Student Health Screening Report (Kentucky)

Classic Path: Health > Reports > Student Health Screening

Search Terms: Student Health Screening Report

The Student Health Screening Report provides a breakdown of student health screening information for all students within a district.

Image 1: Student Health Screening Report

Selection Criteria

Students must meet the following criteria in order to report on the Student Health Screening Report:

  • All enrollments within the reporting school year are included as long as they do not have an end date before the Effective Date entered on the report editor or their enrollment end date is on or after the final term end date.
  • Calendars marked as State Exclude, grades marked Exclude from State Reporting and students marked State exclude are not included in the report.

 Generate the Report

  1. Enter the Effective Date. If this date does not fall within an active school calendar date, the most recent school year is used.
  2. Select Generate Report. The report will appear in a separate window in PDF format.

Understand the Student Health Screening Report

See the sections below for more information about each area of the Student Health Screening Report:

Dental Screening Information  

Image 2: Dental Screening Information

Element Name

Description

Campus Location

Total Grade 0 Enrolled

The total number of students in the district enrolled in state grade level 0. System Administration > Calendar > Grades > State Grade Level
Total Grade 0 with Dental Screening The total number of students in the district enrolled in state grade level 0 who have a dental screening with a Type = S: Dental Screening and the screening was within the start year of the reporting calendar (e.g., for the 2013-14 school year, the screening must be between January 1st 2013 through December 31st 2013). Student Information > Health > Screening > Dental > Type, Date
Total % Grade 0 with Dental Screening The total number of students in the district enrolled in state grade level 0 who have a dental screening with a Type = S: Dental Screening and the screening was within the start year of the reporting calendar divided by the total number of students in the district enrolled in state grade level 0 multiplied by 100. Calculated
Total Grade 0 with Dental Exam The total number of students in the district enrolled in state grade level 0 who have a dental screening with a Type = E: Dental Exam with a date within the start year of the reporting calendar. Student Information > Health > Screening > Dental > Type, Date
Total % Grade 0 with Dental Exam The total number of students in the district enrolled in state grade level 0 who have a dental screening with a Type = E: Dental Exam with a date within the start year of the reporting calendar divided by the total number of students in the district enrolled in state grade level 0 multiplied by 100. Calculated
Total Grade 0 with Dental Referral The total number of students in the district enrolled in state grade level 0 who have a dental screening with a Type = E: Dental Exam or S: Dental Screening with Referral Date that is not null and a date that is within the start year of the reporting calendar.  Student Information > Health > Screening > Dental > Type, Date, Referral Date
Total % Grade 0 with Dental Referral The total number of students in the district enrolled in state grade level 0 who have a dental screening with a Type = E: Dental Exam or S: Dental Screening with Referral Date that is not null and a date that is  within the start year of the reporting calendar divided by the total number of students in the district enrolled in state grade level 0 multiplied by 100. Calculated

Physical Exam Information  

Image 3: Physical Exam Information

Element Name

Description

Campus Location

Total Grade 0 Enrolled

The total number of students in the district enrolled in state grade level 0. System Administration > Calendar > Grades > State Grade Level
Total Grade 0 with Physical Exam

The total number of students in district enrolled in state grade level 0 with a screening detail date entered and a Type = Child and Teen Checkup or Early Childhood.

The screening date must be on or before October 15th of the start year of the reporting calendar.

Student Information > Health > Screenings > Screening History
Total % Grade 0 with Physical Exam The total number of students in district enrolled in state grade level 0 with a screening detail date entered and a Type = Child and Teen Checkup or Early Childhood divided by the total number of students in the district enrolled in state grade level 0 multiplied by 100.  Calculated
Total Grade 6 Enrolled The total number of students in the district enrolled in state grade level 6. System Administration > Calendar > Grades > State Grade Level
Total Grade 6 with Physical Exam

The total number of students in district enrolled in state grade level 6 with a screening detail date entered and a Type = Child and Teen Checkup or Early Childhood.

The screening date can be up to one year prior to the first term start date of the current calendar.

Student Information > Health > Screenings > Screening History
Total % Grade 6 with Physical Exam The total number of students in district enrolled in state grade level 6 with a screening detail date entered and a Type = Child and Teen Checkup or Early Childhood divided by the  total number of students in the district enrolled in state grade level 6 multiplied by 100. Calculated

Scoliosis Screening Information  

Image 4: Scoliosis Screening Information

Element Name

Description

Campus Location

Total Grade 6 Enrolled

The total number of students in the district enrolled in state grade level 6. System Administration > Calendar > Grades > State Grade Level
Total Grade 6 with Scoliosis Screening

The total number of students in the district enrolled in state grade level 6 with a date entered in the scoliosis section of the screening tab with a Type = O: Original, OE: Outside Exam and Character = P: Passed or F: Failed.

The date should be within 1 year of the first term's start date in the reporting calendar.

Student Information > Health > Screenings > Scoliosis > Date, Type, Character
Total % Grade 6 with Scoliosis Screening The total number of students in the district enrolled in state grade level 6 with a date entered in the scoliosis section of the screening tab with a Type = O: Original, OE: Outside Exam and Character = P: Passed or F: Failed divided by the total number of students in the district enrolled in state grade level 6 multipled by 100. Student Information > Health > Screenings > Scoliosis > Date, Type, Character
Total Grade 6 with Scoliosis Referral The total number of students enrolled in grade 6 with a scoliosis screening Type = RE: Referral or O: Original and a referral date that is prior to the date the report is generated. Student Information > Health > Screenings > Scoliosis > Date, Type, Character
Total % Grade 6 with Scoliosis Referral The total number of students enrolled in grade 6 with a scoliosis screening Type = RE: Referral or O: Original and a referral date that is prior to the date the report is generated divided by the total number of students enrolled in state grade level 6 multiplied by 100. Student Information > Health > Screenings > Scoliosis > Date, Type, Character
Total Grade 8 Enrolled The total number of students in the district enrolled in state grade level 8. System Administration > Calendar > Grades > State Grade Level
Total Grade 8 with Scoliosis Screening

The total number of students in the district enrolled in state grade level 8 with a date entered in the scoliosis section of the screening tab with a Type = O: Original, OE: Outside Exam and Character = P: Passed or F: Failed.

The date should be within 1 year of the first term's start date in the reporting calendar.

Student Information > Health > Screenings > Scoliosis > Date, Type, Character
Total % Grade 8 with Scoliosis Screening The total number of students in the district enrolled in state grade level 8 with a date entered in the scoliosis section of the screening tab with a Type = O: Original, OE: Outside Exam and Character = P: Passed or F: Failed divided by the total number of students in the district enrolled in state grade level 6 multipled by 100. Student Information > Health > Screenings > Scoliosis > Date, Type, Character
Total Grade 8 with Scoliosis Referral The total number of students enrolled in grade 8 with a scoliosis screening Type = RE: Referral or O: Original and a referral date that is prior to the date the report is generated divided by the total number of students enroleld in state grade level 6 multiplied by 100. Student Information > Health > Screenings > Scoliosis > Date, Type, Character
Total % Grade 8 with Scoliosis Referral The total number of students enrolled in grade 8 with a scoliosis screening Type = RE: Referral or O: Original and a referral date that is prior to the date the report is generated divided by the total number of students enrolled  in state grade level 6 multiplied by 100. Student Information > Health > Screenings > Scoliosis > Date, Type, Character

Vision Exam Information  

Image 5: Vision Exam Information

Element Name

Description

Campus Location

Total Grade 0 Enrolled

The total number of students in the district enrolled in state grade level 0. System Administration > Calendar > Grades > State Grade Level
Total Grade 0 with Vision Exam Total number of students in the district enrolled in state grade level 0 with a date listed under the vision section of the health screening with a Test Type = Vision Exam Student Information > Health > Screenings > Vision > Date
Total % Grade 0 with Vision Exam Total number of students in the district enrolled in state grade level 0 with a date listed under the vision section of the health screening with a Test Type = Vision Exam divided by the total number of students in the district enrolled in state grade level 0 multiplied by 100. Calculated

Vision Screening  

Image 6: Vision Screening

Element Name

Description

Campus Location

Total Enrolled

The total number of students in the district enrolled.  Calculated
Vision Screenings The number of students in the reporting calendar who have a vision screening date that is within the reporting school year with a Test Type = S: Vision Screening. Student Information > Health > Screenings > Vision > Test Type, Date
Vision Screenings Percent The number of students in the reporting calendar who have a vision screening date that is within the reporting school year with a Test Type = S: Vision Screening divided by the total students enrolled multiplied by 100. Calculated
Vision Referrals The number of students in the grade being reported who have a vision referral date within the start and end dates of the reporting school year with a Status = F: Failed. Student Information > Health > Screenings > Vision > Status, Date
Vision Referrals Percent The number of students in the grade being reported who have a vision referral date within the start and end dates of the reporting school year with a Status = F: Failed divided by the total number of students enrolled for the reporting grade multiplied by 100. Calculated

Hearing Screening  

Image 7: Hearing Screening

Element Name

Description

Campus Location

Total Enrolled

The total number of students in the district enrolled.  Calculated
Hearing Screenings The number of students in the grade being reported who have a hearing screening date within the reporting calendar with a Type = O: Original. Student Information > Health > Screenings > Hearing > Type, Date
Health Screenings Percent The number of students in the grade being reported who have a hearing screening date within the reporting calendar with a Type = O: Original divided by the total number of student enrolled in the reporting grade multiplied by 100. Calculated
Hearing Referrals The number of students in the grade being reported who have a hearing screening date within the reporting calendar, a Type = R: Referral and a Status = F: Failed. Student Information > Health > Screenings > Hearing > Type, Date, Status
Hearing Referrals Percent The number of students in the grade being reported who have a hearing screening date within the reporting calendar, a Type = R: Referral and a Status = F: Failed divided by the total number of student enrolled in the reporting grade multiplied by 100. Calculated