| Calendar and Enrollment Management |
| 1 |
Create calendars for the next school year |
Scheduling & Courses > Calendar Setup > Calendar Wizard
|
X |
X |
| 2 |
Roll enrollments forward for the next school year. |
Student Information > General Student Administration > Enrollment Roll Forward |
X |
X |
| 3 |
Review the grade levels associated with each calendar, and if desired, mark the Exclude from Online Registration Calculations checkbox. |
Scheduling & Courses > Calendar Setup > Grade Level Setup |
X |
X |
Online Registration Setup
|
| 4 |
Add Languages.
|
System Settings > Online Registration Setup > Language Groups |
X |
X |
| 5 |
Enter language translations that display on Online Registration panels. |
System Settings > Online Registration Setup > OLR Literals Bank |
X |
X |
| 6 |
Enter language translations that display on Online Registration panels in the dropdown lists. |
System Settings > Online Registration Setup > OLR Lists Bank |
X |
X |
| 7 |
Create letters to send to parents announcing acceptance or denial based on their applications. |
Reporting > Ad hoc Reporting > Letter Designer |
X |
X |
| 8 |
Create approval/denial statuses. |
System Settings > Online Registration Setup > OLR Status |
X |
X |
| 9 |
Enter OLR setup information for online registration.
|
System Settings > Online Registration Setup > OLR Setup |
X |
X |
| 10 |
Enable the Online Registration Portal outline link for the active date range on the OLR Setup. |
System Settings > Custom Data and Links > Custom Tool Setup
|
X |
X |
| 11 |
Select OLR System Settings. |
System Settings > Online Registration Setup > OLR System Settings |
X |
X |
| 12 |
Enter registration dates for each school. |
System Settings > Online Registration Setup > Registration Window by School |
|
X |
| 13 |
Set Document Upload Options. |
System Settings > Online Registration Setup > Document Upload |
|
X |
| 14 |
Modify fields that appear on pleats using the OLR Builder.
(OLR version has limited functionality.) |
System Settings > Online Registration Setup > OLR Builder |
X
|
X |
| 15 |
Create Notifications. |
System Settings > Online Registration Setup > OLR Notification Editor |
|
X |
| 16 |
Reference the OLR Information Center to view links to OLR tools. |
System Settings > Online Registration Setup > OLR Information Center |
X |
X |
| 17 |
Create application queues. |
System Settings > Online Registration Setup > OLR Queue Setup |
|
X |
| 18 |
Modify application queues. |
Census > Online Registration > OLR Queue Applications |
|
X |
|
19
|
Review the Configuration List Editor to verify the appropriate options are in the dropdown lists. |
System Settings > Online Registration Setup > OLR Configuration List Editor |
X |
X |
|
Student Application Entry
These articles are intended for the parents/guardians entering the registration information. All articles can be saved as a PDF and given to the parent, or made available on the district website. See the Enter Applications article for information on accessing OLR and other important information.
|
| 20 |
Enter Household Information. |
Portal > Online Registration > Household |
X |
X |
| 21 |
Enter Parent/Guardian Information. |
Portal > Online Registration > Parent/Guardian |
X |
X |
| 22 |
Enter Emergency Contact Information. |
Portal > Online Registration > Emergency Contact |
X |
X |
| 23 |
Enter Other Household Children. |
Portal > Online Registration > Other Household (non-enrolled children) |
X |
X |
| 24 |
Enter Student Information. |
Portal > Online Registration > Student |
X |
X |
| 25 |
Review and complete student registration. |
Portal > Online Registration > Completed |
X |
X |
| Process and Analyze Applications |
| 26 |
View applications that have been submitted by year or school and by status. |
Census > Online Registration > OLR Dashboard |
X |
X |
| 27 |
Search for applications by status and begin review and approval of them.
|
Census > Online Registration > Staff Processing, Student Processing, Health Processing, Parent Information |
X |
X |
| 28 |
Run the OLR Summary. |
Census > Online Registration > OLR Summary
|
X |
X |
| 29 |
Merge list options from the List Bank Replacer from the OLR database into Campus.
|
System Settings > Online Registration Setup > OLR List Bank Replacer |
X |
X |
| 30 |
Merge list options from the List Value Updater from the OLR database into Campus.
|
System Settings > Online Registration Setup > OLR List Value Updater |
|
X |
| 31 |
When necessary, mass re-post registration data. |
System Settings > Online Registration Setup > Mass Re-Post Applications |
|
X |
| 32 |
Review the Data Change Tracker tools to track OLR information being added to Campus. |
System Settings > Data Change Tracker |
X |
X |
OLR List Bank ReplacerSelect the OLR List Bank Category from the dropdown list. The Current OLR List Bank table populates with the the matching online registration values. These values will be deleted and replaced with the codes and values that populate in the Campus List Bank table.