Pre-Identification 2014 Extract (Ohio)

PATH: Ohio State Reporting > PreID 2014 Extract

The Pre-ID 2014 Extract is used to submit student Pre-ID information for Science and Social Studies Tests and the Alternate Assessment for Student with Significant Cognitive Disabilities (AASCD). The extract indicates which tests students are eligible for and whether they will take tests online or need labels to apply to paper booklets.

OH  PreID Extract Editor

Report Logic

Reports based on the most recent enrollment within the extract Date Range. To report:

  • Enrollments must have a Service Type of P or N. Enrollments cannot be marked as State Exclude or No Show, or be in a calendar or grade level marked as Exclude.
  • Students must be enrolled in at least one Course Section during the extract Date Range (unless Test Eligibility: AASCD reports as Y or Test eligibility & mode: OELPA reports as O or P for the student, in which case a course enrollment is not required).

Generating the Extract

  1. Enter the Date Range in mmddyy format or by clicking the calendar icon and selecting a date.
  2. Select which calendar(s) to include within the extract.
  3. Select the Format, either CSV or HTML.
  4. Select an Ad hoc Filter if desired to limit students to a pre-defined filter.
  5. Indicate if the extract should Include Protected Identity Info.
  6. Mark Exclude Dropped Students to prevent dropped students from being included in the extract.
  7. Click Generate Extract to generate the report in the indicated format or Submit to Batch to schedule when the report will generate.

Users have the option of submitting a report request to the batch queue by clicking Submit to Batch instead of Generate Extract. This process will allow larger reports to generate in the background, without disrupting the use of Campus. For more information about submitting a report to the batch queue, see the Batch Queue article.

 
 Image 2: PreID 2014 extract - CSV 

 
 Image 3: PreID 2014 extract - HTML 

Extract Layout

If the Include Protected Identity Info checkbox is marked in the extract editor, Demographics fields report from Census > People > Identities > Active Identity > Protected Identity Information.

Element Name

Description & Format

Campus Location

Attending District IRN

The six-digit district IRN.


Numeric, 6 characters

Student Information > General > Enrollments > State Reporting Fields > Majority of Attendance IRN


Enrollment.attendanceIRN

Attending District Name

The name of the district the student attends.


Alphanumeric, 30 characters

Student Information > General > Enrollments > State Reporting Fields > Legal District of Residence


Enrollment.residentDistrict

Attending School IRN

The six-digit School IRN. Reports first based on the Building IRN Override, or as State School Number if null.


Numeric, 6 characters

Student Information > General > Enrollments > State Reporting Fields > Building IRN Override; System Administration > Resources > School > School Editor > State School Number


Enrollment.buildingIRNOverride
School.number

Attending School Name

The name of the school the student attends.

Reports first based on the Testing School Name Override, or as School Name if null. 


Alphanumeric, 30 characters

Student Information > General > Enrollments > State Reporting Fields > Testing School Name Override; System Administration > Resources > School > Name


Enrollment.testingSchoolNameOverride
School.name

State Student ID

The unique identification number assigned a student by the Department of Education.


Alphanumeric, 9 characters

Census > People > Demographics > Person Identifiers > State ID


Person.stateID

Local Student ID

The unique student ID number assigned and maintained by the school district.

The first character must be numeric 0-9 or alpha A-Z. All remaining characters must be numeric 0-9.


Alphanumeric, 9 characters

Census > People > Demographics > Person Identifiers > Student Number


Person.studentNumber

Last Name

The student’s last name.


Alphanumeric, 20 characters

Census > People > Demographics > Person Information > Last Name


Identity.lastName

First Name

The student’s first name.


Alphanumeric, 20 characters

Census > People > Demographics > Person Information > First Name


Identity.firstName

Middle Name

The student’s middle name.


Alphanumeric, 1 character

Census > People > Demographics > Person Information > Middle Name


Identity.middleName

Birth Date

The student's date of birth.


Date field, 10 characters

Census > People > Demographics > Person Information > Birth Date


Identity.birthDate

Gender

The gender of the student.

Valid values are F =Female, M = Male or blank = missing/unknown.


Alphanumeric, 1 character

Census > People > Demographics > Person Information > Gender


Identity.gender

Grade

The grade in which the student is currently enrolled. Standard grade levels, as well as the following:

  • 13: Adult High School
  • 14: Proficiency Only
  • 15: STEM Below Grade 10
  • 22: Kindergarten (System Administration > Calendar > Grade Levels > Grade Level Editor > Grade Level Detail > Kindergarten Code)

Numeric, 2 characters

Student Information > General > Enrollments > Grade


Enrollment.grade

Two or More RacesIndicates if the student's race/ethnicity is Multi-Racial.

Alphanumeric, Y or N
Census > People > Demographics > Person Information > Race/Ethnicity

Identity.raceEthnicity
HispanicIndicates if the student is Hispanic.

Alphanumeric, Y or N
Census > People > Demographics > Person Information > Race/Ethnicity

Identity.raceEthnicity
IndianIndicates if the student's race/ethnicity is American Indian.

Alphanumeric, Y or N
Census > People > Demographics > Person Information > Race/Ethnicity

Identity.raceEthnicity
AsianIndicates if the student's race/ethnicity is Asian.

Alphanumeric, Y or N
Census > People > Demographics > Person Information > Race/Ethnicity

Identity.raceEthnicity
BlackIndicates if the student's race/ethnicity is Black/African American

Alphanumeric, Y or N
Census > People > Demographics > Person Information > Race/Ethnicity

Identity.raceEthnicity
HawaiianIndicates if the student's race/ethnicity is Pacific Islander/Hawaiian.

Alphanumeric, Y or N
Census > People > Demographics > Person Information > Race/Ethnicity

Identity.raceEthnicity
WhiteIndicates if the student's race/ethnicity is White.

Alphanumeric, Y or N
Census > People > Demographics > Person Information > Race/Ethnicity

Identity.raceEthnicity
OtherIndicates if the student's race/ethnicity is Other.

Alphanumeric, Y or N
Census > People > Demographics > Person Information > Race/Ethnicity

Identity.raceEthnicity
Test Eligibility AASCD

Indicates if the student is eligible for the Alternate Assessment for Students with Significant Cognitive Disabilities (AASCD).

This field only reports for students in grades 03-12.


Reports based on the student's most recent IEP that is active in the extract date range. If the Student Has Met AASCD Testing Participation Requirement for AASCD? checkbox is marked, reports as N. If the Is the child participating in the AASCD? checkbox is marked and a Date is entered, reports as Y. Otherwise reports as N.


Alphanumeric, Y or N

Student Information > Special Ed > Documents > IEP > Statewide and Districtwide Testing > Is the child participating in alternate assessment?

N/A
Accelerated ELA GradeIndicates the accelerated grade at which the student will be administered the ELA test. If Test Elibility: AASCD reports as Y, reports as blank. Otherwise, reports the ELA Grade 3-8. 

Numeric, 1 digit
Student Information > General > Enrollments > State Reporting Fields > ELA Grade 3-8

Enrollment.elaGrade3To8
Accelerated Mathematics GradeIndicates the accelerated grade at which the student will be administered the Mathematics test. If Test Elibility: AASCD reports as Y, reports as blank. Otherwise, reports the Mathematics Grade 3-8. 

Numeric, 1 digit
Student Information > General > Enrollments > State Reporting Fields > Mathematics Grade 3-8

Enrollment.mathGrade3To8
Accel Social Studies

Indicates whether the student will be administered the Grade 4 or 6 Social Studies test in a grade higher than their current grade.

Reports as 4, 6, or blank if null. If Test Eligibility AASCD reports as Y, reports as blank.


Numeric, 1 digit

Student Information > General > Enrollment > State Reporting Fields > Acceleration Social Studies


Enrollment.accelerationSocialStudies

Accl Science

Indicates whether the student will be administered the Grade 5 or 8 Science test in a grade higher than their current grade.

Reports as 5, 8, or blank if null. If Test Eligibility AASCD reports as Y, reports as blank.


Numeric, 1 digit

Student Information > General > Enrollment > State Reporting Fields > Acceleration Science


Enrollment.accelerationScience

OST and AASCD Test Mode: ELA

The medium by which the student is taking the Grade 3-8 ELA test.


Reports based on the student's most recent IEP that is active in the extract date range. If the Student Has Met AASCD Testing Participation Requirement for AASCD? checkbox is marked, reports as N.


If Test Eligibility AASCD is Y, reports the Test Mode from the Writing or Reading subject (writing first). If both reports are null, reports as O.

Otherwise, if the student is scheduled into a course with an assessment that has a State Code of GN and a Subject of ELA, reports the Test Mode. If null, reports O. Otherwise reports as N.


Alphanumeric, 1 character

Assessment > Test Setup > State Code, Subject; Scheduling > Courses > Course > Test Mode

Course.testMode
OST and AASCD Test Mode: Mathematics

The medium by which the student is taking the Grade 3-8 Mathematics test.


Reports based on the student's most recent IEP that is active in the extract date range. If the Student Has Met AASCD Testing Participation Requirement for AASCD? checkbox is marked, reports as N


If Test Eligibility AASCD is Y, reports the Test Mode from the Mathematics subject. If null, reports as O.

Otherwise, if the student is scheduled into a course with an assessment that has a State Code of GN and a Subject of M, reports the Test Mode. If null, reports O. Otherwise reports as N.


Alphanumeric, 1 character

Assessment > Test Setup > State Code, Subject; Scheduling > Courses > Course > Test Mode

Course.testMode
OST and AASCD Test Mode: Social Studies

The mode in which the student takes the Grade 4 or Grade 6 Social Studies test.


Reports based on the student's most recent IEP that is active in the extract date range. If the Student Has Met AASCD Testing Participation Requirement for AASCD? checkbox is marked, reports as N


If Test Eligibility AASCD is Y, reports the Test Mode from the Social Studies subject. If null, reports as O.

If the student is enrolled in a course with an assessment with a State Code of GN and a Subject of C, reports Test Mode (P: Paper, O: Online). If Test Mode is null, reports default Test Mode. If both are null, reports as O.

Otherwise reports as N.


Alphanumeric, 1 character

Assessment > Test Setup > State Code, Subject; Scheduling > Courses > Course > Custom Data Elements > Test Mode

Course.testMode
OST and AASCD Test Mode: Science

The mode in which the student takes the Grade 5 or Grade 8 Science test.

Reports based on the student's most recent IEP that is active in the extract date range. If the Student Has Met AASCD Testing Participation Requirement for AASCD? checkbox is marked, reports as N


If Test Eligibility AASCD is Y, reports the Test Mode from the Science subject. If null, reports as O.

If the student is enrolled in a course with an assessment with a State Code of GN and a Subject of S, reports Test Mode (P: Paper, O: Online). If Test Mode is null, reports default Test Mode. If both are null, reports as O.

Otherwise reports as N.


Alphanumeric, 1 character

Assessment > Test Setup > State Code, Subject; Scheduling > Courses > Course > Custom Data Elements > Test Mode

Course.testMode
Test Eligibility and Mode: HS ELA 1

The mode in which the student takes the high school ELA test.

Reports as N if Test Eligibility AASCD reports as Y.

If the student is enrolled in a course with an assessment with a State Code of GE and a Subject of ELA1, reports Test Mode (P: Paper, O: Online). If Test Mode is null, reports default Test Mode. If both are null, reports as O.

Otherwise reports as N.


Alphanumeric, 1 character

Assessment > Test Setup > State Code, Subject; Scheduling > Courses > Course > Custom Data Elements > Test Mode

Course.testMode
Test Eligibility and Mode: HS ELA 2

The mode in which the student takes the high school ELA test.

Reports as N if Test Eligibility AASCD reports as Y.

If the student is enrolled in a course with an assessment with a State Code of GE and a Subject of ELA2, reports Test Mode (P: Paper, O: Online). If Test Mode is null, reports default Test Mode. If both are null, reports as O.

Otherwise reports as N.


Alphanumeric, 1 character

Assessment > Test Setup > State Code, Subject; Scheduling > Courses > Course > Custom Data Elements > Test Mode

Course.testMode
Test Eligibility and Mode: HS Algebra 1

The mode in which the student takes the high school Algebra test.

Reports as N if Test Eligibility AASCD reports as Y.

If the student is enrolled in a course with an assessment with a State Code of GE and a Subject of ALG1, reports Test Mode (P: Paper, O: Online). If Test Mode is null, reports default Test Mode. If both are null, reports as O.

Otherwise reports as N.


Alphanumeric, 1 character

Assessment > Test Setup > State Code, Subject; Scheduling > Courses > Course > Custom Data Elements > Test Mode

Course.testMode
Test Eligibility and Mode: HS Geometry 1

The mode in which the student takes the high school Geometry test.

Reports as N if Test Eligibility AASCD reports as Y.

If the student is enrolled in a course with an assessment with a State Code of GE and a Subject of GEOM, reports Test Mode (P: Paper, O: Online). If Test Mode is null, reports default Test Mode. If both are null, reports as O.

Otherwise reports as N.


Alphanumeric, 1 character

Assessment > Test Setup > State Code, Subject; Scheduling > Courses > Course > Custom Data Elements > Test Mode

Course.testMode
Test Eligibility and Mode: HS Integrated Mathematics 1

The mode in which the student takes the high school integrated math test.

Reports as N if Test Eligibility AASCD reports as Y.

If the student is enrolled in a course with an assessment with a State Code of GE and a Subject of MTH1, reports Test Mode (P: Paper, O: Online). If Test Mode is null, reports default Test Mode. If both are null, reports as O.

Otherwise reports as N.


Alphanumeric, 1 character

Assessment > Test Setup > State Code, Subject; Scheduling > Courses > Course > Custom Data Elements > Test Mode

Course.testMode
Test Eligibility and Mode: HS Integrated Mathematics 2

The mode in which the student takes the high school integrated math test.

Reports as N if Test Eligibility AASCD reports as Y.

If the student is enrolled in a course with an assessment with a State Code of GE and a Subject of MTH2, reports Test Mode (P: Paper, O: Online). If Test Mode is null, reports default Test Mode. If both are null, reports as O.

Otherwise reports as N.


Alphanumeric, 1 character

Assessment > Test Setup > State Code, Subject; Scheduling > Courses > Course > Custom Data Elements > Test Mode

Course.testMode
Test Mode Am Gov

Indicates the mode of the American Government test, if the student is eligible.

Reports as N if Test Eligibility AASCD reports as Y.

If thst student is enrolled in a course with an assessment with a State Code of GE and a Subject of GOVM, reports as Test Mode (P: Paper, O: Online). If null, reports default Test Mode. If both are null, reports as O.

Otherwise reports as N.


Alphanumeric, 1 character

Assessment > Test Setup > State Code, Subject; Scheduling > Courses > Course > Custom Data Elements > Test Mode

Course.testMode
Test Mode Am Hist

Indicates the mode of the American History test, if the student is eligible.

Reports as N if Test Eligibility AASCD reports as Y.

If thst student is enrolled in a course with an assessment with a State Code of GE and a Subject of HIST, reports as Test Mode (P: Paper, O: Online). If null, reports default Test Mode. If both are null, reports as O.

Otherwise reports as N.


Alphanumeric, 1 character

Assessment > Test Setup > State Code, Subject; Scheduling > Courses > Course > Custom Data Elements > Test Mode

Course.testMode
Test Eligibility and Mode: Biology

Indicates the mode of the Biology test, if the student is eligible.

Reports as N if Test Eligibility AASCD reports as Y.

If thst student is enrolled in a course with an assessment with a State Code of GE and a Subject of BIOL, reports as Test Mode (P: Paper, O: Online). If null, reports default Test Mode. If both are null, reports as O.

Otherwise reports as N.


Alphanumeric, 1 character

Assessment > Test Setup > State Code, Subject; Scheduling > Courses > Course > Custom Data Elements > Test Mode

Course.testMode
Test Mode Phys Sci

Indicates the mode of the Physical Science test, if the student is eligible.

Reports as N if Test Eligibility AASCD reports as Y.

If thst student is enrolled in an assessment with a State Code of GE and a Subject of PHYS, reports as Test Mode (P: Paper, O: Online). If null, reports default Test Mode. If both are null, reports as O.

Otherwise reports as N.


Alphanumeric, 1 character

Assessment > Test Setup > State Code, Subject; Scheduling > Courses > Course > Custom Data Elements > Test Mode

Course.testMode
Test eligibility & mode: OELPA

Indicates if the student is eligible to take the Ohio English Language Proficiency Assessment on P: Paper or O: Online.

If Program Status is Pending, reports the Test Format form the assessment accommodation within the date range, or as O if null.

If Program Status is EL and Identified Date is prior to the extract End Date, reports the Test Format from the Assessment Accommodation within the date range, or as O if null. 

If Program Status is Exited EL and Program Exit Date is on or after the extract End Date, reports the Test Format from the Assessment Accommodation within the date range, or as O if null. 

If Program Status is EL and Program Exit Date is before the extract End Date, reports as blank. Reports as blank in all other instances. 


Alphanumeric, 1 character

Student Information > Program Participation > English Learners (EL) > EL Accommodations > Test Format

LepAccommodation.testFormat
LEP

Indicates if the student considered to be English Learners (EL).

Reports as Y if the student is enrolled in a Program with a Program Status of EL and an Identified Date prior to the extract End Date OR in a Program with a Program Status of Exited EL and a Program Exit Date within the extract Date Range.

Otherwise, reports as N.


Alphanumeric, Y or N

Student Information > Program Participation > English Learners (EL) > Program Status, Identified Date, Program Exited Date

Program.status
Migrant

The migrant status of the student. Options are:

  • Y = Migrant Student
  • N = Not Migrant Student
  • Blank = Missing/Unknown

Alphanumeric, 1 character

Student Information > General > Enrollments > State Reporting Fields > Migrant


Enrollment.migrant

Gifted/TalentedCurrently reports as filter. N/A
Section 504Indicates if the student has a 504 plan.

Alphanumeric, Y or N
Student Information > General > Enrollments > State Reporting Fields > Serviced by a 504 Plan

Enrollment.section504
IEPIndicates if the student has an active IEP during the extract Date Range.

Alphanumeric, Y or N
Student Information > Special Ed > Documents > IEP

SEPlan.startDate

SEPlan.endDate


Primary DisabilityIf the student has an active IEP during the extract Date Range, reports the Primary Disability.

Numeric, 2 digits
Student Information > Special Ed > Documents > IEP > Enrollments Status > Primary Disability

SEPlan.disability1
Accommodations - ELA

Indicates if the student is eligible for IEP, 504, or EL/ELL accommodations in this subject. Reports as Y if the student has: 

  • An active IEP with a Reading or Writing accommodation.
  • An active EL assessment accommodation within the extract date range, with a Code of ELA and a Type of Assessment.
  • The 504 Accommodation: ELA checkbox marked on their current enrollment. 
  • For the 2018 and 2019 IEP format, reports as Y if the student has Detail of Accommodations entered for Test Accommodations in the areas of ELA Reading or ELA Writing. 

Alphanumeric, Y or N

Student Information > Special Ed > Documents > IEP > Statewide and District-Wide Testing > Area: Reading, Area: Writing

Student Information > Program Participation > English Learners (EL) > EL Accommodations

Student Information > General > Enrollments > State Reporting Fields > 504 Accommodations > ELA


Enrollment.ela504

Accommodations - Mathematics

Indicates if the student is eligible for IEP, 504, or EL/ELL accommodations in this subject. Reports as Y if the student has:

  • An active IEP with a Math accommodation.
  • An active EL assessment accommodation within the extract date range, with a Code of M and a Type of Assessment.
  • The 504 Accommodation: Math checkbox marked on their current enrollment. 
  • For the 2018  and 2019 IEP format, reports as Y if the student has Detail of Accommodations entered for Test Accommodations in the area of Mathematics. 

Alphanumeric, Y or N

Student Information > Special Ed > Documents > IEP > Statewide and District-Wide Testing > Area: Math

Student Information > Program Participation > English Learners (EL) > EL Accommodations

Student Information > General > Enrollments > State Reporting Fields > 504 Accommodations > Math


Enrollment.math504

Accommodations - Social Studies

Indicates if the student is eligible for IEP, 504, or EL/ELL accommodations in this subject. Reports as Y if the student has:

  • An active IEP with a Social Studies accommodation.
  • An active EL assessment accommodation within the extract date range, with a Code of C and a Type of Assessment.
  • The 504 Accommodation: Social Studies checkbox marked on their current enrollment. 
  • For the 2018  and 2019 IEP format, reports as Y if the student has Detail of Accommodations entered for Test Accommodations in the area of Social Studies. 

Alphanumeric, Y or N

Student Information > Special Ed > Documents > IEP > Statewide and District-Wide Testing > Area: Social Studies

Student Information > Program Participation > English Learners (EL) > EL Accommodations

Student Information > General > Enrollments > State Reporting Fields > 504 Accommodations > Social Studies


Enrollment.social504

Accommodations - Science

Indicates if the student is eligible for IEP, 504, or EL/ELL accommodations in this subject. Reports as Y if the student has:

  • An active IEP with a Science accommodation.
  • An active EL assessment accommodation within the extract date range, with a Code of S and a Type of Assessment.
  • The 504 Accommodation: Science checkbox marked on their current enrollment.
  • For the 2018  and 2019 IEP format, reports as Y if the student has Detail of Accommodations entered for Test Accommodations in the area of Science.

Alphanumeric, Y or N

Student Information > Special Ed > Documents > IEP > Statewide and District-Wide Testing > Area: Science

Student Information > Program Participation > English Learners (EL) > EL Accommodations

Student Information > General > Enrollments > State Reporting Fields > 504 Accommodations > Science


Enrollment.science504

HomeroomThe name of the student's course that has Homeroom marked.

Alphanumeric, 38 characters
Scheduling > Courses > Course > Homeroom, Name

Course.name

Course.homeroom


Staff MemberThe name of the Primary teacher of the student's Homeroom course, if applicable.

Alphanumeric, 30 characters
Scheduling > Courses > Section > Teacher Display Name

Section.teacherDisplay
Section Number/Class Name/Course Code - ELA or HS ELA 1

If the student is scheduled in a course with an assessment that has a State Code of GN and Subject of ELA, or a State Code of GE and Subject of ELA1, reports the concatenated Course Number-Section Number/Course Name/State Code.

Otherwise reports as blank. 


Alphanumeric, 20 characters

Assessment > Test Setup > State Code, Subject; Scheduling > Courses > Course > Number, Name, State Code; Scheduling > Courses > Section > Number

Course.number
Course.name
Course.stateCode
Section.number
Section Number/Class Name/Course Code - ELA or HS ELA 2

If the student is scheduled in a course with an assessment that has a State Code of GE and Subject of ELA2, reports the concatenated Course Number-Section Number/Course Name/State Code.

Otherwise reports as blank. 


Alphanumeric, 20 characters

Assessment > Test Setup > State Code, Subject; Scheduling > Courses > Course > Number, Name, State Code; Scheduling > Courses > Section > Number

Course.number
Course.name
Course.stateCode
Section.number
Section Number/Class Name/Course Code - Mathematics or Integrated Mathematics 1

If the student is scheduled in a course with an assessment that has a State Code of GN and Subject of M, or a State Code of GE and Subject of MTH1, reports the concatenated Course Number-Section Number/Course Name/State Code.

Otherwise reports as blank. 


Alphanumeric, 20 characters

Assessment > Test Setup > State Code, Subject; Scheduling > Courses > Course > Number, Name, State Code; Scheduling > Courses > Section > Number

Course.number
Course.name
Course.stateCode
Section.number
Section Number/Class Name/Course Code - Mathematics or Integrated Mathematics 2

If the student is scheduled in a course with an assessment that has a State Code of GE and Subject of MTH2, reports the concatenated Course Number-Section Number/Course Name/State Code.

Otherwise reports as blank. 


Alphanumeric, 20 characters

Assessment > Test Setup > State Code, Subject; Scheduling > Courses > Course > Number, Name, State Code; Scheduling > Courses > Section > Number

Course.number
Course.name
Course.stateCode
Section.number
Section Number/Class Name/Course Code - Algebra 1

If the student is scheduled in a course with an assessment that has a State Code of GE and Subject of ALG1, reports the concatenated Course Number-Section Number/Course Name/State Code.

Otherwise reports as blank. 


Alphanumeric, 20 characters

Assessment > Test Setup > State Code, Subject; Scheduling > Courses > Course > Number, Name, State Code; Scheduling > Courses > Section > Number

Course.number
Course.name
Course.stateCode
Section.number
Section Number/Class Name/Course Code - Geometry 1

If the student is scheduled in a course with an assessment that has a State Code of GE and Subject of GEOM, reports the concatenated Course Number-Section Number/Course Name/State Code.

Otherwise reports as blank. 


Alphanumeric, 20 characters

Assessment > Test Setup > State Code, Subject; Scheduling > Courses > Course > Number, Name, State Code; Scheduling > Courses > Section > Number

Course.number
Course.name
Course.stateCode
Section.number
Section Number/Class Name/Course Code - Social Studies Am Hist Class

Indicates if the student is enrolled in a Social Studies or American History course.

If the student is scheduled in a course with an assessment that has a State Code of GN and Subject of C, or a State Code of GE and Subject of HIST, reports a concatenated value of Course Number-Section Number/Course Name/State Code.


Alphanumeric, 20 characters

Assessment > Test Setup > State Code, Subject; Scheduling > Courses > Course > Number, Name, State Code; Scheduling > Courses > Section > Number

Course.number

Section.number

Course.name

Course.stateCode


Section Number/Class Name/Course Code - Am Gov Class

Indicates if the student is enrolled in a American Government course.

If the student is scheduled in a course with an assessment that has a State Code of GE and Subject of GOVM, reports a concatenated value of Course Number-Section Number/Course Name/State Code.


Alphanumeric, 20 characters

Assessment > Test Setup > State Code, Subject; Scheduling > Courses > Course > Number, Name, State Code; Scheduling > Courses > Section > Number

Course.number

Section.number

Course.name

Course.stateCode


Section Number/Class Name/Course Code - Sci Class

Indicates if the student is enrolled in a Social Studies or American History course.

If the student is scheduled in a course with an assessment that has a State Code of GN and Subject of S, or a State Code of GE and Subject of PHYS, reports a concatenated value of Course Number-Section Number/Course Name/State Code.


Alphanumeric, 20 characters

Assessment > Test Setup > State Code, Subject; Scheduling > Courses > Course > Number, Name, State Code; Scheduling > Courses > Section > Number

Course.number

Section.number

Course.name

Course.stateCode


Section Number/Class Name/Course Code - Biology 

If the student is scheduled in a course with an assessment that has a State Code of GE and Subject of BIOL, reports the concatenated Course Number-Section Number/Course Name/State Code.

Otherwise reports as blank. 


Alphanumeric, 20 characters

Assessment > Test Setup > State Code, Subject; Scheduling > Courses > Course > Number, Name, State Code; Scheduling > Courses > Section > Number

Course.number

Section.number

Course.name

Course.stateCode


Teacher Name - ELA or HS ELA 1If the student is scheduled into a course with an assessment that has a State Code of GN and a Subject of ELA or a State Code of GE and a Subject of ELA1, reports the Last Name and First Name of the Primary Teacher assigned to the section. 

Alphanumeric, 20 characters
Assessment > Test Setup > State Code, Subject; Scheduling > Courses > Section > Staff History > Primary Teacher

StaffHistory.name
Teacher Name - HS ELA 2If the student is scheduled into a course with an assessment that has a State Code of GE and a Subject of ELA2, reports the Last Name and First Name of the Primary Teacher assigned to the section. 

Alphanumeric, 20 characters
Assessment > Test Setup > State Code, Subject; Scheduling > Courses > Section > Staff History > Primary Teacher

StaffHistory.name
Teacher Name - Mathematics or Integrated Mathematics 1If the student is scheduled into a course with an assessment that has a State Code of GN and a Subject of M or a State Code of GE and a Subject of MTH1, reports the Last Name and First Name of the Primary Teacher assigned to the section. 

Alphanumeric, 20 characters
Assessment > Test Setup > State Code, Subject; Scheduling > Courses > Section > Staff History > Primary Teacher

StaffHistory.name
Teacher Name - Integrated Mathematics 2
If the student is scheduled into a course with an assessment that has a State Code of GE and a Subject of MTH2, reports the Last Name and First Name of the Primary Teacher assigned to the section. 

Alphanumeric, 20 characters
Assessment > Test Setup > State Code, Subject; Scheduling > Courses > Section > Staff History > Primary Teacher

StaffHistory.name
Teacher Name - Algebra 1
If the student is scheduled into a course with an assessment that has a State Code of GE and a Subject of ALG1, reports the Last Name and First Name of the Primary Teacher assigned to the section. 

Alphanumeric, 20 characters
Assessment > Test Setup > State Code, Subject; Scheduling > Courses > Section > Staff History > Primary Teacher

StaffHistory.name
Teacher Name -  Geometry 1If the student is scheduled into a course with an assessment that has a State Code of GE and a Subject of GEOM, reports the Last Name and First Name of the Primary Teacher assigned to the section. 

Alphanumeric, 20 characters
Assessment > Test Setup > State Code, Subject; Scheduling > Courses > Section > Staff History > Primary Teacher

StaffHistory.name
Teacher Name - Social Studies Am Hist If the student is scheduled into a course with an assessment that has a State Code of GN and a Subject of C or a State Code of GE and a Subject of HIST, reports the Last Name and First Name of the Primary Teacher assigned to the section. 

Alphanumeric, 20 characters
Assessment > Test Setup > State Code, Subject; Scheduling > Courses > Section > Staff History > Primary Teacher

StaffHistory.name
Teacher Name - Am Gov If the student is scheduled into a course with an assessment that has a State Code of GE and a Subject of GOVM, reports the Last Name and First Name of the Primary Teacher assigned to the section. 

Alphanumeric, 20 characters
Assessment > Test Setup > State Code, Subject; Scheduling > Courses > Section > Staff History > Primary Teacher

StaffHistory.name
Teacher Name - Physical Science or Science If the student is scheduled into a course with an assessment that has a State Code of GN and a Subject of S or a State Code of GE and a Subject of PHYS, reports the Last Name and First Name of the Primary Teacher assigned to the section. 

Alphanumeric, 20 characters
Assessment > Test Setup > State Code, Subject; Scheduling > Courses > Section > Staff History > Primary Teacher

StaffHistory.name
Teacher Name - BiologyIf the student is scheduled into a course with an assessment that has a State Code of GE and a Subject of BIOL, reports the Last Name and First Name of the Primary Teacher assigned to the section. 

Alphanumeric, 20 characters
Assessment > Test Setup > State Code, Subject; Scheduling > Courses > Section > Staff History > Primary Teacher

StaffHistory.name
Teacher Identification Number - ELA or HS ELA 1Reports the staff number of the teacher reported in Teacher Name - ELA or HS ELA 1.

Numeric, 9 digits
Census > People > Demographics > Local Staff Number

Person.staffNumber
Teacher Identification Number - HS ELA 2Reports the staff number of the teacher reported in Teacher Name - HS ELA 2.

Numeric, 9 digits
Census > People > Demographics > Local Staff Number

Person.staffNumber
Teacher Identification Number - Mathematics or Integrated Mathematics 1
Reports the staff number of the teacher reported in Teacher Name - Mathematics or Integrated Mathematics 1.

Numeric, 9 digits
Census > People > Demographics > Local Staff Number

Person.staffNumber
Teacher Identification Number - Integrated Mathematics 2
Reports the staff number of the teacher reported in Teacher Name - Integrated Mathematics 2.

Numeric, 9 digits
Census > People > Demographics > Local Staff Number

Person.staffNumber
Teacher Identification Number - Algebra 1
Reports the staff number of the teacher reported in Teacher Name - Algebra 1.

Numeric, 9 digits
Census > People > Demographics > Local Staff Number

Person.staffNumber
Teacher Identification Number - Geometry
Reports the staff number of the teacher reported in Teacher Name -  Geometry 1.

Numeric, 9 digits
Census > People > Demographics > Local Staff Number

Person.staffNumber
Teacher Identification Number - Social Studies Am Hist Reports the staff number of the teacher reported in Teacher Name - Social Studies Am Hist. 

Numeric, 9 digits
Census > People > Demographics > Local Staff Number

Person.staffNumber
Teacher Identification Number - Am Gov Reports the staff number of the teacher reported in Teacher Name - Am Gov. 

Numeric, 9 digits
Census > People > Demographics > Local Staff Number

Person.staffNumber
Teacher Identification Number - Physical Science or Science Reports the staff number of the teacher reported in Teacher Name - Physical Science or Science. 

Numeric, 9 digits
Census > People > Demographics > Local Staff Number

Person.staffNumber
Teacher Identification Number - BiologyReports the staff number of the teacher reported in Teacher Name - Biology. 

Numeric, 9 digits
Census > People > Demographics > Local Staff Number

Person.staffNumber
Home District IRN

The six-digit District IRN.

This fields is required i for Joint Vocational School District (JVSD) students and must be reported if score reports will be made available to a different education agency. Required to report if the Home School IRN is populated. 


Alphanumeric, 6 characters

Student Information > General > Enrollments > State Reporting Fields > Legal District of Residence


Enrollment.residentDistrict

Home District Name

The student’s home district name associated with the Legal District of Residence. 

This must correspond to the Home District IRN.


Alphanumeric, 30 characters

System Administration > Resources > District > District Information > Name


District.name

Home School IRN

The student’s home school number.

Required to report if the Home District IRN is reported. 


Alphanumeric, 6 characters

Student Information > General > Enrollments > State Reporting Fields > Home School


Enrollment.homeSchoolIRN

Home School Name

The student’s home school name. 

This must correspond to the Home District IRN.


Alphanumeric, 30 characters

Student Information > General > Enrollments > State Reporting Fields > Home School Name


Enrollment.homeSchoolName

OGT ReadingThe student's eligibility for the Ohio Graduation Tests. If the student has an NGA Cohort End Year that is on or before 2017, reports as Y. Otherwise reports as N. 

Alphanumeric, Y or N
Student Information > General > Graduation > NGA Cohort > End Year

Graduation.cohortYearNGA
OGT MathematicsThe student's eligibility for the Ohio Graduation Tests. If the student has an NGA Cohort End Year that is on or before 2017, reports as Y. Otherwise reports as N. 

Alphanumeric, Y or N
Student Information > General > Graduation > NGA Cohort > End Year

Graduation.cohortYearNGA
OGT WritingThe student's eligibility for the Ohio Graduation Tests. If the student has an NGA Cohort End Year that is on or before 2017, reports as Y. Otherwise reports as N. 

Alphanumeric, Y or N
Student Information > General > Graduation > NGA Cohort > End Year

Graduation.cohortYearNGA
OGT ScienceThe student's eligibility for the Ohio Graduation Tests. If the student has an NGA Cohort End Year that is on or before 2017, reports as Y. Otherwise reports as N. 

Alphanumeric, Y or N
Student Information > General > Graduation > NGA Cohort > End Year

Graduation.cohortYearNGA
OGT Social StudiesThe student's eligibility for the Ohio Graduation Tests. If the student has an NGA Cohort End Year that is on or before 2017, reports as Y. Otherwise reports as N. 

Alphanumeric, Y or N
Student Information > General > Graduation > NGA Cohort > End Year

Graduation.cohortYearNGA

 

Save

Save

Save

Save