Spring Enrollment Count Extract (Montana)

Classic Path: MT State Reporting > MT Extracts > Extract Type > Spring Enrollment Count

Search Terms: Spring Enrollment Count

The Spring Enrollment Extract contains data about spring attendance counts.

Image 1: Spring Enrollment Count Extract

The extract can be generated in the following formats:

  • State Format (TSV)
  • HTML
  • CSV
  • XML

Use the State Format when all data has been reviewed for accuracy and information is ready to be uploaded. Use one of the other formats for data review and testing. 

Image 2: Example of the Spring Enrollment Count Extract - HTML Format

Generating the Spring Enrollment Count

  1. Select Spring Enrollment Count from the Extract Type dropdown list.
  2. Select the desired Format.
  3. Choose the desired calendars from the Calendar list. 
  4. Click the Generate Report button. The extract will display in a new window in the selected format.

Header Layout

Data Element

Description

Type, Format and Length

Campus Database

Campus Interface

Record Type

The abbreviation for the type of file extract generated.  This will always report as HD.

Alphanumeric, 2 characters

Not dynamically stored

Not dynamically stored

Date

The most recent date the file was generated.

Date field, 10 characters
MM/DD/YYYY

Not dynamically stored

Not dynamically stored

Time

The most recent time the file was generated.

Time field, 8 characters
HH:MM:SS

Not dynamically stored

Not dynamically stored

Version

The most current version of the file interface specification and references to the application system. This field will always report as MT9.1.

Alphanumeric, 5 characters 

Not dynamically stored

Not dynamically stored

Extract Layout

Data Element

Description

Type, Format and Length

Campus Database and UI Location

Record Type

Always reports a value of "AS" which stands for Attendance Spring Count.

Alphanumeric, 2 characters

N/A

District Number Unique identifier assigned to the district by the OPI. String, 4 digits
   
Number is zero padded when necessary.
District.number

System Administration > Resources > District Information > State District Number
School Number This is a unique number assigned by the Office of Public Instruction that identifies the school into which the students are enrolled. Numeric, 4 digits School.number

System Administration > Resources > School > School Number
Calendar Number This is a unique system number that identifies the calendar(s) chosen on the extract editor. Numeric, 1-3 digits Calendar.number

Student Administration > Calendar > Calendar > Calendar Info
State ID The reporting student's unique 9-digit statewide student ID number. String, 9 characters
   
Number is zero padded when necessary.
Person.stateID

Census > People > Demographics > Student State ID
Local ID Unique student ID number assigned by the school of enrollment. Numeric, 15 digits Person.studentNumber

Census > People > Demographics > Person Identifiers > Local Student Number
Last Name The reporting student's legal last name. Alphanumeric, 40 characters Person.lastName

Census > People > Demographics > Last Name
First Name The reporting student's legal first name. Alphanumeric, 35 characters Person.firstName

Census > People > Demographics > First Name
Exclude Spring ANB

Indicates the student will not be included in ANB calculations according to policy for one of the following reasons:

  • Absent 11 or more consecutive days prior to and including count date.
  • Enrolled at Day Treatment facility
  • KG < 5 years old, without school board approval to attend KG (instead of PK)

If ‘Exclude Spring ANB’ checkbox is checked, report Y. Else, report N or null

Alphanumeric, 1 character Enrollment.
truantSem2


Student Information > General > Enrollments > State Reporting Fields > Exclude Spring ANB
Aggregate Hours of Instruction

The hours of pupil instruction for which a school course or program is offered or for which a pupil is enrolled.

 The Spring Aggregate Hours of Inst field must equal F, T, H, Q, N or null. 

String, 1 character Enrollment.
membershipSpringSnapshot

Student Information > General > Enrollments > State Reporting Fields > Spring Aggregate Hours of Inst
Job Corps Indicates if the student is enrolled in Job Corps during the Spring Enrollment Count. Alphanumeric, 1 character Enrollment.
jobCorpsSpring

Student Information > General > Enrollment > Job Corps
MT Youth ChalleNGe Indicates if the student is enrolled in the MT Youth ChalleNGe during the Spring Enrollment Count. Alphanumeric, 1 character Enrollment.
mtYouthChallengeSpring

Student Information > General > Enrollment > MT Youth ChalleNGe
Age 19 or 20 Eligible for ANB

Report Y if Age 19 or 20 Eligible for ANB during the Spring Attendance Count is checked. 

Else, null

Alphanumeric


Enrollment.
ageEligibleSpring

Student Information > General > Enrollment > Age 19 or 20 Eligible for ANB
Year The end year of the reporting school year (i.e., 2013 is reported for the 2012-2013 school year. String, 4 characters Calendar.endYear

System Administration > Calendar > School Years > End Year