SIRS School Entry Exit (New York)

Classic View: NY State Reporting > SIRS Extracts > School Entry Exit

Search Terms: SIRS Extract

The SIRS School Entry Exit Extract reports school enrollment actions, such as entries and exits. Multiple records can report for a single student, as when a student moves to a different building or changes grades during a school year.

To help Districts indicate that a particular student enrollment record has ended because the end of the school year arrived, if an enrollment record is assigned the End Status code EOY, School Exit Date (column 11) and School Exit Type Code (column 12) will report blank.

School Entry Exit Editor

Extract Editor Field Descriptions

FieldDescription
Extract TypeThe SIRS Extract to be run.
Effective DateThe date for which information reports.
Included State Grade Levels

Identifies the state grade levels to include in the report.

FormatThe Format in which the report should generate. Options are State Format (CSV) and HTML. Use State Format for reporting information to the state and the other types for data review and verification.
Ad Hoc Filter

Selecting a filter limits the results to only those included in the filter.

Column HeadersIndicates whether Column Headers should be included in the report. This dropdown list applies to State Format (CSV).

Generate Extract/

Submit to Batch

Users have the option of submitting a report request to the batch queue by clicking Submit to Batch instead of immediately generating the report by clicking Generate Extract. The batch process allows larger reports to generate in the background without disrupting the use of Campus. For more information about submitting a report to the batch queue, see the Batch Queue article.
Select CalendarsIdentifies which Calendar(s) should be included in the report. Calendars can be sorted by active year, by school or by year.

School Entry Exit Extract Layout

Element Name

Description

Campus Location

DistrictCode

The identification number of the district. The prefix "NY" is added to the district number. For example, if the district number is 662001, the District Code is NY662001.


Numeric, 8 digits

System Administration > Resources > District Information > District Number


District.number

LocationCode

The building code of the building in which the student is enrolled.


Numeric, 6 digits

System Administration > Resources > School > Location Code


CustomSchool.value

SchoolYear

The school year of the program. Reports as June 30 of the reported school year.


Date field, 10 characters, YYYY-6-30

System Administration > Calendar > Calendar > End Date (year only)


Calendar.endYear

Student ID

The student's Local Student Number.

Alphanumeric,12 characters

Census > People > Demographics > Person Identifiers > Local Student Number


Person.studentNumber

SchoolEntryDate

The date on which the student enrolled in the building or grade level.


Date field, 10 characters, YYYY-MM-DD

Student Information > General > Enrollments > Start Date


Enrollment.startDate

SchoolEntryTypeCode

The code describing the start status of the student's enrollment. See options in the following Enrollment Start Status Options table.


Alphanumeric, 4 characters

Student Information > General > Enrollments > Start Status


Enrollment.startStatus

EnrollmentComment 

This field reports blank.  

N/A

EnrollmentGradeLevel

The student's grade level at the time of enrollment.


Alphanumeric, 2 characters

Student Information > General > Enrollments > Grade


Enrollment.grade

ResidentStatusCode 

This field reports blank.  

N/A

EnrollmentChangeCode 

This field reports blank.  

N/A

SchoolExitDate

The student's last enrollment date. 

If an enrollment record is assigned the End Status code EOY, this column will report blank.


Date field, 10 characters, YYYY-MM-DD

Student Information > General > Enrollments > Grade


Enrollment.endDate

SchoolExitTypeCode

The code describing the end status of the student's enrollments. See options in the following Enrollment End Status Options table.

If an enrollment record is assigned the End Status code EOY, this column will report blank.


Numeric, 4 digits

Student Information > General > Enrollments > End Status


Enrollment.endStatus

SchoolExitComment 

This field reports blank.  

N/A

DistrictCodeofResidence 

This field reports blank.  

N/A

EnrolledAtSchool YearStartIndicator 

This field reports blank.  

N/A

LocationCodeofResidence 

This field reports blank.  

N/A

SchoolChoiceTransferIndicator 

This field reports blank.  

N/A

Grade Level Program Type Code This field reports blank.  N/A
Class of Year Code This field reports blank.  N/A
Employed Indicator This field reports blank  N/A
Displaced Student Indicator This field reports blank.  N/A

Primary Enrollment Location Indicator 

This field reports blank.  N/A

Promotion Retention Reason Code 

This field reports blank.  N/A

Enrollment Start Status Options

Code

Description

0011

Enrollment in building or grade

0022

Foreign exchange student enrollment

0033

Part-time Student pursuing a HS diploma

4034

Determine eligibility - preschool Sped services

5544

Transfer School Improvement Title1 NCLB

5555

Walk In Enrolled for recoding a test score

5654

Enrollment in a AHSEP or HSEP Program

5905

CSE responsibility only

7000

Transfer Persistently Dangerous School NCLB

7011

Transfer Victim Serious Violent Incident NCLB

8294

Census only

8300Compulsory age student, not attending, no documentation

 Enrollment End Status Options

CodeDescription
EOYEnd of school year
0065Fulfilled HS Grad Req for Extended Integrated HS Program
0066Ended enrollment for instructional purposes only
0067Completed Extended Integrated HS Program
0068Exited Extended Integrated HS Program After Fulfilling HS Grad Req
085Earned commencement credential
136Maximum legal age no diploma or certificate
140Preschool sped status determined
153Transferred to in district/out-of-district school
170Transferred to another NYS public school
204Transferred to a NYS nonpublic school
221Transferred to a school outside NYS
238Transferred to homebound instruction
255Transferred to home-schooling
272Transferred to a postsecondary school
289Transferred to an approved AHSEP program
306Transferred to other (GED) program
323Transferred outside district by court order
340Left school:first-time dropout
357Left school:previously counted as a dropout
391Long-term absence
400Compulsory age student, stopped attending
408Permanent expulsion
425Left school no documentation of transfer
442Left the U.S.
461Prior graduate from outside U.S. enrolled without documentation
629Previously earned commencement credential or IEP
782Grade change in the same school building
799Graduated (earned a Regents or local diploma)
816Earned a High School Equivalency Diploma (GED)
1089Transferred to approved GED program outside district
5927Leave school victim of a violence
5938Leaving a NYC dist victim of a violence
8228End Walk-In Enrollment
8305End CSE Responsibility Only
8316Re-enroll in same school

Previous Versions

SIRS School Entry Exit (New York) [.2231 and previous]