Classic View: BIE Reports > BIE Enrollment Summary
Search Terms: Enrollment Summary
The BIE Enrollment Summary lists a breakdown of enrollments grouped by BIE School, BIE Grade, Gender, and Federal Race / Ethnicity. The report may be generated by BIE School, BIE Region, or ERC. Students flagged as "No Show" are not included in the report.
BIE Enrollment Summary Report
Report Logic
The BIE Enrollment Summary includes totals of students enrolled in selected schools based on an entered enrollment effective date.
Report Editor
The following information details the BIE Enrollment Summary.
| Option | Description |
|---|---|
| Enrollment Effective Date Required | This required field is used to return actively enrolled students as of the entered date. It defaults to the current date but can be changed by selecting the calendar icon to the right of the field, or entering the date manually in MMDDYYYY format. |
| Which BIE Reporting Population would you like to generate this report on? | BIE Reporting Population options:
Only one option can be selected at any given time. |
| Which Schools would you like to include in the report? | This report can be generated for multiple schools in the chosen BIE Reporting Population or a single school. At least one School, Region, or ERC needs to be selected. |
| Which BIE Calendar Types would you like to include in the report? | At least one BIE Calendar Type must be selected in order to report student enrollment data.
|
| Which BIE student population would you like to include in the report? | The student populations include:
Only one option can be selected. |
How would you like to format the report? | The report can be generated using the Original Format or the Tall Format. The Original Format will print race / ethnicities across the top of the report and grade levels vertically. This is the default option. The Tall Format will print the grade levels across the top of the report and the Race / Ethnicities vertically.
|
| What types of enrollments would you like to include in the report? | Users can select to print only students who have a certain enrollment type chosen on their enrollment record. Enrollment records fall into three categories:
All types can be chosen at one time for display on the report (this is the default selection). At least one enrollment type must be selected in order for the report to generate. |
| Report Options | The following can be selected when generating the BIE Student Enrollment Summary:
|
| Report Format | Indicates how the report generates:
|
| Generate Report | To display the results of the report immediately, click the Generate Report button. This is best if the selection criteria is small (one or two calendars, a short date range, a smaller student selection, etc.). To display the results of the report at a later time, click the Submit to Batch button. The Batch Queue tool is used by some districts /states to generate large, system-intense reports. This tool helps prevent report time-out errors and/or system performance issues. See the Batch Queue article for more information |
Report Generation
- Enter the Enrollment Effective Date.
- Select the BIE Reporting Population to include on the report.
- Select the Schools to include in the report.
- Select the Calendar Types to include on the report.
- Select the BIE Student Population to include on the report.
- Select the desired format of the report (Original or Tall).
- Select which types of Enrollments to include on the report.
- Select which Report Options to include on the report.
- Select the desired Report Format.
- Click either the Generate Report or the Submit to Batch button.
