Enrollments (South Dakota)

PATH: Student Information > General > Enrollments

The Enrollments tool displays all current and historical occurrences of a student's enrollment in a district.

By default, enrollment records are listed first by grade level then by enrollment start date. To reorder the list of enrollments, click the blue hyper-linked headers in the Enrollments Editor list. The list of enrollments can be sorted by Grade, Calendar, Start Date or End Date.

See the core Enrollments article for information on necessary tool rights, available Ad hoc fields, and guidance on adding and printing Enrollment records.

Image 1: South Dakota Enrollments Tab

General Enrollment Information

The General Enrollment Information section lists the calendar of enrollment, grade level, start and end date, the type of enrollment, the start and end status of enrollment, and any enrollment comments that have been entered

Image 2: General Enrollment Information

FieldDescription
CalendarLists the name of the school and school year into which the student is enrolled.
ScheduleDisplays the schedule structure of the calendar into which the student is enrolled.
GradeIndicates the grade level of the enrollment record. Grade levels should be mapped to state grade levels for proper reporting.
Class Rank ExcludeIndicates this enrollment record is not included in class rank calculations. This is often selected for foreign exchange students or special education students.
External LMS ExcludeIf a district is sharing Campus data with an external learning management system, this checkbox can be used to exclude the enrollment record from being shared.
Start Date

Lists the first day of instruction for this enrollment record.

When a start date is changed on an enrollment record, a warning displays indicating that any previously entered attendance that may have occurred prior to the new start date is not deleted, unless the student's start date in course sections is also adjusted.

If the student's enrollment already has an end date (or where an end date is entered when the start date is adjusted), attendance that is outside of the start/end dates will be deleted.

End Date

Lists the last day of instruction for this enrollment record.

When an enrollment is ended and there are no other enrollments for the student, the student's schedule is also ended.

If the student's enrollment already has an end date (or where an end date is entered when the start date is adjusted), attendance that is outside of the start/end dates will be deleted.

An Enrollment record is considered active through midnight on the entered end date.  For example, if an enrollment is ended for a staff person as of September 19, it is considered active until midnight on September 19. At 12:01am on September 20, the enrollment record is no longer active.

End ActionIndicates the action of promoting, retaining or demoting a student to the next, same, or previous grade level for the next school year.
Service Type

Indicates the type of enrollment and the intended service the student receives. Service types are Primary, Partial (Supplemental) or Special Education unless localized for a specific state.  

If a student has multiple concurrent enrollments (for example, an 8th grade student enrolled in the Middle School who is taking High School classes for part of the time), the Middle School enrollment would be marked as Primary and the High School enrollment would be marked as Partial.

Start StatusStart Status indicates the reason a student began enrollment, whether entering the school or district or advancing from another grade. 
End StatusEnd Status indicates the reason a student ended an enrollment, such as leaving the school or moving to another grade.
Start CommentsDisplays any comments about the start of the enrollment - who entered the enrollment, verified information, etc.
End Comments

Displays any comments about the end of the enrollment.

CRDC School of Accountability

Defines which school the student should report under for the CRDC results, regardless of the school in which their enrollment is aligned.
Future Enrollment
The Future Enrollment editor provides information regarding the student’s plan for the next school year (i.e., elementary to middle and middle to high). This should only be used by districts that have multiple school sites for a given grade level.
Next CalendarThe calendar the student will be enrolled in next year.
Next Schedule StructureThe schedule structure the student will be enrolled in next year.
Next GradeThe grade level the student will be enrolled in next year.

State Reporting Fields

PATH: Student Information > General > Enrollments > State Reporting Fields

The State Reporting Fields editor contains data elements used in state reporting extracts and federal reporting.

Image 3: State Reporting Fields Editor

The following fields appear in South Dakota State Reporting Fields editor. The "Reports Used In" column indicates which state reports draw from each field. Each report name is a link that leads to that report's page, which includes tables of options for each applicable dropdown field.

Field

Description

Database Location

Reports Used In

Resident District

The name and number of the district in which the student lives.

Enrollment.
residentDistrict

County

The county of the Resident District.

EnrollmentSD.
county

Not reported but is available within Ad hoc.

Citizenship

Code indicating the student's citizenship status.

Enrollment.
citizenship

Serving (Attending) District

The name and number of the district the student attends.

Enrollment.
servingDistrict

Enrollment Status

The status of the student's enrollment. If Resident District and Attending District are the same, only codes A and D are available. If the districts differ, codes B, C, E, G, J, M, O, P, T, R and W are available.

EnrollmentSD. enrollmentStatus

Percent Enrolled

The percent of a standard school day for which a student is expected to be in attendance.

 

This information is also displayed next to the enrollment calendar in the Calendar column of the Enrollment Editor (see Image 1).

Enrollment.
percentEnrolled

Absent Days

The number of days the student was absent during the reporting year. Appears as a read-only field. 

Calculated, not dynamically stored

GiftedIndicates if the student is considered gifted.Enrollment.
giftedTalented
504 PlanIndicates if the student has a 504 Plan.Enrollment.
section504
Documented Hearing LossIndicates the student as documented hearing loss. Enrollment.
hearingLoss
N/A
Participates in After Schl PrgIndicates the student participates in an after school program.

This field syncs to the state and is available within Ad hoc. This field does not roll forward. 
Enrollment.
afterSchoolProgram
N/A

Transportation Category

Indication of transportation assistance provided to the student, if applicable.

Enrollment.
transportation

State Exclude

Excludes the enrollment record from reporting on all state reporting extracts that honor state exclude functionality.

Enrollment.
stateExclude

N/A

Student in Foster Care

Indicates the student is currently in foster care. 

 

As of Release Pack .1721 this field is read-only. 

Enrollment.
studentInFosterCare 

Migrant Indicator

Indicates if student is a migrant student.

Enrollment.migrant

First Year In Country

Indicates that this year is student's first year in the country.

EnrollmentSD.
firstYear

Student of Active Military ParentIndicates the student has a parent who is actively in the military.Enrollment.
studentOfActive
MilitaryParent 

Assessment Exemption

Indicates if student is exempt from state-required assessments.

EnrollmentSD. assessmentExemption

Student Directory Info 7-12 ONLY

Indicates whether or not the school is allowed to share information about the student with non school entities.

EnrollmentSD.
doNotShare

Title 1

Indicates if the student is receiving Title 1 services and when that status was determined.

Enrollment.title1

Title 1 Reading

Indicates student's participation in a Title 1 Reading program.

EnrollmentSD.
title1Reading

Title 1 Supporting Guidance

Indicates student's participation in a Title 1 Supporting Guidance program.

EnrollmentSD.
title1Guidance

Title 1 Social Science

Indicates student's participation in a Title 1 Social Science program.

EnrollmentSD. title1SocialScience

Title 1 Science

Indicates student's participation in a Title 1 Science program.

EnrollmentSD.
title1Science

Title 1 Vocational

Indicates student's participation in a Title 1 Vocational program.

EnrollmentSD.
title1Vocational

Title 1 Health/Dental/Eye Cate

Indicates student's participation in a Title 1 Health program.

EnrollmentSD.
title1Health

Title 1 Math

Indicates student's participation in a Title 1 Math program.

EnrollmentSD.
title1Math

GPA

A read-only view of the student's current GPA.

This field syncs to the State via DIS.

Enrollment.gpaN/A

Special Education Fields

PATH: Student Information > General > Enrollments > Special Ed Fields Editor

The Special Ed Fields editor contains all special education items that need to be indicated on a student's enrollment record for state and local reporting purposes.

Image 4: Student Information > General > Enrollments > Special Ed Fields Editor

The following fields appear in the South Dakota Special Ed Fields editor. The "Reports Used In" column indicates which state reports draw from each field. Each report name is a link that leads to the that report's page, which includes tables of options for each applicable dropdown field.

Field

Description

Database Location

Reports Used In

Effective Date

The first day of the student's special education participation.

Enrollment.
spedStartDate

Special Ed Program

The special education program in which the student is participating.

Enrollment.
specialEdStatus

Special Ed Category

The setting of the student's special education services.

Enrollment.
specialEdSetting

Primary Disability

The special education student's disability.

Enrollment.disability1

Multiple Disability 1

The special education student's additional disability. Disabilities are only available for selection if the Primary Disability field is populated.

Enrollment.disability2

Multiple Disability 2

The special education student's additional disability. Disabilities are only available for selection if the Multiple Disability 1 field is populated.

Enrollment.disability3

Multiple Disability 3

The special education student's additional disability. Disabilities are only available for selection if the Multiple Disability 2 field is populated.

Enrollment.disability4

Multiple Disability 4

The special education student's additional disability. Disabilities are only available for selection if the Multiple Disability 3 field is populated.

Enrollment.disability5

Multiple Disability 5

The special education student's additional disability. Disabilities are only available for selection if the Multiple Disability 4  field is populated.

Enrollment.disability6

End Date

The last day of the student's special education participation.

Enrollment.
spedEndDate

Exit Code

The reason the student's participation in a special education program ended.

Enrollment.
spedExitReason

ASD Severity Behaviors LevelThe Autism Spectrum Disorder severity level of behavior issues.CustomEnrollmentsped.
asdSeverityBehaviors
ASD Severity Communication LevelThe Autism Spectrum Disorder severity level of communication issues.CustomEnrollmentsped.
asdSeverityCommunication

Physical Therapy Hours

The number of hours the student spends receiving physical therapy.

CustomEnrollment
sped.physicalHours

Recreational Therapy Hours

The number of hours the student spends receiving recreational therapy.

CustomEnrollment
sped.recreationalHours

Audiological Service Hours

The number of hours the student spends receiving audiological services.

CustomEnrollment
sped.audiologicalHours

Occupational Therapy Hours

The number of hours the student spends receiving occupational therapy.

CustomEnrollment
sped.occupationalHours

Speech/Language Therapy Hours

The number of hours the student spends receiving speech language therapy.

CustomEnrollment
sped.speechHours

School Health Services Hours

The number of hours the student spends receiving school health services.

CustomEnrollment
sped.schoolHealthHours

Psychological Therapy Hours

The number of hours the student spends receiving psychological therapy.

CustomEnrollment
sped.psychologicalHours

Orientation Mobility Hours

The number of hours the student spends receiving orientation mobility services.

CustomEnrollment
sped.orientationHours

Counseling Services Hours

The number of hours the student spends receiving counseling services.

CustomEnrollment
sped.counselingHours

Social Work Service Hours

The number of hours the student spends receiving social work services.

CustomEnrollment
sped.socialWorkHours

Other Service Hours

The number of hours the student spends receiving other special education services.

CustomEnrollment
sped.otherServiceHours

Significant Cognitive Disabilities

Indicates if the student has significant cognitive disabilities.

CustomEnrollment
enrollment.severCogDis

Transportation

Indicates if student receives transportation assistance.

CustomEnrollment
sped.transportation

Assistive Technology

Indicates if student receives assistive technology.

CustomEnrollment
sped.assistiveTechnology