Fall Enrollment Count Upload (Montana)

PATH: MT State Reporting > MT Data Upload > Import Type > Fall Enrollment Count

The Fall Enrollment Count Upload contains data about fall attendance counts. The upload must be in .tsv format.

Image 1: Montana Fall Enrollment Count Upload

Importing Fall Enrollment Count Records

See the Uploading Files section of the MT Data Upload article for detailed information about importing records via the MT Data Upload tool. 

The Retrieve New Student State ID File option is only relevant to Student Demographic uploads. Please ignore this option when uploading Attendance - Fall Count data.

Fall Enrollment Count Logic

The following logic is used when importing data:

  • Logic looks for enrollment records within the calendar instead of matching on schedule structure.
  • If a student has multiple enrollment records, the most recent primary enrollment record is imported, unless the import has a start date or is importing off the active flag.
  • If the student has multiple enrollment records and no primary enrollment record exists, the Partial or Special Ed enrollment record is used, unless the import has an enrollment type, then existing matching logic is used.
  • If the student has multiple enrollment records with the same start date and neither is end dated, the enrollment with the highest enrollment ID is used. 

File import completion does NOT initiate an Enrollment resync.

Header Layout

Data Element

Description

Type, Format and Length

Campus Database

Campus Interface

Record Type

The abbreviation for the type of file extract generated.  This will always report as HD.

Alphanumeric, 2 characters

Not dynamically stored

Not dynamically stored

Date

The most recent date the file was generated.

Date field, 10 characters
MM/DD/YYYY

Not dynamically stored

Not dynamically stored

Time

The most recent time the file was generated.

Time field, 8 characters
HH:MM:SS

Not dynamically stored

Not dynamically stored

Version

The most current version of the file interface specification and references to the application system. This field will always report as MT9.1.

Alphanumeric, 5 characters 

Not dynamically stored

Not dynamically stored

Upload Layout

Data Element

Description

Type, Format and Length

Campus Database and UI Location

Record Type

Always reports a value of "AF" which stands for Attendance Fall Count.

Alphanumeric, 2 characters

N/A

District Number Unique identifier assigned to the district by the OPI. String, 4 digits
   
Number is zero padded when necessary.
District.number

System Administration > Resources > District Information > State District Number
School Number This is a unique number assigned by the Office of Public Instruction that identifies the school into which the students are enrolled. Numeric, 4 digits School.number

System Administration > Resources > School > School Number
Calendar Number This is a unique system number that identifies the calendar(s) chosen on the extract editor. Numeric, 1-3 digits Calendar.number

Student Administration > Calendar > Calendar > Calendar Info
State ID The reporting student's unique 9-digit statewide student ID number. String, 9 characters
   
Number is zero padded when necessary.
Person.stateID

Census > People > Demographics > Student State ID
Local ID Unique student ID number assigned by the school of enrollment. Numeric, 15 digits Person.studentNumber

Census > People > Demographics > Person Identifiers > Local Student Number
Last Name The reporting student's legal last name. Alphanumeric, 40 characters Person.lastName

Census > People > Demographics > Last Name
First Name The reporting student's legal first name. Alphanumeric, 35 characters Person.firstName

Census > People > Demographics > First Name
Fall Count Absent Portion of Count Date absent (in decimal form). If a student is present all day, this field reports 0. If the student is absent all day, this field reports 1.0.

Numeric, 5 digits

0.000

Enrollment.
attendanceFallSnapshot


Student Information > General > Enrollments > State Reporting Fields > Fall Absent
Exclude Fall ANB

Indicates the student will not be included in ANB calculations according to policy for one of the following reasons:

  • Absent 11 or more consecutive days prior to and including count date.
  • Enrolled at Day Treatment facility.
  • KG < 5 years old, without school board approval to attend KG (instead of PK)

If ‘Exclude Fall ANB’ check box is checked, report Y.

Else, report N

Alphanumeric, 1 character Enrollment.truantSem1

Student Information > General > Enrollments > State Reporting Fields > Exclude Fall ANB
Aggregate Hours of Instruction

The hours of pupil instruction for which a school course or program is offered or for which a pupil is enrolled.

 This field will only import a value of null, F, T, H, Q, N or null. 

String, 1 character Enrollment.
membershipFallSnapshot


Student Information > General > Enrollments > State Reporting Fields > Fall Aggregate Hours of Inst.
Job Corps Indicates if the student is enrolled in Job Corps during the Fall Enrollment Count. Alphanumeric, 1 character

Enrollment.jobCorpsFall


Student Information > General > Enrollment > Job Corps

MT Youth ChalleNGe Indicates if the student is enrolled in the MT Youth ChalleNGe during the Fall Enrollment Count. Alphanumeric, 1 character

Enrollment.
mtYouthChallengeFall


Student Information > General > Enrollment > MT Youth ChalleNGe

Age 19 or 20 Eligible for ANB
Import data for ANB Eligible students who are 19 or 20 years old.

Alphanumeric


Enrollment.ageEligibleFall


Student Information > General > Enrollment > Age 19 or 20 Eligible for ANB

Indian Lang. Immersion Prg Indicates the student participated in an Indian Language Immersion Program during the Fall Attendance Count. Alphanumeric, 1 character

Enrollment.
indianLangPrgFall


Student Information > General > Enrollment > Indian Lang. Immersion

Year The end year of the reporting school year (i.e., 2013 is reported for the 2012-2013 school year. String, 4 characters Calendar.endYear

System Administration > Calendar > School Years > End Year