PATH: WY State Reporting > WDE-638 Extract
The WDE-638 extract includes two files, the Course Inventory Collection and the Virtual Education file.
Image 1: Extract Editor
Report Logic
Course Inventory
This report includes a record for each course with a State Code which is marked as 'Active'. Courses marked as Calendar Exclude or State Exclude are not be included.
Virtual Education
Reports a record for each course that is active, has a State Code, and is considered a Virtual course. Virtual courses are those with a Virtual Education Delivery Method selected on the Section Learning Methods tab, those marked as Online Learning with no section, or those not marked as Online Learning but that have sections with the Section learning Method tab populated. Courses marked as State Exclude are not reported. If a course has multiple sections that meet reporting criteria, reports based on the lowest number section.
Generating the Extract
- Select the Extract Type to generate, Course Inventory or Virtual Education.
- Select the Format in which the extract should generate. Use State Format (CSV) when submitting the report to the state and HTML for data review and verification.
- Mark Include State Excluded Courses to include courses that are marked as State Exclude but otherwise meet logic requirements.
- Select an Ad hoc Filter to limit results to a pre-defined filter.
- Indicate which Calendar(s) should be included in the report.
- Click Generate Extract to view the report in the selected format or Submit to Batch to schedule when the report will generate.
Users have the option of submitting a WDE-638 request to the batch queue by clicking Submit to Batch instead of Generate Extract. This process allows larger reports to generate in the background, without disrupting the use of Campus. For more information about submitting a report to the batch queue, see the Batch Queue article.
Course Inventory Layout
Element Name | Description & Format | Campus Location |
|---|---|---|
District ID | The WDE ID for the district submitting the data. Numeric, 7 digits | System Administration > Resources > District Information > State District Number District.number |
School ID | The WDE ID for the school submitting the data. If a School ID Override is entered on the Course, that value is reported. Otherwise reports the State School Number. Numeric, 7 digits | Scheduling > Courses > Course > School ID Override; System Administration > Resources > School > State School Number Course.providerSchool School.number |
Local Course ID | The local identification number given to the course. Alphanumeric, 13 characters | Scheduling > Courses > Course > Number Course.number |
Local Course Name | The local name for a course Alphanumeric, 30 characters | Scheduling > Courses > Course > Name Course.name |
State Course ID | The SCED (state) code of the course. SCED based Course ID:
College Course ID:
Alphanumeric, 15 characters | Scheduling > Courses > Course > State Code Course.stateCode |
Content Area | The subject matter of the course. Reports the Content Area, if selected. If null, reports the default value for the field selected in the Attribute/Dictionary. Otherwise reports as null. Alphanumeric, 2 characters | Scheduling > Courses > Course > Content Area Course.programType |
Number of Credits | The number of credits offered for the course. Decimal, 3 digits, X.XX | Scheduling > Courses > Course > Number of Credits Course.numberOfCredits |
Sequence Part | Indicates the placement of the course within a sequence of courses. Only reports if the SCED Code is blank. Numeric, 1 digit | Scheduling > Courses > Course > Course Inventory Sequence Part Course.sequencePart |
Sequence Total | The total number of courses in the course sequence. Only reports if the SCED Code is blank. Numeric, 1 digit | Scheduling > Courses > Course > Course Inventory Sequence Total Course.sequenceTotal |
Course Duration | Indicates the duration of the course. Alphanumeric, 1 character | Scheduling > Courses > Course > Course Duration Course.courseDuration |
Grade PK | Indicates if the course serves grade PK. Alphanumeric, Y or N | Scheduling > Courses > Course > Course Inventory Grade Course.courseInventoryGradePK |
Grade KG | Indicates if the course serves grade KG. Alphanumeric, Y or N | Scheduling > Courses > Course > Course Inventory Grade Course.courseInventoryGradeKG |
Grade 01 | Indicates if the course serves grade 01. Alphanumeric, Y or N | Scheduling > Courses > Course > Course Inventory Grade Course.courseInventoryGrade01 |
Grade 02 | Indicates if the course serves grade 02. Alphanumeric, Y or N | Scheduling > Courses > Course > Course Inventory Grade Course.courseInventoryGrade02 |
Grade 03 | Indicates if the course serves grade 03. Alphanumeric, Y or N | Scheduling > Courses > Course > Course Inventory Grade Course.courseInventoryGrade03 |
Grade 04 | Indicates if the course serves grade 04. Alphanumeric, Y or N | Scheduling > Courses > Course > Course Inventory Grade Course.courseInventoryGrade04 |
Grade 05 | Indicates if the course serves grade 05. Alphanumeric, Y or N | Scheduling > Courses > Course > Course Inventory Grade Course.courseInventoryGrade05 |
Grade 06 | Indicates if the course serves grade 06. Alphanumeric, Y or N | Scheduling > Courses > Course > Course Inventory Grade Course.courseInventoryGrade06 |
Grade 07 | Indicates if the course serves grade 07. Alphanumeric, Y or N | Scheduling > Courses > Course > Course Inventory Grade Course.courseInventoryGrade07 |
Grade 08 | Indicates if the course serves grade 08. Alphanumeric, Y or N | Scheduling > Courses > Course > Course Inventory Grade Course.courseInventoryGrade08 |
Grade 09 | Indicates if the course serves grade 09. Alphanumeric, Y or N | Scheduling > Courses > Course > Course Inventory Grade Course.courseInventoryGrade09 |
Grade 10 | Indicates if the course serves grade 10. Alphanumeric, Y or N | Scheduling > Courses > Course > Course Inventory Grade Course.courseInventoryGrade10 |
Grade 11 | Indicates if the course serves grade 11. Alphanumeric, Y or N | Scheduling > Courses > Course > Course Inventory Grade Course.courseInventoryGrade11 |
Grade 12 | Indicates if the course serves grade 12. Alphanumeric, Y or N | Scheduling > Courses > Course > Course Inventory Grade Course.courseInventoryGrade12 |
Hathaway | Indicates if the course is approved for the Hathaway Program. Alphanumeric, Y or N | Scheduling > Courses > Course > Hathaway Course.hathaway |
State Standards | Indicates if the course meets an established Common Core State Standard. Reports as Y if this field is marked. Alphanumeric, Y or N | Scheduling > Courses > Course > Common Core State Standards Course.commonCore |
Description | The description entered for the course. Alphanumeric | Scheduling > Courses > Course > Description Course.description |
| Virtual Education | Indicates if this course is a Virtual Education course. Reports as Y if a Virtual Education Delivery Method is selected. Alphanumeric, Y or N | Scheduling > Courses > Section > Section Learning Methods > Virtual Education Delivery Method SectionLearningMethodsWY.virtualEdDeliveryMethod |
| CTE | Indicates if the course is being submitted for new or continued approval foas a CTE course for funding purposes. Reports as Y if CTE is marked for the course, otherwise reports as N. Alphanumeric, Y or N | Scheduling > Courses > Course > CTE Course.cte |
Virtual Education Layout
Element Name | Description & Format | Campus Location |
|---|---|---|
District ID | The WDE ID for the district submitting the data. Numeric, 7 digits | System Administration > Resources > District Information > State District Number District.number |
Local Course ID | The local identification number given to the course. Alphanumeric, 13 characters | Scheduling > Courses > Course > Number Course.number |
| Program Name | The name of the Virtual Education course. Alphanumeric, 100 characters | Scheduling > Courses > Course > Name Course.Name |
| LMS Active | Indicates if LMS Active is selected in the Virtual Education Features for the section. Alphanumeric, Y or N | Scheduling > Courses > Course > Learning Methods > Virtual Education Features > LMS Active CourseLearningMethodsWY.virtualEdFeatures |
| LMS Submissions | Indicates if the Virtual Education Feature of LMS Submissions is selected. Alphanumeric, Y or N | Scheduling > Courses > Course > Section Learning Methods > Virtual Education Features > LMS Submission CourseLearningMethodsWY.virtualEdFeatures |
| LMS Other | Indicates if the participation in the section is recorded by a teacher in an attendance log. Reports the data entered in the LMS Other field. Alphanumeric, 500 characters | Scheduling > Courses > Course > Section Learning Methods > LMS Other CourseLearningMethodsWY.lmsOther |
| VET Active | Indicates if the Virtual Education Feature of VET Active is selected. Alphanumeric, Y or N | Scheduling > Courses > Course > Learning Methods > Virtual Education Features > VET Active CourseLearningMethodsWY.virtualEdFeatures |
| VET Communication | Indicates if the Virtual Education Feature of VET Communication is selected. Alphanumeric, Y or N | Scheduling > Courses > Course > Learning Methods > Virtual Education Features > VET Communication CourseLearningMethodsWY.virtualEdFeatures |
| VET Other | Reports recorded participation elements required by the virtual education program. Alphanumeric, 500 characters | Scheduling > Courses > Course > Learning Methods > VET Other CourseLearningMethodsWY.vetOther |
| Synchronous | Indicates if the Virtual Education Feature of Synchronous is selected. Alphanumeric, Y or N | Scheduling > Courses > Course > Learning Methods > Virtual Education Features > Synchronous CourseLearningMethodsWY.virtualEdFeatures |
| F2F Attendance | Indicates if the Virtual Education Feature of F2F Attendance is selected. Alphanumeric, Y or N | Scheduling > Courses > Course > Learning Methods > Virtual Education Features > F2F Attendance CourseLearningMethodsWY.virtualEdFeatures |
| Participation Frequency | Indicates how often the student participates in the program. Alphanumeric, 3 characters | Scheduling > Courses > Course > Learning Methods > Participation Frequency CourseLearningMethodsWY.participationFrequency |
| Participation Description | Reports the description of participation requirements. Currently reports as blank. | N/A |
| Start Date | Reports the Term Start Date of the first term in which the section is scheduled. Numeric, YYYYMMDD | System Administration > Calendar > Calendar > Terms > Start Date Term.startDate |
| End Date | Reports the Term End Date of the last term in which the section is scheduled. Numeric, YYYYMMDD | System Administration > Calendar > Calendar > Terms > End Date Term.endDate |
| VE Delivery Method | The primary delivery method of the course. Reports the Delivery Method selected. Alphanumeric, 2 characters | Scheduling > Courses > Course > Learning Methods > Virtual Education Delivery Method CourseLearningMethodsWY.virtualEdDeliveryMethod |
| Day Times | Reports the Days/Times Description recorded to indicated when participation is required. Alphanumeric, 50 characters | Scheduling > Courses > Course > Learning Methods > Days/Times Description CourseLearningMethodsWY.daysTimesDescription |
| Career Technical Education | Indicates if the course is considered CTE. Alphanumeric, Y or N | Scheduling > Courses > Course > Career Cluster Program Area Course.careerClusterProgram |
| College Concurrent | Indicates if the course is College Concurrent, taught by a secondary virtual education teacher providing students with both college and high school credit. Reports as Y if the Instruction Level for the Section or Course is CL. Alphanumeric, Y or N | Scheduling > Courses > Section > Instruction Level; Course > Instruction Level Section.instructionLevel Course.instructionLevel |
| Credit Recovery | Indicates if the course provides the opportunity for credit recovery. Alphanumeric, Y or N | Scheduling > Courses > Course > Learning Methods > Credit Recovery CourseLearningMethodsWY.creditRecovery |
| Course Prerequisites | Describes any prerequisites required for the course. Alphanumeric, 500 characters | Scheduling > Courses > Course > Learning Methods > Course Prerequisites CourseLearningMethodsWY.coursePrerequisites |
| Required Materials | Describes any required materials. Currently reports as blank. | N/A |
| Single Course Fee | Indicates if there is a fee associated with the course. Sums the Amount of any fee records on the course Fees tab that have a Fee Type with a Standard Code of CT. Alphanumeric, XXXX.XX | Scheduling > Courses > Course > Fees > Amount Calculated |
| Course Capacity | Reports the maximum number of students allowed in the section. Reports the Max Students entered on the Section or on the Course if null. Numeric, 2 digits | Scheduling > Courses > Section > Max Students; Course > Max Students Section.maxStudents Course.maxStudents |
| LMS Platform | Reports the LMS Platform selected. If CA, BB, D2, MO, SC, or SA is selected, reports that code. For CA2, reports as CA. For other codes, reports as OT. Alphanumeric, 2 characters | Scheduling > Courses > Section > Section Learning Methods > LMS Platform SectionLearningMethodsWY.lmsPlatform |
| LMS Platform Other | If LMS Platform reports as OT, reports the name of the LMS Platform. Alphanumeric, 50 characters | Scheduling > Courses > Section > Section Learning Methods > LMS Platform SectionLearningMethodsWY.lmsPlatform |
| State LMS | Indicates if the section is part of the state centralized LMS contract with Instructure. If LMS Platform reports as CA, indicates if the LMS Platform selected was CA (reports Y) or CA2 (reports N) Alphanumeric, Y or N | Scheduling > Courses > Course > Learning Methods > LMS Platform CourseLearningMethodsWY.lmsPlatform |
| Curriculum Type | The name(s) of the curriculum used in the course. Alphanumeric, 50 characters | Scheduling > Courses > Course > Learning Methods > Curriculum Type CourseLearningMethodsWY.curriculumType |
| Course Accessibility | Describes the accessibility and usability concerns considered in course content. Alphanumeric, 5000 characters | Scheduling > Courses > > Learning Methods > Course Accessibility CourseLearningMethodsWY.courseAccessibility |
| CTE | Reports as Y if the CTE field is marked on the Course, or as N otherwise. Alphanumeric, 1 character | Scheduling > Courses > Course > CTE Course.acceleratedCourse |
