PIMS Incident Offender Disciplinary Action Template (Pennsylvania)

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The Incident Offender Disciplinary Action Template is used to track disciplinary sanctions as well as referral to or participation in remedial programs.

See the PIMS Reporting article for additional PIMS Reporting information.

Report Logic

Offenders with a Disciplinary Action Code between S1-S10 report. If the offender is referred to or participating in a remedial program, multiple records will report for each additional Disciplinary Action Code between R1-R9.

Behavior incidents must have a behavior resolution with a state code in order to report. If no state code is assigned to the resolution, the Disciplinary Action Code reports blank.

The Behavior Role must be an Offender.

Only behavior incidents that are marked as Submitted, In Progress or Complete report. Behavior incidents that are in Draft status do not report.

Reports all matching students from that school for the selected calendar. Students report even if they are enrolled in a different calendar and the calendar in which they are enrolled is not selected on the extract editor. Reports all associated behavior data from an incident that happened in a selected calendar. Incident and incident related reports are not included in the report population if the calendar selected in the extract editor is not the calendar in which the incident was documented. Incidents and students involved in incidents do not report in calendars marked as Exclude (System Administration > Calendar > Calendar > Exclude).

Generate the Incident Offender Disciplinary Template

  1. Select Incident Offender Disciplinary Template from the Extract Type from the dropdown list.
  2. Enter the Effective Date of the extract in mmddyy format or use the calendar icon to select a date.
  3. Enter the Prior Reporting Date of the extract in mmddyy format or use the calendar icon to select a date.
  4. Select the Format of the extract.
  5. If desired, select an Ad hoc Filter to return only those students included in that filter.
  6. Select the appropriate Calendar(s) from which to include data on the extract.
  7. Click the Generate Extract button or the Submit to Batch button, if available. The extract displays in the selected format.

Incident Offender Disciplinary Action Template - State Format (comma delimited)

Incident Offender Disciplinary Action Template - HTML Format

Report Layout

Element

Description

Type, Format and Length

Campus Database

Campus Interface

Submitting District Code

The unique 9-digit Administrative Unit Number assigned by the Pennsylvania Department of Education to the place at which the incident occurred.

Alphanumeric, 20 characters

District.number

System Administration > Resources > District Information > State District Number

Incident ID

The unique number assigned to the behavior event associated with the incident.

Alphanumeric, 30 characters

BehaviorEvent.eventID

Student Information > General > Behavior Tab > Behavior Event > Event ID

Offender ID

The unique identifier assigned to the offender involved in the incident.

Alphanumeric, 20 characters

Identity.personID

Census > People > Person Identifiers > State ID

Disciplinary Action Code

Reports one record with a state coded resolution beginning with S when more than one resolution with a state code of S is associated with the student.

  • Resolutions must have a state code. If there is no state code, this field reports blank.
  • The record with the highest number reports.

Report multiple records with state coded resolution starting with R when more than one resolution with state code R is attached to the student.


The code representing the sanction the offender received or the remedial program the offender has been referred to/is participating.


See the Discipline and Remedial Program Codes for options.

Alphanumeric, 2 characters

BehaviorDetail.resolution
Code

Behavior > Behavior Management > New Resolution > Resolution

School Year Date

A singe date indicating the whole school year.

Date Field, 10 characters

YYYY-MM-DD

Calendar.endDate

System Administration > Calendar > Calendar > Calendar > End Date

 Filler 1 

This field reports blank.

N/A

N/A

N/A

 Filler 2 

This field reports blank.

N/A

N/A

N/A

Original Disciplinary Action Duration

The number of school days the student was suspended or expelled.

Alphanumeric, 6 characters

BehaviorDetail.resolution
Length

Behavior > Behavior Management > New Resolution > Duration

 Filler 3 

This field reports blank.

N/A

N/A

N/A

Educational Service

The indicator of whether or not the student received services during expulsion.

Required if Disciplinary Action Code is S5, S6 or S7.

  • Reports a value of Y when the Action Code is AR or NR, or
  • Reports a value of Y when a state resolution of any R1-R9 is associated with the offender, along with a state resolution code of S5, S6 or S7 if the Alternative Education Assignment and Services field is blank.
  • Otherwise, reports a value of N.

Alphanumeric, 1 character

BehaviorDetail.service
Provided

Behavior > Behavior Management > New Resolution > Alt Ed Assignment and Services

Disciplinary Action Comment

The comments pertaining to the discipline the student received or remedial program in which the student is enrolled.


Required if Disciplinary Action Code is S10 or R9, or if the incident involved a weapon (State Event Incident Codes 39-46) and not a Disciplinary State Resolution Code of S5, S6 or S7.


Reports Student received other disciplinary sanction or remedial program when the resolution is S10 or R9, or if Incident involved a weapon selection (State Event Incident Codes 39-46) and does not have a Disciplinary State Resolution Code of S5, S6, or S7, and the Resolution Details is blank.


If Resolution Details is not blank, data reports from the Resolution Details.

Alphanumeric, 500 characters

BehaviorDetail.resolution
Comments

Behavior > Behavior Management > New Resolution > Resolution Comments

Discipline and Remedial Program Codes

Code

Description

Discipline

S1

None

S2

Detention

S3

In school suspension

S4

Out of school suspension

S5

Expulsion - less than one calendar year

S6

Expulsion - one calendar year

S7

Expulsion - more than one calendar year

S8

Special education student removed to an interim alternative education setting by school personnel

S9

Special education student removed to an interim alternative educational setting by due process hearing officer

S10

Other

Remedial Programs

R1

Alternative Education

R2

Homebound Instruction

R3

Student Assistance Referral

R4

Drug/Alcohol Counseling

R5

Guidance Counseling

R6

Psychological Evaluation

R7

Peer Mediation / Conflict Resolution

R8

Anger Management

R9

Other