PATH: MN State Reporting > STAR LB Extract
The STAR LB Extract reports details concerning course sections, students enrolled in those sections, and staff member's District Assignment data.
Image 1: STAR LB Extract Editor
Report Logic
This extract functions as a combination of two different reporting structures, pulling data for both Course Assignment and Administrative Assignment. The same fields are pulled for both reports, but the logic differs for five fields, sac, grade_level, period_count, period_time and total_pupils. The differences in logic for these fields are detailed in the Report Layout table. Inclusion in the report relies on the sac field, determined by State Code in the Course editor for Course Assignment and Assignment Code on a staff member's District Assignment for Administrative Assignment. Rows which represent Course data will include a value in section_number, District Assignment rows will not.
- The STAR LB Extract reports sections taught on the snapshot date, with additional records for multiple teachers or grade levels. Sections must be scheduled into an instructional period to report.
- State Code must be populated in the Course Editor for a section to report in this extract.
- Courses marked as Exclude from State Reporting or not marked as Active are not reported.
- When multiple grade levels are combined in the same section, total_pupils and period_count are divided by the sum of the grade levels enrolled.
- A teacher is reported if that teacher has an active District Assignment on the Snapshot Date.
- Staff members with a Role of NR will not report.
- If a staff member is assigned to a course that does not meet the reporting criteria for a course assignment record, a single administrative record reports for the District Assignment.
HR or District Assignment - Course Tied to an Assignment
- Reports a record for each section taught on the Snapshot Date, including multiple records for multiple teachers assigned to a section A staff member can have more than one record reported per Assignment Code.
- STAR Assignment Code must be populated in the Course Editor to be included in the report.
HR Assignment - No Course Tied to an Assignment
- To report, the Work Assignment must be active on the Snapshot Date, with multiple records reporting if necessary.
- A Work Assignment must have a State Position Code/Title populated to report.
- Work Assignments will report based on Work Location. Multiple Work Locations will trigger multiple records.
- License Number must be entered and active to report. The most recent entry will report if multiple exist.
District Assignment - No Course Tied to an Assignment
- Reports a record if Assignment Code is entered, with multiple records for multiple District Assignments.
- To report, a District Assignment must be active on the Snapshot Date.
- License Number must be entered and active on the Snapshot Date for a record to be reported.
Report Editor Details
Editor Field | Description |
|---|---|
Snapshot Date | The date on which sections must be active to report in the extract. |
Previous Snapshot Date | The last time the report was generated to be submitted. |
Format | The format in which the report will generate. Options include State Format (Fixed Width), CSV, XML and HTML. CSV, XML and HTML formats are used for data review and verification, while State Format should be used when submitting reports to the state. |
Include non-licensed staff | This checkbox indicates that staff who do not have license numbers should still appear on the report. License number will display as '000000'. |
Exclude assignment codes starting with 999 | This checkbox indicates that Assignment Codes that begin with 999 should be excluded. |
Include Sections with No Roster | This checkbox indicates that sections with no students enrolled in them should still appear on the report. |
Show Person ID | This checkbox indicates that teachers' Person IDs, Last Names and First Names should appear on the report. This information is not required by the state and therefore State Format does not appear as a format option when this checkbox is marked. |
| Include Social Security Number | This checkbox indicates that Social Security numbers of individuals reported will be included in the extract. |
| Staff Ad Hoc Filter | Limits staff records reported to those that meet the parameters of an existing Ad hoc Filter. |
Calendar(s) | The calendar(s) from which data is pulled for the report. |
Generating the Extract
- Enter a Snapshot Date in mmddyyyy format or by clicking the calendar icon.
- Enter a Previous Snapshot Date in mmddyyyy format or by clicking the calendar icon, if desired.
- Select the Format in which the report should generate.
- Indicate if Non-licensed Staff should be included in the report.
- Indicate if Assignment Codes Starting with 999 should be excluded from the report.
- Indicate if Sections with No Roster should be included in the report.
- Indicate if the report should Show Person IDs.
- Indicate if the report should Include Social Security Numbers.
- Select a Student Ad Hoc Filter to limit report results to a pre-defined filter.
- Select the Calendar(s) to be included in the report.
- Click the Generate Extract button to generate the report in the indicated format or Submit to Batch to schedule when the report will generate.
Users have the option of submitting an extract request to the batch queue by clicking Submit to Batch instead of Generate Extract. This process will allow larger reports to generate in the background, without disrupting the use of Campus. For more information about submitting a report to the batch queue, see the Batch Queue article.
Image 2: STAR LB Extract - State Format (Fixed Width)
Image 3: STAR LB Extract - CSV Format
Image 4: STAR LB Extract - XML Format
Image 5: STAR LB Extract - HTML Format
STAR LB Extract Layout
Element Name | Description & Format | Campus Location |
|---|---|---|
teacher_personID | The identification number of the teacher of the section. Conditional on Show person ID being selected in the extract editor. Used for data verification purposes. Numeric, 6 digits | Census > People > Demographics > Staff State ID Person.staffStateID |
teacher_last_name | Last name of the the teacher of the section. Conditional on Show person ID being selected in the extract editor. Used for data verification purposes. Alphanumeric, 40 characters | Census > People > Demographics > Last Name Identity.lastName |
teacher_first_name | First name of the teacher of the section. Conditional on Show person ID being selected in the extract editor. Used for data verification purposes. Alphanumeric, 35 characters | Census > People > Demographics > First Name Identity.firstName |
record_type | The type of record being report. Always reports as LB. Alphabetic, 2 characters | Not dynamically stored |
district_num | The identification number of the reporting district. Numeric, 4 digits | System Administration > Resources > District Information > State District Number District.number |
district_type | The code that identifies the type of school district. Numeric, 2 digits | System Administration > Resources > District Information > Type District.type |
file_number | The license number of the staff member. Numeric, 7 digits | Census > People > District Employment > License Number Employment.licenseNumber |
school_num | The identification number of the school. Numeric, 3 digits | System Administration > Resources > School > State School Number School.number |
| soc_sec_num | Reports as 000000000 | N/A |
sac | This field depends on whether a Course Assignment or Administrative Assignment report is being generated. Numeric, 6 digits | CA: Scheduling > Courses > STAR Assignment Code CA: Course.starAssignmentCode |
grade_level | This field depends on whether a Course Assignment or Administrative Assignment report is being generated. Numeric, 2 digits | CA: Scheduling > Course > Course > Course Grade Code CA: Course.grade |
mode | Code indicating an alternative mode of instruction. Alphanumeric, 1 character | Census > People > District Assignments > Teaching Mode EmploymentAssignment. mode |
period_count | This field depends on whether a Course Assignment or Administrative Assignment report is being generated. Numeric, 2 digits | CA: Scheduling > Course > Section > Section ID > Section Schedule Placement AND Calculated, not dynamically stored |
period_time | This field depends on whether a Course Assignment or Administrative Assignment report is being generated. Numeric, 3 digits | CA: System Administration > Calendar > Periods AND Calculated, not dynamically stored |
| filler | 00 | N/A |
| total_pupils | Reports as 000. | N/A |
section_number | The course and section number of the section being reported. Numeric, 10 digits, Course#-Section# | Scheduling > Course > Course > Number AND Course.number |
| filler | Reports as 84 0's. | N/A |
