Classic View: VT State Reporting > SLDS > Extract Type > 4 PS Enroll

Search Term: SLDS

The Profile Student Enroll submission enhances Vermont's ability to efficiently and accurately manage, analyze, and use education data.

Example 4 PS Enroll Extract Editor

Report Logic

All Students with any enrollment on or prior to the Effective Date report.
Students are NOT included if their enrollment is marked as State Exclude.
If the student has more than one enrollment that meets the previous requirements, a record reports for each enrollment.
Multiple enrollments report if the student has two or more ENORGIDs in a Supervisory Union or District.

Report Editor

Field	Description
Submission Code for File Name	The report naming convention based on the submission time frame of the report.
Extract Type	4 PS Enroll
Effective Date	The date from which data is pulled for the report.
File Format	Determines the format for the report. Use State Submission when submitting the final data. Use HTML for data review and testing.
Select Calendars	The calendar(s) from which data is pulled for the report. This option is only available when you select HTML for the File Format and can assist you with verifying data for individual calendars.
Generate Report Submit to Batch	Users have the option of submitting the report request to the batch queue by clicking Submit to Batch instead of Generate Extract. This process allows larger reports to generate in the background without disrupting the use of Campus.

Report Layout

Element

Logic

Format and Length

Campus Database

Campus Location

ADMINID

The VT AOE assigned unique identifier for the Supervisory Union/District that is submitting data.

Alphanumeric, 6 characters

District.number

System Administration > Resources > District Information > District Detail > State District Number

ENRORGID

The VT AOE assigned unique identifier for an organization providing direct instructional or educational services.

Alphanumeric, 6 characters

School.number

System Administration > Resources > School > School Detail > State School Number

PERMNUMBER

The VT AOE assigned unique student identifier. This number is distinct for each student over time.

Numeric, 10 digits

Person.stateID

Census > People > Demographics > Person Identifiers > Student State ID.

ETHNO

Indicates whether a student traces his or her origin or descent to Mexico, Puerto Rico, Cuba, Central or South America, or other Spanish cultures, regardless of race. Reports 1 (Yes) or 2 (No).

Alphanumeric, 1 character

Identity.hispanicEthnicity

Census > People > Demographics > Person Information > Hispanic/Latino

RACE_AMI

Indicates whether a student is identified as an American Indian or Alaskan Native. Reports Y or N.

Alphanumeric, 1 character

IdentityRaceEthnicity.Code=2

Census > People > Demographics > Person Information > Race Ethnicity or Race/Ethnicity

Is the individual from one or more of these races? > American Indian or Alaska Native (checkbox)
OR
Race Ethnicity > American Indian/Alaska Native (dropdown list)

RACE_ASI

Indicates whether a student is identified as Asian. Reports Y or N.

Alphanumeric, 1 character

IdentityRaceEthnicity.Code=3

Census > People > Demographics > Person Information > Race Ethnicity or Race/Ethnicity

Is the individual from one or more of these races? > Asian (checkbox)
OR
Race Ethnicity > Asian (dropdown list)

RACE_AFA

Indicates whether a student is identified as Black or African American. Reports Y or N.

Alphanumeric, 1 character

IdentityRaceEthnicity.Code=4

Census > People > Demographics > Person Information > Race Ethnicity or Race/Ethnicity

Is the individual from one or more of these races? > Black or African American (checkbox)
OR
Race Ethnicity > Black or African American (dropdown list)

RACE_NAT

Indicates whether a student is identified as Hawaiian or Other Pacific Islander. Reports Y or N.

Alphanumeric, 1 character

IdentityRaceEthnicity.Code=5

Census > People > Demographics > Person Information > Race Ethnicity or Race/Ethnicity

Is the individual from one or more of these races? > Native Hawaiian or Other Pacific Islander (checkbox)
OR
Race Ethnicity > Native Hawaiian or Other Pacific Islander (dropdown list)

RACE_WHT

Indicates whether a student is identified as White. Reports Y or N.

Alphanumeric, 1 character

IdentityRaceEthnicity.Code=6

Census > People > Demographics > Person Information > Race Ethnicity or Race/Ethnicity

Is the individual from one or more of these races? > White (checkbox)
OR
Race Ethnicity > White (dropdown list)

ADMINSTAT

Indicates the status assigned to an instance of a student's admission to a school or an educational institution.

Admission Status Codes

Code	Description
00	Student was never enrolled at this organization
01	Regular student
02	Act 150 student
03	Exchange student
04	Home-study student taking academic classes
05	Home-study student extra-/co-curricular only
06	Guest student
07	Receiving services
08	Enrolled - served elsewhere
09	HSCP Student attending the high school compl prog

Numeric, 2 digits

EnrollmentVT.admissionStatus

Enrollment > State Reporting Fields > Admission Status

ENTRYTYPE

Indicates the circumstances under which a student enters a school for the first time or upon reentry after a withdrawal.

Numeric, 2 digits

Enrollment.startStatus

Enrollments > General > Entry/Reentry Type

ENRBEGDATE

The month, day, and year on which an individual enters and begins to receive instructional services in a school or an institution during a given session.

Date, 10 characters

MM/DD/YYYY

Enrollment.startDate

Student Information > General > Enrollments Tab > General Enrollment Information > Start Date

ENRENDDATE

The last month, day, and year of an individual's attendance in school, the day on which an individual was graduated, or the date on which it becomes known officially that an individual left school.

An Enrollment End Date does not report for students who do not have an Enrollment Exit Type even if they have an Enrollment End Date entered in Campus.

Date, 10 characters

MM/DD/YYYY

Enrollment.endDate

Student Information > General > Enrollments Tab > General Enrollment Information > End Date

EXITTYPE

Indicates the circumstances under which the student exited from membership in an educational institution.

Numeric, 2 digits

Enrollment.endStatus

Enrollments > General Enrollment Information > Exit/Withdrawal Type

NEWENRORGID

The VT AOE assigned unique identifier for an educational organization an exiting student is planning on attending.

Alphanumeric, 6 characters

EnrollmentVT.nextSchoolNumber

Enrollments > State Reporting Fields > New Place of Enrollment

SS504

The student's Section 504 status. If the student's Section 504 is checked, Y reports. Otherwise, this field reports N.

Alphanumeric, 1 character

EnrollmentVT.section504

Student Information > Enrollments > State Reporting Fields > SS504

EST

Indicates whether the student is receiving services which were discussed and planned at an educational support team meeting for which written documentation is maintained whether there is a written plan. Y or N reports.

Alphanumeric, 1 character

EnrollmentVT. ESS

Student Information > Enrollments > State Reporting Fields > EST

NSLELG

Indicates a student's eligibility for free or reduced price breakfast or lunch programs.

The default value for this field is 96. The following values report if they are selected on the student's eligibility record:

01: Free Breakfast or Lunch
02: Reduced
09: Declined

Alphanumeric, 2 characters

v_posEligibilityStateCode.stateCode

FRAM > Eligibility > State Code View

HOMELESS

Indicates whether a student was classified as homeless at any time during the reported school year.

Y reports if any of the Homeless Codes are selected on the Enrollments tab:

Y: Student is Homeless
S: Student is Homeless-McKinney Vento
U: Homeless and Unaccompanied Youth

Y also reports if there is a record stored on the Homeless tab (Program Participation) and the record starts prior to the report effective date and overlaps the reported calendar.

Otherwise, N reports.

Alphanumeric, 1

character

N/A

Enrollments > State Reporting Fields > Homeless

Student Information > Program Participation > Homeless

MKSERVICE

Indicates whether a student identified as homeless received services under McKinney-Vento at any time during the school year.

The default value for this field is N.

This field reports Y if a Homeless Record exists that starts prior to the report's Effective Date and the McKinney-Vento checkbox is marked on the latest Homeless record.

Alphanumeric, 1 character

Homeless.homelessServed

Enrollments > State Reporting Fields > Homeless

Student Information > Program Participation > Homeless > McKinney-Vento

UNYOUTH

Indicates whether a homeless youth was in the physical custody of a parent or guardian.

The default value for this field is N.

Alphanumeric, 1 character

Homeless.unaccompaniedYouth

Enrollments > State Reporting Fields > Homeless

Student Information > Program Participation > Homeless > Unaccompanied Youth

NTRESNO

Indicates the category of Primary Night Residence for the student at the time of initial homeless identification.

The default value for this field is Null.

The following values report when a Homeless record exists that starts prior to the report Effective date and overlaps the reported calendar.

01: Shelters
02: Doubled Up
03: Unsheltered
04: Hotels/Motels
NULL: Student Was Not Homeless

Homeless.primaryNightTimeResidence

Enrollments > State Reporting Fields > Homeless Nighttime Residence

DUAL_ENR

Indicates whether a student participated in Vermont's Dual Enrollment program at any point in the school year. Y or N reports.

Alphanumeric, 1 character

EnrollmentVT.dualEnrollment

Enrollments > State Reporting Fields > Dual Enrollment

T1SERVICES

Indicates whether a student is receiving any Title 1 Targeted Assistance Services.

Alphanumeric, 1 character

Title1.title1Program = T1TS

Student Information > Program Participation > Title 1 > Title 1 Program

IST1RLA

Indicates whether a student is receiving Title 1 instructional services in Reading/Language Arts.

Alphanumeric, 1 character

Title1Services.title1Service = 01