• Home
  • State Specific Information
  • Tennessee
  • Tennessee State Tools

eTranscript Report Preferences for Submission to NSC (Tennessee)

PATH: System Administration > Preferences > Reports > eTranscript

For successful submission to NSC (National Student Clearinghouse), and to meet state requirements for scholarship lottery information, the following fields MUST be part of the eTranscript Reports

See the eTranscript Workflow for more information. 

Report Preferences - Tennessee Requirements

eTranscript Selections

Field

Description

Image

Report Detail
Name

The report name displays in the Report Options dropdown list when selecting the eTranscript report to generate.


Choose a meaningful name so it is easily found by those who will be generating eTranscript reports.

Type This selection must be set to eTranscript.
Description This field provides space to enter additional information about the set of preferences chosen.
Report Options
GPA/Class Rank Calculation Options
Cumulative GPA Both a Weighted and an Unweighted GPA are required to report for Tennessee, but only the Unweighted GPA should be used to determine Class Rank.

Standardized Testing Display Options
Report Test Date as Year/Month This is the required format for a student tests. A test taken on March 15, 2017 reports as 2017-03.

National Tests (National Code defined)

If choosing to display assessments, test types (national, state and district) are created in the Test Setup tool.


Choosing assessments to display on eTranscripts is optional.


State Tests (State Code & Type defined)
District Tests
Report Display Options
Source
School CEEB Code

The School CEEB Code identifies the sending school, in addition to reporting the District and State School Numbers.


Choosing this field to display on eTranscripts is optional. 

Counselor

Includes the student's counselor name in the School Contact section of the eTranscript.


Choosing this field to display on eTranscripts is optional. 

Student

Legal Name and

Legal Gender

If the student has a Legal Name (legal last name, legal first name, legal middle name, legal suffix) and Legal Gender entered in the Protected Identity Information section of the student's Identities record, selecting these options reports those values on the eTranscript, instead of the Name (last name, first name, middle name, suffix) and Gender entered in the Identity Information section of the Identities record.


The user generating the eTranscript must have at least R rights to the Protected Identity Information section. 

Immunizations

This option reports the vaccinations and dates of vaccinations for the student, as entered on the Student Immunization record.


Choosing this field to display on eTranscripts is optional. 

Race/Ethnicity This option reports the student's Race/Ethnicity and is selected as a default option. To not report this information, remove the checkbox.
Social Security Number
SSN

The student's Social Security number is required for eGrants using the Tennessee Transcript Center.


Choose the Full radio button (reports the complete 9-digit Social Security number). This is the required format for state eTranscript formats.


The user generating the eTranscript must have at least R rights to the SSN field.

Academic Record
Graduation Cohort Year This is the year the student is planned to graduate, based on the student's 9th Grade Entry Date value on the Graduation tab.

Repeat Course This option indicates a transcript entry has been taken more than once by the student. This is noted on the student's Transcript.

Diploma Date

Diploma Type

Diploma Name

For students who have graduated, or for students where these fields are populated on the Graduation tab, the date the diploma was received, the type of diploma received and the name of the diploma report.


Diploma types must be mapped to PESC values using the Code Defining tool.

Course Number Display
Course Number This is the default option for reporting courses the student has taken (posted on the transcript).

eTranscript Workflow