ASES Report

Classic View: CA State Reporting > ASES Report

Search Terms: ASES Report

The ASES (After School Education and Safety) Report includes student data and attendance information for after school education programs. State student attendance rules apply, as follows:

  • The student must be present at least one instructional attendance taking period in the day that is marked Attendance and Instructional (on the Calendar Days).
  • Days are summed to a total and reported in the Days Attended Regular School field. For Report Range Semi-Annual 1, attendance from July 1 to December 31 calculates. For Report Range Semi-Annual 2, attendance from January 1 to June 30 calculates.

ASES Report

Report Logic

Student Population

All students in the school report.

Students are not included in the report when:

  • Their enrollment is marked as State Exclude or No Show.
  • They are enrolled in a calendar marked as State Exclude.
  • Their grade level of enrollment is marked as State Exclude.

Course Population

Only students in ASES courses report data in the ASES course columns, populated on the Course Editor.

ASES Courses have the Type field selected as one of the following:

  • A1 - Before School Base
  • A2 - After School Base
  • A3 - Before School Supplemental
  • A4 - 3-hour After School Supplemental
  • A5 - 6-hour After School Supplemental

Courses marked as ASES Not Funded report as 999.

Course Editor Fields for ASES Reporting
Report Editor

Field Description
Report Range

Determines for which part of the year attendance calculates.

  • Semi-Annual 1 reports attendance information from July 1 to December 31.
  • Semi-Annual 2 reports attendance information from January 1 to June 30.
  • Date Range reports attendance information from the entered start date through the entered end date.
Format Indicates how the report displays - in CSV format or HTML format.
Ad hoc Filter

Select which students to include in the extract by choosing a filter that was created in the Filter Designer. When a filter is selected, only those students included in the filter are included in the report.

This is optional. Students can also be selected by grade level. Or choose both a grade level and an ad hoc filter.

Grade Selector

When a grade level is selected, only those students in that grade level are included in the report.

This is optional. Students can also be selected by an Ad hoc Filter. Or choose both a grade level and an ad hoc filter.

Calendar Selection

Select the calendar of enrollment from which to pull student data. Calendars can be chosen by the active year, by the school name or by the year.

Report Generation Choose the Generate Extract to display the results of the chosen items immediately. Choose the Submit to Batch option to generate the report at a specified time. This option is helpful when generating large amounts of data.


Generate the Report

  1. Select the desired Report Range.
  2. Select the desired Format.
  3. Select students to include in the report by choosing an Ad hoc Filter or a Grade Level, or both.
  4. Select the desired Calendars.
  5. Click the Generate Report button to display the report immediately. Or choose the Submit to Batch button to select when the report generates.

ASES Report - HTML Format  


ASES Report - CSV Format  

Report Layout

Data Element Description Type, Format and Length Database Location Campus Interface Location
School Name Reports the name of the school selected to report based on the calendar(s) selected. Alphabetic, 80 characters School.name System Administration > Resources > School > School Name
CDS Code Reports the school's assigned CDS code. Numeric, 14 digits

School.stateNumber

School.cdsNumber (CustomSchool.value)


System Administration > Resources > School > State School Number

System Administration > Resources > School > CDS Number


SSID Reports the student's state-assigned identification number. Numeric, 10 digits Person.stateID Census > People > Demographics > Person Identifiers > Student State ID
Days Attended Regular School

Reports the total days of attendance where the student was present for at least one period of instruction and attendance was recorded.

When the Report Range for Semi-Annual 1 is selected, data reports for attendance days between July 1 and December 31.


When the Report Range for Semi-Annual 2 is selected, data reports for attendance days between January 1 and June 30.

Numeric, 3 digits Calculated value, data not stored Calculated value, data not stored
Days Attended Before School Base

Reports the total number of days where the student was present for a course that records attendance and the Course Type is A1 - Before School Base.


When a student is scheduled into a course marked as Before School Base and the ASES Not Funded checkbox is marked on the Course, a value of 999 reports.

Numeric, 3 digits Calculated value, data not stored Calculated value, data not stored
Days Attended After School Base

Reports the total number of days where the student was present for a course that records attendance and the Course Type is A2 - After School Base.


When a student is scheduled into a course marked as After School Base and the ASES Not Funded checkbox is marked on the Course, a value of 999 reports.

Numeric, 3 digits Calculated value, data not stored Calculated value, data not stored
Days Attended Before School Supplemental

Reports the total number of days where the student was present for a course that records attendance and the Course Type is A3 - Before School Supplemental.


When a student is scheduled into a course marked as Before School Supplemental and the ASES Not Funded checkbox is marked on the Course, a value of 999 reports.

Numeric, 3 digits Calculated value, data not stored Calculated value, data not stored
Days Attended After School Supplemental 3 Hour Program

Reports the total number of days where the student was present for a course that records attendance and the Course Type is A4 - 3-Hour After School Supplemental.


When a student is scheduled into a course marked as 3-Hour After School Supplemental and the ASES Not Funded checkbox is marked on the Course, a value of 999 reports.

Numeric, 3 digits Calculated value, data not stored Calculated value, data not stored
Days Attendance After School Supplemental 6 Hour Program

Reports the total number of days where the student was present for a course that records attendance and the Course type is A5 - 6-Hour After School Supplemental.


When a student is scheduled into a course marked as 6-Hour After School Supplemental and the ASES Not Funded checkbox is marked on the Course, a value of 999 reports.

Numeric, 3 digits Calculated value, data not stored Calculated value, data not stored