Assessment Student Registration File (Texas)

Last Modified on 10/22/2022 10:38 am CDT

Classic View: TX State Reporting > Assessment Student Registration File

Search Terms: Assessment Student Registration File

The Assessment Student Registration File is used to identify students who require assessment to the state.

Assessment Student Registration File

Report Logic

One record per student per school reports.

Students must have an active primary enrollment at some point during the reporting period. 
  • If more than one enrollment record exists, the most recent record is used.
Students are excluded from reporting if:
  • Student is marked as No Show
  • Student is marked as State Exclude
  • Student is enrolled in a Calendar marked as State Exclude
  • Student is enrolled in a school marked as State Exclude

Report Editor Fields

FieldDescription
Start Date
End Date		The first and last date used to determine which student records to include in the extract. 
FormatThis report can be generated in CSV (State Format) or HTML.
Ad Hoc FilterSelect an Ad Hoc filter to limit report results to those that meet filter requirements.
Select Calendar(s)

Select the calendar(s) to include on the report. The calendar selected in the Campus toolbar is automatically selected. The report can be generated for one school at a time, or a set of schools at a time (all elementary schools, for example). Calendars can be listed by the Active Year, School Name, or Year. At least one calendar needs to be selected.

Report GenerationThe report can be marked to generate immediately using the Generate Extract button or can be marked to generate at a later time using the Submit to Batch button. See the Batch Queue article for additional guidance.

Generate the Report

  1. Enter the desired Start Date and End Date the report should use to filter data.
  2. Select a Format to generate the report in. Options include CSV and HTML.
  3. Select an Ad Hoc Filter to further narrow down the reported results.
  4. Select the Calendar(s) to include in the report.
  5. Select one of the report generation options: Generate Extract or Submit to Batch.

Assessment Student Registration File - HTML Format

Report Format

Data elements listed in bold are required.

ElementDescriptionLocation
TSDS IDReports the student's Unique State ID.
Otherwise, reports blank.

Numeric, 10 digits

Census > People > Demographics > Person Identifiers > Student Unique State ID

Person.stateID
Enrolled District CodeReports the state district number and the state school number.

Numeric, 9 digits		System Administration > Resources > District Information   > State District Number AND State School Number

District.number
School.number
Enrolled Campus CodeReports the State District Number and State School Number.

Numeric, 9 digits		System Administration > Resources > District Information   > State District Number

District.number
System Administration > Resources > School > State School Number

School.number
Testing District CodeReports Blank
Testing Campus CodeReports Blank
Last NameReports the student's legal last name.


Alphanumeric, 60 characters		Census > Demographics > Person Information > Last Name

Identity.lastName
First NameReports the student's legal first name.


Alphanumeric, 60 characters		Census > Demographics > Person Information > First Name

Identity. firstName
Middle Name

Reports the student's legal middle name.

Alphanumeric, 60 characters		Census > Demographics > Person Information > Middle Name

Identity.middleName
Gender

Reports the student's gender as M = Male and F = Female.

Otherwise, reports blank.

Alphanumeric, 1 character (M or F)		Census > People > Demographics   > Person Information > Gender

Identity. gender
BirthdateReports the student's Birth Date in MMDDYYYY format.


Date field, 6 characters (MMDDYY)		Census > People > Demographics   > Person Information > Birth Date

Identity. birthdate
Grade Level CodeReports the student's grade level using the state grade level code.

Alphanumeric, 2 characters
Student Information > General > Enrollments > Grade Level
PEIMS IDReports the student's  previous State ID.

Students do not report if the State ID field is blank.

Numeric, 9 digits		Census > People > Demographics > Person Identifiers > State ID

Person.stateID
LOCAL-STUDENT-ID

Report local student number.


Numeric, 9 digits

Census > People > Demographics > Local Student Number
HISPANIC-LATINO-CODE (ETH)Reports Y if student is Yes for Hispanic or Latino. Otherwise, reports N.

Numeric, 1 digit		Census > People > Demographics > Race/Ethnicity

Identity.hispanicEthnicity
AMERICAN-INDIAN-ALASKA-NATIVE-CODE (I)Reports Y if American Indian or Alaska Native is checked. Otherwise, reports N.

Numeric, 1 digit		Census > People > Demographics > Race/Ethnicity

Identity.raceEthnicity
ASIAN-CODE (A)Reports Y if Asian is checked. Otherwise, reports N.


Numeric, 1 digit		Census > People > Demographics > Race/Ethnicity

Identity.raceEthnicity
BLACK-AFRICAN AMERICAN-CODE (B)Reports Y if Black or African American is checked. Otherwise, reports N.

Numeric, 1 digit		Census > People > Demographics > Race/Ethnicity

Identity.raceEthnicity
NATIVE-HAWAIIAN-PACIFIC-ISLANDER-CODE (P)Reports Y if Native Hawaiian or Other Pacific Islander is checked. Otherwise, reports N.

Numeric, 1 digit		Census > People > Demographics > Race/Ethnicity

Identity.raceEthnicity
WHITE-CODE (W)Reports Y if White is checked. Otherwise, reports N.


Numeric, 1 digit		Census > People > Demographics > Race/Ethnicity

Identity.raceEthnicity
Emergent Bilingual Indicator Code (EL)

If student has an ESL / Bilingual Program that is active on the effective date (or has an F/S/3/4 code and the incident date is equal or prior to the Fourth Year Monitoring date) AND an active and locked IEP, reports code in the LEP field as outlined below:

  1. LEP: report 1
  2. Exited LEP: If date is prior to the First Year Monitoring date - report F
  3. Exited LEP: If date is after the First Year Monitoring date, but prior to the Second Year Monitoring date - report S
  4. Exited LEP: If effective date is after the Second Year Monitoring date, but equal or prior to the Third Year Monitoring date - report 3
  5. Exited LEP: If effective date is after the Third Year Monitoring date, but equal or prior to the Fourth Year Monitoring date - report 4
  6. Exited LEP: If effective date is after the Fourth Year Monitoring date, report 5
  7. Not LEP or NULL: report 0

Numeric, 1 digit

Student Information > Program   Participation > LEP > LEP Services > LEP Service Types
BILINGUAL-PROGRAM-TYPE-CODE (B)Reports the last digit of the code if a student has one of the following codes documented as the LEP Service Type:
  • B0
  • B2
  • B3
  • B4
  • B5 
Otherwise, report 0.

Alphanumeric, 1 character		Student Information > Program Participation > LEP > LEP Services > LEP Service Types
ESL-PROGRAM-TYPE-CODE (ESL)Reports the last digit of the code if a student has one of the following codes documented as the LEP Service Type:
  • E0
  • E2
  • E3
Otherwise, report 0.

Numeric, 1 digit		Student Information > Program Participation > LEP > LEP Services > LEP Service Types
MIGRANT-INDICATOR-CODE (MS)Reports Y if the Migrant checkbox is marked.
Otherwise, reports N.

Alphanumeric, 1 character (Y or N)		Student Information > General > Enrollment > Migrant
YEARS IN U.S. SCHOOLS

Reports how many years the student has been enrolled in US schools.


1 = First enrolled in U.S. schools during part or all of the current school year
2 = Has been enrolled in U.S. schools for all or part(s) of 2 school years
3 = Has been enrolled in U.S. schools for all or part(s) of 3 school years
4 = Has been enrolled in U.S. schools for all or part(s) of 4 school years
5 = Has been enrolled in U.S. schools for all or part(s) of 5 school years
6 = Has been enrolled in U.S. schools for all or part(s) of 6 or more school years



Numeric, 1 digit		Census > People > Demographics > Person Information > Date entered US Schools

Identity.dateEnteredUSSchool
PARENTAL DENIAL CODE

Reports Y when the student has an active EL service record at any point during the reporting period with a parental permission code.


Otherwise, reports N.


Alphanumeric, 1 character (Y or N)

Student Information   > Program Participation > LEP > LEP Services > Parental Permission Code



Custom Program
program Participation. parental Permission
UNSCHOOLED ASYLEE/REFUGEE CODE

Reports Y if  field contains a value of 1 or 2.

Otherwise, reports N.



Alphanumeric, 1 character (Y or N)		Census > People > Demographics > Person Information > Asylee Refugee

Identity.refugee
High School Equivalency Program (HSEP)

Reports Blank


Texas Migrant Interstate Program (TMIP)Reports Blank
New To TexasReports Blank
SPECIAL-ED-INDICATOR-CODE (SE)

Reports Y when a  student has an active and locked IEP plan at any time during the reporting period.


Otherwise, reports N.


Alphanumeric, 1 character (Y or N)		Student Information >   Special Ed > Documents > Education Plan
Section 504 Indicator CodeReports 'Y' if student has an active 504 record at any time during the reporting period.
Otherwise, reports N.

Alphanumeric, 1 character (Y or N)		Student Information > Program Participation > Section 504
GIFTED-TALENTED-INDICATOR-CODE (G/T)Reports 'Y' if  student has an active 'PROGRAM' at any time during the reporting period that is equal to GT: Gifted & Talented.
If blank or any other value, reports N.

Alphanumeric, 1 character (Y or N)		Student Information > General > Flags (formerly Programs) > Student Flag Editor > Flag
ECONOMIC-DISADVANTAGE-CODE (ED)

Reports when: 


The student has an Active Eligibility Status within the reporting period:

  • '1' - If the students Eligibility status is equal to 'FREE' 
  • '2' - If the students Eligibility status is equal to 'REDUCED'
  • '0' - If the students Eligibility status is equal to 'PAID' OR 'NON-REIMBURSABLE' 


The student does not have an active Eligibility record but has an active Enrollment (see Enrollments > State Reporting Fields). 

  • If 'Code 99' box is checked, report a value of '9'.
  • If 'Code 99' box is unchecked, report a value of '0'.

If more than one record exists, report from the most recent record.


NOTE: Report the second digit of the State Code (01 reports as 1, 02 reports as 2, 99 reports as 9, 00 reports as 0).


Numeric, 1 digit		FRAM > Eligibility > Eligibility Editor > Eligibility
TITLE-I-PART-A-INDICATOR-CODE (TIA)

Reports 6 (regardless of any existing Title 1 records for the student) when a student's enrollment is / was in a School marked as '6: Title I Schoolwide'  .

  • Use the most recent record when multiple School History records exist.


Otherwise, if a student has a Title 1 record that is active during the reporting period, report the value.

  • Use the most recent record when multiple active records exist within the reporting period.

System Administration > Resources > School > School Detail > Title 1


OR


Student Information > Program Participation > Title 1


AT-RISK-INDICATOR-CODE (AR)Reports Y when a student is designated as being at risk of dropping out of school.


Otherwise, reports N.


Alphanumeric, 1 character (Y or N)

Student Information > General > Enrollments > State Reporting Fields > At Risk

EnrollmentTX.atRisk
TELPAS Alternate
Reports Blank

STAAR Alternate 2
Reports Blank

STAAR Alternate 2 EOC Eligibility - Algebra I
Reports Blank

STAAR Alternate 2 EOC Eligibility - Biology
Reports Blank

STAAR Alternate 2 EOC Eligibility - English I
Reports Blank

STAAR Alternate 2 EOC Eligibility  - English II
Reports Blank

STAAR Alternate 2 EOC Eligibility - U.S. History
Reports Blank

STAAR 3-8 Above Grade - Mathematics
Reports Blank

STAAR 3-8 Above Grade - Reading
Reports Blank

STAAR 3-8 Above Grade - Science
Reports Blank

STAAR 3-8 Above Grade - Social Studies
Reports Blank

December EOC Eligibility - Algebra I
Reports Blank

December EOC Eligibility - Biology
Reports Blank

December EOC Eligibility - English I
Reports Blank

December EOC Eligibility  - English II
Reports Blank

December EOC Eligibility - U.S. History
Reports Blank

Spring EOC Eligibility - Algebra I
Reports Blank

Spring EOC Eligibility - Biology
Reports Blank

Spring EOC Eligibility - English I
Reports Blank

Spring EOC Eligibility  - English II
Reports Blank

Spring EOC Eligibility - U.S. History
Reports Blank

June EOC Eligibility - Algebra I
Reports Blank

June EOC Eligibility - Biology
Reports Blank

June EOC Eligibility - English I
Reports Blank

June EOC Eligibility  - English II
Reports Blank

June EOC Eligibility - U.S. History
Reports Blank

Field for Local Use 1
Reports Blank

Field for Local Use 2
Reports Blank

Field for Local Use 3
Reports Blank

Field for Local Use 4
Reports Blank

INTERIM TEST GRADE - Algebra I
Reports Blank

INTERIM TEST GRADE - Biology
Reports Blank

INTERIM TEST GRADE - English I
Reports Blank

INTERIM TEST GRADE - English II
Reports Blank

INTERIM TEST Grade - U.S. History
Reports Blank

INTERIM TEST GRADE - Mathematics
Reports Blank

INTERIM TEST GRADE - Reading
Reports Blank

INTERIM TEST GRADE - Science
Reports Blank

INTERIM TEST GRADE - Social Studies
Reports Blank

Action
Reports Blank


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