Student Record Maintenance (Michigan)

 PATH:   MI State Reporting > MSDS Extracts > Student Record Maintenance 

The Student Record Maintenance Extract is the end of summer snapshot of all summer graduates through August 31. It also includes records of any exit status changes for students who are part of the most recent four-year cohort must be submitted through the student maintenance collection.

 
 Image 1: MSDS Student Record Maintenance 

This is the final disposition used for determining the status of the most recent cohort and will be the final opportunity to submit graduate record information. This extract replaces the fall Single Record Student Database collection.

Report Logic

The following describes report logic:

  • All summer graduated (through August 31) or any exit status changes for students who are part of the most recent four-year cohort must be submitted through the Student Record Maintenance Extract.
  • One unique record is reported per student. The most recent enrollment record is used when determining and reporting data.
  • If a student is dual enrolled, the enrollment record with a Service Type = P is used. If all enrollment records have a Service Type = P, the most recent enrollment record is used.
  • In order for a course to report, it must have a SCED Course Identifier selected. The Migrant Education checkbox must also be marked on the student's MSDS tab.
  • For an incident to report for a student, it must have a State Event Code and a State Resolution Code mapped to the Event Types and Resolution Types.
  • When the Section 25 field is marked in the extract editor, only students who report in the Section 25 component will be included in the extract. Data will only report from the first occurring enrollment with Section 25 selected in the current year.

Generating the Report

  1. Select the Student Record Maintenance Extract Type.
  2. Enter the Count Date in mmddyyyy format or by clicking the calendar icon and selecting a date. If no Previous Count Date is entered, a snapshot of data will be taken as it exists on this date.
  3. Enter the Previous Count Date in mmddyyyy format or by clicking the calendar icon and selecting a date. This date correlates with the Count Date entered. Student data will report within the date range entered in these two fields.
  4. Check the Students w/o UICs checkbox, if desired. If checked, only students who do not have a State ID assigned will report.
  5. Select the Submitting Entity. This describes the entity submitting the extract to the state.
  6. Mark the Section 25 checkbox to report the student's First Day of Instruction.
  7. Mark the Include Special Education checkbox to include the InitailIEP, SpecialEducation, and ECSpecialEdAssessmentType components in the extract.
  8. Mark the Include Early On checkbox to include the EarlyOn, InitialIFSP, PartBReferral, PartCAssessment, and EarlyOnServices components in the extract.
  9. Select the Format. For submission to the state, use the State Format (XML).
  10. Select an Ad hoc Filter to limit records reported. When an Ad hoc Filter is selected, records report based on the options selected in the editor, not the Campus toolbar. 
  11. Check the Validate checkbox, if desired. Checking this checkbox means Infinite Campus will run a check on the XML data to validate that it is correct. If errors are found, the extract will list these errors for correction based on the schema.

    For guidance in validating the XML file against your state's schema using a free, third-party program, see the Validating an XML File Against a Schema File article.

  12. Indicate if the extract should Include Protected Identity Info.
  13. Select which Calendar(s) to include within the extract.
  14. Click Generate Extract to generate the report in the indicated format or Submit to Batch to schedule when the report will generate.

Users have the option of submitting a report request to the batch queue by clicking Submit to Batch instead of Generate Extract. This process allows larger reports to generate in the background, without disrupting the use of Campus. For more information about submitting a report to the batch queue, see the Batch Queue article.


 Image 2: MSDS Student Record Maintenance - HTML Format 


 Image 3:   MSDS Student Record Maintenance   - CSV Format 


 Image 4:   MSDS Student Record Maintenance   - State Format (XML) 

Extract Layout

If the Include Protected Identity Info checkbox is marked in the extract editor, Demographics fields report from Census > People > Identities > Active Identity > Protected Identity Information. 

Element

Description & Format

Campus Location

Submitting Entity

 Submitting Entity Type Code 

A code used by the system to identify which type of entity code will be reported in the Submitting Entity Code characteristic.


Alphanumeric, 1 character

MI State Reporting > MSDS Extracts > Submitting Entity

 Submitting Entity Code 

The entity responsible for the certification of the collection (if applicable). Generally this is the entity receiving funding from the state. It may or may not be the entity that is directly providing education services to the student.
   
If Submitting Entity = D, the State District Number is reported. If Submitting Entity = B, the School Override is reported. If School Override is null, the State School Number is reported.


Alphanumeric, 10 characters

Student Information > General > Enrollments > State Reporting Fields > School Override; System Administration > Resources > School > State School Number


District.districtID 
Enrollment.schoolOverride 
School.schoolID

Personal Cor

UIC

The Unique Identification Code (UIC) produced by the Center for Educational Performance and Information.


Numeric, 10 digits

Census > People > Demographics > Person Identifiers > State ID


Person.StateID

Last Name

The student's legal last name.


Alphanumeric, 25 characters

Census > People > Demographics > Last Name


Identity.lastName

First Name

The student's first name.


Alphanumeric, 15 characters

Census > People > Demographics > First Name


Identity.firstName

Middle Name

The student's middle name.
     
Students are not required to report a middle name. Users may submit a middle initial or the full middle name.


Alphanumeric, 25 characters

Census > People > Demographics > Middle Name


Identity.middleName

Suffix

The abbreviated name suffix that follows the student's full name and provides additional information about the student.


Alphanumeric, 9 characters

Census > People > Demographics > Suffix


Identity.suffix

Date Of Birth

The student's date of birth.


Date field, 10 characters

Census > People > Demographics > Date of Birth


Identity.birthDate

Multiple Birth Order

Indicates the student was part of a multiple birth.
       
This field is intended to prove some distinguishing data for cases where the cultural practice is to provide twins (triplets, etc) of the same gender with the same first name or where children of the same gender have similar first names.

If null, reports as 1.


Numeric, 1 digit

Census > People > Demographics

Gender

The student's gender.


Alphanumeric, 1 characters

Census > Peoples > Demographics > Person Information > Gender


Identity.gender

AdOfDate
As Of Date

The date the reported information became effective for the student.

If the Enrollment End Date is entered and is between the Previous Count Date and Count Date, this field reports the End Date plus one day. Otherwise, reports the Count Date.


Date field, 10 characters, YYYY-DD-MM

Student Information > General > Enrollments > State Reporting Fields > Section 25; MI State Reporting > MSDS Extracts > Section 25; Student Information > General > Enrollments > End Date

Calculated
School Demographics

 Operating District Number 

The state-assigned, five digit code for the district submitting the student data. This is the district to which any applicable funds (State or Federal) will be sent. All students for whom the district receives any state or federal funds should be reported. Every student record for a single district should have the same operating district number.


Numeric, 5 digits

System Administration > Resources > District Information > State District Number


District.Number

 School Facility Number 

State-assigned numbers in the official Educational Entity Master (EEM).


Numeric, 5 digits

Student Information > General > Enrollments > State Reporting Fields > School Override; System Administration > Calendar > Calendar > Grade Levels > State Grade Level Code


School.Number

 Student ID Number 

The student's local student number.


Alphanumeric, 20 characters

Census > People > Demographics > Person Identifier > Student Number


Person.studentNumber

 Grade Or Setting 

The student's grade level or the education setting in which the student is enrolled.


Alphanumeric, 2 characters

Student Information > General > Enrollments > Grade; System Administration > Calendar > Calendar > Grade Levels > State Grade Level Code


Enrollment.grade

S2E2 Code

The code from the Educational Entity Master (EEM) for the student being educated through a Specialized Shared Educational Entity (S2E2).


Alphanumeric, 5 characters

Student Information > General > Enrollments > State Reporting Fields > S2E2 Code


EnrollmentMI.s2e2Code

Personal Demographics

 Resident LEA Number 

State-assigned code for the district in which the student resides.


Numeric, 5 digits

Student Information > General > Enrollments > State Reporting Fields > Resident District


Enrollment.residentDistrict

 Student Resident County 

County code in which student resides.


Numeric, 2 digits

Student Information > General > 


Enrollments > State Reporting Fields > Resident District


Enrollment.residentDistrict

 Ethnicity 

Identifies the student's race ethnicity.
 
This field is an aggregate field in which certain character positions pertain to a specific race. The following describes reported values:

  • If the American Indian or Alaska Native checkbox is checked, a value of 100000 is reported.
  • If the Asian checkbox is checked, a value of 010000 is reported.
  • If the Black or African American checkbox is checked, a value of 001000 is reported.
  • If Native Hawaiian or Other Pacific Islander checkbox is selected, a value of 000100 is reported.
  • If the White checkbox is checked, a value of 000010 is reported.
  • If the Is the Individual Hispanic/Latino? = Y: Yes, a value of 000001 is reported.
         
    Using the values described above, if a student has both the American Indian and White checkboxes marked, a value of 100010 is reported (combination of both character positions).

Numeric, 6 digits

Census > People > Demographics > Race Ethnicity


Identity.raceEthnicity

ContactThis component is not reported if the Homeless component is reported for a student.
An address is reported if the student has an active Household address prior to the Count Date that is marked as Physical and is not marked as Secondary.  An address is also reported if the student has an active household address with Secondary and Mailing marked.  If more than one address that meets report criteria is found, reports the address that includes a household relationship to the student with Guardian marked and the lowest Emergency Priority number. If multiple Guardians or no Guardians are found, reports the address with the highest record ID. Additionally, reports any Physical Address that have a relationship of Mother, Father, or Other.
Address Type DescriptorThe type of address being reported. Reports as Physical if the student has an active household address with Physical marked. Reports as Mailing if the student has an active household address with Secondary and Mailing marked. If the student has an address associated with a Guardian relationship of Mother, Father, or Other, reports as Mother, Father, or Other (respectively).

Alphanumeric
Census > Household > Address > Physical, Mailing

Address.physical
Address.mailing
Street Number NameThe number and name of the address being reported. Reports Number + Prefix + Street + Tag + Direction.

Alphanumeric,100 characters

Census > Households > Address Info


Address.number
Address.street
Address.tag
Address.dir

Apartment Room Suite NumberReports additional address information, such as apartment, room, suite, or lot number.Census > Households > Addresses > Apt

Address.apt
City

The city or town of the address.


Alphanumeric, 50 characters

Census > Households > Address Info > City


Address.city

State Abbreviation DescriptorThe abbreviation of the state of the address.

Alphanumeric, 2 characters

Census > Households > Address Info > State


Address.state

Postal CodeThe 5 or 9 digit zip code of the address.

Numeric, 10 digits

Census > Households > Address Info > Zip


Address.zip

Telephone NumberThe primary telephone number of the student's parent or guardian. Reports the household Phone Number

Census > Households > Phone


Address.phone

Electronic Mail Address
The email address of the student's parent or guardian.

Alphanumeric
Census > People > Demographics > Personal Contact Information > Email

Contact.email
Enrollment

Enrollment Date

The month, day and year of the first day the student enrolled in the district. If a student exits the district and then re-enrolls, the date of the re-enrollment should be reported. The date in this field should not change if a student is merely changing buildings within the same district.
   
Logic reports the District Start Date. If null, the following calculation is used:

  • Logic identifies the most recent enrollment record with an End Status not = 19 or null and then reports the Start Date of the following enrollment record.
  • If no enrollment record has End Status not = 19 or null, the Start Date of the student's oldest enrollment record is reported.
  • If the most recent enrollment record has an End Status not = ** or null, the enrollment record is disregarded.

Date field, 10 characters

Student Information > General > Enrollment > State Reporting Fields > District Start Date, Start Date, End Date


Enrollment.startDate

Enrollment Type

Indicates the type of enrollment record submitted.


Alphanumeric, 1 character

Not dynamically stored

Exit Status

The primary reason the student is no longer enrolled in the school district.
   
If the student transferred to another school building within the same school district, the previous school should report an Exit Code of 19 and leave the Date Exited field blank. This prevents the student from appearing in the previous school's subsequent submissions.


Alphanumeric, 2 characters

Student Information > General > Enrollments > End Status


Enrollment.exitStatus

Exit Date

The day, month and year of the date the student last attended school, graduated or officially left the school district's educational setting plus one day. This field only reports if an Exit Status other than 19 or null reports.


Date field, 10 characters

Student Information > General > Enrollments > End Date + 1 day


Enrollment.endDate

Exit Type

Indicates the type of exit record submitted.


Alphanumeric, 1 character

Not dynamically stored

Membership

Student Residency

Indicates the student’s residency or non-residency status for membership within the district. Reports from the Residency record active on the Count Date. Otherwise reports as 14. 


Numeric, 2 characters

Student Information > 

 Program Participation > State Programs > Residency > Residency


BorderStudent.borderStatus


Tuition Funded EnrollmentReports whether a charge or fee is required to be paid by the student's family. If Tuition Funded Enrollment is selected, reports as true. Otherwise does not report.

Alphanumeric, 4 characters
Student Information > General > Enrollments > State Reporting Fields > Tuition Funded Enrollment

Enrollment.tutionFundedEnrollment
General Education FTE

General Ed FTE

Full time equivalency for which the student is eligible for instructional programs provided to regular and special education students. Adult education participants are not included within this number.


Numeric, 4 digits

Student Information > General > Enrollments > State Reporting Fields > FTE in General Education


EnrollmentMI.FTE

Program Participation

Program Eligibility Participation

Used to identify which type of categorical program/service the student is eligible and/or participating in.

Reports for Programs active on or between the Count Date and Previous Count Date that have State Reported marked and are associated with an enrollment.

  • Reports for Programs active on or between the Count Date and Previous Count Date that have State Reported marked and are associated with an enrollment. Reports Code if one of the following Codes is selected: 3060, 3500, 7760, 9110, 9120, 9130, 9210, 9220, 9222, 9229, or 9230. 
  • Reports for Title I Programs active on or between the school year Start Date and the extract Count Date. Reports as 6010 if one of the following Codes is selected: 6011, 6012, 6013, 6014, 6015, 6016, 6017, 6021, 6022, 6023, 6024, 6025, 6026, 6027, or 6028. 
  • Military Connections Reporting: If the student has an active Military Connections record on or between the Previous Count Date and Count Date, reports as 9140. 

Numeric, 4 digits

Student Information > Program Participation > Programs

Program Admin > Programs > Code, State Reported

Census > People > Military Connections

System Administration > Calendar > School Years


Personal CurriculumThese fields report based on if any of the following droplists are not null: English Language Arts, Mathematics, Science, Social Studies, Visual, Performing & Applied Arts, World Languages, Health/Physical Education.

Personal Curriculum Credit Modification

Indicates the academic area(s) for which the student has a Personal Curriculum Credit Modification. This may be reported multiple times (once per academic area code).
 
Report values are based on which Personal Curriculum Credit has a value entered:

  • 1 = English Language Arts
  • 2 = Mathematics
  • 3 = Science
  • 4 = Social Studies
  • 5 = Visual, Performing & Applied Arts
  • 6  = World Languages
  • 7 = Health/Physical Education

Numeric, 1 digit

Student Information > General > MSDS > Personal Curriculum Credit

Student Information > General > Personal Curriculum


EnrollmentMI.englishLanguageArts
EnrollmentMI.mathematics
EnrollmentMI.science
EnrollmentMI.socialStudies
EnrollmentMI.visualPerforming
EnrollmentMI.worldLanguages
EnrollmentMI.healthPhysical

 Personal Curriculum Type 

The reason for the Personal Curriculum Credit Modification. Reports the Subject selected:

  • 1 - IEP
  • 2 - Transfer
  • 3 - General Enhanced
  • 4 - General Modified

Numeric, 1 digit

Student Information > General > MSDS > Personal Curriculum Credit > Subject

Student Information > General > Personal Curriculum


EnrollmentMI.personalCurriculum

Homeless DemographicsReports component if student has an active homeless record within the Previous Count Date and Count Date. Primary Nighttime Residence must not have a blank value.

 Homeless 

Indicates the student meets Federal requirements for being considered homeless.
   
Reported values include:

  • 10 - Shelters
  • 11 - Transitional housing
  • 12 - Awaiting Foster Care Placement
  • 13 - Doubled-Up
  • 14 - Hotel/Motel
  • 15 - Unsheltered

Logic reports Primary Nighttime Residence.


Numeric, 2 digits

Student Information > Program Participation > Homeless


Enrollment.homeless

Unaccompanied Youth

Indicates if the homeless student also meets the criteria of being considered an Unaccompanied Youth. If a value is selected for Homeless and Unaccompanied Youth is marked, reports as true. Otherwise reports as false.

Logic reports true if Unaccompanied Youth = Yes.

Reports false if Unaccompanied Youth = No.


Alphanumeric, 5 characters

Student Information > General > Enrollments > State Reporting Fields > Unaccompanied Youth

Student Information > Program Participation > Homeless 


Enrollment.mvUnaccompaniedYouth

LEP

 LEP Instructional Program 

The primary type of English language acquisition program in which the student is currently enrolled in. Students may report more than one code however, the first reported code is considered the primary instructional program. If LEP Service Type is 05-12 and is active on the Snapshot Date, reports Service Type.


Numeric, 2 digits

Student Information > Program Participation > LEP > LEP Services


LEPServiceType.code

 Primary Language 

Indicates the primary language spoken in the student's home for students who have an LEP program. If the student has a LEPInstructionalProgram, reports Primary Language. Does not report as ENG.


Numeric, 3 digits

Census > People > Demographics > Home Primary Language 

Identity.primaryLanguage
Home LanguageIndicates the student's native language. If the student has an LEPInstructionalProgram, reports Native Language. Does not report as ENG. If null, this field is not reported. 

Numeric, 3 digits
Census > People > Demographics > Native Language

Identity.languageAlt

 LEP Exit Date 

Date the student stopped receiving LEP programming or services. Reports the Program Exit Date if the date falls between the Snapshot Date and Previous Snapshot Date.


Date field, 10 characters

Student Information > Program Participation > LEP > Program Exit Date


LEP.exitDate

 LEP ReEntry Date 

Date the student, who had previously transitioned out of an English acquisition program in the last two years, was reclassified as LEP after transitioning. If the student has an active LEP record with a Status of LEP and a prior LEP record with a Status of Exited LEP, reports the Identified Date of the current LEP record.


Date field, 10 characters

Student Information > Program Participation > LEP > Identified Date


LEP.identifiedDate

Title 1 TASThese fields report based on if the program is active on or between the school year Start Date and the extract Count Date, if State Reported is selected on the Program Participation record. If State Reported is selected, reports Code in TASInstructional Services if Code is 6011, 6012, 6013, 6014, 6015, 6016, or 6017. Reports code in TASSupportServices if Code is 6021, 6022, 6023, 6024, 6025, 6026, 6027, or 6028. Program applies to all enrollments if Location is null. Program school must match enrolled school if Location is not null.

 TAS Instructional Services 

Indicates the Title I instructional service(s) received by the student in a Targeted Assistance Schools program.

If a Code of 6011, 6012, 6013, 6014, 6015, 6016, or 6017 is selected, reports the Code in TASInstructionalServices.


Numeric, 4 digits

Student Information > General > Program Participation

 TAS Support Services 

Indicates the Title 1 support service(s) received by the student in a Targeted Assistance Schools program.

If a Code of 6021, 6022, 6023, 6024, 6025, 6026, 6027, or 6028 is selected, reports the Code in TASSupportServices.


Numeric, 4 digits

Student Information > Program Participation > Programs

Initial IEP

Only pulls from locked evaluations in a format of Campus (MI) ESR or MI ESR 2012 that have a Type of Initial.

 Date Of Parental Consent 

Date on which the entity received the signed Parental Consent to Evaluate form.


Date field, 10 characters

Student Information > General > Special Ed > Documents > Evaluation Report > Evaluation Header > Consent Date

 BIE ONLY: Student Information > Special Ed > MI Sped > Date of Parental Consent 


Evaluation.consentDate

BIE ONLY:  BIEMISped.parentConsentDate

Initial IEP Completion DateThe completion of an IEP is the date the notice of the offer of a free appropriate public education (FAPE) was made.

Date field, 10 characters, CCYY-MM-DD


Student Information > General > Special Ed > Documents > Evaluation > FAPE Date

BIE ONLY: Student Information > Special Ed > MI Sped > Initial IEP Completion Date


Evaluation.fapeDate

BIE ONLY:  BIEMISped.initialIEPCompletionDate

 Timeliness Of Initial IEP 

Indicates the appropriate timeliness status for the evaluation of eligibility for the student.


Numeric, 2 digits

Student Information > General > Special Ed > Documents > Evaluation Report > Evaluation Header > Evaluation Compliance

 BIE ONLY: Student Information > Special Ed > MI Sped > Timeliness of Initial IEP 


Evaluation. evalCompliance

BIE ONLY:  BIEMISped.initialIEPTimeliness

 Result Of Initial IEP 

If the student is found eligible for the initial IEP, enter a code of 1. If the student is found ineligible on the initial IEP, enter a code of 2.


Numeric, 1 digit

Student Information > General > Special Ed > Documents Tab > Evaluation Report > Evaluation Header > Initial Eval Result

BIE ONLY: Student Information > Special Ed > MI Sped > Result of Initial IEP


Evaluation.evalResult

BIE ONLY: BIEMISped.initialIEPResult

 Days Beyond Timeline 

If the evaluation and completion of the initial IEP went beyond the 30 school-day or agreed-upon written extension timeline (codes "13", "14", "15", "16" or "17" in TimelinessOfInitialIEP), enter the number of school days beyond that timeline the completion of the initial IEP required. Leave blank if completion occurred within the timeline (codes "11" or "12" in TimelinessOfInitialIEP) or if the evaluation will never be completed (codes "18", "19", "20" or "21" in TimelinessOfInitialIEP).


Numeric, 3 digits

Student Information > General > Special Ed > Documents > Evaluation Report > Evaluation Header > Extension Days

 BIE ONLY: Student Information > Special Ed > MI Sped > Days Beyond Timeline 


Evalution.extensionDays

BIE ONLY:  BIEMISped.daysBeyondTimeline

Part C Transition Timeliness

Indicates if the student transitioned to Part C in a timely manner.


Numeric, 2 digits

Student Information > General > Special Ed > Documents > Evaluation > Evaluation Header > Part C Transition Timeliness

BIE ONLY: Student Information > Special Ed > MI Sped > Part C Transition Timeliness


Evaluation.partCTransitionTimeliness

BIE ONLY:  BIEMISped.partCTransTimeliness

Special EducationThese fields report based on the most recent IEP or IFSP that is active between the Snapshot Date and the Previous Snapshot Date. The student must also have an active Early Intervention Service or Special Education Program.

 Primary Disability 

The student's primary disability.


Numeric, 2 digits

Student Information > General > Enrollment > Special Ed Fields > Primary Disability

 BIE ONLY: Student Information > Special Ed > MI Sped > Primary Disability 


Enrollment.disability1

BIE ONLY: BIEMISped.disability1

 Secondary Disability 

Indicates additional characteristics related to the student's disability(s).


Numeric, 2 digits

Student Information > General > Enrollment Tab > Special Ed Fields > Additional Disability

 BIE ONLY: Student Information > Special Ed > MI Sped > Secondary Disability 


Enrollment.disability2

BIE ONLY: BIEMISped.disability2

 IEP Date 

The date of the student's most recent individual education plan (IEP) or, if a student who currently receives special education programs or services enrolls in a new school, the date the parent consents to placement or implementation of the previous IEP in the new school.
   
If reporting from an IEP, report Offer for a FAPE.  The most recent locked IEP within the date ranged entered on the extract editor is used. If an unlocked IEP is more recent than the most recent locked IEP, the unlocked IEP is ignored.
   
If reporting from an IFSP, reports the FAPE Date.


Date field, 10 characters

Student Information > General > Special Ed > Documents > Education Plan Editor > Offer of a FAPE, Initial IFSP Date, Annual IEP/IFSP Date, Other Review Date

 BIE ONLY: Student Information > Special Ed > MI Sped > IEP Date 


SEPlan.fapeOfferDate
   
SEPlan.evaluationDate
(when type = ‘Interim’)
   
SEPaln.evaluationDate
(when type = ‘Annual’)
     
SEPlan.annualReviewDate

BIE ONLY: BIEMISped.iEPDate

Type of Plan

Reports the type of plan being reported. Reports as follows:

  • 01: IEP
  • 02: IFSP
  • 03: NPSP

Numeric, 2 digits

Calculated from Student Information > Special Ed > General > Documents

Calculated
Additional Plan Date

Only prior IEPs, IFSPs, or NPSPs to the current plan report in this field.

Reports the date if student has an IEP, IFSP, or NPSP that occurs within the Previous Count Date and Count Date.

  • IEP: Reports Offer of a FAPE.
  • IFSP: Reports Current IFSP Date.
  • NPSP: Reports Offer of a FAPE.

Up to 3 plans can be reported. Only original documents are reported. If the most recent document is an amendment, the original document associated with the amendment is ignored. 


Numeric, 8 digits, YYYY-MM-DD

Student Information > Special Ed > Documents

SEPlan.fapeOfferDate

SEPlan.evaluationDate


 Support Services 

Reports the code(s) representing any special education support services that are provided to the student. The primary service must be reported first with a maximum of 5.  If a Special Ed Exit Date is reported, both active and inactive services within the Count Date window will report. If a Special Ed Exit Date is not reported, only active services will report. 
    
The most recent locked IEP within the date ranged entered on the extract editor is used. If an unlocked IEP is more recent than the most recent locked IEP, the unlocked IEP is ignored.    
   
Order of reporting:

  • SupportServiceCode1 - Reports the Related Service Program Code with the greatest amount of time (minutes per session times session frequency)
  • SupportServiceCode2 - Reports the Related Service Program Code with the second greatest amount of time (minutes per session times session frequency)
  • SupportServiceCodes 3-5 continue the reporting logic where SupportServiceCode5 reports the Related Service Program Code with the fifth greatest amount of time.

Numeric, 3 digits

Student Information > General > Special Ed > Documents Tab > IEP > Supplementary Aids And Services Editor

 BIE ONLY: Student Information > Special Ed > MI Sped > Support Services 1 


PlanService.serviceID

BIE ONLY:  BIEMISped.supportService1

 Program Service Code 

Code representing the special education program or service in which the student participates. The primary program must be reported first. Maximum occurrences = 3.
   
The most recent locked IEP within the date ranged entered on the extract editor is used. If an unlocked IEP is more recent than the most recent locked IEP, the unlocked IEP is ignored.  
     
Order of reporting:

  • ProgramServiceCode1 - Report the Program Service Code with the greatest amount of time (minutes per session times session frequency).
  • ProgramServiceCode2 - Report the Program Service Code with the second greatest amount of time (minutes per session times session frequency).
  • ProgramServiceCode3 - Report the Program Service Code with the third greatest amount of time (minutes per session times session frequency).

Numeric, 3 digits

Student Information > General > Special Ed > Documents Tab > IEP > Program Services Editor

 BIE ONLY: Student Information > Special Ed > MI Sped > Program Service Code 1 


PlanService.stateCode

BIE ONLY:  BIEMISped.programService1

 Primary Educational Setting 

Code that best represents the student’s primary educational setting. Use the code most appropriate based on the student's age group and the location/facility type or the percentage of time spent in general education and special education settings.

Student Information > General > Special Ed > Documents Tab > IEP > Enrollment Status > Special Ed Setting

 BIE ONLY: Student Information > Special Ed > MI Sped > Special Ed Setting 


Enrollment.special EdSetting

BIE ONLY:  BIEMISped.specialEdSetting

 Placed By Another Dist IEP 

Indicates when the student, as stipulated in his/her current IEP, participates in a center program, a cooperative-agreement program designed specifically for special education students, or a cross-district special education program. The program must serve both in-district and out-of-district students. This field does NOT apply to students who have moved into the district or who came into a school district by school-of-choice programs.
  
If Start Status = 21 and Special Ed Status = 1, student reports True.


Numeric, 2 digits

Student Information > General > Enrollments > Start Status; Student Information > General > Enrollments > Special Ed Fields > Special Ed Status


Calculated value dependent
upon Enrollment.startStatus
and Enrollment.specialEdSetting

 Spec Ed Exit Reason 

The reason the student is no longer participating in special education programs and/or services. Only reports if Exit Date is within the extract Date Range.


Numeric, 2 digits

Student Information > General > Enrollment > Special Ed Fields > Exit Reason

 BIE ONLY: Student Information > Special Ed > MI Sped > SPED Exit Reason 


Enrollment.spedExitReason

BIE ONLY:  BIEMISped.specialEdExitReason

 Spec Ed Exit Date 

Date of the first day after the date the student last participated in special education programs and/or services because of the exit reason. Only reports if within the extract Date Range.


Date field, 10 characters

Student Information > General > Enrollments > Special Ed Fields > Exit Date

BIE ONLY: Student Information > Special Ed > MI Sped > SPED Exit Date


Enrollment.spedExitDate

BIE ONLY:  BIEMISped.specialEdExitDate

 Section 52 FTE 

The full time equivalency (FTE) for which the student is eligible for special education programs or services provided to students with disabilities. All students who do not qualify as a Section 53 student should be listed as Section 52. Special education students are reported whether or not they generate a special education FTE. For students in a classroom program only, report the FTE in the Special Education classroom.

Reports as 0 for students who have an Exit Date or Spec Ed Exit Date reported. 


Numeric, 3 digits

Student Information > General > Enrollment > Special Ed Fields > FTE Section 52

 BIE ONLY: Student Information > Special Ed > MI Sped > FTE Section 52 


Enrollment.fteSection52

BIE ONLY:  BIEMISped.fteSection52

 Section 53 FTE 

The full time equivalency (FTE) for which the student is eligible for special education programs or services provided to students with disabilities and who qualify for Section 53 membership. Special education students are reported whether or not they generate a special education FTE. For students in a classroom program only, report the FTE in the Special Education classroom.

Reports as 0 for students who have an Exit Date or Spec Ed Exit Date reported. 


Numeric, 3 digits

Student Information > General > Enrollment > Special Ed Fields > FTE Section 53

 BIE ONLY: Student Information > Special Ed > MI Sped > FTE Section 53 


Enrollment.fteSection53

BIE ONLY:  BIEMISped.fteSection53

EC Special Ed Assessment TypeOnly reports Early Childhood assessment types. Multiple assessments report if their dates fall within the extract Date Range.

 Assessment Tool 

The method of determining the child's level of functioning within the three areas assessed at the initiation of special education service and when he/she either exits from early childhood special education, begins kindergarten or within thirty (30) days of his/her sixth birthday.


Numeric, 2 digits

Student Information > Special Ed > Documents > Outcomes Plan > Child Outcomes Review > Assessment Tool

BIE ONLY: Student Information > Special Ed > MI Sped > Assessment Tool


Plan.assessmentTool

 BIE ONLY:  BIEMISped.assessmentTool 

 Other Tool Comments 

The description of the type of assessment tool used, when it is not one of the values provided in the Assessment Tool column.
    
If Assessment Tool = 18, Other Tool is reported.


Numeric

Student Information > Special Ed > Documents > Outcomes Plan > Child Outcomes Review > Other Tool

BIE ONLY: Student Information > Special Ed > MI Sped > Other Tool Used


Plan.Othertool

 BIE ONLY:  BIEMISped.otherToolComments 

 Entry Assessment Date 

The month, day and year of the first day when the child was assessed for entry into the early childhood special education program.
   
If the Entry checkbox is checked, report the Date.


Datefield, 10 characters, YYYY-MM-DD

Student Information > Special Ed > Documents > Outcomes Plan > Child Outcomes Review > Date

BIE ONLY: Student Information > Special Ed > MI Sped > Entry Assessment Date


Plan.entryAssessmentDate

 BIE ONLY:  BIEMISped.entryAssessmentDate 

 Exit Assessment Date 

The month, day and year of the first day when the child was assessed upon his/her exit from early childhood special education.
    
If the Exit checkbox is checked, report the Date.


Date field, 10 characters

Student Information > Special Ed > Documents > Outcomes Plan > Child Outcomes Review > Date

BIE ONLY: Student Information > Special Ed > MI Sped > Exit Assessment Date


Plan.exitAssessmentDate

 BIE ONLY:  BIEMISped.exitAssessmentDate 

Outcome 1A

Reports to what extent the student shows age-appropriate social-emotional skills and functioning, across a variety of settings and situations.

See options in the following Outcome Options table.


Numeric, 1 digit

Student Information > Special Ed > Documents > Outcome Plan > Child Outcomes Review > 1. Child has positive social relationships

BIE ONLY:  Student Information > Special Ed > MI Sped > Outcome 1A


Plan.outcome1A

 BIE ONLY:  BIEMISped.outcome1A 

 Outcome 1B 

Indication of the child's acquisition of new skills or behaviors related to positive social-emotional skills (including positive social relationships) since his/her last assessment.
   
Exit test only (Exit checkbox is selected). Do not report this column if Entry assessment information is being reported.


Alphabetic, 1 character, Y or N

Student Information > Special Ed > Documents > Outcome Plan > Child Outcomes Review > 1. Child has positive social relationships

BIE ONLY:  Student Information > Special Ed > MI Sped > Outcome 1B


Plan.outcome1B

 BIE ONLY:  BIEMISped.outcome1B 

 Outcome 2A 

Reports to what extent the child shows age-appropriate acquiring and use of knowledge and skills across a variety of settings and situations.

See options in the following Outcome Options table.


Numeric, 1 digit

Student Information > Special Ed > Documents > Outcome Plan > Child Outcomes Review > 2. Child acquires and uses knowledge and skills

BIE ONLY:  Student Information > Special Ed > MI Sped > Outcome 2A


Plan.outcome2A

 BIE ONLY:  BIEMISped.outcome2A

Outcome 2B

Indication of the child's acquisition of new skills or behaviors related to acquiring and using knowledge and skills since his/her last assessment.
 
Exit test only (Exit checkbox is selected). Do not report this column if Entry assessment information is being reported.


Alphabetic, 1 character, Y or N

Student Information > Special Ed > Documents > Outcome Plan > Child Outcomes Review > 2. Child acquires and uses knowledge and skills

BIE ONLY:  Student Information > Special Ed > MI Sped > Outcome 2B


Plan.outcome2B

BIE ONLY:  BIEMISped.outcome2B

Outcome 3A

Reports to what extent the child shows age-appropriate action taken to meet needs across a variety of settings and situations.

See options in the following Outcome Options table.


Numeric, 1 digit

Student Information > Special Ed > Documents > Outcome Plan > Child Outcomes Review > 3. Child takes appropriate action to meet his/her need

 BIE ONLY:  Student Information > Special Ed > MI Sped > Outcome 3A 


Plan.outcome3A

BIE ONLY:  BIEMISped.outcome3A

 Outcome 3B 

Indication of the child's acquisition of new skills or behaviors related to taking appropriate action to meet needs since his/her last assessment.
      
Exit test only (Exit checkbox is selected). Do not report this column if Entry assessment information is being reported.


Alphabetic, 1 character, Y or N

Student Information > Special Ed > Documents > Outcome Plan > Child Outcomes Review > 3. Child takes appropriate action to meet his/her need

 BIE ONLY:  Student Information > Special Ed > MI Sped > Outcome 3B 


Plan.outcome3B

 BIE ONLY:  BIEMISped.outcome3B 

Discipline

 Incident ID 

ID assigned to the incident by the local district. Used to track both incidents and student consequences.


Numeric, 10 characters

Student Information > General > Behavior > Behavior Event > Incident Number
E.1230
Behavior > Behavior Management > Incident > Incident ID


BehaviorEvent.incidentID

 Date Of Incident 

Date indicating when the incident occurred.


Date field, 10 characters

Behavior > Behavior Management > Incident > Date of Incident


BehaviorEvent.timestamp

 Incident Type 

The primary and most recent reason that led to the disciplinary action. Events will only be reported if a State Event Code and State Resolution Code are included. Reports the first two characters of the State Event Code. 


Numeric, 2 digits

Student Information > General > Behavior > Behavior Event > Event Name


BehaviorEvent.name

Serious Bodily Injury

Indicates is serious bodily injury resulted from the behavior event. If the State Event Code is 60b or 60d, reports as true. If Injury is 4, reports as T.


Alphanumeric, 1 character, T or F

Behavior > Behavior Management > Incident > Participant > Injury


BehaviorEvent.stateEventCode

Sexual Assault

Indicates if the behavior event involved sexual assault. If the State Event Code is 60c, 60d or 61b, reports as true. If Sexual Assault is marked, reports as T.


Alphanumeric, 1 character, T or F

Behavior > Behavior Management > Incident > Participant > Sexual Assault


BehaviorEvent.stateEventCode

Initial Consequence Type

The State Resolution Code of the first determined state resolution to the behavior event.


Alphanumeric, 5 characters

Student Information > General > Behavior > Behavior Resolution


BehaviorResolution.code

Initial Days

The number of days the first resolution lasted. Only reports one decimal place, no rounding.


Decimal, 5 characters, XX.XX

Student Information > General > Behavior > Duration in School Days


BehaviorResolution.Duration

Initial Start Date

The date of the first resolution.


Date field, 10 characters YYYY-DD-MM

Student Information > General > Behavior > Resolution Start Date


BehaviorResolution.discAssignDate

Secondary Consequence Type

The State Resolution Code of the second resolution.


Alphanumeric, 5 characters

Student Information > General > Behavior > Behavior Resolution


BehaviorResolution.code

Secondary Days

The number of days the second resolution lasted. Only reports one decimal place, no rounding.


Decimal, 5 characters, XX.XX

Student Information > General > Behavior > Duration in School Days


BehaviorResolution.Duration

Secondary Start Date

The date of the second resolution.


Date field, 10 characters, YYYY-DD-MM

Student Information > General > Behavior > Resolution Start Date


BehaviorResolution.discAssignDate

Other Consequence Type

The State Resolution Code of any additional resolutions.


Alphanumeric, 5 characters

Student Information > General > Behavior > Behavior Resolution


BehaviorResolution.code

Other Days

The number of days any additional resolutions lasted. Only reports one decimal place, no rounding.


Decimal, 5 characters, XX.XX

Student Information > General > Behavior > Duration in School Days


BehaviorResolution.Duration

 Follow Up 

Indicates measures done to follow-up after the incident and/or educational services provided to the student. If more than one action/ service occurred report the primary education service or referral first. Additional codes may be reported as needed, but only distinct codes will report, not duplicates.


Alphanumeric, 2 characters

Student Information > General > Behavior
> Behavior Resolution > Expulsion - Follow- Up


BehaviorResolution.serviceProvided

AttendanceThis component reports if the student has an End Date within the extract Date Range and an End Status that is not 19 or null, or if the extract Reporting Window is EOY.

 Days Attended 

The number of days the student actually attended. This field does not address instructional days or clock hours.

For the EOY count day, reports based on the last day of school, not including summer school. For services that are not school-based (e.g., services provided in the home), reports how many days out of the days available that the student received services.
     
The data populating this field for the end-of-year collection or at the student's exit from the district is a cumulative count of the student's attendance for the entire academic school year, as of the last day of attendance.

All days that have a Status of A and an Excuse that is null or a value other than X are not included. Days with a Status other than A are included in the count. Only Whole Day Absences are subtracted from this count.


Use the following calculation if student's enrolled grade has an MSDS Attendance Model that is Minute Based or null:

  • Whole Day Present, where student sum of absence minutes is 50% or less than the scheduled Instructional minutes for the day.
  • Whole Day Absent, where student sum of absence minutes is more than 50% of scheduled Instructional minutes for the day.

Use the following calculation if student's enrolled grade has a MSDS Attendance Model that is Period Based:

  • Whole Day Present, where student is flagged as absent for 50% or less than the number of scheduled instructional periods for the day.
  • Whole Day Absent, where student is flagged as absent for more than 50% of scheduled instructional periods for the day.

Absent is defined by the attendance code combinations of Absent Excused, Absent Unexcused, and Absent Unknown.

Attendance is calculated from the student's schedule in both of the following attendance models:

  • Course must be marked for Attendance.
  • Day must be marked as Instructional.

If the student's enrollment has a Service Type of P or N and a Start Status of 01, 04, 07, 14, 15, 16, or 17, all attendance that falls between the Count Date and Previous Count Date is aggregated for all prior enrollments in the school year that had a Service Type of P or N, unless the enrollment has an End Status that is not 19 or null. If the student's enrollment has a Service Type of S and a Start Status of 01, 04, 07, 14, 15, 16, or 17, all attendance that falls between the Count Date and Previous Count Date is aggregated for all prior enrollments in the school year that had a Service Type of S, unless the enrollment has an End Status that is not 19 or null.


If student exits the District and re-enrolls, attendance days are calculated from the latest enrollment. If start code is 01, 04, 07, 14, 15, 16 or 17, attendance should be aggregated from all enrollments from the same school for the school year.


Numeric, 3 digits

Student Information > General > Attendance AND System Administration > Calendar > Days AND Student Information > General > Enrollments > Start Date and Service Type AND MI State Reporting > SRSD Extract > Previous Count date and Count Date

Student Information > General > Enrollments > Grade Sys Admin > Calendar > Grade Levels > MSDS Attendance Model

System Administration > Attendance > Attendance Codes > Status, Excuse

System Administration > Calendar > Periods

Course > Attendance

System Administration > Calendar > Days > Instruction 


Calculated, not dynamically stored

 Total Possible Attendance 

Total possible days in attendance from the first day of school, the date of new enrollment, or the beginning of a program (e.g., summer school).


Numeric, 3 digits

Student Information > General > Attendance AND System Administration > Calendar > Days AND Student Information > General > Enrollments > Start Date and Service Type AND MI State Reporting > SRSD Extract > Previous Count date and Count Date


Not dynamically stored

SNE

 Supplemental Nutrition Eligibility 

The student's eligibility status for free or reduced-price meal/milk program for the current school year.

Reports the lowest number from any eligibility status tied to the reported calendar year. If Eligibility = paid or null, reports as null.


Numeric, 1 digit

FRAM > Eligibility > Eligibility


POSEligibility.eligibility

Section 25
First Day of Attendance

The first day the student was in attendance in the submitting district.

Only reports if Section 25 is selected on the extract editor and the student's enrollment. If so, reports the first instructional day on or after the roster Start Date and enrollment Start Date or the first instruction day on or after the Start Date of the enrollment if Roster Start Date is null.

Whole day absences are considered when determining the first instructional day.


Date field, 10 characters, YYYY-DD-MM

Scheduling > Courses > Section > Roster > Start Date; Student Information > General > Enrollments > State Reporting Fields > Section 25; MI State Reporting > MSDS Extracts > Section 25

Roster.startDate
EnrollmentMI.section25
Early OnThis component reports if the IFSP is active between the Snapshot Date and Previous Snapshot Date, and if the Include Early On checkbox is marked. Student Birth Date must also be 2.5 year or less to report.

Service Coord Agency

The type of agency providing service coordination for this child through Part C.


Alphanumeric, 3 characters

Student Information > Special Ed > Documents > IFSP > Education Plan > Referral Agency

BIE ONLY:  Student Information > Special Ed > MI Sped > Referral Agency


Plan.referralAgency

BIE ONLY: BIEMISped.referralAgency 

Primary Service Setting

The environment in which the majority of services are provided. Reports the EO Primary Service Setting from the IFSP if available, or as the Special Ed Setting if null.


Numeric, 2 digits

Student Information > Special Ed > Documents > IFSP > Education Plan > EO Primary Service Setting

Student Information > Special Ed > Documents > IFSP > Enrollment Status > Special Ed Setting

BIE ONLY:  Student Information > Special Ed > MI Sped > Primary Service Setting


PlanState.specialEdSetting

BIE ONLY: BIEMISped.primaryServiceSetting 

Current IFSP Date

The date of the notice of Free Appropriate Public Education (FAPE) associated with the child's most recent individualized family service plan (IFSP).


Date field, 10 characters, YYYY-MM-DD

Student Information > Special Ed > Documents > IFSP > Date

BIE ONLY:  Student Information > Special Ed > MI Sped > Current IFSP Date


Plan.date

BIE ONLY: BIEMISped.currentIFSPDate 

Timely Start of Service

Part C Indicator 1: Indicates the Start Status for the services identified on the child's IFSP.


Numeric, 1 digit

Student Information > Special Ed > Documents > IFSP > Education Plan > Timeliness of Locked Plan

BIE ONLY:  Student Information > Special Ed > MI Sped > Timely Start of Service


Plan.timelinessIFSP

BIE ONLY: BIEMISped.timelyStartOfService 

Eligibility Reason
The area of developmental delay or the established condition identified on the child’s IFSP by which the child’s eligibility was determined. Reports the Eligibility Reason from the student's IFSP.

Alphanumeric
Student Information > Special Ed > Documents > IFSP

Plan.eligibilityReason

Part C Exit Reason

The reason given for a child discontinuing services through Part C.


Alphanumeric

Student Information > Special Ed > Documents > IFSP > Transition Plan > Reason

BIE ONLY:  Student Information > Special Ed > MI Sped > Part C Exit Reason


Plan.transitionReasonIFSP

BIE ONLY: BIEMISped.partCExitReason 

Part C Exit Date

The date on which the child ceased receiving Part C services. If the Part C Exit Date is between the Snapshot and Previous Snapshot Dates, reports the Part C Exit Date.


Date field, 10 characters, YYYY-MM-DD

Student Information > Special Ed > Documents > IFSP > Transition Plan > Part C Exit Date

BIE ONLY:  Student Information > Special Ed > MI Sped > Part C Exit Date


Plan.transitionPartCExitDate

BIE ONLY: BIEMISped.partCExitDate 

Transitional IFSP

Part C Indicator 8A: Indicate if the transition IFSP was completed within the required timeframe.


Alphanumeric, 1 character, Y or N



Student Information > Special Ed > Documents > IFSP

BIE ONLY:  Student Information > Special Ed > MI Sped > Transitional IFSP Timeliness


Calculated, not dynamically stored

BIE ONLY: BIEMISped.transitionalIFSPTimeliness 

Transition Conference

Part C Indicator 8C: Indicates if the transition IFSP conference was held within the required timeframe.


Alphanumeric, 1 character, Y or N

Student Information > Special Ed > Documents > IFSP

BIE ONLY:  Student Information > Special Ed > MI Sped > Transition Conference Timeliness


Calculated, not dynamically stored

BIE ONLY: BIEMISped.transitionTimeliness 

Initial IFSP

Early On must be selected on the student's MSDS tab and the student's Evaluation must have a type of Initial for these fields to report. Reports based on IFSPs with a plan type of MI IFSP ESR 2010, 2012, 2014, and 2015.

Student must also have an Initial Referral Date within the Date Range, a Completed IFSP Meeting Date between the Snapshot Date and Previous Snapshot Date, and an Evaluation with a print format of miESR10Eval, miESR12EC, miESR14EC, or miESR15EC.

Referral Date

The date the agency responsible for completing the evaluation, assessment and determination of eligibility for services under Part C of IDEA were first made aware of the possibility of eligibility.


Date field, 10 characters, YYYY-MM-DD

Student Information > Special Ed > Documents > IFSP ESR > Eval Header > Date of Referral

BIE ONLY:  Student Information > Special Ed > MI Sped > IFSP Referral Date


Evaluation.referralDate

BIE ONLY: BIEMISped.iFSPReferralDate 

Referral Agency

The type of agency who referred the child as potentially eligible for Part C services.


Alphanumeric, 2 digits

Student Information > Special Ed > Documents > IFSP ESR > Eval Header > Service Coordination Agency

BIE ONLY:  Student Information > Special Ed > MI Sped > IFSP Service Coordination Agency
 

Evaluation.referralAgencyIFSPEval

BIE ONLY: BIEMISped.iFSPReferralAgency 

IFSP Timeliness

Indicates whether the initial IFSP was completed within the required timeframe under Part C regulations.

Options are:

  • 01: Timely
  • 02: Untimely
  • 03: Untimely for Acceptable Reason

Numeric, 2 digits

Student Information > Special Ed > Documents > IFSP ESR > Eval Header > IFSP Timeliness

BIE ONLY:  Student Information > Special Ed > MI Sped > IFSP Timeliness


Plan.timelinessIFSP

BIE ONLY: BIEMISped.iFSPTimeliness 

Result of Initial IFSP

Indicates the results of the initial referral and service plan for Part C.

Options are:

  • 01: Eligible for both Part C and Special Ed
  • 02: Eligible for both Part C and Special Ed - Special Ed services refused
  • 03: Eligible for Part C only

Numeric, 2 digits

Student Information > Special Ed > Documents > IFSP ESR > Eligibility Determination > Result of IFSP

BIE ONLY:  Student Information > Special Ed > MI Sped > Result of Initial IFSP


Plan.initialResultIFSP

BIE ONLY: BIEMISped.initialIFSPResult 

Initial IFSP DateThe date of the child's initial Individualized Family Service Plan (IFSP). Reports the Completed IFSP Meeting Date.

Date field, 10 characters, YYYY-MM-DD

Student Information > Special Ed > Documents > IFSP > Completed IFSP Meeting Date

BIE ONLY:  Student Information > Special Ed > MI Sped > Initial IFSP Date


Plan.initialIFSPDate

BIE ONLY: BIEMISped.initialIFSPDate 

Part B ReferralEarly On must be selected on the student's MSDS tab for these fields to report.

SEA Notification

Part C Indicator 8B: Indicates if notification to the SEA occurred at least 90 days and no more than 9 months prior to the child's third birthday for toddlers potentially eligible for Part B preschool services.


Alphanumeric, 1 character, Y or N

Student Information > Special Ed > Documents > IFSP > Eval Header

BIE ONLY: Student Information > Special Ed > MI Sped > SEA Notification


Calculated, not dynamically stored

BIE ONLY: BIEMISped.seaNotification 

LEA Notification

Part C Indicator 8B: Indicates if notification to the LEA occurred at least 90 days and no more than 9 months prior to the child's third birthday for toddlers potentially eligible for Part B preschool services.


Alphanumeric, 1 character, Y or N

Student Information > Special Ed > Documents > IFSP > Eval Header

BIE ONLY:  Student Information > Special Ed > MI Sped > LEA Notification


Calculated, not dynamically stored

BIE ONLY: BIEMISped.leaNotification 

Parent Last NameThe parent's last name, family name, or surname. Often, this is the person responsible for signing the student's IFSP, or another adult who is a primary caregiver of the child.

Alphanumeric, 25 characters
Student Information > Special Ed > Documents > IFSP > Parent/Guardian Demographics

person.lastName
Parent First NameThe parent's first name.

Alphanumeric, 15 characters
Student Information > Special Ed > Documents > IFSP > Parent/Guardian Demographics

person.firstName
Parent Address UnknownReports as true if the parent does not have an address on file. Otherwise reports blank.

Alphanumeric, 4 characters
Student Information > Special Ed > Documents > IFSP > Parent/Guardian Demographics

Not dynamically stored
Parent Phone UnknownReports as true if the parent does not have an phone number on file. Otherwise reports blank.

Alphanumeric, 4 characters
Student Information > Special Ed > Documents > IFSP > Parent/Guardian Demographics

Not dynamically stored
Part C Assessment

Early On must be selected on the student's MSDS tab for these fields to report.


Data Source

The comprehensive assessment tool used. Options are:

  • A: AEPS
  • B: E-LAP
  • C: HELP
  • D: EIDP
  • E: Brigance
  • F: Other
  • G: Carolina
  • H: IDA
  • I: Battelle
  • J: Bayley

Alphanumeric, 1 character

Student Information > Special Ed > Documents > Plan > OMP > Assessment Tool

BIE ONLY:  Student Information > Special Ed > MI Sped > Assessment Type


Plan.assessmentTool

BIE ONLY: BIEMISped.partCAssessmentType 

Other Source Comments

The assessment tool used when a different assessment tool was used.


Alphanumeric, 25 characters

Student Information > Special Ed > Documents > Plan > OMP > Other Tool Used

BIE ONLY:  Student Information > Special Ed > MI Sped > Other Source Comments


SEPOutcomeMeasures.skillsText

BIE ONLY: BIEMISped.partCOtherComments 

Assessment Date

The date on which the assessment was administered.


Date field, 10 characters, YYYY-MM-DD

Student Information > Special Ed > Documents > Plan > OMP > Child Outcomes Review > Date

BIE ONLY:  Student Information > Special Ed > MI Sped > Assessment Date


SEPOutcomeMeasures.referredDate

BIE ONLY: BIEMISped.partCAssessmentDate 

Assessment Type

The type of assessment being administered. Part C assessments are required to be completed when the child enters Part C services, annually while the child is receiving services, and upon exit from Part C. Options are:

  • 01: Entry
  • 02: Annual
  • 03: Exit

Numeric, 2 digits

Student Information > Special Ed > Documents > Plan > OMP > Entry/Annual/Exit

BIE ONLY:  Student Information > Special Ed > MI Sped > Assessment Type


SEPOutcomeMeasures.outcomeType

BIE ONLY: BIEMISped.partCAssessmentType

Parent Input

Input provided by the child's parent or guardian.


Numeric, 1 digit

Student Information > Special Ed > Documents > Plan > OMP > Parent Input

BIE ONLY:  Student Information > Special Ed > MI Sped > Parent Input


Plan.parentInput

BIE ONLY: BIEMISped.partCParentInput 

Parent Input Date

The date on which the parent/guardian input was collected.


Date field, 10 characters, YYYY-MM-DD

Student Information > Special Ed > Documents > Plan > OMP > Parent Input Date

BIE ONLY:  Student Information > Special Ed > MI Sped > Part C Parent Input Date


SEPlan.parentInputDate

BIE ONLY: BIEMISped.partCParentInputDate

Social Relationships

The child's assessment rating for positive relationships.


Numeric, 1 digit

Student Information > Special Ed > Documents > Plan > OMP > Child Outcomes Review > #1

BIE ONLY:  Student Information > Special Ed > MI Sped > Social Relationships


SEPOutcomeMeasures.socialScore

BIE ONLY: BIEMISped.partCNewSocRelate

New Social Relationships

When reporting an annual or exit assessment, indicates if the child showed any new skill or behaviors related to positive social relationships. Only reports for Exit and Annual test types.


Alphanumeric, 5 characters

Student Information > Special Ed > Documents > Plan > OMP > Child Outcomes Review > #1

BIE ONLY:  Student Information > Special Ed > MI Sped > New Social Relationships


SEPOutcomeMeasures.socialCheck

BIE ONLY: BIEMISped.partCNewSocRelate 

Knowledge Skills

The child's assessment rating for acquisition and use of knowledge and skills.


Numeric, 1 digit

Student Information > Special Ed > Documents > Plan > OMP > Child Outcomes Review > #2

BIE ONLY:  Student Information > Special Ed > MI Sped > New Knowledge Skills 


SEPOutcomeMeasures.skillsScore

BIE ONLY: BIEMISped.partCNewKnowledge 

New Knowledge Skills

When reporting an annual or exit assessment, indicates if the child showed any new skill or behaviors related to acquisition and use of knowledge. Only reports for Exit and Annual test types.


Alphanumeric, 5 characters

Student Information > Special Ed > Documents > Plan > OMP > Child Outcomes Review > #2

BIE ONLY:  Student Information > Special Ed > MI Sped > New Knowledge Skills 


SEPOutcomeMeasures.skillsCheck

BIE ONLY: BIEMISped.partCNewKnowledge 

Actions

The child's assessment rating for the ability to take appropriate actions to meet their needs.


Numeric, 1 digit

Student Information > Special Ed > Documents > Plan > OMP > Child Outcomes Review > #3

BIE ONLY:  Student Information > Special Ed > MI Sped > Actions


SEPOutcomeMeasures.behaviorScore

BIE ONLY: BIEMISped.partCNewActions 

New Actions

When reporting an annual or exit assessment, indicates if the child showed any new skill or behaviors related to taking action to meet their needs. Only reports for Exit and Annual test types.


Alphanumeric, 5 characters

Student Information > Special Ed > Documents > Plan > OMP > Child Outcomes Review > #3

BIE ONLY:  Student Information > Special Ed > MI Sped > New Actions


SEPOutcomeMeasures.behaviorCheck

BIE ONLY: BIEMISped.partCNewActions 

Early Reading Deficiency

Component reports if the question Was there a reading deficiency identified any time during the current school year? is marked. If null, this component does not report.

For the Fall and Spring collection periods, this component only reports if the student has exited enrollment (Exit Status is not 19, 00, or null).

Reading Deficiency IdentifiedIf Was there a reading deficiency identified any time during the current school year? is Yes, reports true. If No, reports false.

Alphanumeric
Student Information > General > Enrollments > State Reporting Fields > Early Reading Deficiency

Enrollment.readingDeficiencyIdentified
Reading Deficiency ContinuationIf Is there a reading deficiency identified that still exists at the end of the current school year? is Yes, reports true. If No, reports false.

Alphanumeric
Student Information > General > Enrollments > State Reporting Fields > Early Reading Deficiency

Enrollment.readingDeficiencyContinuation
Reading Deficiency Activities

Reports the option(s) selected for What additional instructional-time grant related activities were delivered to the student? Options are:  

  • 01: Before School
  • 02: During School
  • 03: After School
  • 04: Summer Program
  • 05: Other Allowable Grant Activities
  • 06: Read At Home

Alphanumeric

Student Information > General > Enrollments > State Reporting Fields > Early Reading Deficiency

Enrollment.readingDeficiencyActivities
Third Grade Retention DecisionThis component reports if the student has a 3rd Grade Reading Retention record with a Decision Date that falls within the extract date range.
End of Term StatusThe nature of the student's progress at the end of the given school term. Reports the End of Term Status.

Alphanumeric
Student Information > Program Participation > State Programs > Third Grade Retention > End of Term Status

ThirdGradeRetention.endStatus
Promotion ReasonThe nature of the student's promotion or progress at the end of the given school year. If the End of Term Status is Promotion, reports the Promotion Reason.

Alphanumeric
Student Information > Program Participation > State Programs > Third Grade Retention > Promotion Reason

ThirdGradeRetention.promotionReason
Early On Services


Service Code
Describes the type of services provided through Part C programs. Reports the state code for the Early Related service, if the service is active between the Count Date and Previous Count Date.

Alphanumeric
Student Information > Special Ed > Documents > IFSP > Early Related Services
Length In Minutes
The total number of minutes of Early On services provided during the collection cycle.

Numeric
Student Information > Special Ed > Documents > IFSP > Early Related Services
Frequency of Service
The number of service contact within the collection cycle.

Numeric
Student Information > Special Ed > Documents > IFSP > Early Related Services

 Outcome Options

Code

Description

1

Not Yet

2

Between Not Yet and Emerging

3

Emerging

4

Between Emerging and Somewhat

5

Somewhat

6

Between Somewhat and Completely

7

Completely


Previous Versions

Student Record Maintenance (Michigan) [.2140 - .2223]

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