All generated eTranscripts output in PESC (Post-secondary Electronic Standards Council) XML format. The following information describes the exact format generated within each XML transcript file.
This layout details the PESC version 1.3 standards.
See the PESC website for more information.
eTranscript Workflow
Generating the eTranscript Report and downloading the results are Steps 11 and 12 in the workflow.
eTranscript XML Output
Layout Key
- Items that must be included in the layout are marked with Required in the Data Element column.
- Items that report based on an eTranscript Report Preference are indicated with a
. - Items that require additional setup to display are marked with a
.
A message in a gray bar (see image below) may display at the top of the XML layout. An XML file is designed to not be read by users. This message is NOT an error.
XML Output Header Message
Transmission Data
This section includes routing and header information.
Header Information
This section provides basic information related to when the eTranscript was generated.
| Data Element | Description and Format | XML Location | Campus Location |
|---|---|---|---|
Document ID Required | Reports the date and time the eTranscript was generated, plus a value of DocumentID. Date/Time field (CCYY-MM-DD + timestamp + DocumentID) | TransmissionData.DocumentID | N/A |
Created Date Time Required | Reports the date and time the eTranscript was generated. Date/Time field (CCYY-MM-DD + timestamp) | TransmissionData.CreatedDateTime | N/A |
Document Type Code Required | Reports a value of Instituion Request. Alphabetic | TransmissionData.DocumentTypeCode | N/A |
Transmission Type Required | Reports a value of Original. Alphabetic | TransmissionData.TransmissionType | N/A |
PESC XML eTranscript Header Information
Source
This section is required and indicates where the eTranscript originated. It is often the sending school where the student is enrolled.
| Data Element | Description and Format | XML Location | Campus Location |
|---|---|---|---|
| Organization | |||
CEEBACT | The unique identifier assigned by the College Entrance Examining Board and ACT for each K-12 data exchange partner. Numeric, 6 digits | TransmissionData.Source. Organization.CEEBACT | System Administration > Resources > School > CEEB Number School.satNumber |
| Local Organization ID | |||
Local Organization ID Code Required | The code assigned for the sending school by the state defined agency specified in the LocalIDQualifier that follows. Reports School.DistrictID and School.number as one number. When the district number is 1234 and the school number is 567, the reported value is 1234567. Numeric, 35 digits | TransmissionData.Source. Organization.LocalOrganizationID. LocalOrganizationIDCode | System Administration > Resources > District Information > State District Number District.number System Administration > Resources > School > State School Number School.number |
Local Organization ID Qualifier Required | Reports the state-defined agency that assigned the Local ID Code above. Reports the two-character State abbreviation from School.state. Alphanumeric, 2 characters | TransmissionData.Source. Organization.LocalOrganizationID. LocalOrganizationIDQualifier | System Administration > Resources > School > State School.state |
| Organization Name | Reports the name of the school. Alphanumeric, 60 characters | TransmissionData.Source. Organization.OrganizationName | System Administration > Resources > School > Name School.name |
| Contacts | |||
| Address | |||
Address Line Required | Local delivery information such as street, building number, PO box portion of a postal address of a Contact at the Sending (Source) High School. Reports the building number, street name, and street tag. Alphanumeric, 40 characters | TransmissionData.Source. Organization.Contacts. Address.AddressLine | System Administration > Resources > School > Address School.address |
City Required | The city portion of the Address of a Contact at the Sending (Source) High School. Alphanumeric, 30 characters | TransmissionData.Source. Organization.Contacts. Address.City | System Administration > Resources > School > City School.city |
State Province Code Required | Code for US states, etc., and Canadian provinces. Reports the two-character state abbreviation from the school's address. Alphabetic, 2 characters | TransmissionData.Source. Organization.Contacts. Address.StateProvinceCode | System Administration > Resources > School > State School.state |
Postal Code Required | The postal code portion of the Address. Reports the Zip Code from the school's address. Numeric, 17 digits (NNNN-NNN or NNNNN) | TransmissionData.Source. Organization.Contacts.Address | System Administration > Resources > School > Zip School.zip |
Attention Line | When the preference to report the student's counselor is marked, reports the first and last name of said counselor. Alphanumeric, 45 characters | TransmissionData.Source. Organization.Contacts. AttentionLine | Census > People > Identities > First Name, Last Name Identity.firstName Identity.lastName |
| Phone | |||
| Phone Number | Reports the school telephone number, including area code. Numeric, 10 digits NNNNNNNNNN | TransmissionData.Source. Organization.Contacts. Phone.PhoneNumber | System Administration > Resources > School > Phone School.phone |
| Fax Phone | |||
| Fax | Reports the school's fax number when populated. Numeric, 10 digits NNNNNNNNNN | TransmissionData.Source. Organization.Contacts. FaxPhone.PhoneNumber | System Administration > Resources > School > Fax School.fax |
PESC XML eTranscript Source Information
Destination
This section indicates the recipient and destination of the eTranscript, or where the eTranscript is being sent.
| Data Element | Description and Format | XML Location | Campus Location |
|---|---|---|---|
| Organization | |||
| ATPTYP | The unique identifier for the Admissions Testing Program assigned by the College Board for each data exchange partner. Numeric, 6 digits | TransmissionData. Destination. Organization.ATP | N/A |
| Organization Name | Reports the non-person entity, such as Organization, Institution, Agency or Business. Alphanumeric, 6 characters | TransmissionData. Destination. Organization | System Administration > Resources > School > Name School.name |
| Contacts | |||
| Adress | |||
Address Line Required | Reports the local delivery information such as street, building number, PO box portion of a postal address of a Contact at the receiving institution. Alphanumeric, 40 characters | TransmissionData.Destination. Organization.Contacts. Address.AddressLine | System Administration > Resources > School > Physical Address School.address |
City Required | Reports the city portion of the Address of a Contact of the receiving institution. Alphanumeric, 30 characters | TransmissionData.Destination. Organization.Contacts. Address.City | System Administration > Resources > School > Physical City School.city |
State Province Code Required | Reports the two-character state abbreviation of the receiving institution. Alphabetic, 2 characters | TransmissionData.Destination. Organization.Contacts. Address.StateProvinceCode | System Administration > Resources > School > Physical State School. state |
Postal Code Required | The postal code portion of the Address of the receiving institution. Numeric, 17 digits (NNNN-NNN or NNNNN) | TransmissionData.Destination. Organization.Contacts. Address.PostalCode | System Administration > Resources > School > Physical Zip School.zip |
PESC XML eTranscript - Destination Information
Student
This section reports student information that is sent with the eTranscript.
Person
This section reports student identifying information (name, birth date, school of enrollment, etc.).
| Data Element | Description and Format | XML Location | Campus Location |
|---|---|---|---|
| School Assigned Person ID | Reports the student's school-assigned identification number. This only reports when the student's Student State ID field (reported below) is not populated. Numeric, 20 characters | Student.Person. SchoolAssignedPersonID | Census > People > Demographics > Person Identifiers > Local Student Number Person.studentNumber |
| Agency Identifier | |||
| Agency Assigned ID | Reports the student's state ID number. Numeric, 10 characters | Student.Person.AgencyIdentifier. AgencyAssignedID | Census > People > Demographics > Person Identifiers > Student State ID Person.stateID |
| Agency Code | Reports a value of State. Alphabetic, 5 characters | Student.Person.AgencyIdentifier. AgencyCode | N/A |
| State Province Code | Reports the state in which the student resides. Alphabetic, 2 characters | Student.Person.AgencyIdentifier. StateProvinceCode | System Administration > Resources > School > State School.state |
| SSN | |||
Social Security Number | Reports the student's Social Security number when this option is selected on the eTranscript Report Preferences.
Numeric, 9 digits (full) or 4 digits (partial) (NNNNNNNNNNNNN) | Student.Person.SSN | Census > People > Identities > Identity Information > Soc Sec Number Identity.ssn |
| Birth | |||
| Birth Date | Reports the student's birth date. Date field, 10 characters (CCYY-MM-DD) | Student.Person.Birth.BirthDate | Census > People > Identities > Identity Information > Birth Date Identity.birthdate |
Name In order to report the student's legal name information entered in the Protected Identity Information fields, those fields must be populated and the user generating the eTranscript must be assigned R rights to Legal Name and Gender. Otherwise, the name reports from the general name fields. | |||
First Name | Reports the student's first name.
When the Legal Name preference is selected on the eTranscript Report Preferences, the first name reports from the Legal First Name field. When that field is not populated or when that option is not selected, the first name reports from the First Name field. Alphanumeric, 35 characters | Student.Person.Name.FirstName | Census > People > Identities > Identity Information > First Name Identity.firstName Census > People > Identities > Identity Information > Protected Identity Information > Legal First Name Identity.legalFirstName |
Middle Name | Reports the student's middle name. When the Legal Name preference is selected on the eTranscript Report Preferences, the middle name reports from the Legal Middle Name field. When that field is not populated or when that option is not selected, the middle name reports from the Middle Name field. Alphanumeric, 35 characters | Student.Person.Name. MiddleName | Census > People > Identities > Identity Information > Middle Name Identity.middleName Census > People > Identities > Identity Information > Protected Identity Information > Legal Middle Name Identity.legalMiddleName |
Last Name | Reports the student's last name. When the Legal Name preference is selected on the eTranscript Report Preferences, the last name reports from the Legal Last Name field. When that field is not populated or when that option is not selected, the last name reports from the Last Name field. Alphanumeric, 35 characters | Student.Person.Name.LastName | Census > People > Identities > Identity Information > Last Name Identity.lastName Census > People > Identities > Identity Information > Protected Identity Information > Legal Last Name Identity.legalLastName |
Suffix | Reports the student's generational identifier (Jr., III, etc.). When the Legal Name preference is selected on the eTranscript Report Preferences, the suffix reports from the Legal Suffix field. When that field is not populated or when that option is not selected, the suffix reports from the suffix field. Alphabetic, 4 characters | Student.Person. Name.Suffix | Census > People > Identities > Identity Information > Suffix Identity. suffix Census > People > Identities > Identity Information > Protected Identity Information > Legal Suffix Identity.legalSuffix |
Contacts This section displays for each primary household address where the student is a member and where a guardian of that student resides and is marked for mailing. When there is more than one primary household for the student, information for all primary households is sent. Households and addresses marked as Secondary are not sent. | |||
| Address | |||
Address Line Required | Local delivery information such as street, building number, PO box, or apartment portion of a postal address of a Contact at the Sending (Source) High School. Alphanumeric, 40 characters | Student.Person.Contacts. Address.AddressLine | Census > Households > Address Info > Number, Street Tag Address.number Address.street Address.tag |
City Required | Reports the name of the city from the student's address. Alphanumeric, 30 characters | Student.Person.Contacts. Address.City | Census > Households > Address Info > City Address.city |
State Province Code Required | Reports the two-character state abbreviation from the student's address. Alphabetic, 2 characters | Student.Person.Contacts. Address.StateProvinceCode | Census > Households > Address Info > State Address.state |
Postal Code Required | Reports the Zip Code from the student's address. Numeric, 17 characters | Student.Person.Contacts. Address.PostalCode | Census > Households > Address Info > Zip Address.zip |
| Phone | |||
| Phone Number | Reports the phone number associated with the household. Numeric, 10 digits | Student.Person.Contacts.Phone | Census > Households > Household Info > Phone Number Household.phone |
| Email | |||
Email Address | Reports the student's email address when populated. Alphanumeric, 128 characters | Student.Person.Contacts. Email.EmailAddress | Census > People > Demographics > Personal Contact Information > Email Contact.email |
Gender In order to report the student's legal gender information entered in the Protected Identity Information fields, that field must be populated and the user generating the eTranscript must be assigned R rights to Legal Name and Gender. Otherwise, the gender reports from the general gender fields. | |||
Gender Code Required | Reports a student as being identified as male (M) or female (F). When the Legal Gender preference is selected on the eTranscript Report Preferences, the gender reports from the Legal Gender field. When that field is not populated or when that option is not selected, the suffix reports from the suffix field. Alphabetic, 1 character | Student.Person.Gender. GenderCode | Census > People > Identities > Gender Identity.gender Census > People > Identities > Protected Identity Information > Legal Gender Identity.legalGender |
| Ethnicity Race | |||
| Ethnicity Code | Reports a student as being Hispanic or Non-Hispanic. Alphabetic, 11 characters | Student.Person.EthnicityRace. EthnicityCode | Census > People > Identities > Race/Ethnicity > Is the individual Hispanic/Latino? Identity.hispanicEthnicity |
| Race Code | Reports the student’s ethnicity and race code(s) as recorded in the sending school’s records. This element reports multiple time is there are multiple race/ethnicities selected for the student. Alphanumeric, 15 characters | Student.Person.EthnicityRace | Census > People > Identities > Race/Ethnicity > Is the individual from one or more of these races? Identity.raceEthnicity |
PESC XML eTranscript - Destination Information
Academic Record
This section reports the student's overall grade history for courses posted to the transcript.
| Data Element | Description and Format | XML Location | Campus Location |
|---|---|---|---|
| Student Level | |||
| Student Level Code | Reports the student's grade level, using the PESC Grade mapped value. Grade levels report the mapped state grade level. Alphanumeric | Student.AcademicRecord. AcademicSession.StudentLevel. StudentLevelCode | System Administration > Resources > Grade Level Definitions TranscriptCourse.grade |
Cohort Graduation Year | Reports the school year in which the student entered the baseline group used for computing completion rates. Numeric, 4 digits (CCYY) | Student.AcademicRecord. CohortGraduationYear | Student Information > General > Graduation > NGA Cohort End Year Graduation.cohortYearNGA |
Academic Award This section reports data only when the student has graduated high school and diploma fields are available to report. | |||
Academic Award Level | The level of the degree, certificate, or award granted for the successful completion of requirements of an academic program. When not selected, or not populated for the student, or when Diploma Types are not PESC-mapped, this does not report. Alphanumeric, 20 characters | Student. AcademicRecord. AcademicAward. Academic AwardLevel | System Administration > Data Defining Tools > Code Defining > Diploma Type Student Information > General > Graduation > Diploma Type Graduation.diplomaType |
| Academic Award Date | Reports the date the student received the diploma. The date reports when selected even when the Diploma Type is not selected. Date field, 10 characters (CCYY-MM-DD) | Student. AcademicRecord. AcademicAward. Acadmic AwardDate | Student Information > General > Graduation > Diploma Date Graduation.diplomaDate |
Academic Award Title | Reports the descriptive title for the academic award. This reports when Diploma Types are not PESC-mapped or when the Diploma Type or Date is not selected. Alphanumeric, 400 characters | Student. AcademicRecord. AcademicAward. Academic AwardTitle | Student Information > General > Graduation > Diploma Type Graduation.diplomaType |
| Academic Honors | |||
| Honors Title | Reports the State Seal Information when available. This only reports when the Diploma Type also reports. This item can report multiple times when there are multiple state seals assigned to the student. Alphanumeric, 30 characters | Student. AcademicRecord. AcademicAward. AcademicHonors. HonorsTitle | Student Information > General > Graduation > State Seal Information GraduationSeal.stateSeal |
| Note Message | Reports the name of the state seal when Honors Title is populated. When a Graduation Seal has both Language and Method populated, two separate Note Messages report. Alphanumeric, 80 characters | Student. AcademicRecord. AcademicAward. AcademicHonors. NoteMessage | Student Information > General > Graduation > State Seal Information GraduationSeal.language Student Information > General > Graduation > State Seal Information > Name GraduationSeal.method |
Academic Summary This section reports for each type of GPA selected on the report preferences. | |||
| Academic Summary Type | Reports Nonweighted when Unweighted GPA or Unweighted GPA with bonus points is selected on the report preferences. Reports Weighted when GPA or GPA with bonus points is selected. on the report preferences. Reports UserDefined when a Custom GPA is selected. A <NoteMessage> reports when a Custom GPA is selected. Alphanumeric, 12 characters | Student. AcademicRecord. AcademicSummary. AcademicSummary Type | N/A |
| GPA | |||
| Credit Hours Earned | Reports the total value of credit hours successfully completed or earned. Numeric, 4 digits (NN.NN) | Student. AcademicRecord. AcademicSession. AcademicSummary.GPA. CreditHoursEarned | Student Information > General > Transcript > Credits Earned TranscriptCourse. creditsEarned |
| Grade Point Average | Reports the calculated GPA value for the selected GPA Type. Numeric, 7 characters N.NNNNNN | Student. AcademicRecord. AcademicSession. AcademicSummary.GPA. GradePointAverage | N/A |
Class Rank | Reports based on the calculated GPA value for the selected GPA type when the preference to report Class Rank is selected. Numeric, 4 digits | Student. AcademicRecord. AcademicSummary. ClassRank | N/A |
Class Size | Reports based on the calculated GPA value for the selected GPA type when the preference to report Class Rank is selected. Numeric, 4 digits | Student. AcademicRecord. AcademicSummary. ClassSize | N/A |
| Entry Date | Lists the date the student first entered the 9th grade, as entered on the student's Graduation record. Date field, 10 characters (YYYY-MM-DD) | Student. AcademicRecord. AcademicSummary. EntryDate | Student Information > General > Graduation > Date Entered Ninth Grade Graduation.grade9Date |
| Exit Date | Lists the date the student received their diploma. Date field, 10 characters (YYYY-MM-DD) | Student. AcademicRecord. AcademicSummary. ExitDate | Student Information > General > Graduation > Diploma Date Graduation.diplomaDate |
Academic Summary This section reports the Credit Summary information when preference is selected on the Report Preference. | |||
| Academic Summary Type | This section lists all courses taken by the student up to and including the current session. Reports Cumulative. Alphabetic, 10 characters | Student. AcademicRecord. AcademicSummary. Academic SummaryType | N/A |
| High School Credit Summary | |||
| High School Subject Area | |||
| High School Subject Area Code | Reports the PESC-mapped credit name, as follows:
This reports when the NCES/SCED Code (CourseFiveDigitSCEDCode) preference is NOT marked. Alphabetic, 30 characters | Student. AcademicRecord. AcademicSummary. HighSchoolCreditSummary. HighSchoolSubjectArea. HighSchool SubjectAreaCode | Student Information > General > Transcript > Transcript Credit > Credit Name PescCurriculumStandard. courseSubjectAreaCode |
| High School Subject Area Name | Reports the PESC-mapped credit name, as follows:
This reports when the NCES/SCED Code (CourseFiveDigitSCEDCode) preference is NOT marked. Alphabetic, 30 characters | Student.AcademicRecord. AcademicSummary. HighSchoolCreditSummary. HighSchoolSubjectArea. HighSchoolSubjectAreaName | Student Information > General > Transcript > Transcript Credit > Credit Name PescCurriculumStandard. courseSubjectAreaCode |
Course Credit Units | When Credit Summary is selected, and a Credit Type is selected, that value reports. Reports the name of the unit, as follows:
Alphabetic, 20 characters | Student. AcademicRecord. AcademicSummary. HighSchoolCreditSummary. HighSchoolSubjectArea. CourseCreditUnits | N/A |
| Credit Hours Earned | Indicates the number of credits a student earned by the successful completion of a course. Numeric, 5 digits (XX.XXX) | Student.AcademicRecord. AcademicSession.Course. CourseCreditEarned | Student Information > General > Transcripts > Transcript Credit > Earned PescCurriculumStandard. TranscriptCourse. creditsEarned |
| Credit Hours Attempted | Reports the total sum of credits the student attempted from all courses within the same Credit Type when the preference is selected. Numeric, 5 digits (XX.XXX) | Student. AcademicRecord. AcademicSession. Course. CourseCreditAttempted | Student Information > General > Transcripts > Transcript Credit > Attempted TranscriptCourse.credits Attempted |
| Academic Session | |||
| Academic Session Detail | |||
Session Designator Required | Reports the year and month of the term being reported in CCYY-MM fomat.
Date field, 7 characters (CCYY-MM) | Student.AcademicRecord. AcademicSession. AcademicSessionDetail. SessionDesignator | Student Information > General > Transcript > Actual Term |
| Session Name | Reports Term and the value from the TranscriptCourse.actualTerm. When there is no Actual Term, Term 0 reports. Alphanumeric, 30 characters | Student.AcademicRecord. AcademicSession. AcademicSessionDetail. SessionName | Student Information > General > Transcript > Actual Term TranscriptCourse.actualTerm |
| Session School Year | Reports the school year in which the course was taken. A course taken in the 2016-17 school year reports as 2016-2017. Date field, 9 characters (CCYY-CCYY) | Student.AcademicRecord. AcademicSession. AcademicSessionDetail. SessionSchoolYear | Student Information > General > Transcript > School Year TranscriptCourse.startYear TranscriptCourse.endYear |
| Session Begin Date | Reports the earliest Term Start Date from the transcript course records in this group. When it is not populated, this field does not report. Date field, 10 characters (CCYY-MM-DD) | Student.AcademicRecord. AcademicSession. AcademicSessionDetail. SessionBeginDate | Student Information > General > Transcript > Term Start Date TranscriptCourse.termStartDate |
| Session End Date | Reports the latest Term End Date from the transcript course records in this group. When it is not populated, this field does not report. Date field, 10 characters (CCYY-MM-DD) | Student.AcademicRecord. AcademicSession. AcademicSessionDetail. SessionEndDate | Student Information > General > Transcript > Term End Date TranscriptCourse.termEndDate |
| School | |||
| Organization Name | Reports the name of the school where the courses were taken in the term. Alphanumeric, 60 characters | Student.AcademicRecord. AcademicSession. School.OrganizationName | Student Information > General > Transcript > School Name TranscriptCourse.school Name |
Attendance Count Attendance is the sum of all enrolled calendar days within an academic session. | |||
| Days Absent | Reports the student's total days of absence for the school year. Numeric, 5 digits (XX.XXX) | Student.AcademicRecord. AcademicSession. AttendanceCount.DaysAbsent | Student Information > General > Attendance |
| Days Present | Reports the student's total days present for the school year. Numeric, 5 digits (XX.XXX) | Student.AcademicRecord. AcademicSession. AttendanceCount.DaysPresent | Student Information > General > Attendance |
Local Organization ID Reports only when TranscriptCourse.schoolNumber is populated. | |||
Local Organization ID Code Required | Reports a concantenation of the district number and school number when populated. Alphanumeric, 35 characters | Student.AcademicRecord. AcademicSession. School.LocalOrganizationID. LocalOrganizationIDCode | Student Information > General > Transcript > District Number, School Number TranscriptCourse.districtNumber TranscriptCourse.schoolNumber |
Local Organization ID Qualifier Required | Reports the 2-character abbreviation for the state. Alphabetic, 2 characters | Student.AcademicRecord. AcademicSession. School.LocalOrganizationID. LocalOrganizationIDQualifier | System Administration > Resources > District Information > State District.state |
| Student Level | |||
Student Level Code Required | Reports the student's grade level from the current enrollment or the most current enrollment when the student is not currently enrolled. Only records from the primary school of record are sent. Reports the PESC Grade mapped in the Grade Level Definitions tool. Alphanumeric, 13 characters | Student.AcademicRecord. StudentLevel. StudentLevelCode | Student Information > General > Enrollments > General Enrollment Information > Grade System Administration > Resources > Grade Level Definitions TranscriptCourse.grade |
| Course | |||
| Course Credit Basis | Indicates the type of enrollment associated with the credit hours for the course. Reports a value of Regular. Alphabetic | Student.AcademicRecord. AcademicSession.Course. CourseCreditBasis | N/A |
| Course Credit Value | Indicates the number of credit hours that may be earned in a course. Numeric, 4 digits (X.XXX) | Student.AcademicRecord. AcademicSession.Course. CourseCreditValue | Student Information > General > Transcripts > Transcript Credit > Attempted TranscriptCredit.credits Attempted |
| Course Credit Earned | Indicates the number of credits a student earned by the successful completion of a course. Numeric, 4 digits (X.XXX) | Student.AcademicRecord. AcademicSession.Course. CourseCreditEarned | Student Information > General > Transcripts > Transcript Credit > Earned TranscriptCredit.creditsEarned |
| Course Academic Grade | Reports the final score the student was awarded for participation in the course. Alphanumeric, 10 characters | Student.AcademicRecord. AcademicSession.Course. CourseAcademicGrade | Student Information > General > Transcript > Mark, Current Score TranscriptCourse.score |
| Course Academic Grade Status Code | Reports the student's courses for the current school year as InProgress for courses the student is taking in the current term and NotYetReported for courses the student has scheduled in future terms in the current school year. as part of the current school year Session. These courses display near the end of the Academic Session section of the eTranscript. Alphanumeric, 10 characters | Student.AcademicRecord. AcademicSession.Course. CourseAcademicGrade StatusCode | Student Information > General > Schedule |
Course Repeat Code | Indicates that an academic course has been repeated by a student and how that repeat computes in the student’s academic grade average. Reports a value of RepeatCounted. Alphabetic, 20 characters | Student.AcademicRecord. AcademicSession. Course.CourseRepeatCode | Student Information > General > Schedule Student Information > General > Transcript > Repeat CourseTranscriptCourse.repeatCourse |
Course Five Digit SCED Code
| Reports the first five digits from the SCED Code assigned to the course (SCED Subject Area, SCED Course ID). This only reports when the SCED fields are populated and when the NCES/SCED Code option is marked on the eTranscript Report Preferences. Numeric, 5 digits | Student.AcademicRecord. AcademicSession.Course. CourseFiveDigitSCEDCode | Student Information > General > Transcript > SCED Subject Area TranscriptCourse.scedSubjectArea Scheduling > Courses > Course > NCES Data > SCED Course Identifier TranscriptCourse.scedCourseId |
| Course Subject Area Code | Reports the PESC name to which the course credit is mapped. Course credit MUST be mapped through Grading & Standards > Credit Groups and be given a PESC name. Otherwise, the credit information on the course does not appear on the XML. Alphabetic, 30 characters | Student.AcademicRecord. AcademicSession.Course. CourseSubjectAreaCode | Grading and Standards > Credit Groups > Credit Group Detail > PESC Name, Subject Area TranscriptCredit.creditCode |
Course Level | Indicates the level of work demonstrated by successful completion of the course, as follows:
Alphabetic, 20 characters | Student.AcademicRecord. AcademicSession.Course. CourseLevel | Student Information > General > Transcript > Course Level TranscriptCourse.honorsCode |
Course Number | Reports the official reference number portion of a course identifier. This number frequently designates the level of the course as well as the level of the student expected to enroll in the course. When the preference to report the State Code is selected, that number reports. Numeric, 15 digits | Student.AcademicRecord. AcademicSession.Course. CourseNumber | Student Information > General > Transcripts > Course Number, State Code TranscriptCourse.courseNumber TranscriptCourse.stateCode |
| Course Title | Reports the name or title of the course taken by a student at an academic institution. Alphanumeric, 60 characters | Student.AcademicRecord. AcademicSession.Course. CourseTitle | Student Information > General > Transcripts > Course Name TranscriptCourse.courseName |
| Note Message | Reports the GPA Weight of the course. Alphanumeric, 80 characters | Student.AcademicRecord. AcademicSession.Course. NoteMessage | Scheduling > Courses > Course > GPA Weight TranscriptCourse.gpaWeight |
PESC XML eTranscript - Academic Record Information
Health
This section reports the student's vaccines, as entered on the student Immunizations record. An entry reports for each shot for each vaccine.
| Data Element | Description and Format | XML Location | Campus Location |
|---|---|---|---|
| Immunizations | |||
| Immunization Date | Reports the date the student received a shot for the immunization. Date field, 10 characters (CCYY-MM-DD) | Student.Health.Immunizations. ImmunizationDate | Student Information > Health > Immunizations VaccineShot.date |
| Immunization Code | Reports the name of vaccine. When the vaccine is marked as hidden in the Attribute/Dictionary, the vaccine does not report. Alpahnumeric, 20 characters | Student.Health.Immunizations. ImmunizationCode | Student Information > Health > Immunizations Vaccine.code |
PESC XML eTranscript - Student Immunization Information
Tests
This section reports the assessments the student has taken. These are created in the Assessment Test Setup tool and scores for those tests display on the student's Assessments record.
When there are multiple records for the same test and all are appropriately PESC mapped, each record reports, unless the preference to display best score is checked. When Display Best Score Only is marked on the eTranscript Report Preferences, and there are multiple assessment records for the same test, only the assessment with the highest score reports. When the test has multiple test score methods, only one is used to determine the best score. The priority for comparison is: (1) Scale Score, (2) Raw Score, (3) Percent, (4) Normal Curve Equivalent, (5) Percentile. (6) Stanine, (7) Graded.
- A test must have a date in TestScore.date in order to report. However, in the case of parent/child tests, When there is a date in the Parent Test, there does not need to be a date in the Child Test.
- Tests must have a value in Test.PESCTestCode and Test.PESCSubTestCode to report. Test.PESCTestCode and Test.PESCSubTestCode store the Test Code. For example, ACT: The ACT, "ACT" is the Test Code and "The ACT" is the Test Name. These report separately in the XML.
A District test has Test.stateCode = NULL and Test.nationalCode = NULL. A State test has Test.stateCode not NULL. A National test has Test.nationalCode not NULL.
When an assessment is marked as Other Test or Other Sub Test, a note message appears with the actual name of the test.
| Data Element | Description and Format | XML Location | Campus Location |
|---|---|---|---|
Education Test Code Required | Identifies the test. Numeric, 5 digits | Student.Tests. EducationTestCode | Assessment > Test Setup > Test Detail > PESC Test (eTranscript) Test.PESCTestCode |
| Test Name | Reports the name of the test associated with the code. This is the parent test name when assessments are set up in Parent Test/Child Test format. The hierarchy of the test displays also. For example, when the student has an ACT score for all of the ACT subtests, that parent/child test displays (e.g., ACT - ACT English, ACT - ACT Science, etc.). Alphanumeric, 20 characters | Student.Tests.TestName | Assessment > Test Setup > Test Detail > PESC Test (eTranscript) |
Test Year Month Required | Reports the date the student took the tests. Date field, 7 characters (CCYY-MM) | Student.Tests. TestYearMonth | Student Information > General > Assessment > Test Scores > Test Score Detail > Date TestScore.date |
| Subtest | |||
Education Subtest Code Required | Identifies the subtest. Numeric, 5 digits | Student.Tests.Subtest. EducationSubtestCode | Assessment > Test Setup > Test Detail > PESC Sub-Test (eTranscript) Test.PESCSubTestCode |
| Subtest Name | Reports the name of the test associated with the code. This is the child test name when assessments are set up in Parent Test/Child Test format. Alphanumeric, 20 characters | Student.Tests. Subtest.SubtestName | Assessment > Test Setup > Test Detail > PESC Sub-Test (eTranscript) Test.PESCSubTestCode |
| Test Scores | |||
Score Value Required | Reports the score value of the tests. Numeric, 80 digits | Student.Tests.Subtest. TestScores.ScoreValue | N/A |
| Test Score Method | Reports the score type based on the score attribute, as follows:
Alphanumeric, 20 characters | Student.Tests.Subtest. TestScores.TestScoreMethod | Assessment > Test Setup > Test Detail > Score Fields TestScore.scaleScore TestScore.percent TestScore.percentile TestScore.normalCurve Equivalent TestScore.rawScore TestScore.gradeEquivalent TestScore.stanine |
PESC XML eTranscript - Student Assessment Information
