Calendar Report (Nevada)

Classic View: NV State Reporting > Calendar Report

Search Terms: Calendar Report

The Calendar Report generates a school's instructional days/minutes scheduled for the selected year and validates whether a school is compliant with the amount of days/minutes needed for a particular calendar to report. It is used to validate that schools have appropriate calendars before the start of year and have the ability to submit major calendar changes for state approval.

Users can generate a Calendar Days Report or a Calendar Minutes Reports.

Calendar Report

Report Logic

Logic looks at the Calendar Information and Calendar Days for a selected school to report the instruction days, non-instructional days, development days and other calendar-related data. 

  • Any period in a selected calendar that is marked as Non-Instructional is excluded from the Total Instructional Minutes. 
  • Any minutes and gap minutes between Instructional and Non-Instructional periods are excluded from the Total Instructional Minutes.

Instructional Minutes Preferences selected on the School Year tool are also referenced in the calculation of instructional and non-instructional days:

  • When the Exclude Non-Instructional Minutes checkbox is marked, non-instructional minutes are excluded from the Total Instructional Minutes. Any minutes and gap minutes between Instructional and Non-Instructional periods are excluded from the Total Instructional Minutes value.
  • When the Exclude Time Gaps Between Periods checkbox is marked, time gaps for Instructional and Non-Instructional periods are excluded from the Total Instructional Minutes value.

School Year Setup - Instructional Minutes Preferences

Instructional Minutes entered on Day Events are also used as an override and affect the total number of reported minutes. See the Nevada Calendar article for more information.

Calendar Day Events - Instructional Minutes Override

Both the Calendar Days Report and the Calendar Minutes Report use the Day Event Types in their logic. The report only considers Day Event Types mapped to the following Values: CD: Contingent Days, PD: Professional Development Days, LS: Late Start, and MD: Minimum Day

  • When a value is not listed for the Day Event, it is reported as a regular day.
  • When a value OTHER than one of these is added or in addition to these values, it does not affect the total count of regular days. 

Report Editor

FieldDescription

Report Type

Determines which report generates - Calendar Days or Calendar Minutes.

Format

Selection determines how the report generates. Options are State Format (CSV) or HTML. Use the HTML format for data review prior to sending the report to the state in the State Format.

Filter By

Selection determines whether the report is generated for specific calendars, districts (only available for State Edition users), or schools.

  • Calendar - Displays a list of available calendars to include in the report. Calendars can be selected by active year, by school name or by year. 
  • School - Displays a list of available schools to include in the report.  
  • District - Displays a list of available districts to include in the report.

For each option, multiple selections can be made.

Report Generation

The report can be generated immediately using the Generate Report button. When selecting multiple calendars, schools or districts, use the Submit to Batch button to choose when the report generates. See the Batch Queue article for additional guidance.


Calendar Days Report Type

The Calendar Days Report Type provides information related to the first and last instruction date, the total number of instruction minutes and non-instruction minutes, and the total number of days that have day events and of which kind of day event - Regular, Professional Development, etc. - for the selected calendars/schools/districts.

Generate the Calendar Days Report

  1. Select the Calendar Days option from the Report Type dropdown list.
  2. Select the desired Format
  3. Select the Filter By option and choose either the Calendar(s), District(s) or School(s)
  4. Click the Generate Report button or the Submit to Batch button. The report generates in the selected format.

Calendar Days Report - CSV Format

Calendar Days Report - HTML Format

Calendar Days Report Layout

Element

Description

Location

District Code

Reports the assigned District Code.


Numeric, 2 digits

System Administration > Resources > District Information > District Editor > Master District Code


District.number

School Name

Indicates the school's name.


Alphanumeric, 50 characters

System Administration > Resources > School > School Editor > Name


School.name

Calendar Name

Indicates the name of the calendar.


Alphanumeric, 30 characters


System Administration > Calendar > Calendar > Calendar Name


Calendar.name

First Day of Instruction

Reports the first date in the calendar that is marked as an Instruction day. 


Date field, 10 characters (MM/DD/YYYY)

System Administration > Calendar > Calendar > Days > Day Detail > Instruction


Day.date

Day.instruction

Last Day of Instruction

Calculates the last date on the calendar that is marked as an Instruction day.


Date field, 10 characters (MM/DD/YYYY)

System Administration > Calendar > Calendar > Days > Day Detail > Instruction


Day.date

Day.instruction

Total Number of
Non-Instructional Days

Calculates the total number of days in the selected calendar that are NOT marked as Instructional days. 


Numeric, 3 digits


System Administration > Calendar > Calendar > Days > Day Detail > Instruction


Day.date

Day.instruction

Total Number of Instructional Days

Calculates the total number of days in the selected calendar that are marked as Instructional days.


Numeric, 3 digits

System Administration > Calendar > Calendar > Days > Day Detail > Instruction


Day.date

Day.instruction

Total Number of Contingent Days

Calculates the total number of Calendar Days in the selected calendar that are assigned a Day Event with a value of CD (Contingent Days).


Numeric, 3 digits

System Administration > Calendar > Calendar > Days > Day Event > Type


System Administration > Custom > Attribute/Dictionary > Day > Type > Value > CD


DayEvent.type

Total Number of Professional
Development Days

Calculates the number of professional development days marked on the calendar.


A Professional Development day is a day on the calendar with a day event that has a Value of PD.


Numeric, 3 digits

System Administration > Calendar > Calendar > Days > Day Event > Type


System Administration > Custom > Attribute/Dictionary > Day > Type > Value > PD


DayEvent.type

Period Schedule Regular

Calculates the total number of regular days in a calendar.


A Regular day is any instructional day without any of these day event types marked: 

  • LS: Late Start
  • MD: Minimum Day
  • CD: Contingent.

Numeric, 3 digits

System Administration > Calendar > Calendar > Days > Day Event > Type


DayEvent.type

Period Schedule Late Start

Calculates the total number of days with a period schedule with a Day Event that has a Value of LS.


Numeric, 3 digits

System Administration > Calendar > Calendar > Days > Day Event


System Administration > Custom > Attribute/Dictionary > Day > Type > Value > LS


DayEvent.type

Period Schedule Minimum Day

Calculates the total number of days with a period schedule with a Day Event with a Value of MD.


Numeric, 3 digits

System Administration > Calendar > Calendar > Days > Day Event


System Administration > Custom > Attribute/Dictionary > Day > Type > Value > MD


DayEvent.type

Contingent Days1-3

Indicates each date that is Contingent from earliest to latest. If more than three contingent days exist, additional columns are added.


A Contingent day is a day on the calendar with a Day Event that has a Value of CD.


Date field, 10 characters (MM/DD/YYYY)

System Administration > Calendar > Calendar > Days > Day Event > Type


System Administration > Custom > Attribute/Dictionary > Day > Type > Value > CD


DayEvent.type

Non-Instructional Days 1-100

Indicates each date that is Non Instructional from earliest to latest. Dates are reported if if the calendar has the full one hundred instructional days.


A Non-instructional Day is a day on the calendar M-F that does NOT have the “Instructional” checkbox marked.


Date field, 10 characters (MM/DD/YYYY)

System Administration > Calendar > Calendar > Days > Day Detail > Instruction


Day.instruction

Calendar Minutes Report Type

The Calendar Minutes Report Type lists the total number of instruction minutes for each Day Type - Regular and Late Start - for the selected calendars/schools/districts.

Generate the Calendar Minutes Report

  1. Select the Calendar Minutes option from the Report Type dropdown list.
  2. Select the desired Format
  3. Select the Filter By option and choose either the Calendar(s), District(s) or School(s)
  4. Click the Generate Report button or the Submit to Batch button. The report generates in the selected format.

Calendar Minutes Report - HTML Format

Calendar Minutes Report - CSV Format

Calendar Minutes Report Layout

Element

Description

Location

District Code

Reports the assigned District Code. 


Numeric, 2 digits

System Administration > Resources > District Information > District Editor > Master District Code


District.number

School Name

Reports the school's name.


Alphanumeric, 50 characters

System Administration > Resources > School > School Editor > Name


School.name

Calendar Name

Reports the name of the selected calendar.


Alphanumeric, 30 characters

System Administration > Calendar > Calendar > Calendar Name


Calendar.name

Day TypeIndicates the type of period schedule occurring on the day, as follows: 
  • Regular - reports when the Instruction checkbox is marked and the assigned Day Type value is NOT LS (Late Start) or MD (Minimum Day)
  • Late Start - reports when the Instruction checkbox is marked and the assigned Day Type value is LS (Late Start).
  • Minimum Day - reports when the Instruction checkbox is marked and the assigned Day Type value is MD (Minimum Day).
Alphanumeric, 7 characters
System Administration > Calendar > Calendar > Days > Day Detail > Instruction

Day.instruction
System Administration > Calendar > Calendar > Days > Day Events

DayEvent.type

Total Instructional Minutes

Reports the total number of instructional minutes the day type aggregated in the calendar. Only days marked as Instruction are included.


When any period schedule does not have a day event value of LS or MD selected, reports as a Regular day.
 

When any day has one or more day events where Instructional Minutes are not null, an aggregation of the minute totals is done and then added to the total count, instead of using the period schedule for that day.

 

All "exclude" checkboxes on the School Year Instructional Minutes Preferences are recognized when summing period schedule minutes.  

System Administration > Calendar > Calendar > Days > Day Events


DayEvent.type


System Administration > Calendar > Calendar > Periods > Period Schedules Info > Instructional Minutes


Calendar.studentDay


System Administration > Calendar > Calendar >

Days > Day Event > Instructional Minutes


DayEvent.instructionalMinutes


System Administration > Calendar > School Years > Instructional Minutes Preferences


SchoolYear.instructional_excludeNon InistructionalPeriods


SchoolYear.instructional_excludeNon InstructionalMinutes



Previous Versions

Calendar Report (Nevada) [.2032 - .2215]