Classic View: CA State Reporting > Single Period Attendance

Search Terms: Single Period Attendance

The Single Period Attendance Report displays any student who has only one scheduled, instructional, attendance-taking period in a day in which he or she is not marked absent, listing the student's name, number, grade level and period number, as well as course section information.

Students who have a verified single Present period should have the attendance code VP:Verified Present (Present/Excused) assigned to that period so the student does not continue to display on the report. Students who have a verified single Tardy period should have the attendance code VT:Verified Tardy (Tardy/Excused) assigned to the period so the student does not continue to display on the report.

This report is intended to be used with multiple period calendars and should be generated every week.

Single Period Attendance Report

Report Logic

The Single Period Attendance Report lists students with Primary Enrollments who have any days within the Date Range in which they have only one period of being marked present in all instructional, attendance-taking periods.

A student is considered present when:

There is no attendance code in the period.
There is an attendance code with a status of Present, Tardy or Early Release in the period.
There is an attendance code with a Status/Excuse of Absent/Exempt in the period.

Students marked as State Exclude, in a grade marked as State Exclude or in a calendar marked as State Exclude will not be reported.

A student is counted as present but will not report when:

The student's single period of presence has an attendance code of VP (Verified Present) entered.
The student's single period of presence has an attendance code of VT (Verified Tardy) entered.

A student is counted as absent if the attendance code is the teacher-entered "A" or a clerk-entered code with a Status/Excuse of Absent/Excused, Unexcused or Unknown.

Report Editor

The following options can be selected for the Single Period Attendance Report.

Field	Description
Date Range	Attendance data is returned for the entered dates only. Dates are entered in mmddyy format or by choosing the calendar icon to select dates.
Report By	Choose either the Teacher(s) to report attendance data by or the course Section(s). When Report by Teacher is selected, records report for courses in which the selected teacher is the active Primary teacher during the entered date range based on the Staff History entry. When All Teachers is selected, records report for courses in which there is no active Primary Teacher during the entered date range.
Report Style	Choose either the Report or Verification Form option. If Verification Form option is selected, also choose a Page Option. Report version groups all records by date, then by teacher. Verification Form groups all records by teacher, then by date.
Unmarked Attendance Periods Only	When marked, the report only returns records in which the single period of presence has no attendance mark entered. In this instance, the report includes the words This period has no attendance mark entered.
Format	The report can be viewed in the following formats: Verification Form - PDF only Report Form - PDF, CSV or HTML
Page Option	When generating the Verification Form version, select to print one student per page or two students per page.

Generate the Single Period Attendance Report

Enter the Date Range of the report These fields will be defaulted to the current date, allowing the user to generate the report on a daily basis.
Select to Report by Teacher or Section.
Select the teachers to include in this report. Multiple teachers can be selected by using the CTRL and SHIFT buttons to select more than one teacher. Selecting all teachers will increase the generation time of the report.
Choose the Report Style. Options are Report and Verification Form. The Report option will list all students in the selected teacher's courses who meet the requirements of the report. The Verification Form option will list two students per page, allowing teachers to provide their signatures for verification purposes.
If desired, mark the Unmarked Attendance Periods Only.
Select the Format in which to display the report.
Click the Generate Report button. The report will display in the selected format, displaying the students who were marked absent for one period during an instructional day during the entered date range.
Or, to generate the report at a later time, click the Submit to Batch button. This will allow the scheduling of when the report should generate. See the Batch Queue documentation for more information.

Single Period Attendance Report - Report by Section, Verification Form Style, PDF Format (default format)

Single Period Attendance Report - Report by Teacher, Report Style, CSV Format

Report Layout

Data Element	Description	Type, Format and Length	Campus Database	Campus Interface
Date	Date of the instructional day.	Date field, 10 characters MM/DD/YYYY	Day.date	System Administration > Calendar > Calendar > Days
Name	Student's last name and first name, as well as the first letter of his/her middle name.	Alphanumeric, 50 characters	Identity.lastName Identity.firstName Identity.middleName	Census > People > Identities > Last Name, First Name. Middle Name
Number	The student's locally-assigned number.	Numeric, 15 digits	Person.student Number	Census > People > Demographics > Person Identifiers > Student Number
Grade	Student's grade level of enrollment.	Alphanumeric, 2 characters	Enrollment.grade	Student Information > General > Enrollments > Grade
Period	The school period for which the student was present.	Numeric, 2 characters	Period.name	Scheduling > Course > Section
Section	The course and section numbers of the section for which the student was present.	Numeric, 9 digits	Section.number	Scheduling > Courses > Course > Number Scheduling > Courses > Sections > Section Number
Course	The name of the course for which the student was present.	Alphanumeric, 30 characters	Course.name	Scheduling > Courses > Course > Name
Teacher	The staff member who teaches the course section. This reports the current Primary Teacher based on the Start and End Date entered on the Staff History record for the course section.	Alphanumeric, 50 characters	Section.teacher Display SectionStaffHistory. sectionStaffID	Scheduling > Courses > Section > Staff History > Primary Teacher > Start Date, End Date
Teacher Person ID	The staff member's identification number.	Numeric, 5 digits	Person.staffNumber	Census > People > Demographics > Person Identifiers > Staff Number

Single Period Attendance Report

Report Logic

Report Editor

Generate the Single Period Attendance Report

Report Layout

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