EOI Precode (Oklahoma)

Classic View: OK State Reporting > EOI Precode

Search Terms: EOI Precode

The End of Instruction (EOI) Precode Extract will generate assessment labels for students in secondary grade levels.

EOI Precode Report

Report Logic

  • Only students with a SIF Admission (Student Information > General > Enrollments > SIF Fields > Admission) value of the following are included: OHP1, OHP2, OHP3, OHP4, R, OT, RVON, RVOFF, FOY, ACEPT, and BDR.
  • If the student is assigned an Admission code that is NOT one of the above, that student's enrollment is not reported.

Report Editor Options

Field

Description

Effective Date

This date limits the results of the extract to only those students who were effectively enrolled on that date. Dates can be entered in mmddyy format, or use the calendar icon to select a date.

Grade Level Sort Order

Determines how records are sorted by grade level. Options include the following:

  • FQSR/SAR: reports based on the Code selected for the Grade Level.
  • Grade Name: reports numeric grades first, then alphabetically.
  • Grade Sequence Number: reports numerically by sequence.
Ad hoc FilterLimits students reported to those in an existing Ad hoc Filter.
FormatGenerates the report in one of three options - State Format (CSV), HTML or XML.

When submitting the results to the state, use the State Format (CSV) option. For reviewing and testing data prior to submitting the results to the state, use the XML or HTML option.
Select CalendarsThe calendars that will be included in the report.

Report Generation

The report can be generated immediately using the Generate Report button. It can also be generated at a specific time using the Submit to Batch button. This allows the report to generate in the background and viewed at a later time, which keeps computing resources free for other tasks. To view reports that have been previously generated, you may choose how many reports to display and a date range for when the reports were generated. Selecting Refresh will returns these fields to their default values.

Generate the EOI Precode Labels Extract

  1. Enter the Effective Date of the report.
  2. Select a Grade Level Sort Order
  3. Select an Ad hoc Filter, if desired.
  4. Select the Format of the extract. 
  5. Select which Calendar(s) to include on the report.
  6. Click the Generate Report button.

EOI Precode Report - HTML Format

EOI Precoded Label Report Layout

Elements

Description & Format

Campus Location

District Number

State-assigned number given to the school district.


Numeric, 6 digits

System Administration > Resources > District Information > District Number


District.Number

School Number

District-assigned number given to the school.


Numeric, 3 digits

System Administration > Resources > School > School Number


School.Number

State Testing ID

State-assigned student number.


Numeric, 10 digits

Census > People > Demographics > Person Identifiers > Student State ID


Person.stateID

First Name

Legal first name of the student.


Alphanumeric, 15 characters

Census > People > Demographics > Person Information > First Name


Identity.firstName

Last Name

Legal last name of the student.


Alphanumeric, 20 characters

Census > People > Demographics > Person Information > Last Name


Identity.lastName

Middle Initial

Middle initial of the student.


Alphanumeric, 1 character

Census > People > Demographics > Person Information > Middle Name


Identity.middleName

Date of Birth - Month

Student's month of birth.


Numeric, 2 digits

Census > People > Demographics > Person Information > Birth Date


Identity.birthdate

Date of Birth - Day

Student's day of birth.


Numeric, 2 digits

Census > People > Demographics > Person Information > Birth Date


Identity.birthdate

Date of Birth - Year

Student's year of birth


Numeric, 4 digits

Census > People > Demographics > Person Information > Birth Date


Identity.birthdate

Gender

Student's gender


Alphanumeric, 1 character, M or F

Census > People > Person Identifiers > Gender


Identity.gender

Local Student ID

District-assigned student number.


Numeric, 10 digits

Census > People > Demographics > Person Identifiers > Local Student Number


Person.studentNumber

Grade Enrolled

Grade Level of the student. Only grades leves 03-12 are included.


Numeric, 2 characters

Student Information > General > Enrollments > General Enrollment Information > Grade


Enrollment.grade

Ethnicity

Indication of the student being identified as having a race/ethnicity of Hispanic.


Numeric, 1 character

Census > People > Person Information > Race/Ethnicity


Identity.raceEthnicity

American Indian or Alaskan Native

Indication of the student being identified as having a race/ethnicity of Native American or Alaskan Native.


Numeric, 1 character

Census > People > Person Information > Race/Ethnicity


Identity.raceEthnicity

Asian

Indication of the student being identified as having a race/ethnicity of Asian.


Numeric, 1 character

Census > People > Person Information > Race/Ethnicity


Identity.raceEthnicity

Black  or African American

Indication of the student being identified as having a race/ethnicity of Black or African-American.


Numeric, 1 character

Census > People > Person Information > Race/Ethnicity


Identity.raceEthnicity

Native Hawaiian/Other Pacific Islander

Indication of the student being identified as having a race/ethnicity of Native Hawaiian or Pacific Islander.


Numeric, 1 character

Census > People > Person Information > Race/Ethnicity


Identity.raceEthnicity

White

Indications of the student being identified as having a race/ethnicity of White.


Numeric, 1 character

Census > People > Person Information > Race/Ethnicity


Identity.raceEthnicity

NFAY Code

Indicates the student is considered FAY for the school.

See the following FAY Options table following for values.


Numeric, 1 character

Student Information > General > Enrollments > State Reporting Fields > Precode > FAY


EnrollmentOK.fay

Alt Ed Academy

Indications the student is enrolled in alternative education.


Numeric, 1 character

Student Information > General > Enrollments > State Reporting Fields > Precode > ALT ED Academy


EnrollmentOK.altEdAcademy

Migrant

Indication student is considered a migrant.


Numeric, 1 character

Student Information > General > Enrollments > State Reporting Fields > Migrant


Enrollment.migrant

Title X Part C

Reports based on the selection made in the Homeless field. If Homeless is Null or 0, reports as 0. If Homeless is not Null or 0, reports as 1.


Numeric, 1 character

Student Information > General > Enrollments > State Reporting Fields > Homeless


Enrollment.homeless

Free/Reduced Lunch

Indication of the student's meal status/economic eligibility. Reports based on the student's Eligibility and the School History tab.

See field logic in the following Free/Reduced Lunch Logic section.


Numeric, 1 character

FRAM > Eligibility > Eligibility Editor > Eligibility


FRAM.mealStatus

Distance Learning

Indicates the student qualifies for distance learning.


Numeric, 1 character

Student Information > General > Enrollments > State Reporting Fields > Precode > Distance Learning


EnrollmentOK.distanceLearning

Testing Subject

Notes the subjects for which the student is taking the assessment.

See the following Precode Course Subject Options table for values.


Alphanumeric, 4 characters

Scheduling > Courses > Course Editor > Precode Course Subject


EnrollmentOK.testingSubject

Testing Platform

Indicates the format in which the student can take the assessment.

1 = Online
2 = Paper
3 = Electronic Portfolio (OAAP)


Numeric, 1 character

Student Information > General > Enrollments > State Reporting Fields > Precode > Testing Platform


EnrollmentOK.testingPlatform

Teacher/Class Name

Reports the primary teacher's first name, last name and period for which the course section was scheduled.

A blank in this field will result in defaulting the teacher/class name based off testing subject followed by “No Class Name."


Alphanumeric, 20 characters

Scheduling > Courses > Section > Section Editor > Primary Teacher


Section.teacherDisplay

Test Window

Indicates the expected testing window. Currently reports as 2.


Numeric, 1 digit

Not dynamically stored

2nd Time Test Opportunity

Indicates the student has the opportunity to take the EOI test a second time.


Numeric, 1 character, 1 or 2

Student Information > General > Enrollments > State Reporting Fields > Precode > 2nd Time Test Opportunity


EnrollmentOK.secondTimeTestOpportunity

504

Indication of student being enrolled in a Section 504 plan.

If this field is marked and any of the four following accommodation fields are checked, report 1. If this field is checked but none of the accommodation fields are checked, report 2. If this field is unchecked, report 0.


Numeric, 1 character

Student Information > General > Enrollments > State Reporting Fields > 504


Enrollment.504

IEP (Individualized Education Plan)

Indicates the student has a special education status.

If this field is marked and any of the four following accommodation fields are checked, report 1. If this field is checked but none of the accommodation fields are checked, report 2. If this field is unchecked, report 0.


Numeric, 1 character

Student Information > General > Enrollments > Special Education Fields > Special Education Status


Enrollment.specialEdStatus

IEP or 504 Accommodation - Setting

Indicates the student has a 504 plan for setting.


Numeric, 1 character, 1 or 2

Student Information > General > Enrollments > State Reporting Fields > Precode > IEP/504 Accommodation - Setting


EnrollmentOK.iepOr504AccommodationSetting

IEP or 504 Accommodation - Presentation

Indicates the student has a 504 plan for presentation.


Numeric, 1 character, 1 or 2

Student Information > General > Enrollments > State Reporting Fields > Precode > IEP/504 Accommodation - Present


EnrollmentOK.iepOr504AccommPresent

IEP or 504 Accommodation - Timing/Scheduling

Indicates the student has a 504 plan for timing or scheduling.


Numeric, 1 character, 1 or 2

Student Information > General > Enrollments > State Reporting Fields > Precode > IEP/504 Accommodation - TimingSche.


EnrollmentOK.iepOr504AccommTimingSche

IEP or 504 Accommodation - Response

Indicates the student has a 504 plan for response.


Numeric, 1 character, 1 or 2

Student Information > General > Enrollments > State Reporting Fields > Precode > IEP/504 Accommodation - Response


EnrollmentOK.iepOr504AccommodationResponse

IEP Braille

Indicates the student has an IEP due to blindness.


Numeric, 1 character, 1 or 2

Student Information > General > Enrollments > State Reporting Fields > Precode > IEP Braille


EnrollmentOK.braille

IEP Large Print

Indicates the student has an IEP due to poor vision.


Numeric, 1 character, 1 or 2

Student Info > General > Enrollments > State Reporting Fields > Precode > IEP Large Print


Enrollment.iepLargePrint

ELL First or Second Year Proficient

Indicates the student is in ELL programming and is considered wither first or second year proficient. 


When the student has an EL record with a Program Status of Exited EL as of the Effective Date and the Effective Date is less than or equal to a year from the First Year Monitoring Date, reports as 1


If the Effective Date is greater than the First Year Monitoring Date and less than or equal to the Second Year Monitoring Date, reports as 2. Otherwise reports blank.


Numeric, 1 character

Student Information > Program Participation > English Learners (EL)


Calculated, not dynamically stored

ELL (English Language Learner)

Indicates the student is considered an English Language Learner.


If the student has an EL record active on the Effective Date and any Accommodations 1-5 are active on the Effective Date, reports as 1. If the student has an EL record but no Accommodations, reports as 2. Otherwise, reports blank.


Numeric, 1 character

Student Information > Program Participation > English Learners (EL), EL Accommodations > Code


Calculated, not dynamically stored

ELL Accommodation - Translator

Indicates the student is ELL and needs a translator. If the student has an EL record active on the Effective Date with an EL Accommodation of Translator, reports as 1.


Numeric, 1 character, 1 or 2

Student Information > Program Participation > English Learners (EL) > EL Accommodations > Code


LEPAccommodationType.code

ELL Accommodation - Transcribe

Indicates the student is ELL and needs transcription. If the student has an EL record active on the Effective Date with an EL Accommodation of Transcribe, reports as 1.


Numeric, 1 character, 1 or 2

Student Information > Program Participation > English Learners (EL) > EL Accommodations > Code


LEPAccommodationType.code

ELL Accommodation - Clarification

Indicates the student is ELL and needs clarification. If the student has an EL record active on the Effective Date with an EL Accommodation of Clarification, reports as 1.


Numeric, 1 character, 1 or 2

Student Information > Program Participation > English Learners (EL) > EL Accommodations > Code


LEPAccommodationType.code

ELL Accommodation - Grouping

Indicates the student is ELL and needs special grouping. If the student has an EL record active on the Effective Date with an EL Accommodation of Grouping, reports as 1.


Numeric, 1 character, 1 or 2

Student Information > Program Participation > English Learners (EL) > EL Accommodations > Code


LEPAccommodationType.code

ELL Accommodation - W/W Dictionary

Indicates the student is ELL and needs a dictionary. If the student has an EL record active on the Effective Date with an EL Accommodation of W/W Dictionary, reports as 1.


Numeric, 1 character

Student Information > Program Participation > English Learners (EL) > EL Accommodations > Code


LEPAccommodationType.code

FAY Options

The DRC Precode Extract reports three separate statuses for FAY (full academic year) - NFAY_SCHL, NFAY_DIST and NFAY_STATE.

The following options are available for selection on a student's enrollment record:

Code

Description

0

Student is FAY at all levels.

1

Student is NFAY in school.

2

Student is NFAY in district and school.

3

Student is NFAY in state, district and school.

Reporting Business Rules

  • This field is defaulted to 0: Student is FAY at all levels.
  • If a student has another enrollment in the same calendar year, the FAY status selected is the same.
  • If a new enrollment is created for a student in the next calendar year, the FAY status defaults back to zero.

NFAY_SCHL Logic:

  • If set to 0 (zero), extract will report as zero.
  • If 1: NFAY in school, will report as 1.
  • If 2: NFAY in district and school, will report as 1.
  • If 3: NFAY in state, district and school, will report as 1.

NFAY_DIST Logic:

  • If set to 0 (zero), extract will report as zero.
  • If 1: NFAY in school, will report as 0.
  • If 2: NFAY in district and school, will report as 1.
  • If 3: NFAY in state, district and school, will report as 1.

NFAY_STATE Logic:

  • If set to 0 (zero), extract will report as zero.
  • If 1: NFAY in school, will report as 0.
  • If 2: NFAY in district and school, will report as 0.
  • If 3: NFAY in state, district and school, will report as 1.

Free/Reduced Lunch Logic

On the School History tab, if NSLP is marked and Provision 1, 2 or 3 is selected, reports as 1.

If the above is not true, reports 1 if the student's eligibility is "free" or "reduced," AND Eligibility record is Active. Also reports as 1 if the student's FRAM Eligibility record with the most recent Start Date that is on or before the extract Effective Date has a Start Date on or before the current date, an End Date on or after the current date, an Eligibility of Paid and a Certified Type of Declined. If the student does not have an active record but the 30 Day Carry-Over rule applies, the Snapshot Date is less than 30 days into the current year OR the student had a record at the end of the previous school year, reports 1. If no Carry-Over rule is present, only the current year status is considered. Otherwise, the field reports as blank.

Precode Course Subject Options

Code

Description

OCCTALG1

ACE Algebra I

OCCTALG2

ACE Algebra II

OCCTBIO1

ACE Biology I

OCCTHIST

ACE US History

OCCTGEOM

ACE Geometry

OCCTENG2

ACE English II

OCCTENG3

ACE English

OMAAPALG1

Algebra I

OMAAPBIO1

Biology I

OMAAPENG2

English II

OMAAPHIST

U.S. History

OAAPALG1

OAAP Algebra I

OAAPALG2

OAAP Algebra II

OAAPGEOM

OAAP Geometry

OAAPENG2

OAAP English II

OAAPENG3

OAAP English III

OAAPBIO1

OAAP Biology I

OAAPHIST

OAAP U.S. History

Data Setup

The Precode Course Subject dropdown list appears at the bottom of the Course editor.

Classic View: Scheduling > Courses > Course > Precode Course Subject

Precode Course Subject Field

The ELL fields are found in the student's LEP Accommodations tab.

The IEP/504 Accommodation fields are found in the following location on the student's enrollment record.

IEP/504 Enrollment Fields