CTE End of Year Extract (Montana)

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The CTE End of Year Extract allows users to extract end of year CTE data for import into the Montana Edition of Infinite Campus.

Image 1: MT Extracts - CTE End of Year

Business Rules

  • If a student has multiple active enrollment records in the selected calendar, export the most recent enrollment.
  • This extract can be generated in both District and State Editions of Infinite Campus.
  • State Edition users can extract the CTE End of Year file but cannot import this file directly into the State Edition.

Header Layout

Data Element

Description

Type, Format and Length

Record Type

The abbreviation for the type of file extract generated. This will always report as HD.

Alphanumeric, 2 characters

Date

The most recent date the file was generated.

Date field, 10 characters
MM/DD/YYYY

Time

The most recent time the file was generated.

Time field, 8 characters
HH:MM:SS

Version

The most current version of the file interface specification and references to the application system. This field will always report as MT9.1.

Alphanumeric, 5 characters 

Extract Layout

The following lists the data elements and formats for the CTE End of Year Extract.

Data Element

Description

Format

Campus UI and Database

Record Type

Always reports a value of 'CE'.

Alphanumeric, 2 characters

Not dynamically stored

District Number

This is a unique system number that identifies the district uploading the information, assigned by the Montana Office of Public Instruction.

Numeric, 4 digits

System Administration > Resources > District Information > State District Number


District.number

Student State ID

Unique student ID number assigned by OPI.

Numeric, 9 digits

Census > People > Demographics > Student State ID


Person.stateID

Student Local ID

Unique student ID number assigned by the school of enrollment.

Numeric, 15 digits

Census > People > Demographics > Local Student Number


Person.studentNumber

Last Name

Student's legal last name.

String, 50 characters

Census > People > Demographics > Last Name


Identity.lastName

First Name

Student's legal first name.

String, 50 characters

Census > People > Demographics > First Name


Identity.firstName

PathwayThe career and technical education pathway the student is following.

String, 2-4 characters

Student Information > Program Participation > State Programs > CTE Concentrator > Pathway

CTEConcentrator.pathway
ConcentratorIndicates if the student is a Concentrator in the pathway.Y / NStudent Information > Program Participation > State Programs > CTE Concentrator > Concentrator

CTEConcentrator.cteStatus
Single ParentA student who is unmarried or legally separated from a spouse and has a minor child or children for which he/she has either custody/joint custody or is pregnant.Y / NStudent Information > Program Participation > State Programs > CTE Concentrator > Single Parent

CTEConcentrator.singleParent
Pathway CreditsTotal CTE credits earned in the pathway.NumericStudent Information > Program Participation > State Programs > CTE Concentrator > Pathway Credits

CTEConcentrator.pathwayCredits
District CreditsTotal number of credits the student earned for the pathway within the current district.NumericStudent Information > Program Participation > State Programs > CTE Concentrator > In District Credits

CTEConcentrator.districtCredits
Non District CreditsTotal number of credits the student earned for the pathway in schools outside of the current district.NumericStudent Information > Program Participation > State Programs > CTE Concentrator > Out of District Credits

CTEConcentrator.nonDistrictCredits
Dual Enrollment CreditsTotal Dual Enrollment credits earned in the pathway.NumericStudent Information > Program Participation > State Programs > CTE Concentrator > Dual Enrollment Credits

CTEConcentrator.dualEnrollCredits
Work Based Learning CreditsTotal Work Based Learning credits earned in the pathway.NumericStudent Information > Program Participation > State Programs > CTE Concentrator > Work Based Learning Credits

CTEConcentrator.workBasedCredits
FillerFiller fieldN/AN/A
YearThe school year reporting data. This is the end year of the school year, so if reporting 2020-2021, the reported Year would be 2021.NumberSystem Administration > Calendar > Calendar > End Year

Calendar.endYear