Detention Center Report (Illinois)

Classic View: IL State Reporting > Detention Center Report

Search Terms: Detention Center Report

The Detention Center Report collects a list of students in grade 6-12 who have been receiving services in a county detention center. 

Detention Center Report

Report Logic

A student must have an active enrollment in a state grade level of 06-12 during the Start and End Dates on the Report Editor, as well as the Detention Center checkbox marked on that active enrollment record. 

Students are not included when:

  • The Enrollment record is marked as No Show or as State Exclude.
  • The Calendar of enrollment is marked as State Exclude.
  • The Grade Level of enrollment is marked as State Exclude. 

Report Editor

The following fields are available for selection. 

FieldDescription
File IdentifierIndicates the number attached to the end of the file name and is used to differentiate the file from other files generated.

Start Date

End Date

The Start Date populates with the start date of the selected calendar. The End Date populates with the end date of the selected calendar. If multiple calendars are selected, the latest start and end dates are used.

Report Protected IdentitiesWhen marked, student identity information (last name, first name, etc.) reports from the Protected Identity Information fields.
FormatDetermines how the report generates. Use the Comma Separate (CSV) (State format) when submitting the report to the state. Use the HTML or Tab Delimited options when reviewing data prior to state submission. 
Ad hoc Filter
Select a saved ad hoc filter to use when generating this report. Only those students included in the filter will be returned on the report if they meet the reporting requirements.
Strip Apostrophes

When marked, the following marks are removed from student names and other reported data:

  • Apostrophes ('), Commas (,), Periods (.)
  • Umlaut (Ö)
  • Tilde (Ñ)
  • Grave Accents (Ò), Acute Accents (Ó)
  • Circumflex (Ô)

When not marked, these marks are not removed.

Calendar SelectionAt least one calendar needs to be selected for the report to generate. Calendars can be chosen by Active Year, by School or by Year. If a calendar is selected in the Campus toolbar, that calendar is automatically selected.
Report GenerationThe report can be generated immediately using the Generate Extract button. When there is a larger amount of data chosen (several calendars, large date range, etc.), use the Submit to Batch button, which allows the user to choose when the report is generated. See the Batch Queue article for more information.

Generate the Report

  1. Enter the File Identifier value. 
  2. Enter the Start Date and End Date required for the report. 
  3. If desired, mark the Report Protected identifies checkbox.
  4. Select the desired Format for the report. 
  5. If desired, select an Ad hoc Filter from the dropdown list.
  6. If desired, mark the Strip Apostrophes checkbox.
  7. Select the desired Calendar(s)
  8. Click the Generate Report button to display the results of the report immediately; click the Submit to Batch button to determine when the report generates. 

Detention Center Report - HTML Format

Detention Center Report - State Format (Comma Delimited)

Detention Center Report - Tab Delimited Format

Report Layout

Report Header

Data ElementDescriptionLocation
Report NameReports the name of the extract being generated. Always report a value of Detention Center.N/A
Student CountReports the total number of records that appear on the report.N/A
File NameDetention_Center_ + RCDT or District Name + _ + Date (mmddyyy)_File Identifier (i.e.,Detention_Center_310453000260_01302015_001.txt)N/A 
DateReports the date the extract was generated.

Date field, 10 characters (MM/DD/YYY)

N/A
RCDTS Code
The Region-County-District-Type-School code that uniquely identifies the school generating the extract.

RRCCCDDDDDTTSSSS, 15 characters

System Administration > Resources > District Information > State District Number, Type, Region Number, County


District.districtID

District.county

District.region


System Administration > Resources > School > State School Number


School.number

Report Layout

Data ElementDescriptionLocation
State ID
Reports the student's locally assigned identification number.

Numeric,9  digits
Census > People > Demographics > Person Identifiers > Student State ID

Person.stateID
Student IDReports the student's state-assigned identification number.

Numeric, 6 digits
Census > People > Demographics > Person Identifiers > Local Student Number

Person.studentID
Student Last Name

Reports the student's last name.


When the Report Protected Identities checkbox is marked on the report editor, the student's last name reports from the Legal Last Name field if populated.


Alphanumeric, 30 characters

Census > People > Identity Information > Last Name


Identity.lastName


Census > People > Identities > Protected Identity Information > Legal Last Name


Identity.legalLastName

Student First Name

Reports the student's first name.


When the Report Protected Identities checkbox is marked on the report editor, the student's first name reports from the Legal First Name field if populated.


Alphanumeric, 30 characters

Census > People > Identity Information > First Name


Identity.firstName


Census > People > Identities > Protected Identity Information > Legal First Name


Identity.LegalfirstName

Student Birth DateReports the student's date of birth.

Date field, 10 characters (YYYY-MM-DD)


Census > People > Demographics > Person Information > Birth Date

Identity.birthDate
Detention Center RCDTS

The Region-County-District-Type-School code that uniquely identifies the Detention Center where the student is receiving services.


RRCCCDDDDDTTSSSS, 15 characters

Student Information > General > Enrollments > State Reporting Fields > Home School, Home District


District.districtID

District.county

District.region

School.number

Enrollment.residentSchool

Enrollment.residentDistrict

Grade
Reports the grade level of enrollment  Only students in grades 06-12 are included in the report.

Numeric, 2 digits
Student Information > General > Enrollments > General Enrollment Information > Grade

Enrollment.grade

Student Information > General > Enrollments > State Reporting Fields > Detention Center

Enrollment.detentionCenter
School Year
Reports the school year associated with the reporting enrollment record.

Numeric, 4 years
System Administration > Calendar > School Years > School Year Editor > Active Year

SchoolYear.active
Service Start Date
Reports the start date of enrollment for the student receiving services at the Detention Center.

Date field, 10 characters (MM/DD/YYYY)
Student Information > General > Enrollments > General Enrollment Information > Start Date

Enrollment.startDate
Service End Date
Reports the end date of the enrollment for the student receiving services at the Detention Center.

Date field, 10 characters (MM/DD/YYYY)
Student Information > General > Enrollments > General Enrollment Information > End Date

Enrollment.endDate
Delete Record
Reports a value of 99 and is used to delete the Detention Center record.

Numeric 2 digits
N/A