MARSS B Extract (Minnesota)

Last Modified on 10/22/2022 10:26 am CDT

Classic View:   MN State Reporting > MARSS Extracts 

Search Terms: MARSS B Extract

The Minnesota Automated Reporting Student System (MARSS) collects student data required by many areas of the Minnesota Department of Education. MARSS B, the Student File, gathers a broad range of student data, particularly details found in student enrollments.


 Image 1: MARSS B Editor 

Report Logic

The MARSS B Extract reports a record for each enrollment in the selected Calendar(s) within the entered Date Range. If the user selects calendar(s) from the year prior to the selected School Year, the report will include the prior year calendar(s) that fall within the Date Range entered.

Students enrolled in a Grade marked as 'Exclude from State Reporting' are not included in the results.

If a student has a State Aid Category of 46 (STATE AID CATEGORY), the following fields report as indicated:

FieldReported Value

STUDENT RESIDENT DISTRICT NUMBER

STU_RES_DST_NUM

000

LAST LOCATION OF ATTENDANCE

LST_LOC_ATT

00

STATUS END

STS_END

99

PERCENT ENROLLED

PER_ENR

100

ATTENDANCE DAYS

ATT_DAY

00000

MEMBERSHIP DAYS

MBR_DAY

0000

POST SECONDARY OPTIONS INDICATOR

PST_SEC_OPT

N

PSEO HIGH SCHOOL PARTICIPATION HOURS

PST_SEC_HRS_HS

0000

ENGLISH LEARNERS

LEP_PCP

N

EL BEGIN DATE

LEP_BEG_DAT

00000000

GIFTED AND TALENTED PARTICIPATION

GFT_TAL_PCP

N

TRANSPORTATION CATEGORY

TRA_CAT

00

ECONOMIC INDICATOR

ECO_IND

0

MIGRANT INDICATOR

MIG_IND

N

TITLE I STUDENT INDICATOR

STU_TTL1

N

HOMELESS STUDENT

HML_STU

N

SPECIAL PUPILS CARE TREATMENT

WRD_STT

N

INDEPENDENT STUDY FLAG

IS_FLG

N

File Naming Logic

If generating the MARSS B extract in State Format, the output file is named as follows: 

"B" + 'district' + "." + 'extractPeriod' + 'yearNum'

Format Options

The following formats are available for generating this extract. State Format should be used for data submission to the state, with CSV, XML and HTML formats can be used to test and review data.

 
 Image 2: MARSS B Extract - State Format (Fixed Width) 

 
 Image 3: MARSS B Extract - CSV 

 
 Image 4: MARSS B Extract - XML 

 
 Image 5: MARSS B Extract - HTML 

MARSS B Extract Layout

 

If Report Legal Identities When Provided  is marked, Demographics fields report from Census > People > Identities > Active Identity > Protected Identity Information.

If the Include Excluded Grade Levels checkbox is marked, students enrolled in Grade Levels marked as State Exclude (System Administration > Calendar > Calendar > Grade Levels > Exclude from state reporting) will be included in the extract. 

The element name prior to the release of Campus.2008 is shown below the bolded name.

Element Name

Description & Format

Campus Location

VALUE B

STU_REC_ID

Record ID, reports B


Alphabetic, 1 character

MN State Reporting > MARSS Extracts > Extract Type


Not dynamically stored

VALUE F or E

SUB_CDE

Extract Period, options are F: Fall and E: End of Year


Alphabetic, 1 character

MN State Reporting > MARSS Extracts > Extract Period


Not dynamically stored

SCHOOL YEAR

SCH_YER

The end year of the school year selected in the extract editor. For example, the 2009-2010 school year would report as 10.


Date field, 2 digits, YY

System Administration > Calendar > School Years > End Year


SchoolYear.endYear

STUDENT NUMBER

STU_NUM

Student's unique identification number.


Numeric, 13 digits

Census > People > Demographics > Person Identifiers > State ID


Student.number

FILLER

SOC_SEC_NUM

Student's social security number. Currently reports as 000000000.


Numeric, 9 digits

Census > People > Demographics > Soc Sec Number


Identity.ssn

DISTRICT NUMBER

DST_NUM

The state-assigned district number.


Numeric, 4 digits

System Administration > Resources > District Information > State District Number


District.number

DISTRICT TYPE

DST_TYE

The state-defined district type.


Numeric, 2 digits

System Administration > Resources > District Information > Type


District.type

SCHOOL NUMBER

SCH_NUM

The state-assigned identification number for the school.


Numeric, 3 digits

System Administration > Resources > School > State School Number


School.number

STUDENT GRADE LEVEL

STU_GRD_LVL

The grade level of the student's current enrollment.


Alphanumeric, 2 characters

Student Information > General > Enrollments > Grade 


Enrollment.gradeLevel

STUDENT RESIDENT DISTRICT NUMBER

STU_RES_DST_NUM

The number of the student's resident district.


Numeric, 4 digits

Student Information > General > Enrollments > State Reporting Fields > Resident District


Enrollment.residentDistrict

STUDENT RESIDENT DISTRICT TYPE

STU_RES_DST_TYE

The type of the student's resident district.


Numeric, 2 digits

System Administration > Resources > District Information > Type


District.type

FILLER

STU_RES_SCH_NUM

The number of the student's resident school. Reports as 3 blank spaces. 


Numeric, 3 digits

Student Information > General > Enrollments > State Reporting Fields > School


EnrollmentMN.school

STATE AID CATEGORY

STT_AID_CAT

State aid category of the aid service being provided to the student. See the State Aid Category Options table following.


Numeric, 2 digits

Student Information > General > Enrollments > State Reporting Fields > State Aid Category


EnrollmentMN.stateAidCategory

STATUS START DATE

STS_BEG_DAT

The start date of the student's enrollment. Will always be on or after the Start Date entered in the extract editor.


Date field, 8 digits, YYYYMMDD

Student Information > General > Enrollments > Start Date


Enrollment.startDate

LAST LOCATION OF ATTENDANCE

LST_LOC_ATT

The start status of the student's enrollment, the last location of attendance. If the prior year's enrollment Start Date is on or after the Start Date entered in the extract editor, reports the enrollment's Start Status. Otherwise reports as 00. See the Start Status Options table following.


Numeric, 2 digits

Student Information > General > Enrollments > Start Status


Enrollment.startStatus

STATUS END

STS_END

The end status of the student's enrollment. Reports first from the student's enrollment. If that value is null, reports the End Code Override entered on the Calendar tab, if applicable. If both are null, reports as 40.

See the End Status Options table following.


Numeric, 2 digits

Student Information > General > Enrollments > End Status; System Administration > Calendar > Calendar > Calendar > End Code Override


Enrollment.endStatus

Calendar.endCodeOverride

STATUS END DATE

STS_END_DAT

The end date of the student's enrollment.


Date field, 8 digits, YYYYMMDD

Student Information > General > Enrollments > End Date


Enrollment.endDate

PERCENT ENROLLED

PER_ENR

The percent of time that student is enrolled.


Numeric, 3 digits

Student Information > General > Enrollments > State Reporting Fields > Percent Enrolled


Enrollment.percentEnrolled

ATTENDANCE DAYS

ATT_DAY

The number of student attendance days.

Reports first from the Attendance Override from the Enrollment, if entered. Otherwise, reports the total number of Instructional Days a student was present during the enrollment record start and end date in half or whole days. This value cannot exceed the Maximum Membership Days listed on the Grade Levels tab and will not include any days prior to the Start Date entered in the Extract Editor.

This field reports with an implied decimal. For example, 25.5 days reports as 00255.


Numeric, 5 digits

Student Information > General > Enrollments > State Reporting Fields > Attendance Override; Calculated


Enrollment.adaOverride, Calculated

MEMBERSHIP DAYS

MBR_DAY

The number of days the student was in membership.

Reports first from the Membership Override from the Enrollment, if entered. Otherwise, reports the total number of Instructional Days during the enrollment start and end date. This value cannot exceed the Maximum Membership Days listed on the grade levels tab and will not include any days prior to the Start Date entered in the Extract Editor.


Numeric, 4 digits

Student Information > General > Enrollments > State Reporting Fields > Membership Override; Calculated


Enrollment.admOverride, Calculated

POST SECONDARY OPTIONS INDICATOR

PST_SEC_OPT

Indicates student participates in Post Secondary Options.

  • Reports as N if the PSEO flag and Post-Secondary HS Hours are null.
  • Reports as Y if the PSEO flag and Post-Secondary HS Hours are entered, or if just Post-Secondary HS Hours are entered.

Alphabetic, 1 character

Student Information > General > Enrollments > State Reporting Fields > PSEO


Enrollment.pseo

PSEO HIGH SCHOOL PARTICIPATION HOURS

PST_SEC_HRS_HS

The number of hours the high school student participates in PSEO.

Reports the Post-Secondary HS Hours value entered (zero if necessary). If null, reports as 0000.


Numeric, 4 digits

Student Information > General > Enrollments > State Reporting Fields > Post-Secondary HS Hours


EnrollmentMN. pseoHours

HOMEBOUND SERVICE INDICATOR

HOM_BND_SRV

Indicates if student is home bound and receiving services. Options are Y: Yes and N: No.


Alphabetic, 1 character

Student Information > General > Enrollments > State Reporting Fields > Homebound


Enrollment.homebound

SPECIAL ED EVALUATION STATUS

SPC_ED_STS

The student's special education status. See the Special Ed Status Options table following.


Numeric, 1 digit

Student Information > General > Enrollments > Special Ed Fields > Special Ed Status


Enrollment.specialEdStatus

SPECIAL ED INSTRUCTIONAL SETTING

SPC_ED_INS_STG

The instructional setting of the student's special ed program. See the Special Ed Disability Setting Options table following.


Numeric, 2 digits

Student Information > General > Enrollments > Special Ed Fields > Special Ed Disability Setting


Enrollment.specialEdSetting

ENGLISH LEARNERS

LEP_PCP

Indicates if the student is considered to be English Learners (EL). See the following EL Logic section for field logic details.


Alphabetic, 1 character

Student Information > Program Participation > English Learners (EL) > Program Status > EL


Lep.programStatus

EL BEGIN DATE

LEP_BEG_DAT

The date the student's English proficiency was determined. Reports based on user-defined services with a State Service Type of State Reported.

If the EL Service Start Date occurs on or after the earliest enrollment, reports the Start Date of service. If more than one EL Service is found, reports from the earliest service found after the Start Date of the earliest enrollment. If the EL Service Start Date occurs prior to the earliest enrollment and the End Date is on or after the earliest Enrollment Start Date, reports the STS_BEG_DAT of the earliest enrollment record. If EL Service Start and End Dates occur prior to the earliest enrollment or Parent Declined is marked, reports as 00000000.


If the Location entered on the student's EL Services program does not match the school the student is enrolled in, reports as 00000000.

When reporting based on a prior year calendar, this field will report as follows: If the EL Service Start Date occurs prior to the earliest enrollment Start Date or Service End Date occurs on or after the enrollment Start Date, reports the Date determined from the active year (reports enrollment Start Date) unless Service Start Date is after the earliest enrollment Start Date, then reports the EL Service Start Date.

A value will not report for No Show enrollments.


Date field, 8 digits, YYYYMMDD

Student Information > Program Participation > English Learners (EL) > EL Services > Start Date


LepService.startDate

GIFTED AND TALENTED PARTICIPATION

GFT_TAL_PCP

Indicates if the student is considered Gifted/Talented. If there is a Gifted record for the student that is active at any point during the student's enrollment, reports as Y. Otherwise reports as N.


Alphabetic, 1 character

Student Information > General > Enrollments > State Reporting Fields > Gifted/Talented


Enrollment.giftedTalented

SEX/GENDER

SEX_GEN

The gender of the student. Options are M: Male and F: Female.


Alphabetic, 1 character

Census > People > Demographics > Gender


Identity.gender

NORTH AMERICAN INDIAN

RAC_ETH

The student's Race/Ethnicity. Reports as 1 if Race/Ethnicity is 01 or 03. Otherwise reports as 0.


Numeric, 1 digit

Census > People > Demographics > State Race/Ethnicity


Identity.raceEthnicity

BIRTH DATE

BTH_DAT

The student's birth date.


Date field, 8 digits, YYYYMMDD

Census > People > Demographics > Birth Date


Identity.birthDate

HOME LANGUAGE

HOM_PRM_LNG

The primary or first language of the student, the language spoken in the student's home.


Numeric, 3 digits

Census > People > Demographics > Home Primary Language


Person.language

PRIMARY DISABILITY

PRM_DIS

The student's primary disability. See the Disability Options table following.


Numeric, 2 digits

Student Information > General > Enrollments > Special Ed Fields > Primary Disability


Enrollment.disability1

TRANSPORTATION CATEGORY

TRA_CAT

The student's transportation category. Reports Transportation Category; if that is NULL, reports default from Attribute Dictionary; if that is NULL, reports as 00. See the Transportation Category Options table following.


Numeric, 2 digits

Student Information > General > Transportation > Transportation Category


Transportation.transportationCode

ECONOMIC INDICATOR

ECO_IND

The student's meal status. Report highest sequence.


  • If Eligibility = Free and Direct Certified Type is not NULL, report 7
  • If Eligibility = Reduced and Direct Certified Type is not NULL, report 8
  • If Eligibility = Free, report 2.
  • If Eligibility = Reduced, report 1.
  • If Eligibility = Paid, report 0.
  • If Eligibility = Non-reimbursable, report 0.
  • If Blank or no FRAM Record exists, report 0.


When multiple Eligibility records exist for a student in the selected calendar, reports as follows:

  1. If the Eligibility Method of the most recent eligibility record for the selected calendar that falls before the End Date of the extract editor has a value of "Declined" (DE) or "Denied" (DN), report the State Code associated with the Eligibility value of the most recent record.
  2. If the Certified Type is something other than "Declined" (DE) or "Denied" (DN), continue reporting based on existing logic below. 
  3. Report highest sequence from any eligibility status tied to the reported calendar year that falls before the End Date of the extract editor
  • If Eligibility = Free, report 2.
  • If Eligibility = Reduced, report 1.
  • If Eligibility = Paid, report 0.
  • If Eligibility = Non-reimbursable, report 0.
  • If Eligibility = Free and Direct Certified Type is not NULL, report 7
  • If Eligibility = Reduced and Direct Certified Type is not NULL, report 8
  • If NULL or no FRAM Record exists, report 0.

If an enrollment record ends prior to the start date of any FRAM records in the same academic year, it still considers the FRAM records using the preceding logic.


Prior Year Calendar Logic: Prior Year MARSS B records will look for an application that has an eligibility school year + 1 of the prior year calendar.


Numeric, 1 digit

FRAM > Eligibility > Eligibility


POSeligibility.eligibility

MIGRANT INDICATOR

MIG_IND

Indicates that the student is a migrant. Options are Y: Yes and N: No.

This field only reports when the extract is run for years prior to the 14-15 school year. For all years 14-15 and later, this field reports as blank.


Alphabetic, 1 character

Student Information > General > Enrollments > State Reporting Fields > Migrant


Enrollment.migrant

TITLE I STUDENT INDICATOR

STU_TTL1

Indicates that the student is receiving Title 1 services. Reports as follows:

  • If the student has a Title I record that overlaps with their enrollment record, reports as Y.
  • If the school in which the student is enrolled has a Title I status of SWELIGSWPROG: Schoolwide Program in the School History record with an Effective Date that is on or before the extract End Date and calendar End Date, reports as Y.
  • Otherwise reports as N. 

Alphabetic, 1 character

Student Information > Program Participation > Title I > Start & End Date; System Administration > Resources > School > School History > Title 1


Title1.startDate
Title1.endDate

SchoolAttribute.Title1

HOMELESS STUDENT

HML_STU

Indicates that the student is considered homeless. If the student has a Homeless record that is active at any point during the student's enrollment, reports as Y. Otherwise reports as N. 


Alphabetic, 1 character

Student Information > General > Enrollments > State Reporting Fields > Homeless


Enrollment.homeless

TRANSPORTING DISTRICT NUMBER

TRA_DST_NUM

The number of the district which is responsible for student's transportation. Reports the first 4 characters of the Transporting District if STT_AID_CAT reports as 46. Otherwise, reports State District Number.


Numeric, 4 digits

Student Information  > General > Transportation > Transporting District OR System Administration > Resources > District Information > State District Number


Custom Student
Transportation.districtNumber

TRANSPORTING DISTRICT TYPE

TRA_DST_TYE

The type of the district which is responsible for student's transportation. Reports the last 2 characters of the Transporting District if STT_AID_CAT reports as 46. Otherwise, reports State District Type .


Numeric, 2 digits

Student Information > General > Transportation > Transporting District OR System Administration > Resources > District Information > District Type


Custom Student
Transportation.districtType

SPECIAL PUPILS CARE TREATMENT

WRD_STT

An indicator representing a Student who qualifies as a Special Pupil for Care and Treatment at some time during the school year. If "Special Pupils for Care/Treatment" is 'Y: Yes', reports 'Y'. Otherwise reports 'N'.


Alphabetic, 1 character, Y or N

Student Information > General > Enrollments > State Reporting Fields > Special Pupils for Care/Treatment

EnrollmentMN.specialCare

INDEPENDENT STUDY FLAG

IS_FLG

Indicates that the student is participating in an Independent Study program. If the student has a SAAP record that is active at any point during the student's enrollment with the Independent Study Indicator marked, reports as Y. Otherwise reports as N. 


Alphabetic, 1 character

Student Information > General > Enrollments > State Reporting Fields > Independent Study


EnrollmentMN.independentStudy


FILLER

SES_SRV

Indicates that the student receives Supplemental Educational Services. Current reports as blank.


Numeric, 4 digits

Student Information > General > Enrollments > State Reporting Fields > Supplemental Services


EnrollmentMN.supplementalServices

SPECIAL EDUCATION SERVICE HOURS

SPC_SRV_HRS

The number of hours the student received special ed services with a special ed status of 4 or 6. If Service Hours is null, reports the Direct and Indirect minutes per session from the student's IEP.

This field includes an implied decimal. Service Hours are calculated as follows:

  • The sum of Direct and Indirect Minutes for each individual Service is multiplied by the Number of Sessions per Frequency and the Total is then divided by Service Frequency.
    • Service Frequency is expressed as follows:
      • Day = 1
      • Week = 5
      • Term = 36 divided by # of Terms, all multiplied by 5.
      • Month = 20
      • Year = 180
  • Next, the number of Days In Service in the MARSS record is determined as the days between the Start and End Dates of the service (STS_BEG_DAT and STS_END_DAT). Only Instructional days are considered in this count.
  • Service Hours is calculated as Minutes multiplied by Days, then divided by 60.
  • If the student has a Service Hrs Percent Reported value other than 0 or null, the calculated Service Hours is multiplied by this value. Otherwise, if the student has an Enrollment Status of P or N, Hours is multiplied by 100.

Numeric, 5 digits

Student Information > General > Enrollments > Special Ed Fields > Service Hours or Student Information > Special Ed > Documents > IEP > Education Plan


Custom Enrollment
Enrollment.spedServiceHours

MINNESOTA CARE PROGRAM OPT OUT

OPT_OUT_MNCR

Indicates that the student has chosen to opt out of SCHIP/MNCare services. FRAM records with a Start Date prior to 7/1 of the academic year being reported are not reported. 


Alphabetic, 1 character, Y or N

(E line) FRAM > Eligibility > Opt Out SCHIP
(M line) Student Information > General > Enrollments > State Reporting Fields > Opt Out MNCare


POSEligibility.optOutSCHIP
EnrollmentMN.optOutMNCare

FILLER

OPT_OUT_GAMC

Indicates that the student has chosen to opt out of Medicaid/General Assistance services. Current reports as blank.


Alphabetic, 1 character, Y or N

(E line) FRAM > Eligibility > Opt Out Medicaid
(M line) Student Information > General > Enrollments > State Reporting Fields > Opt Out Gen Assist


POSEligibility.optOutMedicaid
EnrollmentMN.optOutGenAssist

RESERVED FOR FUTURE USE

FILLER2

Filler

Filler

HISPANIC-LATINO

HIS_LAT

Indicates that the student is Hispanic/Latino. Options are Y: Yes and N: No.


Alphabetic, 1 character

Census > People > Demographics > Race/Ethnicity


Identity.raceEthnicity

AMERICAN INDIAN ALASKA NATIVE

AMI_IND_ALK

Indicates that the student is American Indian/Alaska Native. Options are Y: Yes and N: No.


Alphabetic, 1 character

Census > People > Demographics > Race/Ethnicity


Identity.raceEthnicity

ASIAN

ASI

Indicates that the student is Asian. Options are Y: Yes and N: No.


Alphabetic, 1 character

Census > People > Demographics > Race/Ethnicity


Identity.raceEthnicity

BLACK-AFRICAN AMERICAN

BLK_AFR

Indicates that the student is Black/African American. Options are Y: Yes and N: No.


Alphabetic, 1 character

Census > People > Demographics > Race/Ethnicity


Identity.raceEthnicity

NATIVE HAWAIIAN PACIFIC ISLANDER

HAW_PAC

Indicates that the student is Native Hawaiian/Pacific Islander. Options are Y: Yes and N: No.


Alphabetic, 1 character

Census > People > Demographics > Race/Ethnicity


Identity.raceEthnicity

WHITE

WHT

Indicates that the student is White. Options are Y: Yes and N: No.


Alphabetic, 1 character

Census > People > Demographics > Race/Ethnicity


Identity.raceEthnicity

PSEO CONCURRENT ENROLLMENT FLAG

PST_CON_OPT

Indicates that the student is concurrently enrolled in CIS and PSEO. Options are Y: Yes and N: No.


Alphabetic, 1 character

Student Information > General > Enrollments > State Reporting Fields > CIS PSEO Concurrent Enr


EnrollmentMN.CISPSEOConcurrentEnr

LOCAL USE DATA

LOC_USE_DATA

Reports the PersonID.



Alphanumeric, 6 characters

Census > People > Demographics > Person Identifiers > PersonID


Identity.personID

STUDENT LAST NAME

LST_NAM

Student's last name. If Report Legal Identities When Provided  is marked, reports from Census > People > Identities > Active Identity > Protected Identity Information.


Alphabetic, 40 characters

Census > People > Demographics >  Last Name


Identity.lastName

STUDENT FIRST NAME

FST_NAM

Student's first name. If Report Legal Identities When Provided  is marked, reports from Census > People > Identities > Active Identity > Protected Identity Information.


Alphabetic, 40 characters

Census > People > Demographics > First Name


Identity.firstName

STUDENT MIDDLE NAME

MID_NAM

Student's middle name. If Report Legal Identities When Provided  is marked, reports from Census > People > Identities > Active Identity > Protected Identity Information.


Alphabetic, 40 characters

Census > People > Demographics > Middle Name


Identity.middleName

NAME SUFFIX

SUFFIX

The suffix marking the student's generation.


Alphanumeric, 3 characters

Census > People > Demographics > Suffix


Identity.suffix

State Aid Category Options

Code

Description

00

Regular: enrolled at resident district

01

Open Enrollment

02

Foreign Exchange Student J-1 Visa

03

HSGI Nonresident

04

11/12th Grade choice

05

Interdistrict cooperative agreement

06

Cooperative Facilities

08

Charter school (student/parent choice)

10

Joint Powers Agreement

11

Missed Open Enr. Deadline

13

State Board Exceptions

14

Enrolled in another state

15

Resident of other state/country

16

Shared Time paid to resident district

17

Shared Time paid to serving district

18

Shared Time paid by parent/guardian

19

Tuition agreement w/ resident district

20

Tuition agreement w/ parent/guardian

21

Ineligible nonresident student

22

Open enr, returned to res dist

24

Early graduate

25

Adult HSGI student

26

Private school HSGI

27

Temporary care/treatment

28

Resident at private school (IEP/care)

34

Tribal, meets BIA

35

Tribal, does not meet BIA

41

Screening by District (general revenue)

42

Child & Teen Checkups/EDSDT

43

Head Start

44

Private Provider

45

Conscientious Objector

46

ESY Enrollment

51

South Dakota residents under reciprocity agreement

52

Minnesota residents under reciprocity agreement

97

Katrina Evacuee

98

Summer graduate/dropout

Start Status Options

Code

Description

00

Last year, public school, same district

01

Last year, MN nonpublic school

02

Last year, another state

03

Last year, another country

04

Last year, MN public school, other district

05

Age 5 or younger as of 9/1, never before in school

06

Age 6 or older as of 9/1, never before in school

07

Last enrolled before last year

11

Midyear transfer from MN nonpublic school

12

Midyear transfer from other state

13

Midyear transfer from other country

14

Midyear transfer from other MN school district

21

Midyear transfer from school in this district

22

Midyear grade level change

23

Midyear change in district of residence

24

Midyear re-enrollment after drop

End Status Options

Code

Description

00

Used for Fall reporting

01

Change in grade level

02

Transfer to another school in district

03

Transfer to approved nonpublic school

04

Moved to other MN school district

05

Moved out of MN

06

Dropout (16 or older)

07

Left after compulsory att age w/ written election

08

Graduated from High School

11

Died

12

Excused: permanent disability

13

Jailed

14

15 day drop

15

Enrollment ended due to marriage

16

Expelled, didn't start elsewhere

17

Pregnancy

18

Whereabouts unknown/non-approved

20

Transfer to other district/not moved

21

EC withdrawal: IEP met

Special Ed Status Options

Code

Description

1

None

2

Evaluated by no service required

3

Requires services; not currently participating

4

Receiving services

5

Requires services, parent refused

6

Student with IIIP

7

IEP/IFSP terminated during year

8

Early Intervention

9

Students receiving indirect services only

EL Field Logic

Reports as Y in the following instances:

  • If the student is enrolled in an EL program.
  • If the student's most recent EL record has a Program Status of Exited EL and a Program Exit Date on or after the Start Date of the earliest enrollment.
  • If the student's most recent EL record has a Program Status of EL and an Identified Date entered.
  • If any EL record has a Program Status of EL and an Identified Date on or after the earliest enrollment Start Date and on or before the End Date of the extract.

If a student has enrollment in multiple calendars, this field will report as Y for all MARSS records for that student if it reports as Y for one enrollment.

Reports as N in the following instances:

  • If Program Exit Date occurs before the Start Date of the earliest enrollment.
  • All other circumstances not described above.

Special Ed Disability Setting Options

Code

Description

00

No IEP/IFSP/IIIP

01

K12: Outside of regular class less than 21% of day

02

K12: Resource Room between 21% and 60% of day

03

K12: Separate classroom more than 60% of day

04

K12: Public separate school facility > than 50%

05

K12: Private separate school facility > than 50%

06

K12: Public residential facilities > than 50 %

07

K12: Private residential facility > than 50%

08

K12: Homebound/hospital placement

11

Early Int: Developmental Delays/Disabilities

12

Early Int: Typically developing

13

Early Int: Home

14

Early Int: Hospital Inpatient

15

Early Int: Residential Facility

16

Early Int: Service Provider Location

17

Early Int: Other Setting

30EC stu age 3-5 rec srvc in approved voluntary pre-k

31

Reg EC at least 10 hrs/week and rec srvc in setting

32

Ref EC at least 10 hr/week but rec maj srvc elswhr

33

Ref EC up to 10 hours/week and rec srvc in setting

34

Ref EC up to 10 hours/week but rec maj srvc elsewhr

39ECSE student enrolled in/receiving sped services in an approved School Readiness Plus (SRP)

41

Separate Class

42

Separate School

43

Residential Facility

44

Service Provider Location

45

Home

Disability Options

Code

Description

00

Not Disabled

01

Speech/language impaired

02

Developmental Cognitive Disabilities: Mild-Moderate

03

Developmental Cognitive Disabilities: Severe-Profnd

04

Physically impaired

05

Deaf-Hard of Hearing

06

Visually impaired

07

Specific learning disabilities

08

Emotional/behavioral disorders

09

Deaf/Blind

10

Other health disabilities

11

Autism Spectrum Disorder

12

Developmental Delay

14

Traumatic brain injury

16

Severely Multiply Impaired

54

504 Accommodation Plan

Transportation Category Options

Code

Description

00

Walkers

01

Regular

02

Excess

03

Disabled

04

Desegregation

05

Ineligible/Nonresident

06

Special Transportation

07Shelter Care Facility


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