Classic View: TX State Reporting > Assessment Student Registration File
Search Terms: Assessment Student Registration File
The Assessment Student Registration File is used to identify students who require assessment to the state.
Assessment Student Registration File
Report Logic
One record per student per school reports. |
Students must have an active primary enrollment at some point during the reporting period.
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Students are excluded from reporting if:
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Report Editor Fields
| Field | Description |
|---|---|
| Start Date End Date | The first and last date used to determine which student records to include in the extract. |
| Format | This report can be generated in CSV (State Format) or HTML. |
| Ad Hoc Filter | Select an Ad Hoc filter to limit report results to those that meet filter requirements. |
| Select Calendar(s) | Select the calendar(s) to include on the report. The calendar selected in the Campus toolbar is automatically selected. The report can be generated for one school at a time, or a set of schools at a time (all elementary schools, for example). Calendars can be listed by the Active Year, School Name, or Year. At least one calendar needs to be selected. |
| Report Generation | The report can be marked to generate immediately using the Generate Extract button or can be marked to generate at a later time using the Submit to Batch button. See the Batch Queue article for additional guidance. |
Generate the Report
- Enter the desired Start Date and End Date the report should use to filter data.
- Select a Format to generate the report in. Options include CSV and HTML.
- Select an Ad Hoc Filter to further narrow down the reported results.
- Select the Calendar(s) to include in the report.
- Select one of the report generation options: Generate Extract or Submit to Batch.
Assessment Student Registration File - HTML Format
Report Format
Data elements listed in bold are required.
| Element | Description | Location |
|---|---|---|
| TSDS ID | Reports the student's Unique State ID. Otherwise, reports blank. Numeric, 10 digits | Census > People > Demographics > Person Identifiers > Student Unique State ID Person.stateID |
| Enrolled District Code | Reports the state district number and the state school number. Numeric, 9 digits | System Administration > Resources > District Information > State District Number AND State School Number District.number School.number |
| Enrolled Campus Code | Reports the State District Number and State School Number. Numeric, 9 digits | System Administration > Resources > District Information > State District Number District.number System Administration > Resources > School > State School Number School.number |
| Testing District Code | Reports Blank | |
| Testing Campus Code | Reports Blank | |
| Last Name | Reports the student's legal last name. Alphanumeric, 60 characters | Census > Demographics > Person Information > Last Name Identity.lastName |
| First Name | Reports the student's legal first name. Alphanumeric, 60 characters | Census > Demographics > Person Information > First Name Identity. firstName |
| Middle Name | Reports the student's legal middle name. Alphanumeric, 60 characters | Census > Demographics > Person Information > Middle Name Identity.middleName |
| Gender | Reports the student's gender as M = Male and F = Female. Otherwise, reports blank. Alphanumeric, 1 character (M or F) | Census > People > Demographics > Person Information > Gender Identity. gender |
| Birthdate | Reports the student's Birth Date in MMDDYYYY format. Date field, 6 characters (MMDDYY) | Census > People > Demographics > Person Information > Birth Date Identity. birthdate |
| Grade Level Code | Reports the student's grade level using the state grade level code. Alphanumeric, 2 characters | Student Information > General > Enrollments > Grade Level |
| PEIMS ID | Reports the student's previous State ID. Students do not report if the State ID field is blank. Numeric, 9 digits | Census > People > Demographics > Person Identifiers > State ID Person.stateID |
| LOCAL-STUDENT-ID | Report local student number. Numeric, 9 digits | Census > People > Demographics > Local Student Number |
| HISPANIC-LATINO-CODE (ETH) | Reports Y if student is Yes for Hispanic or Latino. Otherwise, reports N. Numeric, 1 digit | Census > People > Demographics > Race/Ethnicity Identity.hispanicEthnicity |
| AMERICAN-INDIAN-ALASKA-NATIVE-CODE (I) | Reports Y if American Indian or Alaska Native is checked. Otherwise, reports N. Numeric, 1 digit | Census > People > Demographics > Race/Ethnicity Identity.raceEthnicity |
| ASIAN-CODE (A) | Reports Y if Asian is checked. Otherwise, reports N. Numeric, 1 digit | Census > People > Demographics > Race/Ethnicity Identity.raceEthnicity |
| BLACK-AFRICAN AMERICAN-CODE (B) | Reports Y if Black or African American is checked. Otherwise, reports N. Numeric, 1 digit | Census > People > Demographics > Race/Ethnicity Identity.raceEthnicity |
| NATIVE-HAWAIIAN-PACIFIC-ISLANDER-CODE (P) | Reports Y if Native Hawaiian or Other Pacific Islander is checked. Otherwise, reports N. Numeric, 1 digit | Census > People > Demographics > Race/Ethnicity Identity.raceEthnicity |
| WHITE-CODE (W) | Reports Y if White is checked. Otherwise, reports N. Numeric, 1 digit | Census > People > Demographics > Race/Ethnicity Identity.raceEthnicity |
| Emergent Bilingual Indicator Code (EL) | If student has an ESL / Bilingual Program that is active on the effective date (or has an F/S/3/4 code and the incident date is equal or prior to the Fourth Year Monitoring date) AND an active and locked IEP, reports code in the LEP field as outlined below:
Numeric, 1 digit | Student Information > Program Participation > LEP > LEP Services > LEP Service Types |
| BILINGUAL-PROGRAM-TYPE-CODE (B) | Reports the last digit of the code if a student has one of the following codes documented as the LEP Service Type:
Alphanumeric, 1 character | Student Information > Program Participation > LEP > LEP Services > LEP Service Types |
| ESL-PROGRAM-TYPE-CODE (ESL) | Reports the last digit of the code if a student has one of the following codes documented as the LEP Service Type:
Numeric, 1 digit | Student Information > Program Participation > LEP > LEP Services > LEP Service Types |
| MIGRANT-INDICATOR-CODE (MS) | Reports Y if the Migrant checkbox is marked. Otherwise, reports N. Alphanumeric, 1 character (Y or N) | Student Information > General > Enrollment > Migrant |
| YEARS IN U.S. SCHOOLS | Reports how many years the student has been enrolled in US schools. 1 = First enrolled in U.S. schools during part or all of the current school year | Census > People > Demographics > Person Information > Date entered US Schools Identity.dateEnteredUSSchool |
| PARENTAL DENIAL CODE | Reports Y when the student has an active EL service record at any point during the reporting period with a parental permission code. Otherwise, reports N. | Student Information > Program Participation > LEP > LEP Services > Parental Permission Code Custom Program program Participation. parental Permission |
| UNSCHOOLED ASYLEE/REFUGEE CODE | Reports Y if field contains a value of 1 or 2. Otherwise, reports N. Alphanumeric, 1 character (Y or N) | Census > People > Demographics > Person Information > Asylee Refugee Identity.refugee |
| High School Equivalency Program (HSEP) | Reports Blank | |
| Texas Migrant Interstate Program (TMIP) | Reports Blank | |
| New To Texas | Reports Blank | |
| SPECIAL-ED-INDICATOR-CODE (SE) | Reports Y when a student has an active and locked IEP plan at any time during the reporting period. Otherwise, reports N. Alphanumeric, 1 character (Y or N) | Student Information > Special Ed > Documents > Education Plan |
| Section 504 Indicator Code | Reports 'Y' if student has an active 504 record at any time during the reporting period. Otherwise, reports N. Alphanumeric, 1 character (Y or N) | Student Information > Program Participation > Section 504 |
| GIFTED-TALENTED-INDICATOR-CODE (G/T) | Reports 'Y' if student has an active 'PROGRAM' at any time during the reporting period that is equal to GT: Gifted & Talented. If blank or any other value, reports N. Alphanumeric, 1 character (Y or N) | Student Information > General > Flags (formerly Programs) > Student Flag Editor > Flag |
| ECONOMIC-DISADVANTAGE-CODE (ED) | Reports when: The student has an Active Eligibility Status within the reporting period:
The student does not have an active Eligibility record but has an active Enrollment (see Enrollments > State Reporting Fields).
If more than one record exists, report from the most recent record. NOTE: Report the second digit of the State Code (01 reports as 1, 02 reports as 2, 99 reports as 9, 00 reports as 0). Numeric, 1 digit | FRAM > Eligibility > Eligibility Editor > Eligibility |
| TITLE-I-PART-A-INDICATOR-CODE (TIA) | Reports 6 (regardless of any existing Title 1 records for the student) when a student's enrollment is / was in a School marked as '6: Title I Schoolwide' .
Otherwise, if a student has a Title 1 record that is active during the reporting period, report the value.
| System Administration > Resources > School > School Detail > Title 1 OR Student Information > Program Participation > Title 1 |
| AT-RISK-INDICATOR-CODE (AR) | Reports Y when a student is designated as being at risk of dropping out of school. Otherwise, reports N. | Student Information > General > Enrollments > State Reporting Fields > At Risk EnrollmentTX.atRisk |
| TELPAS Alternate | Reports Blank | |
| STAAR Alternate 2 | Reports Blank | |
| STAAR Alternate 2 EOC Eligibility - Algebra I | Reports Blank | |
| STAAR Alternate 2 EOC Eligibility - Biology | Reports Blank | |
| STAAR Alternate 2 EOC Eligibility - English I | Reports Blank | |
| STAAR Alternate 2 EOC Eligibility - English II | Reports Blank | |
| STAAR Alternate 2 EOC Eligibility - U.S. History | Reports Blank | |
| STAAR 3-8 Above Grade - Mathematics | Reports Blank | |
| STAAR 3-8 Above Grade - Reading | Reports Blank | |
| STAAR 3-8 Above Grade - Science | Reports Blank | |
| STAAR 3-8 Above Grade - Social Studies | Reports Blank | |
| December EOC Eligibility - Algebra I | Reports Blank | |
| December EOC Eligibility - Biology | Reports Blank | |
| December EOC Eligibility - English I | Reports Blank | |
| December EOC Eligibility - English II | Reports Blank | |
| December EOC Eligibility - U.S. History | Reports Blank | |
| Spring EOC Eligibility - Algebra I | Reports Blank | |
| Spring EOC Eligibility - Biology | Reports Blank | |
| Spring EOC Eligibility - English I | Reports Blank | |
| Spring EOC Eligibility - English II | Reports Blank | |
| Spring EOC Eligibility - U.S. History | Reports Blank | |
| June EOC Eligibility - Algebra I | Reports Blank | |
| June EOC Eligibility - Biology | Reports Blank | |
| June EOC Eligibility - English I | Reports Blank | |
| June EOC Eligibility - English II | Reports Blank | |
| June EOC Eligibility - U.S. History | Reports Blank | |
| Field for Local Use 1 | Reports Blank | |
| Field for Local Use 2 | Reports Blank | |
| Field for Local Use 3 | Reports Blank | |
| Field for Local Use 4 | Reports Blank | |
| INTERIM TEST GRADE - Algebra I | Reports Blank | |
| INTERIM TEST GRADE - Biology | Reports Blank | |
| INTERIM TEST GRADE - English I | Reports Blank | |
| INTERIM TEST GRADE - English II | Reports Blank | |
| INTERIM TEST Grade - U.S. History | Reports Blank | |
| INTERIM TEST GRADE - Mathematics | Reports Blank | |
| INTERIM TEST GRADE - Reading | Reports Blank | |
| INTERIM TEST GRADE - Science | Reports Blank | |
| INTERIM TEST GRADE - Social Studies | Reports Blank | |
| Action | Reports Blank |
