Birth to Three Report (Illinois)

Classic View: IL State Reporting > Birth to 3

Search Terms: Birth to 3

The Birth to Three Report collects students enrolled in grade level 00 and the information entered on the student's Birth to Three tool.

Birth to 3 Report Editor

Report Logic

Students must have the following in order to be reported:

  • An active enrollment in State Grade Level 00 during the dates selected in the extract editor within the selected calendar.
  • A Birth to 3 Record. If a student has more than one record, only the most recent record is included on the report.

The student's Birth to 3 record DOES NOT need to fall within the start and end dates entered on the report. The student only needs to have an enrollment in State Grade Level 00 during the entered dates AND have a birth to 3 record.

State Exclude and No Show

  • Students whose enrollment records are marked as State Exclude or No Show are not included in the report.
  • Students enrolled in grade levels marked as State Exclude are not included in the report.
  • Students enrolled in calendars marked as State Exclude are not included in the report.

Report Editor

The following fields are available on the report editor.

Field

Description

File IdentifierIndicates the 3-digit number attached to the end of the file name and is used to differentiate the file from the other files generated.

Start Date

Beginning date used to find students who have an enrollment record in Grade 00 that starts or includes the entered date. Dates are entered in mmddyy format or can be chosen by selecting the calendar icon.


This is required to generate the report.

End Date

Ending date used to find students who have an enrollment record in Grade 00 that starts or includes the entered date. Dates are entered in mmddyy format or can be chosen by selecting the calendar icon.


This is required to generate the report.

Report Protected IdentitiesWhen marked, identity information (last name, first name, etc.) reports from the Protected Identity Information fields.

Format

Selection determines how the report will display - Comma Separated (State Format), HTML or Tab Separated. Use the State Format when submitting information to the state. Use the other format options to review data prior to submission.

Ad hoc Filter

Select an ad hoc filter that includes the students who have a Birth to Three program. Only those students will be returned on the report.

Strip Apostrophes

When marked, the following marks are removed from student names and other reported data:

  • Apostrophes ('), Commas (,), Periods (.)
  • Umlaut (Ö)
  • Tilde (Ñ)
  • Grave Accents (Ò), Acute Accents (Ó)
  • Circumflex (Ô)

When not marked, these marks are not removed.

Calendar

Select the calendar from which to report the Birth to Three Program information. At least one calendar must be selected. Calendars can be chosen by the active year, by the school year or by the year.

Report GenerationThe report can be marked to generate immediately using the Generate Extract button or can be marked to generate at a later time using the Submit to Batch button. See the Batch Queue information for additional guidance.

Generate the Birth to 3 Report

  1. Enter the File Identifier number.
  2. Enter the Start Date for the report.
  3. Enter the End Date for the report.
  4. If desired, mark the Report Protected Identities checkbox.
  5. Select the desired Format from the dropdown list.
  6. If desired, select an Ad hoc Filter.
  7. If desired, mark the Strip Apostrophes checkbox.
  8. Select the Calendar from which to report the data.
  9. Click the Generate Extract button to display the information immediately or click the Submit to Batch button to display the report at a later time.

Birth to Three Report - HTML Format

Report Layout

Report Header

Element

Description

Campus Application

File TypeThe name of the extract being generated.
Always reports a value of Birth to Three Indicators.
N/A
Total RecordsThe total number of records included in the report.N/A

File Name

Caregiver_Demographic_RCDT or District Name_Date (mmddyyy)_File Identifier (i.e., 500821040020000_06222005_001.txt)

N/A

File DateDate the report was generated.N/A

RCDTS

The Region-County-District-Type-School code that uniquely identifies the school generating the extract.


RRCCCDDDDDTTSSSS, 15 characters

System Administration > Resources > District Information > State District Number, Type, Region Number, County; System Administration > Resources > School > State School Number


District.districtID

District.county

District.region

School.number

Report

Data Element

Description

Location

Student ID

Student's state-assigned identification number.


Numeric, 10 digits

Census > People > Demographics > Person Identifiers > Student State ID


Person.stateID

SAP ID

District- or school-assigned identification number.


Numeric, 10 digits

Census > People > Demographics > Person Identifiers > Student Number


Person.student
Number

Legal Last Name

Reports the student's last name.


When the Report Protected Identities checkbox is marked on the report editor, the last name reports from the Legal Last Name field if populated.


Alphanumeric, 50 characters

Census > People > Identity Information > Last Name


Identity.lastName


Census > People > Identities > Protected Identity Information > Legal Last Name


Identity.legalLastName

Legal First Name

Reports the student's first name.


When the Report Protected Identities checkbox is marked on the report editor, the first name reports from the Legal First Name field if populated.


Alphanumeric, 35 characters

Census > People > Identity Information > First Name


Identity.firstName


Census > People > Identities > Protected Identity Information > Legal First Name


Identity.LegalfirstName

Birth Date

Reports the student's date of birth.


Date field, 10 characters (MM/DD/YYYY)

Census > People > Demographics > Person Information > Birth Date


Identity.birthDate

RCDTS for Home School

Lists the Region-County-District-Type-School code that identifies the school building a student attends or would attend if not place/transferred to another school/program to receive needed services.


When the Home District and Home School field are populated, a concatenation of the two codes reports.


Numeric, 15 digits

Student Information > General > Enrollments > State Reporting Fields > Home School, Home District


Enrollment.residentSchool

Enrollment.residentDistrict


RCDTS for Serving School

Lists the Region-County-District-Type-School code that identifies the school/program where a student is being educated.


Numeric, 15 digits

Student Information > General > Enrollments > State Reporting fields > Serving School


Enrollment.servingSchool

Child Welfare Involvement within Past Year

Indicates whether the child or their family has received services from the Department of Children and Family Services (DCFS), including foster care, intact family services or the parent has been a youth in care.


  • 01 - checkbox marked
  • 02 - checkbox not marked

Numeric, 2 digits

Student Information > General > Birth to 3 >

Child Welfare Past Year


ILBirthto3.childWelfarePastYear
Child of Teen ParentsIndicates the mother or father of the child was under the age of 21 when the child was born.
  • 01 - checkbox marked
  • 02 - checkbox not marked
Numeric, 2 digits
Student Information > General > Birth to 3 >

Child of Teen Parents


ILBirthto3.childOfTeenParents
Number of Months Child was Breastfed During EnrollmentReports the total number of months the child was breastfed, either from a mother's breast or with breast milk from the mother's breast with a bottle.

Numeric, 2 digits
Student Information > General > Birth to 3 >

Months Child Breastfed


ILBirthto3.monthsChildBreastfed

EI Number

Early Intervention identification number.


Numeric, 6 digits

Student Information > General > Birth to 3 > EI Number


ILBirthto3.eiNumber

Infant Born with a Low Birth WeightIndicates the child was born with a weight of less than 2500 grams (5.51 pounds).
  • 01 - checkbox marked
  • 02 - checkbox not marked
Numeric, 2 digits
Student Information > General > Birth to 3 >

Months Child Breastfed


ILBirthto3.lowBirthWeight
Preterm Birth (Before 37 Weeks)
indicates the child was born prior to 37 weeks gestation.
  • 01 - checkbox marked
  • 02 - checkbox not marked
Numeric, 2 digits
Student Information > General > Birth to 3 >

PretermBirth


ILBirthto3.pretermBirth
Total Number of Hours Student Spent in DCFS Licensed Child Care CenterReports the total number of hours the child is in a licensed center-based classroom.

Numeric, 2 digits
Student Information > General > Birth to 3 >

Total Hours in DCFS Licensed Center


ILBirthto3.serviceHours
Total Number of Hours Student Spent in DCFS Licensed Family Childcare HomeReports the total number of hours the child spent in a Department of Child and Family Services Licensed Family Child Care Home.

Numeric, 2 digits
Student Information > General > Birth to 3 >

Total Hours in DCFS Licensed Family Home


ILBirthto3.totalHoursInDCFSLicFamilyHome
Child Developmental ScreeningIndicates the child developmental screening tool used to screen the child. Reports the selected code.


Numeric, 2 digits
Student Information > General > Birth to 3 >

Child Development Screening


ILBirthto3.childDevelopmentScreening
Child Developmental Screening for Social and Emotional DevelopmentReports which screening was used to determine the child's social and emotional development. Reports the selected code.

Numeric, 2 digits
Student Information > General > Birth to 3 >

Screening for Social/Emotional Development


ILBirthto3.screeningSocialDev
Total Number Of Parent Groups/Sessions Attended During the Year
Reports the total number of parent groups/sessions attended by the child's parent(s) during the year.

Numeric, 2 digits
Student Information > General > Birth to 3 >

Total Number of Parent Group Sessions


ILBirthto3.parentSessions
Biological Mother's Date of Birth
Reports the student's birth mother (does not need to be the existing guardian of the student). Dates are entered in mmddyy format or by selecting the calendar icon to choose a date.

Date Field, 10 characters (MM/DD/YYYY)
Student Information > General > Birth to 3 >

Birth Date of Biological Mother


ILBirthto3.mothersBirthdate


Parent was Married at Time of Student's birthIndicates the child's parents were legally married at the time of birth.
  • 01 - checkbox marked
  • 02 - checkbox not marked
Numeric, 2 digits
Student Information > General > Birth to 3 >

Parents Married at Time of Birth


ILBirthto3.marriedParents

Total Number of Home Visits During the Year
Reports the total number of home visits the child/family is provided during the year.

Numeric, 2 digits
Student Information > General > Birth to 3 >

Total Number of Home Visits


ILBirthto3.homeVisits

Family StructureIndicates the structure of the child's family at the time the child entered the program. Reports the selected code.

Numeric, 2 digits
Student Information > General > Birth to 3 >

Family Structure


ILBirthto3.familyStructure


Household Income CriteriaIndicates the total household income of where the child primarily resides. Reports the selected code.

Numeric, 2 digits
Student Information > General > Birth to 3 >

Household Income Criteria


ILBirthto3.householdIncome


Student's Family is Receiving Child SupportIndicates the child receives support from a divorced parent in an effort to maintain the normal standard of living for the child.
  • 01 - checkbox marked
  • 02 - checkbox not marked
Numeric, 2 digits
Student Information > General > Birth to 3 >

Child Support


ILBirthto3.childSupport


Student's Family is Receiving TANFindicates the child's family receives financial assistance from the Temporary Assistance for Needy Families to help pay for food, shelter, utilities and expenses other than medical.
  • 01 - checkbox marked
  • 02 - checkbox not marked
Numeric, 2 digits
Student Information > General > Birth to 3 >

TANF


ILBirthto3.TANF


Student's Family is Receiving WICindicates the child's family receives assistance from the Women, Infants and Children program, providing help with food, health care referrals, nutrition education for pregnant, breastfeeding and non-breastfeeding postpartum women with children up to age 5 who are at nutritional risk.
  • 01 - checkbox marked
  • 02 - checkbox not marked
Numeric, 2 digits
Student Information > General > Birth to 3 >

WIC


ILBirthto3.WIC


Student's Family is Receiving Housing SubsidyIndicates the child lives in a home that is funded by the government. This includes direct housing, subsidies, non-profit housing, public housing, rent supplements and some forms of co-operative and private sector housing.
  • 01 - checkbox marked
  • 02 - checkbox not marked
Numeric, 2 digits
Student Information > General > Birth to 3 >

Housing Subsidy


ILBirthto3.housingSubsidy


Student's Family is Receiving SNAPIndicates the child's family is issued a card, stamp or coupon by the government to aid with the purchasing of food.
  • 01 - checkbox marked
  • 02 - checkbox not marked
Numeric, 2 digits
Student Information > General > Birth to 3 >

SNAP


ILBirthto3.foodStamps