Image 1: English Learners Report

Tool Rights

Users must have at least R(ead) tool rights in order to generate the English Learners Report (Image 2).

Image 2: English Learners Report Tool Rights

Report Logic

Logic determines the report population as follows:

Report one record for each student who has an EL record in the calendar(s) selected in the extract editor.
An EL record must have one of the following Program Status values:
- EL
- Exited EL
- If EL Program Status = Exited EL, the Program Exit Date must fall within the calendar(s) selected in the extract editor.
- The student must have at least one enrollment record in the calendar(s) selected in the extract editor.
The report will exclude any records tied to the following:
- Records where the EL Identified Date is greater than the Effective Date on the extract editor
- Enrollment records where State Exclude = True
- Enrollment records where No Show = True
- Grade Levels marked as Exclude from state reporting
- Records tied to calendars marked as Exclude
- Enrollment records where the Start Date is greater than the Effective Date entered on the extract editor.
If the student has multiple enrollment records, the record with a Service Type = Primary is reported.
- If multiple enrollment records are marked as Primary or none of them are marked as Primary, the record with the most recent Start Date is reported.
  - If the student has multiple enrollment records with the same Start Date, the record with the lowest enrollmentID is reported.

Enter the Effective Date. Data as of this date will report.
Select which State Grade Levels will report data.
Select which Calendars will report data.
Select the report Format. For submission to the state, select the CSV (State Format).
To further narrow results, select an Ad Hoc Filter (optional).

Decide if you want to generate the report or send the report to the state:

Generate Report	Click the Generate Report button to immediately generate the report. The report will appear in a separate window in the designated format.
Submit to Batch	Clicking the Submit to Batch button to send the extract to the Batch Queue List. Batch Queue functionality provides the ability to schedule when the extract is generated and allows users to navigate away from the Special Education Report editor while the extract is being built. The Batch Queue List also lets users view and access historical Special Education Reports which were run through the Batch Queue tool.
Send to State	Clicking the Send to State button will send the report data to the state system (Synergy). Reports sent to the state will appear in the Web Service Queue List where you can view its current status (Status), view all data sent to the state (View Submission), and review any errors returned from the state (View Result). This functionality requires proper Web Service Account and Web Service Configuration setup.

Below is an example of a the generated report:

Image 3: Example of the English Learners Report - HTML Format

Use the table below to better understand what each report column means and how it reports data.

Column	Description	Format and Length	Database Location	Campus GUI Location
SAUID	Logic reports the State District Number associated with the student's enrollment record.	Numeric, 4 digits	District.number	System Administration > Resources > District Info > State District Number
StateStudentID	Logic reports the Student State ID of the student.	Numeric, 9 digits	Person.stateID	Census > Demographics > Student State ID
School ID	Logic reports the School Number associated with the student's enrollment record.	Numeric, 4 digits	School.number	System Administration > Resources > School > School Number
Year Code	Logic reports the Start Year and End Year of the School Year associated with the student's enrollment record that are linked with a hyphen.	Numeric, 9 digits YYYY-YYYY	SchoolYear.startYear SchoolYear.endYear	System Administration > Calendar > School Years
StartDate	Logic reports the EL Identified Date.	Date Field, 8 digits YYYYMMDD	Lep.identifiedDate	Student Information > Program Participation > English Learners (EL) > EL > Identified Date
USSchoolDate	Date when student first entered US scho.	Date Field, 8 digits YYYYMMDD	Identity.date EnteredUSSchool	Census > Demographics > Date Entered US Schools