Special Education Students (ISEE Extracts) (Idaho)

PATH: ID State Reporting > ISEE Extracts 

The Special Education Students reports active and exited Special Education students and those students who are not yet identified as needing special education services but who have been evaluated. Students with Plans and/or Evaluations will be included in the report.

Users are recommended to use the 2013 or newer print formats for Idaho Evaluations. These formats include the fields needed for data collection found in the Eligibility Determination editor.

  • Active Special Education students have an enrollment and a locked IEP that is active (based on start and end date) at least one day during the reporting date range.
  • Exited Special Education students have a locked IEP that is active (based on start and end date) at least one day during the date range AND they have a date entered for Inactive Date on the Enrollments Tab that falls within the reporting date range.

 
 Image 1:   Special Education Students   (ISEE Extract Editor) 

Special Education Students Extract Logic

A record reports for each of the following scenarios. Multiple records may report per student:

  • Student has one or more locked IEPs active on the extract End Date. Data reports from the most recent locked IEP.
  • Student has only an Initial Evaluation active during the extract date range. To report, student may not have an IEP active between the Initial Eval Date and the extract End Date.
  • Student has a Special Ed Exit Date on their Enrollment that falls within the extract date range.

How much of this logic is still valid?

  • For each reportable student, one record reports for each reportable IEP or Evaluation:
    • A Reportable Student is one who:
      • Has at least one active enrollment in the selected calendar(s) that is not marked as No Show or State Exclude and is not in a Grade Level or Calendar marked as State Exclude.
      • Students with partial enrollments are included if the 'Include Partial Enrollments' checkbox is marked.
    • A Reportable Plan is one that: 
      • Belongs to a student with a Special Ed Status of SE: Special Education or U: Undetermined and is
      • Locked and active during the Date Range entered in the extract editor.
      • An Active student should only report one record per IEP. If a student has two Plans that are active and locked during the date range; i.e., the Plan is renewed during the reporting period, one record from the most recent locked IEP is reported.
      • An Exited Student reports one record per Special Ed Exit Date on their Enrollment that falls within the extract date range.
    • A Reportable Evaluation is one that:
      • Belongs to a student with no active special education record within the extract Date Range or who has an Eligibility Determination Date on their evaluation that falls after their Enrollment's Special Ed Exit Date and is
      • Locked and not under Reassessment and has is flagged as Initial.
      • An Eligibility Determination Date that falls on or between the extract Date Range. 

If the document format does not contain all editors that capture data used in this report, a student record may not include all state-required data.

Report Editor Field Descriptions

Field

Description

Report Type

Select Special Education Students. The following ISEE extract types are also available:

Start Date

The earliest date from which data is pulled for the report. (Required)

End Date

The latest date from which data is pulled for the report. (Required)

Include Partial Enrollments

This checkbox indicates that secondary enrollments should also be included.

Ad Hoc Filter

This field allows users to use an Ad hoc filter that was created in the Ad hoc Filter Designer. Only one Student Ad hoc filter may be selected.

Format

The format in which the report will generate. Options include CSV (State Format) and HTML.

Select Calendars

The calendar(s) from which data is pulled for the report. Can be set to display only the active year's calendars, or be sorted by school or by year.

Batch Queue

Users have the option of submitting a District Calendar report request to the batch queue by clicking Submit to Batch instead of Generate Extract. This process will allow larger reports to generate in the background, without disrupting the use of Campus. For more information about submitting a report to the batch queue, see the Batch Queue article.

Special Education Students Extract Layout

Column

Description & Format

Campus Location

idStuId

The student's unique Idaho Student Identification Number.


Numeric, 9 digits

Census > People > Demographics > Person Identifiers > Student State ID


Person.stateID

resSchoolId

The State School Number from the student's School of Origination. This is the school responsible for the student's education according to IDEA.

For Evaluation records, reports the school code of the school in the Student Demographics editor of the evaluation.

For active or exited Plan records, reports the school code of the Resident School in the Enrollment Status editor of the plan.


Numeric, 4 digits

System Administration > Resources > School > School Detail > State School Number; Student Information > Special Ed > Documents > Evaluation > Student Demographics > School Name; Student Information > Special Ed > Documents > IEP > Enrollment Status > Resident School


School.number

servSchoolId

The school where the student receives their education, based on the student's School of Origination. If Serving School is not populated, reports the State School Number

For Evaluation records, reports as null.

For active or exited Plan records, reports the Serving School in the Enrollment Status editor of the plan.


Numeric, 4 digits

Student Information > General > Enrollments > State Reporting Fields > Serving School OR System Administration > Resources > School > State School Number; Student Information > Special Ed > Documents > Plan > Enrollment Status editor > Serving School


EnrollmentID.servingSchool
School.schoolNumber

exceptionality1

The primary exceptionality of the student. 

  • Active Plan: reports the Exceptionality 1 from the reported plan's Enrollment Status editor. 
  • Exited Plan: reports the Exceptionality 1 from the Enrollment Status editor of the plan with an End Date closest to the student special education Exit Date. 
  • Evaluation: reports as null.

See the Exceptionality Code List following this table.


Numeric, 2 digits

Student Information > Special Ed > Documents > ID IEP/Plan > Exceptionality 1


learningPlan.disability1

environment

The Special Education Environment from the IEP/Plan that is active and locked at any time during the reporting date range. For an "Exited" student, this is the environment that was active at the time of the Special Ed Exit Date. Will report as Null for evaluation records.


Numeric, 2 digits

Student Information > Special Ed > Documents > ID IEP/Plan > Special Ed Setting


PlanState.specialEdSetting

minPerWeek

The number of minutes per week the student receives services or that service providers consult on this student. For active and exited plans, calculated from all active, reportable related or ancillary services provided to the student in the IEP/Plan of record. Reports as Null for evaluation records.

This field only reports if the student is enrolled in a grade level mapped to a State Grade of PK. Value reports as a whole number. 


Numeric, 4 digits

Student Information > Special Education > IEP/Plan > Related Services > Minutes per Session/Session Frequency


Calculated, Not stored.

ECReferredDhw

Reports as Y if the student's Determination Date is within the extract date range and the Early Childhood Referring Agency ID is ecDHW. If the Agency ID is not ecDHW, reports as N. Otherwise reports as null. 

Reported from the most recent locked Evaluation active on or prior to the Start Date of the student's reportable plan where Eval Type is a value other than Reassessment. Where no Plan exists, will report Transition Date if the Eligibility Determination Date is within the date range on an Evaluation.


Alphanumeric, 1 character, Y or N

Student Information > Special Ed > General > Documents > Evaluation > Evaluation Editor > Early Childhood Referring Agency ID

Evaluation.ecReferringAgency

ECDecTim

Indicates if the eligibility decision was made prior to the student's 3rd birthday. Reports as Y if the decision is made prior to the student's 3rd birthday and N if after.

See the ECDecTim Field Logic section for more information.


Alphanumeric, 1 character, Y or N

Student Information > Special Ed > Documents > Evaluation > Eligibility Determination > Eligibility Determination;
Census > People > Identity > Birth Date


Calculated, not dynamically stored

ECDecLate

Indicates how many days late the eligibility of IEP decision occurred if on or after the student's 3rd birthday. 

If ECDecTim reports as N, calculates the number of days between the student's Birth Date and the EC Eligibility Determination Date.


Numeric, 3 digits

Student Information > Special Ed > Documents > Evaluation > Eligibility Determination > Eligibility Determination;
Census > People > Identity > Birth Date


Calculated, not dynamically stored

ECLateRea

The reason entered for why the student's eligibility determination was delayed.

If ECDecTim reports as N, reports the EC Late Determination Reason.


Alphanumeric, 2 characters

Student Information > Special Ed > Documents > Evaluation > Eligibility Determination > EC Late Determination Reason


SEEvaluationResults.ecDeterminationReason

ECLROther

Additional information about why the student's eligibility determination was delayed.

If the ECLateRea is O: Other, reports the EC Late Determination Reason Detail.


Alphanumeric, 250 characters

Student Information > Special Ed > Documents > Evaluation > Eligibility Determination > EC Later Determination Reason Detail


SEEvaluationResults.ecDeterminationReasonDetail

IDSpedDate

The date on which the student was first identified as qualifying for Special Education services. Reports Eligibility Determination Date from the Eval marked as Initial. 

If the student does not have an Initial Eval, reports Eligibility Determination Date based on the earliest historic locked Eval.

If the student does not have an Evaluation, reports the Eval Date from the earliest historic locked Plan.

Otherwise reports as null.


Date field, 10 characters, MM/DD/YYYY

(2012 Formats) Student Information > Special Ed > Documents > Evaluation > Eligibility Determination Date

(Previous Formats)
Evaluation > Evaluation Date OR Plan > Start Date, Eval Date


Evaluation.eligibilityDeterminationDate

SEEntryDate

The date the student first received Special Education services in the reporting year. If the student has an active, locked Plan, reports the Start Date  if it falls on or after the current year enrollment Start Date. If the Plan Start Date falls before the current enrollment Start Date, reports the current year enrollment Start Date.

For reporting purposes, multiple IEPs with no gaps between services are considered continuous service. In that instance, this field reports the date continuous service began in the reporting year, either the earliest IEP Start Date if it falls after the earliest Enrollments Start Date, or the earliest Enrollment Start Date if not.


Date field, 10 characters, MM/DD/YYYY

Student Information > Special Education > Plan > Start Date


Plan.startDate

IEPDate

Reports the Start Date of the active locked ID IEP.


Date field, 10 characters, MM/DD/YYYY

Student Information > Special Education > Documents > Plan > Start Date


Plan.startDate

consentDate

Reports the Eval Consent Date. When reporting a record for an IEP, date reports from the locked Eval with the most recent Evaluation Date that is on or prior to the Start Date of the plan of record. When reporting a record for an Initial Evaluation, date reports from the locked Eval with an Eligibility Determination Date within the reporting date range.

Only reports if the IDSpedDate is in the current year.


Date field, 10 characters, MM/DD/YYYY

Student Information > Special Ed > Documents > Evaluation

Evaluation.consentDate

60DTline

Calculates the number of days from the locked Eval of record. If the number of days between the Eval Consent Date and the Reg Eligibility Determination Date from only a non EC Evaluation (or Evaluation Date if null) is less than or equal to 60, reports as Y. Otherwise reports as N. Reports first from a 2012 ESR format, then previous Evaluation formats, then Plans.

Only reports if the IDSpedDate is in the current year.


Alphanumeric, 1 character

Student Information > Special Ed > Documents > Plan > Consent Date and Evaluation > Eligibility Determination Date OR Evaluation > Evaluation Date OR Plan > Eval Date


Calculated, not dynamically stored

DaysLate

If 60DTline reports as Y, reports the number of days calculated.


Numeric, 3 digits

Student Information > Special Ed > Documents > Plan > Consent Date and Evaluation > Eligibility Determination Date OR Evaluation > Evaluation Date OR Plan > Eval Date


Calculated, not dynamically stored

LDRea

If 60DTline reports as N, reports the Late Determination Reason. Reports from only a non EC Evaluation.


Alphanumeric, 2 characters

Student Information > Special Ed > Documents > Evaluation > Eligibility Determination > Late Determination Reason


SEEvaluationResults.determinationReason

ExRule

If Late Determination Reason is SE, reports the State Exception Rule. Reports from only a non EC Evaluation.


Alphanumeric, 2 characters

Student Information > Special Ed > Documents > Eval > Eligibility Determination > State Exception Rule


SEEvaluationResults.eDelayReason

SpedEligible

Reports based on the type of plan/eval:

  • Exited Plan: reports as N if the SEExit Date reports a value. 
  • Active Plan, no Evaluation: If SEExit Date is null and the student does not have an active, locked evaluation, reports the Special Ed Status of the reported plan.
  • Active Plan, with Evaluation: If student has an active, locked evaluation, reports the EC Eligibility Determination for an EC eval or the Eligibility Determination for other types of evals. If null, reports based on the Special Ed Status of the student's plan. 
  • Initial Evaluation: If the student has an active, locked evaluation but no plan, reports the EC Eligibility Determination for an EC eval or the Eligibility Determination for other types of evals. 

Options: 

  • E if Sped Status or Eligibility Determination is E: Eligible
  • N if Special Ed Status or Eligibility Determination is N: Not Eligibile
  • if Special Ed Status or Eligibility Determination is U: Undetermined or WD: Withdrawn by Parent.

Alphanumeric, 1 character

Student Information > General > Enrollments > Special Ed Fields > Exit Date; Student Information > Special Ed > Documents > Evaluation > Eligibility Determination; Student Information > Special Ed > Documents > Plan > Special Ed Status


Plan.specialEdStatus

UndetRea

When reporting from an IEP that is Active or Exited and Special Ed Status contains a U: 

  • MO: Leave Code is 2A, 2B, or 2C
  • SD: Leave Code is 6A
  • WD: Special Ed Status is WD
  • NC: Consent Not Received (Eligibility Determination editor of the Evaluation) is marked. 

When reporting from an Initial Evaluation and student has no IEP, reports as NC if Eligibility Determination is U and Consent Not Received is marked. 

Otherwise reports as null.


Alphanumeric, 1 character

Calculated, not dynamically stored

SEStatus

The status of the student relative to Special Education. If the Special Ed Exit Date is within the extract date range, reports as I (Inactive). If the student has an active, locked Plan and the Exit Date is null or not within the extract date range, reports based on Special Ed Status: A if SE: Special Education, I if N: Not Eligible or U: Undertermined. If the student does not have an active, locked Plan, reports based on whether the student has an Evaluation, as follows based on Eligibility Determination: 

  • If E, reports A: Active
  • If U, reports I: Inactive
  • If N, reports T: Tested not Eligible

Alphanumeric, 1 character

Student Information > Enrollment > Special Ed Exit Date OR Student Information > Special Ed > Documents > Plan > Special Ed Status OR Student Information > Special Ed > Documents > Evaluation > Eligibility Determination


Calculated, not dynamically stored.

SEExitDate

If the student is inactive, the date they left Special Education. Reported only if the date is within the reporting date range.


Date Field, 10 digits in, MM/DD/YYYY

Student Information > Enrollment > Special Ed fields


Enrollment.spedExitDate

SEExitReason

If the student is inactive, the reason that they are now inactive.

See the Exit Reason Codes following this table.


Numeric, 2 digits

Student Information > Enrollment > Special Ed fields


Enrollment.spedExitReason

caseManager

The Case Manager's unique Idaho Staff Identification Number for the staff person who has the active Case Manager role during the reporting date range. If there is more than one staff person listed as the Case Manager during the reporting date range, the person who has that role at the end of the date range reports. If more than one person has an active Case Manager Role at the end of the date range, the Staff ID of the person with the most recent Team Member Start Date reports.


Alphanumeric, 10 characters

Student Information > Special Ed > Team Members


Person.staffStateID

notes

Any notes or comments about this student's record.


Alphanumeric, 250 characters

Not Visible

 Exceptionality Code List

Code

Name

01

Specific Learning Disability 

02

Intellectual Disability

04

Speech Impairment

05

Language Impairment

06

Emotional Behavioral Disorder

07

Other Health Impairment

08

Orthopedic Impairment

10

Hearing Impairment

11

Visual Impairment

12

Deaf-Blindness

13

Multiple Disabilities

14

Developmental Delay 

15

Autism Spectrum Disorder

16

Traumatic Brain Injury

 Service Type Options

Code

Description

01

Speech Therapy

02

Language Therapy

03

Occupational Therapy

04

Physical Therapy

05

School Psychological Services

06

Social Work

07

Licensed Psychological Services

08

Adaptive PE

09

School Health

10

Counseling

11

Vision Services

12

Hearing Services

13

Specially Arranged Transportation

14

Family Support Services

15

One-to-one Paraprofessional in general classroom

16

Vocational services (Job coach/placement)

17

Vocational rehabilitation

18

Assistive Technology Device

19

Assistive Technology Service

20

Intensive Behavior Intervention

21

One-to-one Paraprofessional outside of gen classrm

22

Hearing Interpretive Services

23

Title I Services

25

Psycho-Social rehabilitation

31

Orientation and Mobility

32

Community-based education

33

Emotion/Behavior intervention

34

Extended School Year

99

Other Spec Ed Services

ECDecTim Field Logic

Value

Logic

Y

  • The student does not have an active and exited Plan during the extract date range. 
    • The student has an active, locked Eval with an Eval Type is not Reassessment.
    • The Eligibility Determination Date falls during the extract date range
    • The EC Eligibility Determination Date is on or before the student's 3rd birthday.
  • The student has an active and exited Plan during the extract date range. 
    • The student has an active, locked Eval with an Eval Type other than Reassessment.
    • The Evaluation Date falls on or is prior to the start date of the locked Plan.
    • The EC Eligibility Determination Date is on or before the student's 3rd birthday.

N

  • The student does not have an active and exited Plan during the extract date range. 
    • The student has an active, locked Eval with an Eval Type other than Reassessment. 
    • The Eligibility Determination Date falls during the extract date range.
    • The EC Eligibility Determination Date is after the student's third birthday.
  • The student has an active and exited Plan during the extract date range. 
    • The student has an active, locked Eval with an Eval Type other than Reassessment.
    • The Evaluation Date falls on or is prior to the start date of the locked Plan.
    • The EC Eligibility Determination Date is after the student's 3rd birthday.

Exit Reason Codes

Code

Name

Description

01

Graduated - Met State Standards

Student exited by meeting comparable academic requirements that are equally as rigorous as regular academic requirements established by the district and received an identical diploma. Also include:

  • Students who continued in secondary education and a GED program and received a GED
  • Students incarcerated in juvenile detention or adult corrections and received a GED.

02

Completed - Adapted Requirements

Student received a diploma by completing graduation requirements that modified the coursework, exempted the student from the course, or identified alternate methods of demonstrating competence as identified by the IEP team.

04

Reached maximum age

Student completed the semester in which he or she turned 21 without receiving a diploma or certificate.

05

Dropped out

Student was on last year’s child count, is not currently enrolled, and does not meet the definition for any other inactive reason.

  • dropouts
  • runaways
  • expelled students (not receiving district services)
  • students whose status is unknown
  • students who left school and then received a GED

06

Transfer to Another Education Environment

Student moved out of the district’s catchment area or otherwise transferred to another district or LEA and is known to be continuing in a general or special education program. Include students receiving education in:

  • residential treatment centers
  • juvenile detention centers
  • correctional facilities
  • private schools
  • Job Corps
  • Virtual Charter Schools
    To use this code there must be verification that the student is continuing in some education program in the form of a request for records or a statement from the parents.

07

No Longer Eligible for Program

Student no longer has an IEP and receives all educational services from a regular education program. Include: • Students placed in a private school who are receiving general but not special education • Students known to be receiving general but not special education in a home school setting. • Students no longer receiving special education due to parental revocation of consent.

08

Deceased

Student died since the last count.

09

Revoked Consent


10Extended School Year
12Summer Break

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