The Census module tracks every person entry in Infinite Campus - parents, staff, students, emergency contacts, doctors, etc. Demographic data is used throughout Campus, utilizing historic details of each person. Some fields in the Census module are unique to each state. Other fields in the Census module do not require unique, state-specific data. However, many of these fields are required and data entry in these fields is necessary. For more information on these fields, see the Census page.
State Reporting relieson fields marked with an **. Leaving these fields blank prevents the proper generation of state reports.
Demographics
Classic View:Census > People > Demographics
Person Information Editor
**Social Security Number
A Social Security Number is required for all teaching staff. If this field is left blank, any courses or students tied to the staff member fail to report.
The Social Security Number does NOT report for students. For those using Social Security Number as the Previous State ID, the Social Security Number MUST be entered in the Previous State ID field.
Database Location:
Identity.ssn
Ad Hoc Inquiries:
Student > Demographics > student.ssn
Reports:
Unique ID Batch File
TSDS Staff Association Interchange
UniqueID Import
Country of Birth
The Country of Birth is the country listed on the student’s birth certificate during initial enrollment. Please refer to the International Organization of Standards directory for more information on country codes.
Database Location:
Identity.birthCountry
Ad Hoc Inquiries:
Student > Demographics > birthCountry
Student > Demographics > Identity History > birthCountry
Country of Origin
Country of Origin indicates the country from which the student is entering the United States. Please refer to the International Organization of Standards directory for more information on country codes.
Database Location:
Identity.originCountry
Ad Hoc Inquiries:
Student > Demographics > Identity History > originCountry
Date Entered US
Indicates the date the student entered the United States.
Database Location:
Identity.dateEnteredUS
Ad Hoc Inquiries:
Student > Demographics > Identity History > dateEnteredUS
Date Entered US School
Indicates the date on which the student enrolled in a US school.
Database Location:
Identity.dateEnteredUSSchool
Ad Hoc Inquiries:
Student > Demographics > Identity History > dateEnteredUSSchool
Reports:
TELPAS Layout
Asylee Refugee
Indicates whether a student's initial enrollment in a school in the United States, in grades 7 through 12, was as an unschooled asylee or refugee.
Code
Description
Definition
0
Not Applicable
Not applicable to this student
1
Refugee
Individual who has refugee status
2
Asylee
Individual who has been granted asylum
Database Location:
Identity.refugee
Ad Hoc Inquiries:
Student > Demographics > Identity History > refugee
Notes:
Unschooled asylee or refugee means a student who:
Initially enrolled in a school in the United States as an asylee or a refugee. See state documentation for further information on identifying such students.
Has a visa issued by the United States Department of State with a Form I-94 Arrival/Departure record, or a successor document, issued by the United States Citizenship and Immigration Services that is stamped with "Asylee," "Refugee," or "Asylum";
and as a result of inadequate schooling outside of the United States, lacks the necessary foundation in the essential knowledge and skills of the curriculum prescribed
Reports:
TSDS Student Interchange
Home Primary Language
The Home Primary Language field allows a district to record the language spoken in the student's home, as determined by the student's home language survey. Please refer to the International Organization of Standards directory for more information on language codes.
Database Location:
Identity.homePrimaryLanguage
Ad Hoc Inquiries:
Student > Demographics > homePrimaryLanguage
Student > Demographics > Identity History > homePrimaryLanguage
The Student Primary Language allows a district to record the languagespoken by the student, as determined by the student's home language survey. Please refer to the International Organization of Standards directory for more information on language codes.
Database Location:
Identity.languageAlt
Previous State ID
Previous State ID is the student's Social Security number or a state-approved alternative identification number.
For those using the Social Security Number field, the Social Security Number MUST be entered in this field.
Database Location:
Person.previousStateID
Ad Hoc Inquiries:
Student > Demographics > Custom Person > previousStateID
Reports:
Student Detail Attendance Summary
Unique ID Batch File
PET Extract Layout
STAAR 3-8 Modified Layout
STAAR Alternate 2 Layout
STAAR End of Course Layout
TAKS Layout
TELPAS Layout
Person Identifiers
The state of Texas has moved to using Unique ID for state reporting. The new Student and Staff Unique ID fields are now located in Person Identifiers. The Unique State ID field that was in Person Information is now called Previous State ID; some Texas state reports still use the Previous State ID. However, most state reports will now pull data from the Person Identifiers fields.
Person Identifiers Editor
Student Unique State ID
Student Unique State ID is a unique number assigned to a student by the Texas Education Agency.
Database Location:
Student.stateID
Ad Hoc Inquiries:
Student > Demographics > stateID
Student > Demographics > Identity History > State ID History > stateID
Reports:
TREx Extract (Withdrawal Form)
Student Detail Attendance Summary
Fitnessgram 10 Extract
TSDS Student Discipline Interchange
TSDS Student Program Interchange
TSDS Student Restraint Event Interchange
TSDS Student Interchange
TSDS Student Enrollment Interchange
TSDS Student Attendance Interchange
TSDS Student Transcript Interchange
**Staff Unique State ID
Staff Unique State ID is a unique number assigned to a staff member by the Texas Education Agency. If this field is left blank, any courses or students tied to the staff member fail to report.
Database Location:
Individual.staffStateID
Ad Hoc Inquiries:
Student > Demographics > Identity History > Staff State ID History > staffStateID
Parent Unique State ID is a unique number assigned to a parent by the Texas Education Agency.
Database Location:
Ad Hoc Inquiries:
Person > Demographics > AdditionalID
Person > Demographics > Identity History > Additional ID History > AdditionalID
Reports:
**District Employment
District Employment must have active district employment record. Please see the District Employment article for more information.
**District Assignment
The District Assignments tool lists the location where the staff member is working. Users can view the school where the person works, the start date and title, type of employment and assignment code. Fields that are specific to the state of Texas are further described below. For all other inquiries, please see the District Assignments article.
District Assignments MUST have an active district assignment with a Title that is mapped to 047: Substitute Teacher or 087: Teacher if reporting as a section staff assignment.
All other staff assignments must have a district assignment with the appropriate Title.
Staff with multiple Titles will have multiple District Assignments to the same school.
Employment Assignment Information Editor
Creditable Year of Service
This checkbox indicates a teacher who either qualifies for an allotment or will be compensated as such.
Additional Days Program
This checkbox is used to indicate if a staff member teaches during an additional days program.
Teacher Incentive Designation
This drop list indicates a teacher's incentive allotment designation code.
01: Active National Board Certified Teacher
02: Active Teacher Incentive Allotment Designation
03: LEA Submitted Designation Pending
Employment Assignment Information Editor- 090 Record Fields
090 Record Fields
These fields allow users to manually create a Staff Assignment record.
It is important to note that field information entered here is independent of information entered in other areas of Infinite Campus. These fields do NOT override values entered elsewhere.
In order for a record created here to report, the following fields MUST be populated: Role ID (only certain values), Non-Teaching Service ID, Class ID Number, Monthly Minutes, Class Type Code, Population Served, and Number of Students.
Role ID
Use this field to select the position the employee holds within the district. See Staff Association Report for information on the role IDs that generate reporting.
Only certain Role IDs are considered for state reporting. Please see the StaffResponsibilitiesExtension (TX-ServiceID) section of the Staff Association extract for more information on the Role IDs included in the report.
Database Location:
CustomEmploymentAssignment.value
Ad Hoc Inquiries:
Person > Staff > Assignment > Custom EmploymentAssignment > roleID
The State Code refers to the services supplied by the staff. In Texas, this is referred to as the Service ID. See the TEDS Section 4:C022 Code Table document for a complete list of Service ID codes. For information on setting up state Codes for each course, please see the Course Codes article. The Non-Teaching Service ID Code should be the same as the State Code selected for the Course.
Database Location:
CustomEmploymentAssignment.value
Ad Hoc Inquiries:
Person > Staff > Assignment > Custom EmploymentAssignment > serviceID
This field indicates the total number of minutes in a month devoted to a particular service. A month is generally considered to be the 4 weeks prior to the as-of-date.
Database Location:
CustomEmploymentAssignment.value
Ad Hoc Inquiries:
Person > Staff > Assignment > Custom EmploymentAssignment > monthlyMinutes
Use this field to indicate the student population for which a service has been designed or is intended. It does not necessarily identify the program eligibility of the students who receive the service.
Database Location:
CustomEmploymentAssignment.value
Ad Hoc Inquiries:
Person > Staff > Assignment > Custom EmploymentAssignment > populationServed
Employment Assignment Information Editor
Employment Assignment Information Editor- 090 Record Fields
