NV Gains and Losses Report (Nevada)

Classic View: NV State Reporting > NV Gains and Losses Report

Search Terms: Gain and Losses

The NV Gains and Losses Report is a state audit report which details new enrollments and withdrawals by day within the date range entered on the report editor. Each day reports a starting and ending enrollment count for females, males, and total enrollment records.


NV State Reporting > NV Gains and Losses Report

Report Logic

Each day reports a starting and ending enrollment total for males, females, and combined.

Totals for each day only display for days where there is an enrollment or a withdrawal.

A record reports for students with any enrollment Service Type:
  • P = Primary
  • S= Secondary
  • N= Special Education

If there are multiple calendars in the same school, only Primary enrollments report.

If a student has multiple enrollments in the same school with different schedules, the Gain and Loss are reported ONCE EACH because both schedules are part of the same calendar.

If a student is enrolled and withdrawn on the same day, a Gain AND a Loss report.

The following logic describes how students that enroll / withdraw are counted on instructional and non-instructional days.
StatusDayResult
EnrolledInstructionalGAIN
EnrolledNon-InstructionalGAIN (NI)
WithdrawnInstructionalLOSS
WithdrawnNon- InstructionalLOSS (NI)


Report Editor

OptionDescription
Include Start StatusesDisplays all active State Start Statuses available to report.
Start Date

The first day in the date range used for pulling enrollment data.

End DateThe last day in the date range used for pulling enrollment data
Ad Hoc FilterSelection includes only those students in the filter.
FormatDetermines the format for the report:
  • State Format (PDF) 
  • CSV
Select CalendarSelected calendar indicates which students are included in the report.
Generate Report / Submit to BatchThe report can be generated immediately using the Generate Report button. When there is a larger amount of data chosen (several calendars, large date range, etc.), use the Submit to Batch button, which allows the user to choose when the report is generated. See the Batch Queue article for more information.

Generating the Report

  1. Select the Start Statuses to which you want to limit the report.
  2. Enter the Start Date
  3. Enter the End Date.
  4. Select an Ad Hoc Filter to further narrow results. (optional)
  5. Select which calendar(s) to include within the report.
  6. Select a Format. This defaults to the State Format (PDF).
  7. Select one of the following options:
    •  Generate Report. The report will appear in a separate window in the designated format.
    • Submit to Batch. This process allows larger reports to generate in the background, without disrupting the use of Campus. 

Header Layout

Element

Description

Location

Calendar

The unique number and/or alphabetical unit used to identify a calendar.


Alphanumeric

System Administration > Calendar > Calendar > Calendar ID


Calendar.calendarID

School Name

The name of the school where the reported student is enrolled.


Alphanumeric

System Administration > Resources > School > Name


School.name

Report Name

Name of the report.
     
Elementary schools report a value of ATD01. Secondary schools report a value of ATP51.


Alphanumeric

N/A

Report Layout

Element

Description

Location

Date

Date the enrollment gain or loss occurred.


Alphanumeric,10 characters
MM/DD/YYYY

Student Information > General > Enrollments > Start Status, End Status


Calculated, not dynamically stored

Student Name

The student's name.







Alphanumeric

Census > People > Demographics > Last Name

Census > People > Demographics > First Name

Census > People > Demographics > Middle Name


Identity.lastName; Identity.firstName; Identity.middleName

Ethnicity

The student's race/ethnicity based on Federal Race Ethnicity selections.

Valid options include:

  • H: Hispanic or Latino or any race 
  • I: American Indian or Alaska Native 
  • A: Asian
  • B: Black or African American
  • P: Native Hawaiian or Other Pacific Islander
  • C: White
  • M: Two or more races

Alphanumeric, 1 character

Census > People > Demographics > Race Ethnicity


Identity.raceEthnicity

State IDThe student's Student State ID number.


Numeric, 10 digits
Census > People > Demographics > Student State ID

Identity.StudentStateID

Student ID

The student's student number.



Alphanumeric, 8 digits

Census > People > Demographics > Person Identifiers > Local Student Number


Identity.LocalStudentNumber

Gender

The student's gender.



Alphanumeric, 1 character

Census > People > Demographics > Person Identifiers > Gender


Identity.gender

Grade

Grade level of the student's primary enrollment record.
     
Valid options include:

  • AD = Adult
  • PK = Prekindergarten
  • KG = Kindergarten
  • 01 = Grade 1
  • 02 = Grade 2
  • 03 = Grade 3
  • 04 = Grade 4
  • 05 = Grade 5
  • 06 = Grade 6
  • 07 = Grade 7
  • 08 = Grade 8
  • 09 = Grade 9
  • 10 = Grade 10
  • 11 = Grade 11
  • 12 = Grade 12
  • UG = Ungraded

Alphanumeric, 2 characters

Student Information > General > Enrollments > Grade


Enrollment.grade

Action

Indicates and enrollment gain or loss.
       
Valid options include:

  • GAIN: Student started their primary enrollment on the date. If the student ended a previous enrollment on a different date, but re-enrolled on this day, the student is counted as a Gain.
  • LOSS: Student ended their primary enrollment on this day.

Alphanumeric, 4 characters

Student Information > General > Enrollments > Start Date, End Date



Start Status

The enrollment record Start Status if the student is considered a gain.


Alphanumeric, 4 characters

Student Information > General > Enrollments > Start Status


Enrollment.startStatus

End Status

The enrollment record End Status if the student is considered a loss.


Alphanumeric, 4 characters

Student Information > General > Enrollments > End Status


Enrollment.endStatus

Male

Total number of male primary enrollment records.
     
This is the total number of male primary enrollment records at the start and end of the day.


Numeric

Census > People > Demographics > Gender


Identity.gender

Female

Total number of female primary enrollment records.
       
This is the total number of female primary enrollment records at the start and end of the day.


Numeric

Census > People > Demographics > Gender


Identity.gender

Non Binary

Total number of non binary primary enrollment records.
       
This is the total number of non binary primary enrollment records at the start and end of the day.


Numeric

Census > People > Demographics > Gender


Identity.gender

Total

Total number of primary enrollment for the day.

Calculated, not dynamically stored