Health Screenings Compliance Report

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The Health Screening Compliance Report aids districts in identifying students who do or do not have specific health screenings in a date range or for an entire school year.

Image of the Health Screenings Compliance Report editorImage 1: Health Screenings Compliance Report Editor

Report Logic

  • Information returned on this report is stored in the student’s Health Screenings area. Data entered in a sub-screening (the panels that open when entering data for a selected screening type) are counted on the report if data is entered into two or more attributes, unless otherwise noted. See the table below for attributes that trigger inclusion in the report. Sub-screenings that contain only a date are not included in the Have Screenings report.
  • Note that inclusion on the report is based on the screening date entered on the sub-screening panels (except the Sports Physical and Early Childhood screenings), and not on the date of the screening.
  • Leaving both date fields blank returns all screening records for students enrolled in the selected calendar, including records for dates outside that calendar.
  • Entering only a From date includes records from that date forward.
  • Entering only a To date includes records prior to that date.

Sub-screening Attributes that Trigger Inclusion in the Report

Because the names of the attributes can be modified by the district, the name of the field in the Attributes Used in Logic column is the attribute name and not the display name. All sub-screenings except Sports Physical must have data entered into at least two of the fields used in the Have or Do NOT Have logic.

Sub-screening TypeAttributes Used in Have or Do NOT Have LogicAttributes displayed in Report
Sports PhysicalphysicalStatus

Status

Comments

Height/Weight/Vital Signs

growthDate

growthStatus

BMI

Status

Comments

Vision

visionDate

visionCheckType

visionTest

visionStatus

Vision Check Type

Test Name

Status

Comments

Hearing

hearingDate

hearingType

hearingStatus

Type

Status

Comments

Early Childhood

ecLocation

readinessEval

readinessReferral

Provider

Early Education Experiences

Early Education Referral

Comments

Child and Teen Checkup

tcExam

tcType

tcStatus

Type

Status

Comments

Developmental

devDate

devStatus

devScore

Status

Comments

Social-Emotional

socialEmotionalStatus

socialEmotionalDate

socialEmotionalScore

Test

Status

Comments

Speech

speechDate

speechTest

speechStatus

Test

Status

Comments

Tuberculosis

tbDateGiven

tbStatus

tbResult

Status

Comments

Scoliosis

scoliosisDate

scoliosisType

scoliosisCharacter

Type

Character

Comments

Dental

dentalDate

dentalTest

dentalStatus

Type

Status

Comments

Lead Level

leadDate

leadStatus

leadLevel

Status

Comments

Concussion

concussionDate

concussionType

concussionStatus

concussionScore

Test Type

Status

Comments


Report Editor Details

The following information details the available options on the Screening Compliance Report Editor.

SectionDescription
Student SelectionThe selection of a Grade level by which to pull students, or the selection of an Ad hoc Filter is required to generate the report. Also, an Enrollment Effective Date is required that will limit the report to students who were actively enrolled as of that date. This date is defaulted to the current date, but can be modified by entering a date in mmddyy format, or use the calendar icon to select a date.
Health Screening

Select which health sub-screenings to include on the report and list students who have screenings within the entered date range who have screenings or who do not have screenings within the entered date range.

For example, a list of students is needed to determine which students have not had a vision test during the current year. The radio button for Do NOT Have should be selected, and the date range with the start date of the first day of the school year through the current date should be entered. Then, select the Vision screening.

A screening type must be chosen in order for the report to generate.

Include individual screening commentsWhen marked, comments entered on the sub-screening editors print. These comments are visible when expanding a screening record on the student's Screenings tab.
Include guardian contact information

When marked, the names and contact information for the student's guardian(s) print. Contact information includes the household phone, cell phone, work phone or other phone, as entered on the person's Demographic Contact Information screen.

Sort OptionsThe report can be sorted by  Student Grade Level , Student Name (alphabetical by last, first, middle name), Student Number (numeric order) or Homeroom Teacher (alphabetical by teacher name).
Calendar Selection

At least one calendar must be chosen for this report. If a calendar is selected in the Campus toolbar, that calendar will already be chosen in the list of calendars. Calendars can be selected by active year, by school or by year.

Only those calendars to which the user is assigned calendar rights are available for selection.

Report Format The printed format of the report. Options include: PDF or DOCX.


Generate the Report

  1. Select the Grade Level of the students to include on the report. Or, select an already built Ad hoc Filter for a set of students.
  2. Enter the Enrollment Effective Date in mmddyy format or use the calendar icon to select a date.
  3. Select the school calendars to include in the report. The selection will be defaulted to the calendar selected in the Campus toolbar.
  4. Select the Health Screening option of including students who Have or Do Not Have the selected screenings.
  5. Enter a date range to narrow results in the Screenings Within date fields. This entry will only return students who have or do not have health screenings from the first entered date to the last entered date. This can be limited to the start and end dates of school years (from September 2009 to June 2010, for example). Dates should be entered in mmddyy format or use the calendar icon to select a date.
  6. Select the appropriate health sub-screenings to include by marking the checkboxes next to the screening names.
  7. Select the appropriate Sort Options – by Grade, Student Name or Student Number.
  8. Select the Report Format.
  9. Click the Generate Report button. The report will appear in a new window.

Examples

Image 2: PDF Example