EIS 043 Instructional Grade Extract (Tennessee)

PATH: TN State Reporting > EIS Batch Transmission File

The 043 Instructional Grade extract reports student grade level information to EIS.

See the EIS Batch Transmission article for an overview of the EIS Batch Transmission File, logic that applies to all extracts, and generation instructions.

Report Logic

A record reports for each active Primary and Partial enrollment in the calendar(s) selected. Records are not reported in advance for enrollments that become active in the future.

Enrollments in Calendars or Grade Levels marked as Exclude or for students who do not have a Student State ID are not reported. Additionally, records are not reported for the following students. These students are included in the warning report. 

  • Students without PINs. 
  • Students with multiple active Primary enrollments.
  • Students with multiple enrollments in the same school.
  • Students with an enrollment marked as N: Special Ed Services
  • Enrollments marked as No Show or Exclude, or in Calendars or Grade Levels marked as Exclude.

If a record was previously reported and then marked as exclude, a delete record will be sent to EIS for each record.

The Record Key, which helps determine the Type of record sent (New, Edit, or Delete), is comprised of the Record ID, Record Version, District ID,  School ID, School Year, Instructional Program Number, State Assigned Student ID, Instructional Grade Assignment, and Instr Grade Assignment Date.

Enrollment Setup

If students change grades in the middle of a school year, the school should end date the current enrollment and create a new one to maintain enrollment history.

043 Instructional Grade Extract Layout

Element Name

Description & Format

Campus Location

Record ID

Identifies the extract - reports as "043"


Numeric (3)

N/A

Record VersionIdentifies the extract version - reports as "01"

Numeric (2)
N/A
Record Type

Identifies the type of extract:

  • N: New
  • E: Edit
  • D: Delete

Character (1)

N/A
FillerN/A. Reports as 00.
N/A
District IDReports the TN Department of Education assigned District Number.

Numeric (3)
System Administration > Resources > District Information > State District Number

District.number
School IDReports the TN Department of Education assigned School Number

Numeric (4)
System Administration > Resources > School > State School Number

School.number
School YearReports the start year of the school calendar.

Date (4) CCYY

System Administration > Calendar > School Years > Start Year

SchoolYear.startYear
Instructional Program NumberReports the unique Instructional Program Number of the school, or as 99 if blank.

Numeric (2)
System Administration > Calendar > Calendar > Instructional Program Number

Calendar.instructionalProgramNumber
Student Social Security NumberReports the student's social security number.

Numeric (9)
Census > People > Identities > Current Identity > Soc Sec Number

Identity.ssn
Student PINReports the unique student identifier provided by the school.

Numeric (9)
Census > People > Demographics > Person Identifiers > Student PIN

Person.additionalID
Local Student KeyReports the locally-generated student identifier.

Numeric (10)
Census > People > Demographics > Person Identifiers > Local Student Number

Person.studentNumber
Instructional Grade AssignmentIdentifies the instructional grade assigned to the student. Reports the State Grade Level Code mapped to the student's Grade.

Character (2)
Student Information > General > Enrollments > Grade

Enrollment.grade
Instr Grade Assignment DateIdentifies the date the student was assigned the instructional grade. Reports the enrollment Start Date.

Date (8) CCYYMMD 

Student Information > General > Enrollments > Start Date

Enrollment.startDate
State Assigned Student ID Reports the unique state-assigned student ID generated in EIS.

Numeric (9)
Census > People > Demographics > Person Identifiers > Student State ID

Person.stateID
FillerN/AN/A

 

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