Section 504 Participation Upload (Montana)

Classic View: MT State Reporting > MT Data Upload > Section 504 Participation

Search Terms: Section 504 Participation

The Section 504 Participation Upload can be used to export Section 504 Participation data from the district's SIS system and upload that data into Campus. The import uses the State Student ID and District Number as verification for a student’s identity. 

Reporting Population and Business Rules

  • The student must have an active enrollment in the district that matches the district and state IDs on the import.
  • The student's enrollment must be within a calendar that has the same end year as the end year on their enrollment.
  • If during the upload a Section 504 record already exists during the imported record’s date range, a new record will not be created on upload.

The Retrieve New Student State ID File option is only relevant to Student Demographic uploads. Please ignore this option when uploading Section 504 Participation data.

Header Layout

Data Element

Description

Type, Format and Length

Record Type

The abbreviation for the type of file upload entered. This will always report as HD.

Alphanumeric, 2 characters

Date

The most recent date a change was made on the file, or the date the file was generated.

Date field, 10 characters
MM/DD/YYYY

Time

The most recent time a change was made on the file, or the date the file was generated.

Time field, 8 characters
HH:MM:SS

Version

The most current version of the file interface specification and references to the application system. This field will always report as MT9.1.

Alphanumeric, 5 characters 

Upload Layout

Data ElementDescriptionLocationColumn
Record TypeThe abbreviation for the type of file upload entered. This will always report as 504.Not dynamically storedA
District NumberThis is a unique system number that identifies the district uploading the information, assigned by the Montana Office of Public Instruction.

Numeric, 4 digits
System Administration > Resources > District Information > District Number

District.number
B
State IDThe unique statewide student ID.

Numeric, 9 digits
Student Information > General > Enrollment

Student.stateID
C
Last NameThe student's legal last name.Census > People > Demographics > Person Information > Last Name

Identity.lastName
D
First NameThe student's legal first name.Census > People > Demographics > Person Information > First Name

Identity.firstName
E
Section 504 Start DateThe date the student was determined to be in Section 504.

Date field, 10 characters
MM/DD/YYYY
Student Information > Program Participation> Section 504 > Start Date

Section504.startDate
F
Section 504 End DateThe date the student exited Section 504.

Date field, 10 characters
MM/DD/YYYY
Student Information > Program Participation> Section 504 > End Date

Section504.endDate
G
Year

The end year of the reporting calendar.

For example, the 2021-2022 school year reports a value of 2022.


Numeric, YYYY
System Administration > Calendar > School Years > End Year

Calendar.endYear
H

Import Errors

Errors are considered fatal. 
ElementError Message 
Record Type

Section 504 Participation can only be “504” for record type.

Record Type is required
District Number

District number is required

District number is only 4 characters long.
State ID

State ID is required.

Length must be nine digits with no zero padding
Last NameMust have tab if left blank.
First NameMust have tab if left blank.
Start Date

504 Start Date is required.

504 Start Date must not be a future date.

504 Start Date cannot overlap an existing Section 504 record.
End Date

504 End Date must not be a future date.

504 End Date cannot overlap an existing Section 504 record.

Must have tab if left blank.
YearYear is required.