PIMS District Fact Support Personnel (Pennsylvania)

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The District Fact Support Personnel Template is used to submit the results of the Support Personnel Form, available on the Department of Education website. It includes a count of full time and part time staff who are considered Support Staff, by race/ethnicity and gender as of October 1.

PIMS District Fact Support Personnel Editor

Report Logic

Support staff who are actively employed by the district as of the entered Effective Date are included in the report.  

A District Assignment Title of one of the following codes need to be assigned in order for the staff to report:

  • IAS - Instructional Aids
  • SAS - School Admin Support Staff
  • LMS - Library Media Support Staff
  • ADS - LEA Admin Support Staff
  • OTH - Other Support Staff.

The report looks at the Standard Code assigned to the Title in the Attribute/Dictionary. Verify these values are assigned to the EmploymentAssignment > Title attribute. It should look like this: 

System Administration > Custom > Attribute/Dictionary > EmploymentAssignment > Title Values

A staff person's District Assignment record would have the Title field populated with one of the appropriate values. 

Census > People > District Assignment > Title Field

See the PIMS Reporting article for additional PIMS Reporting information.

Generate the District Fact Support Personnel Template

  1. Select District Fact Support Personnel (SupPer)Template from the Extract Type from the dropdown list.
  2. Enter an Effective Date for the report. 
  3. Select the Format of the extract, either in the State Format (comma delimited) or in HTML Format.
  4. Click the Generate Extract button or the Submit to Batch button, if available. The extract displays in the selected format.
  5. Once the report generates, use the values reported to populate the PIMS provided Excel Spreadsheet for Support Personnel. This form is available on the PDE website and is NOT maintained by Infinite Campus.

PIMS District Fact Support Personnel Extract - HTML Format

PIMS District Fact Support Personnel Extract - State Format

Report Layout

Field NameDescriptionLocation
Position CategoryReports one of the following Standard Codes set in the Attribute/Dictionary that is assigned to the person's Title on the District Assignment record:
  • IAS - Instructional Aids (rows 1-4)
  • SAS - School Admin Support Staff (rows 5-8)
  • LMS - Library Media Support Staff (rows 9-12)
  • ADS - LEA Admin Support Staff (rows 13-16)
  • OTH - Other Support Staff (rows 17-20)

For each Position Category, a count reports for the following:

  • 1 row for full time male staff persons assigned to that Standard Code per race/ethnicity.
  • 1 row for full time female staff persons assigned to that Standard Code per race/ethnicity.
  • 1 row for part time male staff persons assigned to that Standard Code per race/ethnicity.
  • 1 row for part time female staff persons assigned to that Standard Code per race/ethnicity.

The last four rows (rows 21-24) reports a total count for ALL Standards Codes per gender per race/ethnicity.


Alphanumeric, 3 characters

Census > People > District Assignment > Title

EmploymentAssignment.title
Employment StatusDesignates the staff being counted as full time (F) or part time (P), as selected on the District Employment record.

This value is counted for each Position Category.

Alphanumeric, 1 character
Census > People > District Employment > Status

Employment.staffType
Gender
Indicates whether the staff being counted is male (M) or female (F).

This value is counted for each Position Category and each Employment Status.

Alphanumeric, 1 character
Census > People > Demographics > Person Information > Gender

Identity.gender
American Indian/AlaskanReports a count of each staff person in the district who has a race/ethnicity of American Indian/Alaskan.

Numeric, 3 digits
Census > People > Demographics > Person Information > Race/Ethnicity > 1: American Indian or Alaska Native

Identity.raceEthnicity
Black/African AmericanReports a count of each staff person in the district who has a race/ethnicity of Black/African American.

Numeric, 3 digits
Census > People > Demographics > Person Information > Race/Ethnicity > 3: Black, not Hispanic

Identity.raceEthnicity
Hispanic
Reports a count of each staff person in the district who has a race/ethnicity of Hispanic.

Numeric, 3 digits
Census > People > Demographics > Person Information > Race/Ethnicity > 4: Hispanic

Identity.raceEthnicity
White
Reports a count of each staff person in the district who has a race/ethnicity of White.

Numeric, 3 digits
Census > People > Demographics > Person Information > Race/Ethnicity > 5: White, not Hispanic

Identity.raceEthnicity
Multi-racial
Reports a count of each staff person in the district who has a race/ethnicity of Multi-racial.

Numeric, 3 digits
Census > People > Demographics > Person Information > Race/Ethnicity > 6: Multi-Racial/Ethnic

Identity.raceEthnicity
AsianReports a count of each staff person in the district who has a race/ethnicity of Asian.Census > People > Demographics > Person Information > Race/Ethnicity > 9: Asian

Identity.raceEthnicity
Native Hawaiian/Pacific IslanderReports a count of each staff person in the district who has a race/ethnicity of Native Hawaiian or Pacific Islander.

Numeric, 3 digits
Census > People > Demographics > Person Information > Race/Ethnicity > 10: Native Hawaiian or Other Pacific Islander

Identity.raceEthnicity
No RaceReports a count of each staff person in the district who does not have a race assigned.

Numeric, 3 digits
Census > People > Demographics > Person Information > Race/Ethnicity = Blank
TotalReports the total count of support staff for each gender and each race.

Numeric, 3 digits
N/A