enrollments that have a Local Service Type other than 'P:Primary' if they are the only enrollment in a given timeframe. This means the enrollment does not overlap with any other enrollment from the same school or any other school.
Do not send a record if the enrollment Resident District does not match the following:
District Information > State District Number
If enrollment Resident District does not match the District Information > State District Number, loop through all of the credentials and compare to the District Number.
Do not send a record for an enrollment that is marked as State Exclude or No Show.
Do not send a record if enrollment is in a calendar marked as State Exclude.
Do not send a record if the enrollment Start Status = E: NON-SAIS DISTRICT USE ONLY!.
Do not send records if the Grade Level Exclude check box is checked in the grade level record tied to the calendar the student is enrolled in.
Post
When an EL Service is created and saved for a student that is mapped to a state program code and overlaps the student's Enrollment record for that school.
The EL Service record start date is on or after enrollment start date.
The EL Service record start date is before enrollment start date, and the EL Service record end date is either null or after the enrollment start date.
Post
When an EL Service is changed on an existing Service for a student with a state program code.
Post
When a new enrollment is created for a student that has an active EL Service.
Enrollment start date must be after EL Service start date.
The enrollment start date is before the EL Service start date, and the enrollment end date is either null or after the EL Service start date.
If the enrollment overlaps an existing enrollment within the same school, follow the post requirements based on the student's enrollment record, otherwise post a new record.
Delete/Post
When a start or end date is entered or changed for an existing record.
If Need was posted from EL Service, update if start or end date was changed.
If Need was posted from Enrollment update if start or end date was changed.
Delete/Post
When an enrollment end date is entered for a student with a valid enrollment end status: W1-W13.
Delete
Delete the existing need if an EL Service is changed to a status not mapped to a state program code.
Delete
An EL Service is deleted for a student.
Delete
When a student's enrollment Start Status is changed from a valid code to E: NON-SAIS DISTRICT USE ONLY! and saved.
Delete
When an existing enrollment is marked as State Exclude or No Show.
Scope Year Logic
The tables below describe scope year logic of this object. Expand one of the areas below to see full requirements:
Flags
Logic
When a new Flag is created, the record will report in the Scope Year that the record start date overlaps with.
The start date must be on or before the School Year End Date. If School Year End Date is NULL, 6/30/XXXX will be used as the default date.
Data will only send for the years that have valid configuration.
When the record is triggered from enrollments, the record will send to the scope year for the school year the enrollment is associated with.
Data will only send for the years that have valid configuration.
Gifted
Logic
When a new Gifted record is created, the record will report in the Scope Year that the record start date overlaps with.
The start date must be on or before the School Year End Date. If School Year End Date is NULL, 6/30/XXXX will be used as the default date.
Data will only send for the years that have valid configuration.
When the record is triggered from enrollments, the record will send to the scope year for the school year the enrollment is associated with.
Data will only send for the years that have valid configuration.
Homebound
Logic
When a new Homebound record is created, the record will report in the Scope Year that the record start date overlaps with.
The start date must be on or before the School Year End Date. If School Year End Date is NULL, 6/30/XXXX will be used as the default date.
Data will only send for the years that have valid configuration.
When the record is triggered from enrollments, the record will send to the scope year for the school year the enrollment is associated with.
Data will only send for the years that have valid configuration.
Homeless
Logic
The record will send to the scope year for the school year the enrollment is associated with.
Data will only send for the years that have valid configuration.
Unaccompanied Youth
Logic
The record will send to the scope year for the school year the enrollment is associated with.
Data will only send for the years that have valid configuration.
Title 1
Logic
The record will send to the scope year for the school year the enrollment is associated with.
Data will only send for the years that have valid configuration.
Eligibility (FRAM)
Logic
A record will report when an Eligibility is created and saved that is aligned to a scoped year.
Data will only send for the years that have valid configuration.
When using data in Campus that have start and end dates, the following logic will be applied to determine the scope year(s) to report the data to.
Current Year: The records start date must be on or before today's date and the records end date must be on or after today's date.
Previous Years: The record's start date must be on or before the school year's end date and the record's end date must be after the school year's end date defined in the School Years editor. If blank, the default date of 6/30/xxxx is used.
Future Years: The record's start date must be on or before the schools year's start date and the record's end date must be on or after the school year's start date defined in the School Years editor. If blank, the default date of 7/01/xxxx is used.
Special Ed - IEP
Logic
When a new IEP is created, the record will report in the Scope Year that the IEP Start Date overlaps with.
The start date must be on or before the School Year End Date. If School Year End Date is NULL, 6/30/XXXX will be used as the default date.
Data will only send for the years that have valid configuration.
When the record is triggered from enrollments, the record will send to the scope year for the school year the enrollment is associated with.
Data will only send for the years that have valid configuration
EL Services
Logic
When a new EL Service is created, the record will report in the Scope Year that the IEP Start Date overlaps with.
The start date must be on or before the School Year End Date. If School Year End Date is NULL, 6/30/XXXX will be used as the default date.
Data will only send for the years that have valid configuration.
When the record is triggered from enrollments, the record will send to the scope year for the school year the enrollment is associated with.
Data will only send for the years that have valid configuration
Resource Preferences
This table describes the Resource Preferences of this object.
Data Element Label
Mapping Needed
Homeless Primary Nighttime Residence Descriptors
Homeless Primary Night Time Residence
Student Needs Descriptors
Enrollment Primary Disability
POSEligibility Eligibility
ProgramParticipation Need
Title1 Instructional Services
Gifted Need
Object Data Elements
Data Element Labels in bold are part of the Natural Key and are required data elements for Data to send to Ed-Fi. Expand one of the areas below to see full requirements:
Flags
Data Element Label
Business Requirement
Business Rules
M, C or O
Data Source GUI Path
Database Field
id
The unique identifier of the resource.
M
Education Organization Reference
A reference to the related Education Organization resource.
Report the School Entity ID.
M
System Administration> Resources > School editor > Entity ID
school.entity id
studentReference
A reference to the related Student resource.
Report the student reference.
Note: The Ed-Fi ID reports from the Student State ID field.
M
studentNeed Descriptor
The program descriptor of the student need.
Report based on the mapped value indicated in the EdFi mapping tool, if it exists, tied to the attribute dictionary item selected.
If a mapping does not exist, do not report.
M
Student Information > General > Flags > Need
programparticipation. need
studentNeedEntry Date
The date the student was identified with the need.
Report the start date from the Flag if:
Flag Start Date must be after enrollment Start Date.
Enrollment End Date must be NULL or after Flag start date.
Report the Enrollment Start Date if:
Enrollment Start Date is after the Flag Start Date.
Flag End Date is NULL or after Enrollment Start Date.
If there are enrollments with an end status of ZZZ and a subsequent enrollment with a start status of ZZZ, combine the enrollments and report the earliest start date (where the start status is NOT ZZZ) for the enrollment start date.
The enrollments must be in the same school, grade, and local service type. Also, the enrollment start date must be the next instructional day after the ZZZ end status, or be before or equal to the ZZZ end status.
M
Student Information > General > Flags > Start Date
OR
Student Information > General > Enrollment Start Date
programparticipation.
StartDate
or
enrollment.startdate
StudentNeedExit Date
The date the student is not longer identified with the need.
Report the end date from Flag if populated.
Flag End Date must be before Enrollment End Date or before last instructional day of the calendar.
Report Enrollment End Date.
Enrollment End date must be after Flag Start Date and before Flag End Date and before last instructional day.
Else, report the last instructional date from the calendar where the student is enrolled.
If there are enrollments with an end status of ZZZ and a subsequent enrollment with a start status of ZZZ, combine the enrollments and report the latest end date (where the end status is NOT ZZZ) for the enrollment end date.
The enrollments must be in the same school, grade, and local service type. Also, the enrollment start date must be the next instructional day after the ZZZ end status, or be before or equal to the ZZZ end status.
C
Student Information > General > Flags > End Date
OR
Student Information > General > Enrollment End Date
OR
System Administration > Calendar > Calendar > Days
programparticipation.
EndDate
or
enrollment.enddate
primaryStudentNeed Indicator
Indicates if this is a primary need for the student.
Do not report, not required from Flags.
O
_etag
O
Gifted
Data Element Label
Business Requirement
Localized Logic
M, C or O
Data Source GUI Path
Database Field
id
The unique identifier of the resource.
M
EducationOrganizationReference
A reference to the related Education Organization resource.
Report the School Entity ID.
M
System Administration> Resources > School editor > Entity ID
school.entity id
studentReference
A reference to the related Student resource.
Report the student reference.
Note: The Ed-Fi ID reports from the Student State ID field.
M
studentNeedDescriptor
The program descriptor of the student need.
Report Code value from the Gifted Need dropdown.
M
Student Information > Program Participation> Gifted> Gifted Need
studentNeedEntryDate
The date the student was identified with the need.
Report the start date from the Gifted record if:
Gifted Start Date must be after enrollment Start Date.
Enrollment End Date must be NULL or after Gifted start date.
Report the Enrollment Start Date if:
Enrollment Start Date is after the Gifted Start Date.
Gifted End Date is NULL or after Enrollment Start Date.
If there are enrollments with an end status of ZZZ and a subsequent enrollment with a start status of ZZZ, combine the enrollments and report the earliest start date (where the start status is NOT ZZZ) for the enrollment start date.
The enrollments must be in the same school, grade, and local service type. Also, the enrollment start date must be the next instructional day after the ZZZ end status, or be before or equal to the ZZZ end status.
M
Student Information > Program Participation> Gifted > Start Date
OR
Student Information > General > Enrollment Start Date
enrollment.startdate
StudentNeedExitDate
The date the student is not longer identified with the need.
Report the end date from the Gifted record if populated:
Gifted End Date must be before Enrollment End Date or before last instructional day of the calendar.
Report Enrollment End Date:
Enrollment End date must be after Gifted Start Date and before Gifted End Date and before last instructional day.
Else, report the last instructional date from the calendar where the student is enrolled.
If there are enrollments with an end status of ZZZ and a subsequent enrollment with a start status of ZZZ, combine the enrollments and report the latest end date (where the end status is NOT ZZZ) for the enrollment end date.
The enrollments must be in the same school, grade, and local service type. Also, the enrollment start date must be the next instructional day after the ZZZ end status, or be before or equal to the ZZZ end status.
C
Student Information > Program Participation> Gifted > End Date
OR
Student Information > General > Enrollment End Date
OR
System Administration > Calendar > Calendar > Days
enrollment.enddate
primaryStudentNeedIndicator
Indicate if this is a primary need for the student.
Do not report, not required from Gifted record.
O
_etag
O
Homebound
Data Element Label
Business Requirement
Localized Logic
M, C or O
Data Source GUI Path
Database Field
id
The unique identifier of the resource.
M
EducationOrganization Reference
A reference to the related Education Organization resource.
Report the School Entity ID.
M
System Administration> Resources > School editor > Entity ID
school.entity id
studentReference
A reference to the related Student resource.
Report the student reference.
Note: The Ed-Fi ID reports from the Student State ID field.
M
studentNeedDescriptor
The program descriptor of the student need.
Report the code '11' for Homebound when a Needs record stems from a Homebound Tab record.
M
Student Information > Program Participation> State Programs > Homebound
studentNeedEntryDate
The date the student was identified with the need.
Report the start date from the Homebound record if:
Homebound Start Date must be after enrollment Start Date.
Enrollment End Date must be NULL or after Homebound start date.
Report the Enrollment Start Date if:
Enrollment Start Date is after the Homebound Start Date.
Homebound End Date is NULL or after Enrollment Start Date.
If there are enrollments with an end status of ZZZ and a subsequent enrollment with a start status of ZZZ, combine the enrollments and report the earliest start date (where the start status is NOT ZZZ) for the enrollment start date.
The enrollments must be in the same school, grade, and local service type. Also, the enrollment start date must be the next instructional day after the ZZZ end status, or be before or equal to the ZZZ end status.
M
Student Information > Program Participation> State Programs > Homebound > Start Date
OR
Student Information > General > Enrollment Start Date
enrollment.startdate
StudentNeedExitDate
The date the student is not longer identified with the need.
Report the end date from the Homebound record if populated.
Homebound End Date must be before Enrollment End Date or before last instructional day of the calendar.
Report Enrollment End Date.
Enrollment End date must be after Homebound Start Date and before Homebound End Date and before last instructional day
Else, report the last instructional date from the calendar where the student is enrolled.
If there are enrollments with an end status of ZZZ and a subsequent enrollment with a start status of ZZZ, combine the enrollments and report the latest end date (where the end status is NOT ZZZ) for the enrollment end date.
The enrollments must be in the same school, grade, and local service type. Also, the enrollment start date must be the next instructional day after the ZZZ end status, or be before or equal to the ZZZ end status.
C
Student Information > Program Participation> State Programs > Homebound > End Date
OR
Student Information > General > Enrollment End Date
OR
System Administration > Calendar > Calendar > Days
enrollment.enddate
primaryStudentNeedIndicator
Indicate if this is a primary need for the student.
Do not report, not required from Homebound record.
O
_etag
O
Homeless
Data Element Label
Business Requirement
Business Rules
M, C or O
Data Source GUI Path
Database Field
id
The unique identifier of the resource.
M
EducationOrganization Reference
A reference to the related Education Organization resource.
Report the School Entity ID.
M
System Administration > Resources > School editor > Entity ID
school.entityid
studentReference
A reference to the related Student resource.
Report the student reference.
Note: The Ed-Fi ID reports from the Student State ID field.
M
studentNeed
Descriptor
The program descriptor of the student need.
Report the code '6' for Homeless when a Needs record stems from a Homeless record.
M
Student Information > Program Participation > Homeless
n/a
studentNeedEntry Date
The date the student was identified with the need.
Report the latest date of the following date fields:
Homeless Start Date.
Enrollment Start Date (for enrollment tied to Homeless record).
If there are enrollments with an end status of ZZZ and a subsequent enrollment with a start status of ZZZ, combine the enrollments and report the earliest start date (where the start status is NOT ZZZ) for the enrollment start date.
The enrollments must be in the same school, grade, and local service type. Also, the enrollment start date must be the next instructional day after the ZZZ end status, or be before or equal to the ZZZ end status.
M
Student Information > Program Participation > Homeless > Start Date
OR
Student Information > General > Enrollments > Start Date
ic_Homeless.startDate
enrollment.startdate
StudentNeedExitDate
The date the student is not longer identified with the need.
Report the earliest date of the following date fields:
Homeless End Date.
Enrollment End Date (for enrollment tied to Homeless record).
The last instructional day of the calendar the student is enrolled.
If there are enrollments with an end status of ZZZ and a subsequent enrollment with a start status of ZZZ, combine the enrollments and report the latest end date (where the end status is NOT ZZZ) for the enrollment end date.
The enrollments must be in the same school, grade, and local service type. Also, the enrollment start date must be the next instructional day after the ZZZ end status, or be before or equal to the ZZZ end status.
C
Student Information > Program Participation > Homeless > End Date
OR
Student Information > General > Enrollments > End Date
ic_Homeless.endDate
enrollment.enddate
primaryStudentNeed Indicator
Indicates if this is a primary need for the student.
Do not report, not required for Homeless.
O
primaryNightTime ResidenceDescriptor
Reports the student's Primary Night Time Residence.
Report from the Homeless Residence field on student's Homeless record.
If blank, do not report.
Report the Ed-Fi code value.
C
Student Information > Program Participation > Homeless > Homeless Residence
enrollmentaz.homeless Residence
_etag
A unique system-generated value that identifies the version of the resource.
O
N/A
N/A
Unaccompanied Youth
Data Element Label
Business Requirement
Business Rules
M, C or O
Data Source GUI Path
Database Field
id
The unique identifier of the resource.
M
EducationOrganization Reference
A reference to the related EducationOrganization resource.
Report the School Entity ID.
M
System Administration > Resources > School editor > Entity ID
school.entityid
studentReference
A reference to the related Student resource.
Report the student reference.
Note: The Ed-Fi ID reports from the Student State ID field.
M
studentNeed Descriptor
The program descriptor of the student need.
Report the code '21' for Unaccompanied Youth when a Needs record stems from a Homeless Tab record where the 'Unaccompanied Youth' dropdown is set to 'Y'.
M
Student Information > Program Participation > Homeless > Unaccompanied Youth
studentNeedEntry Date
The date the student was identified with the need
Reports the latest date of the following date fields:
Homeless Start Date.
Enrollment Start Date (for enrollment tied to Homeless record).
If there are enrollments with an end status of ZZZ and a subsequent enrollment with a start status of ZZZ, combine the enrollments and report the earliest start date (where the start status is NOT ZZZ) for the enrollment start date.
The enrollments must be in the same school, grade, and local service type. Also, the enrollment start date must be the next instructional day after the ZZZ end status, or be before or equal to the ZZZ end status.
M
Student Information > Program Participation > Homeless > Start Date
OR
Student Information > General > Enrollments > Start Date
ic_Homeless.startDate
enrollment.startdate
StudentNeedExitDate
The date the student is not longer identified with the need.
Report the earliest date of the following date fields:
Homeless End Date
Enrollment End Date (for enrollment tied to Homeless record)
The last instructional day of the calendar the student is enrolled.
If there are enrollments with an end status of ZZZ and a subsequent enrollment with a start status of ZZZ, combine the enrollments and report the latest end date (where the end status is NOT ZZZ) for the enrollment end date.
The enrollments must be in the same school, grade, and local service type. Also, the enrollment start date must be the next instructional day after the ZZZ end status, or be before or equal to the ZZZ end status.
C
Student Information > Program Participation > Homeless > End Date
OR
Student Information > General > Enrollments > End Date
ic_Homeless.endDate
enrollment.enddate
primaryStudentNeed Indicator
Indicates if this is a primary need for the student.
Do not report, not required for Homeless.
O
primaryNightTime ResidenceDescriptor
Reports the student's Primary Night Time Residence.
Report from the Homeless Residence field on student's Homeless record
If blank, do not report.
Report the Ed-Fi code value.
C
Student Information > Program Participation > Homeless > Homeless Residence
enrollmentaz.homeless Residence
_etag
A unique system-generated value that identifies the version of the resource.
O
N/A
N/A
Title 1
Data Element Label
Business Requirement
Business Rules
M, C or O
Data Source GUI Path
Database Field
id
The unique identifier of the resource.
M
Education Organization Reference
A reference to the related Education Organization resource.
Report the School Entity ID.
M
System Administration > Resources > School editor > Entity ID
school.entityid
studentReference
A reference to the related Student resource.
Report the student reference.
Note: The Ed-Fi ID reports from the Student State ID field.
M
studentNeed Descriptor
The program descriptor of the student need.
Report based on the mapped value indicated in the EdFi mapping tool, if it exists, tied to the attribute dictionary item selected.
If a mapping does not exist, do not report.
Note, this is likely how this should be set up:
Title 1 Program Droplist (code: name)
studentNeed Descriptor
code
28: Title I Math
Math
13
29: Title I Other
Other Academic Services
19
30: Title I Reading
Language Arts (reading and/or writing)
14
31: Title I Science
Science
15
32: Title I Social Studies
Social Studies
18
M
Student Information > Program Participation > Title 1 > Title 1 Service
ic_Title1.title1 Services
studentNeedEntry Date
The date the student was identified with the need
Report the latest date of the following date fields:
Title 1 Start Date
Enrollment Start Date (for enrollment tied to Title 1 record)
If there are enrollments with an end status of ZZZ and a subsequent enrollment with a start status of ZZZ, combine the enrollments and report the earliest start date (where the start status is NOT ZZZ) for the enrollment start date.
The enrollments must be in the same school, grade, and local service type. Also, the enrollment start date must be the next instructional day after the ZZZ end status, or be before or equal to the ZZZ end status.
M
Student Information > Program Participation > Title 1 > Start Date
OR
Student Information > General > Enrollments > Start Date
Title1.startDate
enrollment.startdate
StudentNeedExit Date
The date the student is not longer identified with the need.
Report the earliest date of the following date fields:
Title 1 End Date.
Enrollment End Date (for enrollment tied to Title 1 record).
The last instructional day of the calendar the student is enrolled.
If there are enrollments with an end status of ZZZ and a subsequent enrollment with a start status of ZZZ, combine the enrollments and report the latest end date (where the end status is NOT ZZZ) for the enrollment end date.
The enrollments must be in the same school, grade, and local service type. Also, the enrollment start date must be the next instructional day after the ZZZ end status, or be before or equal to the ZZZ end status.
C
Student Information > Program Participation > Title 1 > End Date
OR
Student Information > General > Enrollments > End Date
Title1.endDate
enrollment.
enddate
primaryStudentNeed Indicator
Indicates if this is a primary need for the student.
Do not report, not required for Title 1.
O
primaryNightTime ResidenceDescriptor
Reports the student's Primary Night Time Residence.
Do not report, not required for Title 1.
C
_etag
A unique system-generated value that identifies the version of the resource.
O
N/A
N/A
Eligibility (FRAM)
Data Element Label
Business Requirement
Business Rules
M, C or O
Data Source GUI Path
Database Field
id
The unique identifier of the resource
M
EducationOrganization Reference
A reference to the related Education Organization resource.
Report the School Entity ID.
M
System Administration > Resources > School editor > Entity ID
school.entity id
studentReference
A reference to the related Student resource.
Report the student reference.
Note: The Ed-Fi ID reports from the Student State ID field.
M
studentNeed Descriptor
The program descriptor of the student need.
Report based on the mapped value indicated in the EdFi mapping tool, if it exists, tied to the attribute dictionary item selected.
If a mapping does not exist, do not report.
Note this is likely how this should be set up:
State Eligibility Code
Post-Amble 2019 (and future)
Post-Amble 2018 (and older)
'5' (Free)
'28' (Income Eligibility 1)
'5' (NCLB Indicator 1)
'4' (Reduced)
'29' (Income Eligibility 2)
'4' (NCLB Indicator 2)
Anything else
Do not report.
Do not report.
M
FRAM > Eligibility > eligibility record > State Eligibility Code
studentNeedEntry Date
The date the student was identified with the need.
Report the start date from the Eligibility if:
Eligibility Start Date is after enrollment Start Date.
Enrollment End Date must be NULL or after Eligibility start date.
Report the Enrollment Start Date if:
Enrollment Start Date is after the Eligibility Start Date.
Eligibility End Date is after the Enrollment Start Date.
If there are enrollments with an end status of ZZZ and a subsequent enrollment with a start status of ZZZ, combine the enrollments and report the earliest start date (where the start status is NOT ZZZ) for the enrollment start date.
The enrollments must be in the same school, grade, and local service type. Also, the enrollment start date must be the next instructional day after the ZZZ end status, or be before or equal to the ZZZ end status.
M
StudentNeedExit Date
The date the student is not longer identified with the need.
Report the end date from Eligibility if populated.
Eligibility End Date must be before Enrollment End Date or before last instructional day of the calendar.
Report Enrollment End Date.
Enrollment End date must be after Eligibility Start Date and before Eligibility End Date and before last instructional day.
Else, report the last instructional date from the calendar where the student is enrolled.
If there are enrollments with an end status of ZZZ and a subsequent enrollment with a start status of ZZZ, combine the enrollments and report the latest end date (where the end status is NOT ZZZ) for the enrollment end date.
The enrollments must be in the same school, grade, and local service type. Also, the enrollment start date must be the next instructional day after the ZZZ end status, or be before or equal to the ZZZ end status.
C
primaryStudent NeedIndicator
Indicates if this is a primary need for the student.
Do not report, not required for Eligibility.
O
_etag
O
Special Ed - IEP
Data Element Label
Business Requirement
Business Rules
M, C or O
Data Source GUI Path
Database Field
id
The unique identifier of the resource.
M
EducationOrganization Reference
A reference to the related Education Organization resource.
If the SPED Funded School is populated on the locked IEP, report the School Entity ID from the school selected.
Otherwise, report the School Entity ID.
M
AZ locked Plan > Enrollment Status > SPED Funded School
System Administration> Resources> School editor> Entity ID
school.entity id
studentReference
A reference to the related Student resource.
Report the student reference.
Note: The Ed-Fi ID reports from the Student State ID field.
M
studentNeedDescriptor
The program descriptor of the student need.
Report the value from the Ed-Fi mapping field on the Disability selected on the locked IEP.
If the student has more than 1 Disability, 1 need record for each distinct Disability selected.
M
AZ locked Plan>Enrollment Status>Primary Disability
PlanState.disability1 OR
PlanState.disability2
PlanState.disability3
PlanState.disability4
PlanState.disability5
studentNeedEntry Date
The date the student was identified with the need.
Report the start date from the IEP if:
IEP Start Date is after enrollment Start Date.
Enrollment End Date must be NULL or after IEP start date.
Report the Enrollment Start Date if:
Enrollment Start Date is after the IEP Start Date.
IEP End Date is after the Enrollment Start Date.
Notes:
If there are enrollments with an end status of ZZZ and a subsequent enrollment with a start status of ZZZ, combine the enrollments and report the earliest start date (where the start status is NOT ZZZ) for the enrollment start date.
Note, the enrollments must be in the same school, grade, and local service type. Also, the enrollment start date must be the next instructional day after the ZZZ end status, or be before or equal to the ZZZ end status.
If the SPED Funded School is populated, then always use the enrollment tied to the SPED Funded School for the enrollment start date.
M
AZ locked Plan>Education Plan>IEP Start Date
OR
Student Information> General> Enrollments> Start Date
Plan.startDate OR enrollment.
startdate
StudentNeedExit Date
The date the student is not longer identified with the need.
If Enrollment End Date is NOT null
Report the earliest of the following dates:
Exit Date from the most recent Evaluation of the type 'Exit'.
Enrollment End Date
IEP End Date
If Enrollment End Date IS null:
If an IEP exists starting immediately after an existing plan or an IEP has an end date that is prior to the last instructional day of the school year or the most recent Evaluation of type 'Exit' has an exit reason of SPED01 or SPED09, report the earliest of the IEP end date and Evaluation Exit Date.
If an IEP does not have an end date and a new IEP is created, report the last instructional day that occurs right before the start date of the new IEP.
Otherwise, report blank.
Notes:
Whatever end date is sending (minimum of plan end, exit eval or enrollment end date), if it is not an instructional date, take the most previous instructional date and send that.
If there are enrollments with an end status of ZZZ and a subsequent enrollment with a start status of ZZZ, combine the enrollments and report the latest end date (where the end status is NOT ZZZ) for the enrollment end date.
Note, the enrollments must be in the same school, grade, and local service type. Also, the enrollment start date must be the next instructional day after the ZZZ end status, or be before or equal to the ZZZ end status.
If the SPED Funded School is populated, then always use the enrollment tied to the SPED Funded School for the enrollment start date.
C
AZ locked Evaluation>Exit Evaluation> Exit Date
OR
Student Information> General> Enrollments> End Date
Evaluation.
exitDate
OR
enrollment.
enddate
primaryStudent NeedIndicator
Indicates if this is a primary need for the student.
Report 'True' when the need reported is the Primary Disability.
Report 'False' when the need reported is not the Primary Disability.
O
AZ locked Plan > Enrollment Status > Primary, Secondary, Tertiary,
_etag
O
EL Services
Data Element Label
Business Requirement
Business Rules
M, C or O
Data Source GUI Path
Database Field
id
The unique identifier of the resource.
M
EducationOrganization Reference
A reference to the related Education Organization resource.
Report the School Entity ID.
M
System Administration > Resources > School editor > Entity ID
school.entity id
studentReference
A reference to the related Student resource.
Report the student reference.
Note: The Ed-Fi ID reports from the Student State ID field.
M
studentNeed Descriptor
The program descriptor of the student need.
Report the code value 'LEPS' for a LEP Service that is mapped to a state code
Only report 1 need for the student regardless of the number of services.
M
studentNeedEntry Date
The date the student was identified with the need.
Report the start date from the LEP Service if:
LEP Service Start Date is after enrollment Start Date.
Enrollment End Date must be NULL or after LEP Service start date.
Report the Enrollment Start Date if:
Enrollment Start Date is after the LEP Service Start Date.
LEP Service End Date is after the Enrollment Start Date.
If there are enrollments with an end status of ZZZ and a subsequent enrollment with a start status of ZZZ, combine the enrollments and report the earliest start date (where the start status is NOT ZZZ) for the enrollment start date.
The enrollments must be in the same school, grade, and local service type. Also, the enrollment start date must be the next instructional day after the ZZZ end status, or be before or equal to the ZZZ end status.
M
Student Information> General > Program Participation > LEP > LEP Services > Start Date
OR
Student Information> General> Enrollments> Start Date
lepservice.
StartDate
or
enrollment.
startdate
StudentNeedExit Date
The date the student is not longer identified with the need.
Report the end date from LEP Service if populated.
LEP Service End Date must be before Enrollment End Date or before last .instructional day of the calendar.
Report Enrollment End Date.
Enrollment End date must be after LEP Service Start Date and before LEP Service .End Date and before last instructional day.
Else, report the last instructional date from the calendar where the student is enrolled.
If there are enrollments with an end status of ZZZ and a subsequent enrollment with a start status of ZZZ, combine the enrollments and report the latest end date (where the end status is NOT ZZZ) for the enrollment end date.
The enrollments must be in the same school, grade, and local service type. Also, the enrollment start date must be the next instructional day after the ZZZ end status, or be before or equal to the ZZZ end status.
C
Student Information> General > Program Participation > LEP > LEP Services > End Date
OR
Student Information > General > Enrollments > End Date
lepservice.
EndDate
or
enrollment.
EndDate
primaryStudent NeedIndicator
Indicates if this is a primary need for the student.
