PATH: BIE Reports > BIE 3 Year ISEP Allotment Report

The BIE 3 Year ISEP Allotment Report is used to allocate congressionally appropriated funds to Bureau of Indian Education-funded schools (based on all Instructional and Residential calendars combined).

This report defines the same information as the ISEP Allotment Report but provides three years worth of data along with three year totals and averages. This article is broken into the following sections:

Understanding each year of the allotment report
Understanding the 3 Year Allotment Total Report
Understanding the 3 Year Allotment Average Report
Understanding the CSV version of the 3 Year Allotment Report

BIE 3 Year ISEP Allotment Report

Report Logic

This report uses the following business logic:

When this report is run for a school with multiple calendars, all calendars are combined into one report.
All student data is pulled from the ISEP Certification table.
ISEP Mgmt data (Isolation Factor, School Board Training, Residential Type) is pulled at the time the report is generated.
All enrollment records determined to be ineligible in the Certification process are not included in the report.
All counts throughout the report are unduplicated student counts.
If a student has multiple eligible enrollment records in multiple grades, the student is included with the counts for the grade level they were most recently enrolled in for the year selected. ADM is broken up for each grade the student has been enrolled in.
Each section of the report is grouped by students in KG, 1-3, 4-6, 7-8, 9-12 and totals for all grades.
All calculations are rounded to two decimal places.
Weights used throughout the report are hard-coded values. Weight values do not change from year to year.

Generating the Extract

Select the Type (CSV or PDF).
The school(s) included in the report are determined based on the District and School value selected in the Campus toolbar. If All Districts is selected, the Select ELO Office field will appear, allowing users to select which school(s) to include within the report.
Click the Generate Report button. The report will appear in a separate window in the designated format.
Click the Submit to Batch button to send the extract to the Batch Queue. Batch Queue functionality provides the ability to schedule when the extract is generated and reduces the amount of impact generating the report has on system performance. The Batch Queue also lets you view and access historical ISEP 3 Year Allotment reports.

BIE ISEP 3 Year Allotment Report - HTML Format

Understanding the ISEP 3 Year Allotment Report

All three years included in the ISEP 3 Year Allotment Report following the same field logic. The following sections describe each section of the report.

Inst Totals (ADM)

ISEP Allotment Report - Inst Totals (ADM)

Column	Description
Grades	Grades grouped together for reporting purposes.
Head Count	An unduplicated student count of eligible enrollment records in Instructional calendars for the school/year.
Inst ADM	The sum of students' ADM for the grade group. ADM is calculated on a per student basis using the following calculations: Student ADM = (Membership Days / Instruction Days) multiplied by percent enrolled Percent enrolled is calculated as follows: If percent enrolled equal to or greater than 100, percent enrolled = 1 If percent enrolled is equal to or greater than 50 but less than 100, percent enrolled = 0.5 If percent enrolled is less than 50, percent enrolled = 0 Membership days include the adjustment for the first 10 days and an individual student cannot receive more than 10 membership days for the first 10 instructional days of the calendar, even if they have multiple enrollments during that period. If there are multiple eligible enrollments, the most recent enrollment will receive the adjustment so that the ADM of all eligible enrollments for the first 10 days is equal to 10. ADM will be split between grades if the student has multiple enrollments in different grades within the same year and within the same school. Each enrollment will have its own ADM calculation that will be added to the Inst ADM calculation for the grade level group that the enrollment grade is included in. ADM for each enrollment will be calculated with the same equation as all other ADM calculations but the Membership Days calculation will be calculated as follows: Membership Days = The number of instructional days included in the student's enrollment record (between the start date and end date) where there is not another enrollment with a more recent start date that includes the same days within the same school. If there is a more recent start date in another enrollment within the same school on the same days, those overlapping membership days will be counted for the most recent enrollment.
Weights	Hard-coded values by grade group. KG = 1.15 1-3 = 1.38 4-6 = 1.15 7-8 = 1.38 9-12 = 1.50
Total Weights	Total weights of each grade group. Total Weight = Inst ADM * Weights

B Totals (Head Count)

ISEP Allotment Report - B Totals (Head Count)

Column	Description
B Counts	An unduplicated student count of eligible enrollment records for students who have an eligible enrollment record in both Instructional and Residential calendars for the school/year.
Weights	Hard-coded values. When the report is generated, the Residential Type (4 Nights or 5-7 Nights) is pulled from the ISEP Mgmt table for the Residential calendar to determine which weight applies for the school/year being reported. KG = 0 1-3 = 1.75 4-12 = 1.6
Total Weights	Total weight for each B Count / Weight combination. If Residential Type for the Residential calendar is 5-7 Nights, Total Weights = B Counts * Weights If Residential Type for the Residential calendar is 4 Nights, Total Weights = B Counts * Weights * 0.57 (rounded to two decimals)

Column

Description

B Counts

An unduplicated student count of eligible enrollment records for students who have an eligible enrollment record in both Instructional and Residential calendars for the school/year.

Weights

Hard-coded values. When the report is generated, the Residential Type (4 Nights or 5-7 Nights) is pulled from the ISEP Mgmt table for the Residential calendar to determine which weight applies for the school/year being reported.

KG = 0
1-3 = 1.75
4-12 = 1.6

Total Weights

Total weight for each B Count / Weight combination.

If Residential Type for the Residential calendar is 5-7 Nights, Total Weights = B Counts * Weights
If Residential Type for the Residential calendar is 4 Nights, Total Weights = B Counts * Weights * 0.57 (rounded to two decimals)

R Totals (Head Count)

ISEP Allotment Report - R Totals (Head Count)

Column	Description
R Counts	An unduplicated student count for eligible enrollment records where the student only has an enrollment record in Residential calendars for the school/year.
Weights	Hard-coded values. When the report is generated, the Residential Type (4 Nights or 5-7 Nights) is pulled from the ISEP Mgmt table for the Residential calendar to determine which weight applies for the school/year being reported. KG = 0 1-3 = 1.75 4-12 = 1.6
Total Weights	Total weight for each R Count / Weight combination. If Residential Type for the Residential calendar is 5-7 Nights, Total Weights = B Counts * Weights If Residential Type for the Residential calendar is 4 Nights, Total Weights = B Counts * Weights * 0.57 (rounded to two decimals)

Column

Description

R Counts

An unduplicated student count for eligible enrollment records where the student only has an enrollment record in Residential calendars for the school/year.

Weights

KG = 0
1-3 = 1.75
4-12 = 1.6

Total Weights

Total weight for each R Count / Weight combination.

If Residential Type for the Residential calendar is 5-7 Nights, Total Weights = B Counts * Weights
If Residential Type for the Residential calendar is 4 Nights, Total Weights = B Counts * Weights * 0.57 (rounded to two decimals)

Basic Weight Totals

The Basic Weight Totals table is the sum of total weights from Inst Totals (ADM), B Totals (Head Count) and R Totals (Head Count) tables.

ISEP Allotment Report - Basic Weight Totals

Language Totals (Head Count)

ISEP Allotment Report - Language Totals (Head Count)

Column	Description
Grades	Grades grouped together for reporting purposes.
LEP	Indicates the number of students considered Limited English Proficient (LEP).
NLL	Indicates the number of students a Native Language Learner (NLL). This means the student is taking a language class in their native language.
Lang Count	An unduplicated student count of eligible enrollment records where students were flagged as Y for participating in a Language Program in the Instructional Certification for the school/year.
Weights	Hard-coded as 0.13.
Total Weights	Total weights for each grade group. Total weights = Lang Count * Weights

G/T Totals (Head Count)

ISEP Allotment Report - G/T Totals (Head Count)

Column	Description
G/T Counts	An unduplicated student count of eligible enrollment records where the student has a G/T code populated in the Instructional Certification for the school/year.
Weights	Hard-coded values. KG = 0.85 1-3 = 0.62 4-6 = 0.85 7-8 = 0.62 9-12 = 0.50
Total Weights	Total Weight = G/T Counts * Weights

Column

Description

G/T Counts

An unduplicated student count of eligible enrollment records where the student has a G/T code populated in the Instructional Certification for the school/year.

Weights

Hard-coded values.

KG = 0.85
1-3 = 0.62
4-6 = 0.85
7-8 = 0.62
9-12 = 0.50

Total Weights

Total Weight = G/T Counts * Weights

B ECR Totals

An unduplicated student count where students have both an Instructional and Residential eligible enrollment record and has an ECR code populated in the Residential Certification for the school/year.

ISEP Allotment Report - B ECR Totals

R ECR Totals

An unduplicated student count where a student only has a Residential eligible enrollment record (no eligible enrollment in the Instructional Certification) and has an ECR code populated in the Residential Certification for the school/year.

ISEP Allotment Report - R ECR Totals

Total of ECR

The total sum of B ECR and R ECR totals (B ECR Total + R ECR Totals).

ISEP Allotment Report - Total of ECR

Total Basic/Lang/GT

The Total Basic/Lang/GT is the sum of the total weights from the Basic Weights Totals, Language Totals (Head Count) and G/T Total (Head Count) tables.

ISEP Allotment Report - Total Basic/Lang/GT

I School Totals (ADM)

ISEP Allotment Report - I School Totals (ADM)

Row	Description
Total Students	Head Count - The sum of Head Count by grade found in the Inst Totals (ADM) table. ADM - The sum of Inst ADM by grade found in the Inst Totals (ADM) table.
Total 9-12	Head Count - The sum of Head Count for 9-12 found in the Inst Totals (ADM) table. ADM - The Inst ADM for 9-12 found in the Inst Totals (ADM) table.
Small School Weight	Head Count - Reports blank. ADM- The following describes field logic: If Total Students ADM field is between 50.01-99.99, Small School Weight ADM = (100 - Total Students ADM) / 200 * Total Students ADM If Total Students ADM field is between 1-50, Small School Weight ADM = 12.5 If Total Students ADM field is 0, Small School Weight ADM = 0 If Total Students ADM field is 100 or greater, Small School Weight ADM = 0
Small HS Weight	Head Count - Reports blank. ADM- The following describes field logic: If Total Students ADM is greater than 99.99 and 9-12 ADM for eligible high school calendars is between 50.01-99.99, Small HS Weight = (100 - Total 9-12 ADM) / 200 * Total 9-12 ADM If Total Students ADM is greater than 99.99 and 9-12 ADM for eligible high school calendars is between 1-50, Small HS Weight = 12.5 If Total Students ADM is between 50.01-99.99, Small HS Weight = (100 - Total 9-12 ADM) / 200 * Total 9-12 ADM If Total Students ADM is between 1-50, Small HS Weight = 12.5 If Total Students ADM is between 50.01-99.99 and 9-12 ADM for eligible high school calendars is between 50.01-99.99, Small HS Weight = (100 - Total 9-12 ADM) / (200 * Total 9-12 ADM) / 2 If Total Students ADM is between 50.01-99.99 and 9-12 ADM for eligible high school calendars is between 1-50, Small HS Weight = 6.25 If Total Students ADM field is between 1-50 and 9-12 ADM for eligible high school calendars is between 1-50, Small HS Weight = 6.25 The ADM field will report blank unless the "Eligible High School" checkbox is marked at System Administration > Calendar > ISEP Mgmt.
Totals	Head Count - The sum of Head Counts by grade found in the Inst Totals (ADM) table. ADM - The sum of Small School Weight + Small HS Weight

Combined B and R School Totals (Head Count)

ISEP Allotment Report - Combined B and R School Totals (Head Count)

Row	Description
Total Students	The sum of head counts by grade found in the B Totals (Head Count) table + R Totals (Head Count)
Total 9-12	Head counts for 9-12 in the B Total (Head Count) table + head counts for 9-12 in the R Totals (Head Count) table.
Small School Weight	If Total Student in this table = Between 50.01 - 99.99, Small School Weight = (100-head count) / 200 * head count Between 1-50, Small School Weight = 12.5 0 or greater than 100, Small School Weight = 0
Totals	Reports the value reported in the Small School Weight field.

Totals

ISEP Allotment Report - Totals

Row	Description
Total Students/ADM	Total Students/ADM = Total Inst ADM from the Inst Totals (ADM) table + Total R counts from the R Totals (Head Count) table.
Total Students/ADM 9-12	Total Students/ADM 9-12 = 9-12 Inst ADM from the Inst Totals (ADM) + 9-12 R counts from the R Totals (Head Count) table.
Small School Weight	Small School Weight = Sum of Small School Weight fields from the I School Totals (ADM) table + B & R Total (Head Count) table totals.
Small HS Weight	The Small HS Weight reported on the I School Totals (ADM) table.
School Board Training	A hard-coded value. When the report is generated, the School Board Training field is pulled from the ISEP Mgmt table for the calendar to determine if the school/year is eligible for the School Board Training Weight. If the School Board Training field is marked for any calendar in the school for that year, the school will report a value of 1.2. A school will never report more than 1.2, regardless of how many calendars within the year have the School Board Training checkbox marked.
Isolation Factor	A hard-coded value. When the report is generated, the Isolation Factor field is pulled from the ISEP Mgmt table for the calendar to determine if the school/year is eligible for the Isolation Factor Weight. If eligible, a value of 12.50 is reported.
Weight Totals	Weight Totals = Small School Weight + Small HS Weight + School Board Training + Isolation Factor
Total for all weights	The sum of the Totals field from the Totals Basic/Lang/GT table + Weight Totals from the Totals table.

Understanding the 3 Year Total Report

The ISEP 3 Year Allotment Report is a summary of totals for the 3 year time span covered by the report (indicated by the three years listed next to the 3 Year Total field in the upper right hand corner). Each field within each table reports the same data detailed in the sections above but the values reported are the sum of all three years reported (Year 1 + Year 2 + Year 3). Not all fields and tables reported for each year are reported on the ISEP 3 Year Total Report.

ISEP Allotment Report - 3 Year Total Report Page

Understanding the 3 Year Average Report

The ISEP 3 Year Average Report is a summary of field/table averages across the 3 year time span covered by the report (indicated by the three years listed next to the 3 Year Average field in the upper right hand corner). Each field within each table reports the same data detailed in the sections above but the values reported are calculated averages, determined using the following logic:

For each Head Count and ADM field, the value displayed is calculated to be the (sum of Year 1 + Year 2 + Year 3) divided by 3.
For each Weights field, the weight remains the same as it is reported for each year's report (weight values are hard-coded and do not change).
For each Total Weights field, the calculated average is multiplied by the Weight to determine the 3 year average Total Weight for each grade group.
The Funding School Year field at the bottom of the report is always populated with the upcoming school year (i.e., when 10-11 is selected in the Campus toolbar when the report is generated, the Funding School Year will report 11-12).

ISEP Allotment Report - 3 Year Average Report Page

Understanding the ISEP Allotment Report (CSV)

The first 3 rows of the report follow the same field logic and report data for the Year listed. The reamining rows describe the totals for these fields per year as well as the averages of these fields per year. See the table below for more information about each reported field.

For more information about how totals and averages reported, see the Understanding the 3 Year Total Report and Understanding the 3 Year Average Report sections above.

ISEP 3 Year Allotment Report - CSV

The following table describes each column:

Column	Description
BIE_School_Number	The reporting school's BIE School Number.
Year	The reporting year.
Inst_Tot_AMD_HdCt	Total unduplicated student count of eligible enrollment records in Instructional calendars for the school/year. See the Head Count field in the Inst Totals (ADM) table above for more information.
Inst_Tot_ADM_Inst_ADM	Total sum of students' ADM multiplied by Percent Enrolled. See the Inst ADM field in the Inst Totals (ADM) table above for more information.
Inst_Tot_ADM_TotWts	Total weights for all grade groups. See the Weights field in the Inst Totals (ADM) table above for more information.
B_Tot_HdCt_B_Cts	Total unduplicated student count of eligible enrollment records for students who have an eligible enrollment record in both Instructional and Residential calendars for the school/year. See the B Counts field in the B Totals (Head Count) table above for more information.
B_Tot_HdCt_Tot_Wts	Total weight for each B Count / Weight combination. See the Total Weights field in the B Totals (Head Count) table above for more information.
R_Tot_HdCt_R_Cts	Total unduplicated student count for eligible enrollment records where the student only has an enrollment record in Residential calendars for the school/year. See the R Counts field in the R Totals (Head Count) table above for more information.
R_Tot_HdCt_Tot_Wts	Total weight for each R Count / Weight combination. See the Total Weights field in the R Totals (Head Count) table above for more information.
Lang_Tot_HdCt_Lang_Cts	Total unduplicated student count of eligible enrollment records where students were flagged as Y for participating in a Language Program in the Instructional Certification for the school/year. See the Lang Count field in the Language Totals (Head Count) table above for more information.
Lang_Tot_HdCt_Lang_Wts	Total weights for each grade group. See the Total Weights field in the Language Totals (Head Count) table above for more information.
GT_Tot_HdCt_GT_Cts	Total unduplicated student count of eligible enrollment records where the student has a G/T code populated in the Instructional Certification for the school/year. See the G/T Counts field in the G/T Totals (Head Count) table above for more information.
GT_Tot_HdCt_GT_Wts	Total Weight = G/T Counts * Total Weights. See the Total Weights field in the G/T Totals (Head Count) table above for more information.
I_Tot_SmSch_Wts	Reports the Small School Weight ADM. See the Small School Weight field in the I School Totals (ADM) table above for more information.
BR_Tot_SmSch_Wts	Total Small School Weight. See the Small School Weight field in the Combined B and R School Totals (Head Count) table above for more information.
Tots_Tot_Student_ADM	Total Students/ADM = Total Inst ADM from the Inst Totals (ADM) table + Total R counts from the R Totals (Head Count) table. See the Total Students/ADM field in the Totals table above for more information.
Tots_Tot_Student_ADM_9-12	Total Students/ADM 9-12 = 9-12 Inst ADM from the Inst Totals (ADM) + 9-12 R counts from the R Totals (Head Count) table. See the Total Students/ADM 9-12 field in the Totals table above for more information.
Tots_SmSch_Wts	Small School Weight = Sum of Small School Weight fields from the I School Totals (ADM) table + B & R Total (Head Count) table totals. See the Small School Weight field in the Totals table above for more information.
Tots_SmSch_HS_Wts	The Small HS Weight reported on the I School Totals (ADM) table. See the Small HS Weight field in the Totals table above for more information.
Tots_Sch_Board_Training	A hard-coded value. When the report is generated, the School Board Training field is pulled from the ISEP Mgmt table for the calendar to determine if the school/year is eligible for the School Board Training Weight. If the School Board Training field is marked for any calendar in the school for that year, the school will report a value of 1.2. A school will never report more than 1.2, regardless of how many calendars within the year have the School Board Training checkbox marked.
Tots_Isolation_Factor	A hard-coded value. When the report is generated, the Isolation Factor field is pulled from the ISEP Mgmt table for the calendar to determine if the school/year is eligible for the Isolation Factor Weight. If eligible, a value of 12.50 is reported.
Tot_Wts_Tots	Weight Totals = Small School Weight + Small HS Weight + School Board Training + Isolation Factor.
Tot_For_All_Wts	The sum of the Totals field from the Totals Basic/Lang/GT table + Weight Totals from the Totals table. See the Total for all weights field in the Totals table above for more information.

BIE ISEP 3 Year Allotment Report

Report Logic

Generating the Extract

Understanding the ISEP 3 Year Allotment Report

Inst Totals (ADM)

B Totals (Head Count)

R Totals (Head Count)

Basic Weight Totals

Language Totals (Head Count)

G/T Totals (Head Count)

B ECR Totals

R ECR Totals

Total of ECR

Total Basic/Lang/GT

I School Totals (ADM)

Combined B and R School Totals (Head Count)

Totals

Understanding the 3 Year Total Report

Understanding the 3 Year Average Report

Understanding the ISEP Allotment Report (CSV)

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