Online Registration (OLR) Workflow

This article is for Campus Online Registration (OLR) and Campus Online Registration-Prime (OLR Prime).
StepCampus Location
OLR
OLR Prime
Calendar and Enrollment Management
1Create calendars for the next school yearSystem Administration > Calendar > Calendar Wizard
XX
2Roll enrollments forward for the next school year.System Administration > Student > Enrollment Roll ForwardXX
3Review the grade levels associated with each calendar, and if desired, mark the Exclude from Online Registration Calculations checkbox.System Administration > Calendar > Calendar > Grade LevelsXX
Online Registration Setup
4

Add Languages.

System Administration > Data Utilities > Multi-Language Editor > Language GroupsXX
5Enter language translations that display on Online Registration panels.System Administration > Data Utilities > Multi-Language Editor > OLR Literals BankXX
6Enter language translations that display on Online Registration panels in the dropdown lists.System Administration > Data Utilities > Multi-Language Editor > OLR Lists BankXX
7Create letters to send to parents announcing acceptance or denial based on their applications. Ad hoc Reporting > Letter Designer XX
8Create approval/denial statuses.Census > Online Registration > OLR StatusXX
9Census > Online Registration > OLR Set Up > OLR Set UpXX
10Enable the Online Registration Portal outline link for the active date range on the OLR Setup.System Administration > Custom > Custom TabXX
11Select OLR System Settings.Census > Online Registration > OLR Set Up > OLR System SettingsXX
12Enter registration dates for each school.Census > Online Registration > OLR Set Up > Registration Window by School
X
13Set Document Upload Options.Census > Online Registration > OLR Set Up > Document Upload
X
14Modify fields that appear on pleats using the OLR Builder.
(OLR version has limited functionality.)
Census > Online Registration > OLR Set Up > OLR BuilderX

X
15Create Notifications.Census > Online Registration > OLR Setup > OLR Notification Editor
X
16Reference the OLR Information Center to view links to OLR tools.Census > Online Registration > OLR Setup > OLR Information CenterXX
17Create application queues.Census > Online Registration > OLR Queue Setup
X
18Modify application queues.Census > Online Registration > OLR Queue Applications
X

19

Review the Configuration List Editor to verify the appropriate options are in the dropdown lists.Census > Online Registration > OLR Setup > OLR Configuration List EditorXX

Student Application Entry

These articles are intended for the parents/guardians entering the registration information. All articles can be saved as a PDF and given to the parent, or made available on the district website. See the Enter Applications article for information on accessing OLR and other important information.

20Enter Household Information.Portal > Online Registration > HouseholdXX
21Enter Parent/Guardian Information.Portal > Online Registration > Parent/GuardianXX
22Enter Emergency Contact Information.Portal > Online Registration > Emergency ContactXX
23Enter Other Household Children.Portal > Online Registration > Other Household (non-enrolled children)XX
24Enter Student Information.Portal > Online Registration > StudentXX
25Review and complete student registration.Portal > Online Registration > CompletedXX
Process and Analyze Applications
26View applications that have been submitted by year or school and by status.Census > Online Registration > OLR DashboardXX
27

Search for applications by status and begin review and approval of them.

Census > Online Registration > Staff Processing, Student Processing, Health Staff Processing, Parent InformationXX
28Run the Audit Reports and Summary Reports.

Census > Online Registration > Audit Reports

Census > Reports > Online Registration Summary

XX
29

Merge list options from the List Bank Replacer from the OLR database into Campus.

Census > Online Registration > OLR List Bank ReplacerXX
30

Merge list options from the List Value Updater from the OLR database into Campus.


Census > Online Registration > OLR List Value Updater
X
31When necessary, mass re-post registration data.Census > Online Registration > Mass Re-Post Applications Data
X
32Review the Data Change Tracker tools to track OLR information being added to Campus.System Administration > Data Change TrackerXX