Tool Search: Score Group

Score Groups and Rubrics are two different ways to determine the scores that make up the basis of grading. While very similar, Score Groups hold objective marks for traditional grading (98% = A, 60% or less = F for example) while Rubrics hold subjective marks for standards grading (Pass, Fail, etc.).

Score Groups and Rubrics are used by teachers to score student work. Rubrics are aligned to standards in the Standards Bank. Score groups are linked to Grading Tasks. Score Groups and Rubrics cannot be removed if they are aligned to tasks or standards. Scores from Score Groups and Rubrics are not typically used in assignments, only in Grading Tasks and Standards, respectively.

Score Groups and Rubrics

The Score Groups and Rubrics editor can be sorted alphabetically by clicking Name or Type.

List Item Options

This table describes the fields associated with Score Groups and Rubrics. See the article for creating Score Groups and Rubrics for more information about how these fields should be used.

Field	Description
Sequence	The sequence determines the order in which the items will appear. This is the order that the scores appear in Post Grades and the Grade Book. If sequences are not entered, scores will appear in alphabetical order. Sequences must be entered for Rubric scores for Proficiency Estimates to work correctly in the Grade Book.
Name	The descriptive name of the item.
Score	This is the score that teachers will assign to assignments and term grades and which will be seen by students in the Portal. This is the value that appears in report cards and transcripts. This value must be unique.
State Score	The State Score value that is mapped to score groups. This value is available for selection on the Transcript. This field is only used in Tennessee, New Hampshire and Minnesota districts.
Ed-Fi Grade Type	Reports the completion status of a course in the Ed-Fi Grades resource. Users should only add the 'Final' Ed-Fi Grade Type value onto grading tasks that are truly the Final grade in a particular course. This field is only used in Wisconsin districts.
Passing Score	This checkbox indicates that the list item is considered to be a passing score. This field determines the color-coded system used in the Grade Book to indicate which students are passing. For Standards and Rubrics, the individual scores will be color-coded as passing or not. For Grading Tasks and Score Groups, the color-coding logic is applied to the In Progress grade. At least one score must be marked as passing in order to save the group or rubric.
Credit Coefficient	This value is used as a multiplier to determine if this score changes the number of credits earned for the course.
Minimum Value	The minimum percent needed to earn this score. This field is only used in conjunction with the Auto Grade Wizard. To calculate a grade when a method of Mean or Decaying Average is selected, rubric scores are converted into numeric values using the Mean Value field on the rubric. Those values are then averaged and converted back into a rubric score using the Minimum and Mean values.
Rollup Value	The numerical value assigned to each rubric score, which is used in generating a rollup calculation. This value only applies to calculation types of Mean and Weighted Mean. For example, when calculating the rollup score using the calculation Type of Mean, the mean of the child standards is calculated using this numerical value and that number is then converted back into a rubric score based on the Minimum Value. The Rollup Value for each score cannot be lower than that score's Minimum Value.
Mean Value	The numerical value assigned to each rubric score, which is used in calculating the Mean of scores received. To calculate a grade when a method of Mean or Decaying Average is selected, rubric scores are converted into numeric values using the Mean Value field on the rubric. Those values are then averaged and converted back into a rubric score using the Minimum and Mean values.
GPA Value	GPA values are usually used only for Score Groups. The weight of the score when calculating GPA. For example, in a Score Group, an A is commonly considered to calculate as a 4, a B as a 3, etc. When a score should not affect the student's GPA, this field should be left blank.
GPA Unweighted Value	GPA values are usually used only for Score Groups. The unweighted GPA value of the score for calculating GPA. When a score should not affect the student's GPA, this field should be left blank.
GPA Bonus Points	Indicates any bonus points for GPA calculation assigned to the score.
Bypass Composite Rule	This checkbox refers to the System Preference to Require all scores for Composite Grading and only displays if it is set to Yes. If this checkbox is marked for a score and that score is posted for a task that is part of a composite setup, that task is not included in the calculation of the composite grade.The composite grade is calculated based on the proportionate weights of the remaining posted grades, based on the same logic that calculates a composite grade if this system preference is not set and grades are not posted for all children tasks. Example scenario: A course has a Final task that is a composite of two Semester tasks and a Final Exam task. However, if students gets an A in both semester tasks, they don't have to take the final exam. In the score group aligned to the tasks, the district includes an grade in the Score Group called Exempt that has this Bypass checkbox marked. Students who don't need to take the final exam receive this Exempt score as the posted grade for the Final Exam task. The composite task is calculated from the remaining posted grades.

For Score Groups, it is recommended that users populate both GPA Value and Unweighted GPA Value, even if the values are the same. These values calculate independently of each other in students' Transcript Tab.

Score Groups and Rubrics can be displayed in Report Cards if the option is selected in Report Card Preferences.

Create a Score Groups

Select New Score Group icon in the action bar.
Give the Score Group a unique Name.
Enter the appropriate information for each desired Score Group List Item. See the List Item Options table following for a description of each option.
Click Add ScoreListItem to add additional List Items.
Click the Save button when finished.

Create a Rubric

Select New Rubric icon in the action bar.
Give the Rubric a unique Name. In report cards Rubrics displays as "Academic Achievement Level For Name Entered."
Enter the appropriate information for each desired Rubric List Item. See the List Item Options table following for a description of each option.
To include Power Law fields in a Rubric, mark Show Power Law Fields and enter values based on the field descriptions below.
Click Add ScoreListItem to add additional List Items.
Click the Save button when finished.

Power Law Fields

Power law is a mathematical calculation that determines a student's proficiency on a standard based on the trend shown by the scores that student has earned. Power law trend values provide a guide for teachers in determining a student's overall proficiency in a standard. When given a series of proficiency estimates, teachers no longer have to guess at what those estimates mean together.

Campus calculates power law by converting rubric scores into numeric values and applying a standard power law formula to determine the trend of the student's proficiency. This calculation considers both the student's performance and rate of improvement, and the expected rate of improvement for the material. More recent scores are given a higher weight than older scores.

To set up a rubric to calculate power law, mark the checkbox next to the rubric Name to Show Power Law Fields. Three additional fields display for the rubric. These three fields implement established district grading policy, which should be discussed and finalized prior to use.

Power Law Numeric Value: In order to calculate power law trend score, rubric scores must be mapped to numeric values. This field defaults to a whole number for each rubric score starting at 1, but you can change these values to represent the distribution of scores. Keep in mind that even if your rubric uses numbers (such as a 1,2,3,4 scale) these are symbols that represent a proficiency level, not numeric values. Numeric values do not need to match rubric scores.
Power Law Minimum Trend: After the student's power law trend score is calculated, this is the lowest score that will be converted back into the corresponding rubric value in the grade book. Allows up to two decimal places. Gaps between one score's minimum trend and the previous score's maximum trend generate an error.
- Campus recommends setting the lowest minimum as 0.
Power Law Maximum Trend: After the student's power law trend score is calculated, this is the highest score that will be converted back into the corresponding rubric value in the grade book. Allows up to two decimal places. Gaps between one score's maximum trend and the next score's minimum trend generate an error.
- Campus recommends setting the highest maximum as 2 x the highest numeric value.

Please note, all rubric setup should be done based on district policy.

Power Law Top-to-Toe Example

The following steps describe the process of using power law to calculate In Progress grades:

Administrator establishes the Power Law Numeric Value, Minimum Trend, and Maximum Trend values for a rubric. That rubric is aligned to a standard.
Teacher selects Power Law as the method of calculation in the Grade Calculation Options.
Teacher enters rubric scores for students in the Grade Book for assignments aligned to that standard.
Each rubric score is converted into its corresponding Power Law Numeric Value.
The Power Law Trend is calculated from these values. This trend displays in the Trend column of the In Progress area of the Grade Book.
Using the Minimum and Maximum Trend ranges, the In Progress Trend value is mapped back to a rubric score, which displays in the Rubric column of the In Progress area of the Grade Book.
Teacher can post this Rubric score as is or modify if desired.

Power Law in Instruction

Save

The Score Groups and Rubrics tool allows users to create score groups and rubrics, which are used to score grading tasks and standards. This video demonstrates how to create score groups.

PATH: System Administration > Grading & Standards > Grading Scales

Grading scales are used by the Campus grade book to convert numeric percentages to In Progress grades. Values entered in the Score column must match items defined in the Score Group in order to post grades. The grading scale should include all scores that can be auto-calculated by the Campus Grade Book.

Grading Scales are not dependent on the Year or School selected in the Campus toolbar.

Screenshot of the grading scales setup tool, with a grading scale selected and items displayed. Grading Scales express percentages as letter grades.

For example, a school that has grades of A through F with pluses and minuses would create one item for each grade on the grading scale. Report card grades such as I for incomplete or NC for no credit should not be automatically calculated by Grade book and should be left off of the grading scale. A tool exists in the instruction modules for teachers to create their own personal Grading Scales if district policy allows them to do so.

Creating a Grading Scale

Select the New button.
Enter a unique Name for the grading scale.
Enter the Name for each item in the grading scale, such as A, Pass or Satisfactory. Add additional items by clicking the Add Grading Scale Item button. Remove items by clicking the X next to the item.
Enter a Score for each item in the grading scale, such as A, P or S.
Enter a Min Percent for each item in the grading scale. This number is the lowest percent that will earn the entered score. For example, if the Min Percent for an A is 93 and the Min Percent for an A- is 90, the possible percents that will earn an A- are 90-92. This value can be a decimal with up to three digits before and after the decimal.
Enter a Sequence for each item in the grading scale, which will control the order in which the scores appear.
Indicate which scores are considered Passing.
Click Save to save the grading scale.

Uses in Campus

Grading Scales are created at the district level in System Administration or at the teacher level in the Grade Book. Grading Scales and Assignment Marks are used to score assignments and then converted using Score Groups and Rubrics into values reported on student transcripts.

Grading scales are selected for use in the Grade Book using the Grade Calculation Options.

The Grading Scales Setup tool allows administrators to create grading scales which can then be used to grade assignments in Campus Grade Book. This video demonstrates how to create grading scales.

Tool Search: Credit Groups

Credit Groups define how credits earned by students are counted on the transcripts and used to track a student's progress toward graduation. Credits on the transcript will display chronologically, but a summary of student work is available on the transcript, showing the number of credits in each category defined in the Credit Group. Credit Groups do not include the number of credits earned by a student, which is determined by the course's Grading Tasks, but instead organize credits earned across courses on the student's Credit Summary. See the Uses in Campus for more information.

If you are using the Academic Planning functionality, see the Best Practices and Things to Know section.

Screenshot of the Credit Groups tool. Credit Groups

Uses in Campus

Credit Groups are attached to a School on the School Standards Setup tool, which alphabetically lists all credit parent groups and parent groups for Standards. If a School is selected in the Campus toolbar when you create a Credit Group, that group will be marked by default on that school's School Standards tab.
- If a Credit Group is NOT marked on the School Standards tab for ANY school, the Credit Group is considered inactive. Any scores on the student's Transcript associated with an inactive credit group will display as such in the Transcript Credit Editor when entering a new transcript entry or editing an existing entry. The word INACTIVE is displayed only behind the name of the Credit Group; the transcript does not print this word.
Credit Types, the Credit Groups within credit parent groups, are attached to Grading Tasks when aligned to Courses. The number of credits earned for that Grading Task is also indicated.
Credit Groups can be included in Transcripts by selecting the appropriate checkboxes when creating the Transcript Report Preferences. Credit Groups do not need to be selected for a specific School to be added to a Transcript Report.
Credit Groups are used in Academic Planning (Student Information) to define required credits and indicate a student's progress toward completing an academic program.
The student Credit Summary tab organizes the number of credits the student has earned in each Credit Group and Credit Type. To be included on this tab, Credit Groups must be selected in the Transcript Report Preferences AND scores posted to the Grading Task that includes the Credit Group.

Diagram of the workflow how Credit Groups are created, used, and viewed in Campus. Credit Groups and Credit Types in Campus

Credit Groups vs. Credit Types

Credit Groups are buckets of credit types. They help organize the credit types. A Group might be high enough to be at the school level—High School, Middle School, etc. This setup would create a credit type for each area where students receive credit—History/Social Studies, English, Science, Mathematics, etc.

Credit Groups are created first and follow a parent/child setup that other areas in Campus follow.

Credit Group Fields

The same fields exist when creating both groups and types.

Field	Description
Name	Displays the name of the credit group/type.
PESC Name	PESC Standards are used in the eTranscript process to validate transcript records. See the eTranscript article for more information. If your district uses the eTranscript functionality, a value from this dropdown must be populated.
Subject Area	The general area of instruction addressed in the course.
Parent Group	The selection indicates the credit group associated with this new credit type. Leave the Parent Group field blank when creating a group. This field is only populated when creating a type.
Credit Overflow Rollup	This section indicates where the student receives credit when the student has met the credit requirement of the designated credit type and where the additional credit should now be placed. For example, a student takes 4 years of Math, and only 3 years are required. The additional credit earned will overflow to Electives. Infinite Campus supports n-tiers of credit roll-ups, so Math can roll up to Academic Electives, which roll up to General Electives. This should only be populated on Credit Types. Logic exists to eliminate the possibility of users creating an infinite loop of credit overflow assignments. For example, History Course A overflows to Government and Government Course B overflows to History, a loop is created. To eliminate this, a validation exists when saving the entry to check for any potential loops that may occur. Users must change the selections that are causing the loops before saving. See the Credit Overflow Rollup section for more information on how it relates to academic planning.
Comments	Enter any comments related to this new group or credit.

Best Practices for Credit Groups and Credit Types

If you are using Academic Planning functionality:

Set up a district-wide credit structure. This means all high schools within the district will have the same credit groups, and all middle schools that allow students to earn high school credits will have the courses aligned to high school credits. This structure also allows for a student's academic plan to be easily updated if he transfers schools within the district.
Ensure Credit Types are granular enough to support all programs offered in the district. If a Credit Group is named High School, the Credit Types should be named according to each area of study where a student can receive credit. This granularity does not need to be at the grade level; it is just the topic of credit (i.e., English, Math, Science).

Create Credit Groups

Click the New Group icon. A Credit Group Detail editor is displayed to the right.
Enter the Name of the Credit Group.
Click the Save icon. The new credit group is listed in the Credit Group Tree.

Create Credit Types

Click the New Group icon. A Credit Group Detail editor is displayed to the right.
Enter the Name of the Credit Type.
Select the PESC Name from the dropdown list if desired.
Select the Parent Group from the dropdown list.
Select the appropriate option for the Credit Overflow Rollup option.
Enter any Comments about the credit type.
Click the Save button to finish creating the type.

Credit Overflow Rollup

This is necessary if you are using Academic Planning.

The Credit Overflow Rollup field will redirect excess credits from the current credit type. Once the current credit type has met its credit requirements, any additional credits will be placed in the credit type designated by the Credit Overflow Rollup field value.

The Credit Overflow Override field is set for a single course Grading Task. It is used to roll credits when the current credit type has met its credit requirements. The credits from the course will first try to roll up to the override credit type. If that credit type has met its requirements, it will look at the overflow setup for the course's credit type.

Screenshot of Credit Group Detail editor with a callout around the Credit Overflow Rollup field. Credit Overflow Rollup Field

Credit Overflow Rollup in Practice

Taking four years of math meets the state's credit requirement of three years. The extra credit is used to meet the elective credit requirement using the Credit Overflow Rollup field.

Campus supports n-tiers of credit rollups, so Math can roll up to Academic Electives, which roll up to General Electives. Campus also supports n-trees of credit rollups, so it is possible for Math to roll up to Academic Electives and then Physical Education to roll up to General Electives for two separate end buckets.

Credit Overflow Override in Practice

A particular course may be able to count towards more than one credit type. For example, a CTE course may fulfill a science or math credit. This course would be set up with its default credit type of Math and an override rollup credit type of Science.

If the student has completed their math requirement, this course would be counted as a science credit (only if a science credit was still needed). If both credit requirements were met, the default rollup would occur, likely going from math to elective credit.

Screenshot of Course Grading Task Detail editor with a callout around the Credit Type and Credit Overflow Override fields. Course Grading Task Detail - Credit Overflow

Best Practices for Credit Overflow

If a credit is moved from overflow in one credit type to another, and the second credit type is full, the credit keeps moving until a credit type is found that hasn't met the minimum credit amount or doesn't have the Credit Overflow Rollup set.
The Grad Progress tool will display the correct credits for:
- each credit group total
- each grade level/credit group field
- each grade level total
- each overflow total
- and the overall total
The Course Plan displays the correct credits for:
- each credit group
- each grade level
- each overflow credit that is counted in the correct credit group
- all completed courses

Set Credit Overflow Rollup

Create Credit Groups, following the procedures listed listed above.
Create Credit Types, following the procedures listed above.

Set Credit Overflow Override

Search for a Course and navigate to the Grading Tasks tab.
Select the Grading Task where the student receives credit (usually a Semester or Trimester grading task)
Verify the selected Credit Type is correct. If not, select the correct one
Set the desired credit type option for the Credit Overflow Override field. This selection is used when the student receives credit if the student has met the desired credits.

Save

Tool Search: School Standard

The School Standard Setup tool determines which Credit Groups and Standards Banks are used for grading at the school selected in the Campus toolbar.

Credit Groups are used as categories of credit on student transcripts.
Standards are used in conjunction with standard-based grading by teachers.

After selecting Credit Groups and Standards on the School Standards tool, they can be added to Courses and Course Masters. This tool simplifies using standards and credit groups at the school level so that individual schools do not have to review all the items in the district when aligning them to courses and masters.

School Standards Tool

The Credit Groups and Standards also display when adding Transcript Credits to a student's Transcript.

Select School Standards

Mark the checkbox next to the credit group and standards group(s) to be used at the school.
Click Save.

Tool Search: Course Grading Tasks

The Grading Tasks tool lists the items the teachers grade as part of the grading process. These tasks include mid-term grades, quarter grades, semester grades, etc. These grading tasks are created in the Grading Tasks tool in the Grading and Standards area.

If you are using the Multiple Year Academic Planning functionality, see the Best Practices for more information.

Course Grading Tasks

Read - View grading tasks assigned to the course.
Write - Edit existing grading tasks assigned to the course.
Add - Add new grading tasks assigned to the course.
Delete - Remove grading tasks assigned to the course.

See the Tool Rights section below for more details on what actions can be performed with each right.

Grading Tasks can also be managed at the Course Master level. Icons in the Grading Task List provide more information about each task:

Icon	Text	Description
	Locked to Course Master	Indicates that the task corresponds to a task at the Course Master level. These tasks are not editable in this tool.
	Linked Course Catalog Unlocked	Indicates that tasks are unlocked for the whole Course Catalog. These tasks are editable in this tool.
	Course Master Unlinked	Indicates that the tasks is associated with a tasks at the Course Master level, but that the link with that task is broken. To relink tasks: Use the Push All Course Masters tool: select a Push Mode of Overwrite and leave Grading Tasks marked in the Data to be Pushed section. Use the Course Status tool. Click the Reset Data to Course Master Settings button (if the Course Catalog is unlocked).
	Course Managed	Indicates that the task is managed at the Course level and does not have a corresponding record at the Course Master level.

Visit the Course Status tool to view a list of all courses associated with a given course master, see the status of grading setup for each course, and relink courses as needed.

Best Practices for Grading Tasks

When using Academic Planning functionality:

When a calendar is assigned a Course Master, the Credit Overflow Override field must be set on the Grading Task of the course in the course master.
When a calendar is not assigned a Course Master, and courses are maintained at each school, the Credit Overflow Override field must be set on the Grading Task of the course.

For districts that have more than one high school and multi-year academic planning is used, it is recommended that Course Masters be created. This reduces the amount of individual course maintenance that needs to be performed.

Grading Task Information in Ad hoc Query Wizard

Course Grading Task fields are available in the Query Wizard when using the Course/Section Data type in the Course > Course Information > Grading Task Credit folder.

Screenshot highlighting the Grading Task fields in an Ad hoc query. Grading Task Ad hoc Fields

Course Grading Task Detail Editor

Before assigning grading tasks to courses, verify the following:

Grading Tasks are created in the Grading and Standards area.
Score Groups are created in the Grading and Standards area.
Credit Types are created in the Grading and Standards area.

The Grading Task Editor provides a summary of the grading task, including its name, assigned credit group and credit type (if listed), the score group, the credit value and the term GPA. It also indicates if that grading task is locked. The locked icon displays when the course is linked to a Course Master, and grading tasks are assigned at the Course Master level. Changes can only be made through the Course Master. Fields are marked as locked on the Course Catalog.

Grading Task Lock Display from Course Master

The Grading Task editor provides a list of grading tasks and a detail editor showing specific elements of the selected grading task. The following provides a description of the fields on the Course Grading Task editor.

Field	Description	Ad hoc Fields
Score Group	Determines the points and/or letter grades that is used when scoring the grading task.	GradingTaskCredit.ScoreGroupName
Term GPA	Indicates the weight used when calculating the grade of the student.	GradingTaskCredit.TermGPA
Credit	Indicates the amount of credit the student receives upon completion of the course or when the course is posted on a transcript. This value depends on the set up of courses - whole year courses or semester long courses. This is usually only populated on those tasks that are posted to transcripts.	GradingTaskCredit.Credit
Credit Type	Indicates the group of credit the student receives when credit is given. This is used in Academic Planning when tracking the progress of the student towards graduation.	GradingTaskCredit.CreditType
Credit Overflow Override	This field is set for a single course Grading Task and is used to roll credits when the current credit type has met its credit requirements. The credits from the course first try to roll up to the override credit type. If that credit type has met its requirements, it then looks at the overflow setup for the course's credit type. A particular course may be able to count towards more than one credit type. For example a particular CTE course may fulfill a science credit or a math credit. This course would be set up with its default credit type of Math and an override rollup credit type of Science. If the student has completed their math requirement, this course would then be counted as a science credit (only if a science credit was still needed). If both credit requirements were met, then the default rollup would occur, likely going from math to elective credit.	GradingTaskCredit.CreditOverflowName
Term Mask	Selection indicates when the task must be graded. In a four-term setup, a quarter grade would be graded at the end of each term, which would mean the Term Mask is marked for all four terms. For semester grade tasks, the term mask would only be selected at the end of term 2 and term 4.	N/A
Post-only Grading Task	Indicates a grading task cannot be aligned to assignments and categories in the teacher's Grade Book. Post-only Grading Tasks are for posting grades only, not for aligning student work.	GradingTaskCredit.PostOnly Reports a value of 1 if the checkbox is marked; reports a value of 0 if the checkbox is not mark.
Exclude from Ed-Fi (WI only)	Indicates the Grading task is not reported to Ed-Fi.

Add Grading Tasks to Courses

Click the New icon. A Course Grading Task Detail displays.
Select the Grading Task to add to the Courses from the dropdown list.
Select the Score Group from the dropdown list.
Enter the Term GPA weight the student receives.
Enter the Credit value the student receives.
Select the Credit Type from the dropdown list.
If desired, select the appropriate Credit Overflow Override option from the dropdown list.
Mark the appropriate Term Mask for the grading task.
If desired, mark the Post-only Grading Task checkbox.
Click the Save icon when finished.

Copy Grading Tasks to Another Course

Use the Copy icon to easily add the Grading Tasks associated with one course to another course (called the Source Course) to one or more other courses (called Destination Courses). The Copy icon displays when proper tool rights are assigned.

When copying a grading task from one course to another:

Grading tasks that already exist in the destination course are not copied again. This means when five grading tasks are selected to be copied in the source course, but three of those already exist in the destination course, only the two that do not exist in the destination course are copied.
Destination courses cannot be tied to any course masters.
Grading tasks are copied from one course to another course within the same calendar year.

Screenshot highlighting the copy button at the top of the screen and the copy modal that displays. Copy Grading Tasks

Select a specific grading task to copy, and then click the Copy icon.Or, just click the Copy icon without selecting a grading task. When a specific grading task is selected to copy, that grading task is the only one selected to copy; when no grading tasks are selected to copy, all of the grading tasks in that course are automatically selected to copy.
Select the Source Course from the dropdown list. This displays the currently selected course. To change this selection, begin typing in the dropdown field.
Mark the Grading Tasks to Copy. Or, clear the selections by clicking the checkbox in the gray Grading Task Name header.
Select the Destination Course(s):
1. All Courses: copies tasks to all courses in the calendar.
2. Active Courses: copies tasks to all courses in the calendar that currently have the Active flag marked.
3. Select Courses: copies tasks to the selected courses. To select a course, type the Number or Name in the search field. Multiple courses can be selected. Click Clear to remove all courses from the list.
Click the Save button to copy the selected grading tasks to the destination course.

If there are no grading tasks to copy, an alert displays indicating all selected grading tasks already exist in the destination course master.

Grading tasks are the items that appear on student report cards and transcripts. This video demonstrates how to use the Grading Tasks Setup tool to define the types of grades that will be posted.

Grading tasks are items to which teachers will post grades for report cards, transcripts, midterms, and eligibility reports. In this lesson, users will learn how to create a grading task that can be applied to a course.

Full Screen

Tool Search: Course Grading Tasks

The Grading Tasks tool lists the items the teachers grade as part of the grading process. These tasks include mid-term grades, quarter grades, semester grades, etc. These grading tasks are created in the Grading Tasks tool in the Grading and Standards area.

If you are using the Multiple Year Academic Planning functionality, see the Best Practices for more information.

Course Grading Tasks

Read - View grading tasks assigned to the course.
Write - Edit existing grading tasks assigned to the course.
Add - Add new grading tasks assigned to the course.
Delete - Remove grading tasks assigned to the course.

See the Tool Rights section below for more details on what actions can be performed with each right.

Grading Tasks can also be managed at the Course Master level. Icons in the Grading Task List provide more information about each task:

Icon	Text	Description
	Locked to Course Master	Indicates that the task corresponds to a task at the Course Master level. These tasks are not editable in this tool.
	Linked Course Catalog Unlocked	Indicates that tasks are unlocked for the whole Course Catalog. These tasks are editable in this tool.
	Course Master Unlinked	Indicates that the tasks is associated with a tasks at the Course Master level, but that the link with that task is broken. To relink tasks: Use the Push All Course Masters tool: select a Push Mode of Overwrite and leave Grading Tasks marked in the Data to be Pushed section. Use the Course Status tool. Click the Reset Data to Course Master Settings button (if the Course Catalog is unlocked).
	Course Managed	Indicates that the task is managed at the Course level and does not have a corresponding record at the Course Master level.

Visit the Course Status tool to view a list of all courses associated with a given course master, see the status of grading setup for each course, and relink courses as needed.

Best Practices for Grading Tasks

When using Academic Planning functionality:

When a calendar is assigned a Course Master, the Credit Overflow Override field must be set on the Grading Task of the course in the course master.
When a calendar is not assigned a Course Master, and courses are maintained at each school, the Credit Overflow Override field must be set on the Grading Task of the course.

For districts that have more than one high school and multi-year academic planning is used, it is recommended that Course Masters be created. This reduces the amount of individual course maintenance that needs to be performed.

Grading Task Information in Ad hoc Query Wizard

Course Grading Task fields are available in the Query Wizard when using the Course/Section Data type in the Course > Course Information > Grading Task Credit folder.

Screenshot highlighting the Grading Task fields in an Ad hoc query. Grading Task Ad hoc Fields

Course Grading Task Detail Editor

Before assigning grading tasks to courses, verify the following:

Grading Tasks are created in the Grading and Standards area.
Score Groups are created in the Grading and Standards area.
Credit Types are created in the Grading and Standards area.

The Grading Task Editor provides a summary of the grading task, including its name, assigned credit group and credit type (if listed), the score group, the credit value and the term GPA. It also indicates if that grading task is locked. The locked icon displays when the course is linked to a Course Master, and grading tasks are assigned at the Course Master level. Changes can only be made through the Course Master. Fields are marked as locked on the Course Catalog.

Grading Task Lock Display from Course Master

The Grading Task editor provides a list of grading tasks and a detail editor showing specific elements of the selected grading task. The following provides a description of the fields on the Course Grading Task editor.

Field	Description	Ad hoc Fields
Score Group	Determines the points and/or letter grades that is used when scoring the grading task.	GradingTaskCredit.ScoreGroupName
Term GPA	Indicates the weight used when calculating the grade of the student.	GradingTaskCredit.TermGPA
Credit	Indicates the amount of credit the student receives upon completion of the course or when the course is posted on a transcript. This value depends on the set up of courses - whole year courses or semester long courses. This is usually only populated on those tasks that are posted to transcripts.	GradingTaskCredit.Credit
Credit Type	Indicates the group of credit the student receives when credit is given. This is used in Academic Planning when tracking the progress of the student towards graduation.	GradingTaskCredit.CreditType
Credit Overflow Override	This field is set for a single course Grading Task and is used to roll credits when the current credit type has met its credit requirements. The credits from the course first try to roll up to the override credit type. If that credit type has met its requirements, it then looks at the overflow setup for the course's credit type. A particular course may be able to count towards more than one credit type. For example a particular CTE course may fulfill a science credit or a math credit. This course would be set up with its default credit type of Math and an override rollup credit type of Science. If the student has completed their math requirement, this course would then be counted as a science credit (only if a science credit was still needed). If both credit requirements were met, then the default rollup would occur, likely going from math to elective credit.	GradingTaskCredit.CreditOverflowName
Term Mask	Selection indicates when the task must be graded. In a four-term setup, a quarter grade would be graded at the end of each term, which would mean the Term Mask is marked for all four terms. For semester grade tasks, the term mask would only be selected at the end of term 2 and term 4.	N/A
Post-only Grading Task	Indicates a grading task cannot be aligned to assignments and categories in the teacher's Grade Book. Post-only Grading Tasks are for posting grades only, not for aligning student work.	GradingTaskCredit.PostOnly Reports a value of 1 if the checkbox is marked; reports a value of 0 if the checkbox is not mark.
Exclude from Ed-Fi (WI only)	Indicates the Grading task is not reported to Ed-Fi.

Add Grading Tasks to Courses

Click the New icon. A Course Grading Task Detail displays.
Select the Grading Task to add to the Courses from the dropdown list.
Select the Score Group from the dropdown list.
Enter the Term GPA weight the student receives.
Enter the Credit value the student receives.
Select the Credit Type from the dropdown list.
If desired, select the appropriate Credit Overflow Override option from the dropdown list.
Mark the appropriate Term Mask for the grading task.
If desired, mark the Post-only Grading Task checkbox.
Click the Save icon when finished.

Copy Grading Tasks to Another Course

Use the Copy icon to easily add the Grading Tasks associated with one course to another course (called the Source Course) to one or more other courses (called Destination Courses). The Copy icon displays when proper tool rights are assigned.

When copying a grading task from one course to another:

Grading tasks that already exist in the destination course are not copied again. This means when five grading tasks are selected to be copied in the source course, but three of those already exist in the destination course, only the two that do not exist in the destination course are copied.
Destination courses cannot be tied to any course masters.
Grading tasks are copied from one course to another course within the same calendar year.

Screenshot highlighting the copy button at the top of the screen and the copy modal that displays. Copy Grading Tasks

Select a specific grading task to copy, and then click the Copy icon.Or, just click the Copy icon without selecting a grading task. When a specific grading task is selected to copy, that grading task is the only one selected to copy; when no grading tasks are selected to copy, all of the grading tasks in that course are automatically selected to copy.
Select the Source Course from the dropdown list. This displays the currently selected course. To change this selection, begin typing in the dropdown field.
Mark the Grading Tasks to Copy. Or, clear the selections by clicking the checkbox in the gray Grading Task Name header.
Select the Destination Course(s):
1. All Courses: copies tasks to all courses in the calendar.
2. Active Courses: copies tasks to all courses in the calendar that currently have the Active flag marked.
3. Select Courses: copies tasks to the selected courses. To select a course, type the Number or Name in the search field. Multiple courses can be selected. Click Clear to remove all courses from the list.
Click the Save button to copy the selected grading tasks to the destination course.

If there are no grading tasks to copy, an alert displays indicating all selected grading tasks already exist in the destination course master.

Tool Search: Grading Tasks

The Grading Tasks tab lists the items the teachers grade as part of the grading process. These tasks include mid-term grades, quarter grades, semester grades, etc. These grading tasks are created in the Grading Tasks tool in the Grading and Standards area.

Course Masters Grading Tasks Editor

Visit the Course Status tool to view a list of all courses associated with a given course master, see the status of grading setup for each course, and relink courses as needed.

Grading Task Information in Ad hoc Query Wizard

Course Grading Task fields are available in the Query Wizard when using the Course/Section Data type in the Course > Course Information > Grading Task Credit folder.

Screenshot highlighting the Grading Task fields in an Ad hoc query. Grading Task Ad hoc Fields

Course Master Workflow

Step		Campus Location
1.	Create Course Catalogs for the district.	Grading and Standards > Course Catalogs
2.	Assign the Course Catalog to the school.	System Administration > Resources > School
3.	Create Course Masters for the district.	Grading and Standards > Course Masters > Course Master Info
4.	Add Grading Tasks to the Course Master.	Grading and Standards > Course Masters > Grading Tasks
5.	Add Standards to the Course Master.	Grading and Standards > Course Masters > Standards
6.	Add Categories to the Course Master.	Grading and Standards > Course Masters > Categories
7.	Add Assessments to the Course Master.	Grading and Standards > Course Masters > Assessments
8.	Establish Grade Calc Options for the Course Master.	Grading and Standards > Course Masters > Grade Calc Options
9.	Push the Course Master to the Courses.	Grading and Standards > Course Masters > Course Master Info > Push to Courses
10.	Copy Course Master information to other Course Masters.	Grading and Standards > Course Masters > Course Master Info > Copy
11.	Use the Push ALL Course Masters tool to update the Course Catalog with the latest Course Master data.	Grading and Standards > Push All Course Masters
12.	Use the Push ALL Courses tool to update all courses in the selected calendar with the latest Course data.	Grading and Standards > Push All Courses

Course Master Grading Task Editor

Before assigning grading tasks to courses, verify the following:

Grading Tasks have been created in the Grading and Standards area.
Score Groups have been created in the Grading and Standards area.
Credit Types have been created in the Grading and Standards area.

The Grading Task editor provides a list of grading tasks and a detail editor showing specific elements of the selected grading task. The following provides a description of the fields on the Course Master Grading Task editor.

Field	Description	Ad hoc Fields
Score Group	Determines the points and/or letter grades that will be used when scoring the grading task.	GradingTaskCredit.ScoreGroupName
Term GPA	Indicates the weight used when calculating the grade of the student. Refer to the GPA Calculations in Campus article for detailed explanations.	GradingTaskCredit.TermGPA
Credit	Indicates the amount of credit the student receives upon completion of the course or when the course is posted on a transcript. This value depends on the setup of courses. This is usually only populated on those tasks that are posted to transcripts.	GradingTaskCredit.Credit
Credit Type	Indicates the group of credit the student receives when credit is given. This is used in Academic Planning when tracking the progress of the student towards graduation.	GradingTaskCredit.CreditType
Credit Overflow Override	This field is set for a single course Grading Task and is used to roll credits when the current credit type has met its credit requirements. The credits from the course will first try to roll up to the override credit type. If that credit type has met its requirements, it will then look at the overflow setup for the course's credit type. A particular course may be able to count towards more than one credit type. For example a particular CTE course may fulfill a science credit or a math credit. This course would be set up with its default credit type of Math and an override rollup credit type of Science. If the student has completed their math requirement, this course would then be counted as a science credit (only if a science credit was still needed). If both credit requirements were met, then the default rollup would occur, likely going from math to elective credit. See the Setting Up Credit Overflow article for more information.	GradingTaskCredit.CreditOverflowName
Term Mask	Selection indicates when the task is graded. Term masks are always selected when the task is needing to be graded. In a four-term setup, a quarter grade would be graded at the end of each term, which would mean the Term Mask is marked for all four terms. For semester grade tasks, the term mask would only be selected at the end of term 2 and term 4.	This field is not available in Ad hoc Reporting.
Post-only Grading Task	Indicates a grading task cannot be aligned to assignments and categories in the teacher's Grade Book. Post-only Grading Tasks are for posting grades only, not for aligning student work.	GradingTaskCredit.PostOnly Reports a value of 1 if the checkbox is marked; reports a value of 0 if the checkbox is not mark.

Add Grading Tasks to Course Masters

Click the Add icon. A Course Master Grading Task Detail will display.
Select the Grading Task to add to the Course Masters from the dropdown list.
Select the Score Group from the dropdown list.
Enter the Term GPA weight the student receives.
Enter the Credit value the student receives.
If desired, select the appropriate Credit Overflow Override option from the dropdown list.
Select the Credit Type from the dropdown list.
Mark the appropriate Term Mask for the grading task.
If desired, mark the Post-only Grading Task checkbox.
Click the Save icon when finished.

Any changes made to the Grading Tasks or any other Course Master tab require a push process to the courses. This option is available on the Course Master Info tab.

Delete a Grading Task from a Course Master

Select the Grading Task to delete from a course from the Grading Task table.
Click the Delete icon. A warning message will appear indicating the Grading Task is about to be deleted. If the Grading Task is used in a composite grade calculation, that calculation must be edited to not use the Grading Task that's being deleted.
Click OK to continue or click Cancel.

Copy a Grading Task to Another Course Master

The entire Course Master can be copied from one school to another using the Copy button on the Course Master Info tab.

Use the Copy icon to easily add the Grading Tasks associated with one Course Master (called the Source Course Master) to one or more other Course Masters in the same Course Catalog (called Destination Course Masters). The Copy icon displays when proper tool rights are assigned.

When copying a grading task from one course master to another:

The Course Catalogs must be the same for the source course master and the destination course master.
Grading tasks that already exist in the destination course master will not be copied again. This means when five grading tasks are selected to be copied in the source course master, but three of those already exist in the destination course master, only the two that do not exist in the course master will be copied.
When a Course Catalog is locked for grading tasks, the copy process pushes the grading task to destination courses.

Copy Grading Tasks

Select a specific grading task to copy or just click the Copy icon without selecting a grading task. When a specific grading task is selected to copy, that grading task is the only one selected to copy; when no grading tasks are selected to copy, all of the grading tasks in that Course Master are automatically selected to copy.
Select the Source Course Master from the dropdown list. This displays the currently selected course master. To change this selection, begin typing in the dropdown field.
Mark the Grading Tasks to Copy. Or, clear the selections by clicking the checkbox in the gray Grading Task Name header.
Select the Destination Course Master:
- All Course Masters: copies task(s) to all course masters in the course catalog.
- Active Course Masters: copies task(s) to all course masters in the course catalog that currently have the Active flag marked.
- Select Course Masters: copies task(s) to the selected course masters. To select a master, type the Number or Name in the search field. Multiple masters can be selected. Click Clear to remove all masters from the list.
Click the Save button to copy the selected grading tasks to the destination course master. This action saves the selection; the grading tasks are not copied until a school year is selected (see the information below).

When the copy is complete, and the catalog is locked, an alert displays asking to which calendar years the information should be pushed. Select the school year from the dropdown and click OK.

A confirmation displays indicating the selected grading tasks from the Source Course Master have been copied to the Destination Course Masters. At this point, the grading tasks are copied and are displayed on the Course Master Grading Task tab of the Destination Course Master.

If there are no grading tasks to copy, an alert displays indicating all selected grading tasks already exist in the destination course master.

Alert Indicating No Grading Tasks were Copied

To return to the main view of Course Master Grading Task, click the Grading Task List button.

Tool Search: Grade Calc Options

Grade Calculation Options determine how In Progress Grades for grading tasks and standards calculate in the Grade Book.

Before setting grade calculation options, Grading Tasks and Standards must be assigned to the Course.

Course Grade Calc Options

Read - View grade calculation options for the selected course.
Write - Edit grade calculation options for the selected course.
Add - Add new grade calculation options for the selected course.
Delete - Remove grade calculation options for the course.

See the Tool Rights section below for more details on what actions can be performed with each right.

Be aware that any updates made after school has started may affect student's current grades.

Updating the grade calc options for a course that is linked to a course master temporarily breaks the connection with the master - changes pushed from the course master level will not update this grade calc option. Click Reset to Default to restore the link to the course master.

Screenshot highlighting the Reset to Default option that displays when course-level options are no longer synced with the course master.

Use the Course Audit Report to identify discrepancies between course and course master setup.

Grade Calc Options can be managed at the Course Master level. Icons next to each option provide more information:

Icon	Text	Description
	Locked to Course Master	Indicates that the option corresponds to a option at the Course Master level. These options are not editable in this tool.
	Linked Course Catalog Unlocked	Indicates that options are unlocked for the whole Course Catalog. These options are editable in this tool.
	Course Master Unlinked	Indicates that the option is associated with a option at the Course Master level, but that the link with that option is broken. Options can be relinked using the Push All Course Masters tool, selecting a Push Mode of Overwrite and leaving Grade Calc Options marked in the Data to be Pushed section.
	Course Managed	Indicates that the option is managed at the Course level and does not have a corresponding record at the Course Master level.

Grade Calc Options in Ad hoc Query Wizard

Grade Calc Options fields are available in the Query Wizard when using the Course/Section Data type in the Course > Course Information > Composite Grading folder.

Screenshot highlighting the Composite Grading fields in an Ad hoc query.

Composite Grading Ad hoc Fields

Fill and Filter Options

To apply a specific grading setup to multiple tasks or standards, select Fill Options. From there, filter using the Type, Term, and Task dropdown lists and then select the Calculation Type and other options to apply to all standards or tasks that fit the filter criteria. For example, in the image below, I'm setting the Term Grade task to calculate the same way in all terms.

Use the Fill and Filter options to apply grade calculation options to multiple standards or tasks.

Additionally, the filter options are available in the main Grade Calc Options screen to filter the individual standards and tasks displayed.

Grade Calculation Options for Standards

Establish calculation preferences for multiple standards using the Fill options or for each Term/Standard combination individually.

Screenshot of the Method dropdown list showing the options for calculating grades for Standards.

Select the applicable calculation options for standards

The following table describes the Types for Standards:

Option	Description
No Calculation	Select this option to exclude the standard from calculation of students' In Progress proficiency estimate in the Grade Book. This option is pre-selected and cannot be modified when a standard is marked as Post-only on the Course Standards tab or the Course Masters Standards tab. No assignments or categories can be assigned to this standard.
In Progress Grade	Select this option to calculate an In Progress grade for this standard using a Grading Scale. Use this option if scoring for the standard is done with Points or Marks. Additional options appear when this option is selected: Grading Scales - Choose a scale to convert student score percentages into grades in the scale, such as A-, B+, D, etc. Click the information icon next to the dropdown list to see the scale options. Weight Categories - Marking this checkbox indicates the Weight values entered for the Category should be included in the calculation of the In Progress grade. Use score's % value - Marking this checkbox calculates scores based on the percentage of points earned for each assignment rather than the raw point value across all assignments. For example, two assignments are scored as 8/10 and 100/100. The point value calculated for these two assignments would be 108/110, or 98%. The percent value calculated would be 80% and 100%, or 90% for the Category. If this option is chosen, all assignments aligned to the Standard must be worth more than zero points.
Proficiency Estimate (Rubrics)	Select this option if the standard is scored using a rubric. Rubrics are used to described quality of work, rather than a numerical score. Choose a Method to calculate grades: Power Law: Power Law is a mathematical calculation that converts proficiency levels into numeric values and determines a trend based on the student's scores. Power Law works on the assumption that standards are assessed at consistent intervals, such as weekly. See Posting Grades when Using Power Law for an example of using Power Law. Highest Score: Determines the highest proficiency level the student has achieved. Sequence must be entered for items on the Rubric for this option to calculate correctly. Mode: Determines the most common score for the student across scores. Enter a value in Limit Assignments to Last ____ to limit the calculation to the x number of recent assignments. Most Recent: Populates the most recent proficiency level. Mean: Calculates the grade as the average of all scores entered based on the Mean % Value entered for the Rubric. To calculate a grade, rubric scores are converted into numeric values using the Mean % Value field on the rubric. Those values are then averaged and converted back into a rubric score using the Minimum % and Mean % values. Decaying Average: Calculates the grade as the average of all scores entered, but with more recent scores weighted more heavily. The most recent score is calculated at full weight, with the next most recent score worth 65%, the score previous to that worth 65%² (42%), then 65%³ (27.5%), etc. The average is calculated by converting scores into numeric values and back based on Rubric values as described above. In the grade book, hover over a student's proficiency estimate to see each of these values calculated.

Option

Description

No Calculation

Select this option to exclude the standard from calculation of students' In Progress proficiency estimate in the Grade Book.

This option is pre-selected and cannot be modified when a standard is marked as Post-only on the Course Standards tab or the Course Masters Standards tab. No assignments or categories can be assigned to this standard.

In Progress Grade

Select this option to calculate an In Progress grade for this standard using a Grading Scale. Use this option if scoring for the standard is done with Points or Marks. Additional options appear when this option is selected:

Grading Scales - Choose a scale to convert student score percentages into grades in the scale, such as A-, B+, D, etc. Click the information icon next to the dropdown list to see the scale options.
Weight Categories - Marking this checkbox indicates the Weight values entered for the Category should be included in the calculation of the In Progress grade.
Use score's % value - Marking this checkbox calculates scores based on the percentage of points earned for each assignment rather than the raw point value across all assignments. For example, two assignments are scored as 8/10 and 100/100. The point value calculated for these two assignments would be 108/110, or 98%. The percent value calculated would be 80% and 100%, or 90% for the Category. If this option is chosen, all assignments aligned to the Standard must be worth more than zero points.

Proficiency Estimate (Rubrics)

Select this option if the standard is scored using a rubric. Rubrics are used to described quality of work, rather than a numerical score. Choose a Method to calculate grades:

Power Law: Power Law is a mathematical calculation that converts proficiency levels into numeric values and determines a trend based on the student's scores. Power Law works on the assumption that standards are assessed at consistent intervals, such as weekly. See Posting Grades when Using Power Law for an example of using Power Law.
Highest Score: Determines the highest proficiency level the student has achieved. Sequence must be entered for items on the Rubric for this option to calculate correctly.
Mode: Determines the most common score for the student across scores. Enter a value in Limit Assignments to Last ____ to limit the calculation to the x number of recent assignments.
Most Recent: Populates the most recent proficiency level.
Mean: Calculates the grade as the average of all scores entered based on the Mean % Value entered for the Rubric. To calculate a grade, rubric scores are converted into numeric values using the Mean % Value field on the rubric. Those values are then averaged and converted back into a rubric score using the Minimum % and Mean % values.
Decaying Average: Calculates the grade as the average of all scores entered, but with more recent scores weighted more heavily. The most recent score is calculated at full weight, with the next most recent score worth 65%, the score previous to that worth 65%² (42%), then 65%³ (27.5%), etc. The average is calculated by converting scores into numeric values and back based on Rubric values as described above.

In the grade book, hover over a student's proficiency estimate to see each of these values calculated.

Assign Grade Calculation Options for Standards

Select the desired Calculation Type for each Standard assigned to the course, choosing to mass-assign the same calculation type using the Fill Down option or assigning the calculation type for each standard one at a time.
If any standard needs to be a Composite standard, set those options.
Click the Save icon when finished.

Grade Calculation Options for Grading Tasks

Establish calculation preferences for multiple tasks using the Fill options or for each Term/Task combination individually.

Screenshot of the options for calculating grades for grading tasks.

Select calculation options for Tasks

The following table describes the Types for Grading Tasks:

Option	Description
No Calculation	Select this option to exclude the task from calculation of students' In Progress grades in the Grade Book.
In Progress Grade	Select this option to calculate an In Progress grade for this task. Additional options appear when this option is selected: Grading Scales - Choose a scale to convert student score percentages into grades in the scale, such as A-, B+, D, etc. Weight Categories - Marking this checkbox indicates the Weight values entered for the Category should be included in the calculation of the In Progress grade. Use score's % value - Marking this checkbox calculates scores based on the percentage of points earned for each assignment rather than the raw point value across all assignments. For example, two assignments are scored as 8/10 and 100/100. The point value calculated for these two assignments would be 108/110, or 98%. The percent value calculated would be 80% and 100%, or 90% for the Category. If this option is chosen, all assignments aligned to the Standard must be worth more than zero points.

Option

Description

No Calculation

Select this option to exclude the task from calculation of students' In Progress grades in the Grade Book.

In Progress Grade

Select this option to calculate an In Progress grade for this task. Additional options appear when this option is selected:

Grading Scales - Choose a scale to convert student score percentages into grades in the scale, such as A-, B+, D, etc.
Weight Categories - Marking this checkbox indicates the Weight values entered for the Category should be included in the calculation of the In Progress grade.
Use score's % value - Marking this checkbox calculates scores based on the percentage of points earned for each assignment rather than the raw point value across all assignments. For example, two assignments are scored as 8/10 and 100/100. The point value calculated for these two assignments would be 108/110, or 98%. The percent value calculated would be 80% and 100%, or 90% for the Category. If this option is chosen, all assignments aligned to the Standard must be worth more than zero points.

Post-only Tasks

Categories and assignments cannot be aligned to tasks marked as Post-only on the Course > Grading Tasks or Course Masters > Grading Tasks tabs. However, calculation options can be set up for these tasks to allow a Grade to be calculated in the Posted column when a Percent is entered for a student.

Assign Grade Calculation Options for Grading Tasks

Select the desired Calculation Type for each Grading Task assigned to the course, choosing to mass-assign the same calculation type using the Fill Down option or assigning the calculation type for each standard one at a time.
If any standard needs to be a Composite standard, set those options.
Click the Save icon when finished.

Additional Options in Grade Calc Options

The following options are available for standards and tasks:

Option	Description
Composite	A composite task or standard is a parent task that is grade based on the child tasks that make it up. For example, a semester task may be a composite of two quarter tasks. See the Composite Grading article for more information.
Rollup	A parent standard or task can be calculated by "rolling up" child tasks. See the Rollup Grade Calculations article for more information.
Limit Assignments to Last ___	This option limits the grade calculation to only include the most recent x number of assignments. For example, proficiency in a standard may be calculated as the mode of the most recent 5 assignments.
Cumulative Grading Starting in	This option allows teachers to set a starting term for calculating grading across multiple terms. See the Cumulative Grading article for more information.

Composite Grading

For grading tasks that are calculated together with other grading tasks to have a composite grade (like a Semester Grade or End of Year Grade), mark the Composite checkbox. This displays a Child Task/Standard editor within the grading task window where the Grading Tasks and Standards can be set to properly calculate the composite grade.

If Composite Grading is locked at the Couse level, teachers cannot edit Composite grading setup at the course level.

In the example below, the Final Grade is marked as Composite and combines the student's Quarter 1 and Quarter 2 grades together. Each of the quarter grades are worth 50% of the Final grade.

Screenshot highlighting a task with composite grading setup, the Composite checkbox marked and child tasks with weights entered.

Composite Grade Setup

Note the following:

Grading Tasks and Standards need to be assigned to the Course.
Active Terms need to be set properly before setting the composite grade.
The Weight field value can be entered as a decimal or as a whole number, but the total Effective Percentage of all of the child tasks entered here cannot be more than 100%.
A task/standard can only be selected once. Previously chosen tasks/standards display in gray and cannot be chosen again.
In the Progress Monitor, composite grading setup is represented visually by displaying child alignments nested under the parent, unless the section has more than 50 standard/task alignments.

Assign a Composite Grade Calculation

Locate the Grading Task or Standard to set as a Composite.
Mark the Composite checkbox. The Child Task/Standard editor displays.
Select the grading tasks that are to be used in the composite calculation.
Enter the Weight value for each of the child tasks.
If desired, mark the Lock Composites checkbox. When this is marked, teachers would not be able to modify the composite grading setup (add more child tasks or change entered weight values), even if they have the tool rights to modify composite grading information.

Rollup Grade Calculation

Rollup calculations allow users to grade a parent standard based on the scores a student has received for child standards, rather than having to manually estimate the grade. Alternately, child standards can be selected to rollup to a grading task, with the rubric scores converted to numeric values and then into items in the score group selected for the task.

These calculations display in the Grade Book and Post Grades tool. Rollup calculation preferences are set up on this tab or in the Grade Calc Options tool in Course Masters.

When rolling up from standard to standard, all standards must be graded using the same rubric. In the Progress Monitor, rollup grading setup is represented visually by displaying child alignments nested under the parent, unless the section has more than 50 standard/task alignments.

Screenshot highlighting a standard with rollup grading setup, the Rollup checkbox marked and child standards selected.

Rollup Grade Calculation

Setup Rollup Grade Calculation

Mark the Rollup checkbox for the parent. The grade for this standard or task is calculated based on the child standards and Calculation Type.
Select the Calculation Type to determine how grades in child tasks contribute to the rolled up grade. See the descriptions of each type in the table following.
1. Select the Child Tasks/Standards to be included in the rollup calculation. Add rows for additional children as needed. When calculating from standard to standard, available standards are those entered as children of the parent standard in the Standards Bank.
Click Save when finished.

Calculation Types

Type	Description
Manual	Provides no rollup calculation.
Mean	Rollup calculation is the average of the grade for each child standard, based on the Rollup Values entered on the Rubric. When the parent is a task, numeric rubric values are converted based on the selected Score Group. Rollup value, Minimum Value, and Mean Value should be populated for the rubric.
Weighted Mean	When this type is selected, a weight field displays for each child standard, with an Effective % value calculating as weights are entered. Rollup calculation is the average of the grade for each child standard, based on the Rollup Values entered on the Rubric, weighted based on the values entered for each child. Similar to Composite Grading, weight values can be entered as percentages (such as 25%, 25%, and 50%) or as proportions (such as 1, 1, 2). Rollup value, Minimum Value, and Mean Value should be populated for the rubric.
Median	Rollup calculation displays as the grade at the middle of the grade distribution. For example, if the child standards have grades of U, U, P, P, HP, the median value is P.
Mode	Rollup calculation displays as the most common grade received across child standards. For example, if the child standards have grades of U, P, P, P, HP, the mode is P. If there is no mode in the entered scores, a rollup value is not reported.
Highest	Rollup calculation displays the highest grade achieved.

Copy Grade Calc Options to Another Course

Use the Copy icon to easily add Grade Calculation Options associated with one Course (called the Source Course) to one or more other Courses (called Destination Course Masters). The Copy icon displays when proper tool rights are assigned.

When copying grade calc options from one course to another:

Destination courses cannot be tied to any course masters.
Grade calc options are copied from one course to another course within the same calendar year.
Grading tasks and standards need to completely match between the two courses being copied.

Screenshot highlighting the copy button at the top of the screen and the copy modal that displays.

Copy Grade Calc Options

Click the Copy button.
Select the Source Course from the dropdown list.
Select the Destination Course:
1. All Courses: copies options to all courses in the calendar.
2. Active Courses: copies options to all courses in the calendar that currently have the Active flag marked.
3. Select Courses: copies options to the selected courses. To select a course, type the Number or Name in the search field. Multiple courses can be selected. Click Clear to remove all courses from the list. Only Courses that do not already have Grade Calc Options established are available to be selected.
Click the Save button to copy the grade calculation options to the destination course.

When the copy is completed, an alert displays indicating the copy has been saved.

Save

Tool Search: Grade Calc Options

Grade Calculation Options determine how In Progress Grades for Grading Tasks and Standards calculate in the Grade Book.

Before setting Grade Calculation Options, Grading Tasks and Standards must be assigned to the Course Master.

Grade Calc Options determine how grades are calculated for standards and tasks aligned to a course master.

Course Master Workflow

Expand to see how this tool fits into the workflow of managing Course Masters (step 8):

Step		Campus Location
1.	Create Course Catalogs for the district.	Course Catalogs
2.	Assign the Course Catalog to the school.	School Information
3.	Create Course Masters for the district.	Course Master Information
4.	Add Grading Tasks to the Course Master.	Grading Tasks
5.	Add Standards to the Course Master.	Standards
6.	Add Categories to the Course Master.	Categories
7.	Add Assessments to the Course Master.	Assessments
8.	Establish Grade Calc Options for the Course Master.	Grade Calc Options
9.	Push the Course Master to the Courses.	Course Master Info > Push to Courses
10.	Copy Course Master information to other Course Masters.	Course Master Info > Copy
11.	Use the Push ALL Course Masters tool to update the Course Catalog with the latest Course Master data.	Push All Course Masters
12.	Use the Push ALL Courses tool to update all courses in the selected calendar with the latest Course data.	Push All Courses

Fill and Filter Options

To apply a specific grading setup to multiple tasks or standards, select Fill Options. From there, filter using the Type, Term, and Task dropdown lists and then select the Calculation Type and other options to apply to all standards or tasks that fit the filter criteria. For example, in the image below, I'm setting the Term Grade task to calculate the same way in all terms.

Use the Fill and Filter options to apply grade calculation options to multiple standards or tasks.

Additionally, the filter options are available in the main Grade Calc Options screen to filter the individual standards and tasks displayed.

Grade Calculation Options for Standards

Establish calculation preferences for multiple standards using the Fill options or for each Term/Standard combination individually.

Select calculation options for standards

The following table describes the Types for Standards:

Option	Description
No Calculation	Select this option to exclude the standard from calculation of students' In Progress proficiency estimate in the Grade Book. This option is pre-selected and cannot be modified when a standard is marked as Post-only on the Course Standards tool or the Course Masters Standards tab. No assignments or categories can be assigned to this standard.
In Progress Grade	Select this option to calculate an In Progress grade for this standard using a Grading Scale. Use this option if scoring for the standard is done with Points or Marks. Additional options appear when this option is selected: Grading Scales - Choose a scale to convert student score percentages into grades in the scale, such as A-, B+, D, etc. Click the information icon next to the dropdown list to see the scale options. Weight Categories - Marking this checkbox indicates the Weight values entered for the Category should be included in the calculation of the In Progress grade. Use score's % value - Marking this checkbox calculates scores based on the percentage of points earned for each assignment rather than the raw point value across all assignments. For example, two assignments are scored as 8/10 and 100/100. The point value calculated for these two assignments would be 108/110, or 98%. The percent value calculated would be 80% and 100%, or 90% for the Category. If this option is chosen, all assignments aligned to the Standard must be worth more than zero points.
Proficiency Estimate (Rubrics)	Select this option if the standard is scored using a rubric. Rubrics are used to described quality of work, rather than a numerical score. Choose a Method to calculate grades: Power Law: Power Law is a mathematical calculation that converts proficiency levels into numeric values and determines a trend based on the student's scores. Power Law works on the assumption that Standards are assessed at consistent intervals, such as weekly. See Posting Grades when Using Power Law for an example of using Power Law. Highest Score: Determines the highest proficiency level the student has achieved. Sequence must be entered for items on the Rubric for this option to calculate correctly. Mode: Determines the most common score for the student across scores. Enter a value in Limit Assignments to Last ____ to limit the calculation to the x number of recent assignments. Most Recent: Populates the most recent proficiency level. Mean: Calculates the grade as the average of all scores entered based on the Mean % Value entered for the Rubric. To calculate a grade, rubric scores are converted into numeric values using the Mean % Value field on the rubric. Those values are then averaged and converted back into a rubric score using the Minimum % and Mean % values. Decaying Average: Calculates the grade as the average of all scores entered, but with more recent scores weighted more heavily. The most recent score is calculated at full weight, with the next most recent score worth 65%, the score previous to that worth 65%² (42%), then 65%³ (27.5%), etc. The average is calculated by converting scores into numeric values and back based on Rubric values as described above. In the grade book, hover over a student's proficiency estimate to see each of these values calculated.

Option

Description

No Calculation

Select this option to exclude the standard from calculation of students' In Progress proficiency estimate in the Grade Book.

This option is pre-selected and cannot be modified when a standard is marked as Post-only on the Course Standards tool or the Course Masters Standards tab. No assignments or categories can be assigned to this standard.

In Progress Grade

Select this option to calculate an In Progress grade for this standard using a Grading Scale. Use this option if scoring for the standard is done with Points or Marks. Additional options appear when this option is selected:

Grading Scales - Choose a scale to convert student score percentages into grades in the scale, such as A-, B+, D, etc. Click the information icon next to the dropdown list to see the scale options.
Weight Categories - Marking this checkbox indicates the Weight values entered for the Category should be included in the calculation of the In Progress grade.
Use score's % value - Marking this checkbox calculates scores based on the percentage of points earned for each assignment rather than the raw point value across all assignments. For example, two assignments are scored as 8/10 and 100/100. The point value calculated for these two assignments would be 108/110, or 98%. The percent value calculated would be 80% and 100%, or 90% for the Category. If this option is chosen, all assignments aligned to the Standard must be worth more than zero points.

Proficiency Estimate (Rubrics)

Select this option if the standard is scored using a rubric. Rubrics are used to described quality of work, rather than a numerical score. Choose a Method to calculate grades:

Power Law: Power Law is a mathematical calculation that converts proficiency levels into numeric values and determines a trend based on the student's scores. Power Law works on the assumption that Standards are assessed at consistent intervals, such as weekly. See Posting Grades when Using Power Law for an example of using Power Law.
Highest Score: Determines the highest proficiency level the student has achieved. Sequence must be entered for items on the Rubric for this option to calculate correctly.
Mode: Determines the most common score for the student across scores. Enter a value in Limit Assignments to Last ____ to limit the calculation to the x number of recent assignments.
Most Recent: Populates the most recent proficiency level.
Mean: Calculates the grade as the average of all scores entered based on the Mean % Value entered for the Rubric. To calculate a grade, rubric scores are converted into numeric values using the Mean % Value field on the rubric. Those values are then averaged and converted back into a rubric score using the Minimum % and Mean % values.
Decaying Average: Calculates the grade as the average of all scores entered, but with more recent scores weighted more heavily. The most recent score is calculated at full weight, with the next most recent score worth 65%, the score previous to that worth 65%² (42%), then 65%³ (27.5%), etc. The average is calculated by converting scores into numeric values and back based on Rubric values as described above.

In the grade book, hover over a student's proficiency estimate to see each of these values calculated.

Assign Grade Calculation Options of Standards

Select the desired Calculation Type for each Standard assigned to the Course Master, choosing to mass-assign the same calculation type using the Fill Down option or assigning the calculation type for each standard one at a time.
If any standard needs to be a Composite standard, set those options.
Click the Save icon when finished.

Grade Calculation Options for Grading Tasks

Establish calculation preferences for multiple tasks using the Fill options or for each Term/Task combination individually.

Select calculation options for tasks

The following table describes the Types for Grading Tasks:

Option	Description
No Calculation	Select this option to exclude the task from calculation of students' In Progress grades in the Grade Book.
In Progress Grade	Select this option to calculate an In Progress grade for this task. Additional options appear when this option is selected: Grading Scales - Choose a scale to convert student score percentages into grades in the scale, such as A-, B+, D, etc. Weight Categories - Marking this checkbox indicates the Weight values entered for the Category should be included in the calculation of the In Progress grade. Use score's % value - Marking this checkbox calculates scores based on the percentage of points earned for each assignment rather than the raw point value across all assignments. For example, two assignments are scored as 8/10 and 100/100. The point value calculated for these two assignments would be 108/110, or 98%. The percent value calculated would be 80% and 100%, or 90% for the Category. If this option is chosen, all assignments aligned to the Standard must be worth more than zero points.

Option

Description

No Calculation

Select this option to exclude the task from calculation of students' In Progress grades in the Grade Book.

In Progress Grade

Select this option to calculate an In Progress grade for this task. Additional options appear when this option is selected:

Grading Scales - Choose a scale to convert student score percentages into grades in the scale, such as A-, B+, D, etc.
Weight Categories - Marking this checkbox indicates the Weight values entered for the Category should be included in the calculation of the In Progress grade.
Use score's % value - Marking this checkbox calculates scores based on the percentage of points earned for each assignment rather than the raw point value across all assignments. For example, two assignments are scored as 8/10 and 100/100. The point value calculated for these two assignments would be 108/110, or 98%. The percent value calculated would be 80% and 100%, or 90% for the Category. If this option is chosen, all assignments aligned to the Standard must be worth more than zero points.

Post-only Tasks

Categories and assignments cannot be aligned to tasks marked as Post-only on the Course > Grading Tasks or Course Masters > Grading Tasks tabs. However, calculation options can be set up for these tasks to allow a Grade to be calculated in the Posted column when a Percent is entered for a student.

Assign Grade Calculation Options for Grading Tasks

Select the desired Calculation Type for each Grading Task assigned to the Course Master, choosing to mass-assign the same calculation type using the Fill Down option or assigning the calculation type for each standard one at a time.
If any standard needs to be a Composite standard, set those options.
Click the Save icon when finished.

Additional Options in Grade Calc Options

The following options are available for standards and tasks:

Option	Description
Composite	A composite task or standard is a parent task that is grade based on the child tasks that make it up. For example, a semester task may be a composite of two quarter tasks. See the Composite Grading article for more information.
Rollup	A parent standard or task can be calculated by "rolling up" child tasks. See the Rollup Grade Calculations article for more information.
Limit Assignments to Last ___	This option limits the grade calculation to only include the most recent x number of assignments. For example, proficiency in a standard may be calculated as the mode of the most recent 5 assignments.
Cumulative Grading Starting in	This option allows teachers to set a starting term for calculating grading across multiple terms. See the Cumulative Grading article for more information.

Composite Grading

For Grading Tasks that are calculated together with other Grading Tasks to have a composite grade (like a Semester Grade or End of Year Grade), mark the Composite checkbox. This displays a Child Task/Standard editor within the grading task window where the Grading Tasks and Standards can be set to properly calculate the composite grade.

In the example below, the Final Grade is marked as Composite and combines the student's Term 3 and Term 4 grades together. Each of the term grades are worth 50% of the Final grade.

Mark the Composite checkbox to display the Child Task/Standard dropdown lists.

Note the following:

Grading Tasks and Standards need to be assigned to the Course Master.
Active Terms need to be set properly before setting the composite grade.
The Weight field value can be entered as a decimal or as a whole number, but the total Effective Percentage of all of the child tasks entered here cannot be more than 100%.
A task/standard can only be selected once. Previously chosen tasks/Standards display in gray and cannot be chosen again.
In the Progress Monitor, composite grading setup is represented visually by displaying child alignments nested under the parent, unless the section has more than 50 standard/task alignments.

Assign a Composite Calculation

Locate the Grading Task or Standard to set as a Composite.
Mark the Composite checkbox. The Child Task/Standard editor displays.
Select the Grading Tasks that are to be used in the composite calculation.
Enter the Weight value for each of the child tasks.
If desired, mark the Lock Composites checkbox. When this is marked, teachers would not be able to modify the composite grading setup (add more child tasks or change entered weight values), even if they have the tool rights to modify composite grading information.

Rollup Grade Calculation

Rollup calculations allow users to grade a parent standard based on the scores a student has received for child standards, rather than having to manually estimate the grade. Alternately, child standards can be selected to rollup to a grading task, with the rubric scores converted to numeric values and then into items in the score group selected for the task.

These calculations display in the Grade Book and Post Grades tool. Rollup calculation preferences are set up on this tool or in the Grade Calc Options tool for Courses.

Standards can only be selected to contribute to a rollup calculation if they are graded using the same rubric. In the Progress Monitor, rollup grading setup is represented visually by displaying child alignments nested under the parent, unless the section has more than 50 standard/task alignments.

Rollup Grade Calculation

Setup Rollup Grade Calculation

Mark the Rollup checkbox for the parent standard. The grade for this standard or task is calculated based on the child standards and Calculation Type.
Select the Calculation Type to determine how grades in child tasks contribute to the rolled up grade. See the descriptions of each type in the table following.
Select the Child Tasks/Standards to be included in the rollup calculation. Add rows for additional children as needed. Available standards are those entered as children of the parent standard in the Standards Bank.
Click Save when finished.

Calculation Types

Type	Description
Manual	Provides no rollup calculation.
Mean	Rollup calculation is the average of the grade for each child standard, based on the Rollup % Values entered on the Rubric. When the parent is a task, numeric rubric values are converted based on the selected Score Group. Rollup value, Minimum Value, and Mean Value should be populated for the rubric.
Weighted Mean	When this type is selected, a weight field displays for each child standard, with an Effective % value calculating as weights are entered. Rollup calculation is the average of the grade for each child standard, based on the Rollup % Values entered on the Rubric, weighted based on the values entered for each child. Similar to Composite Grading, weight values can be entered as percentages (such as 25%, 25%, and 50%) or as proportions (such as 1, 1, 2). Rollup value, Minimum Value, and Mean Value should be populated for the rubric.
Median	Rollup calculation displays as the grade at the middle of the grade distribution. For example, if the child standards have grades of U, U, P, P, HP, the median value is P.
Mode	Rollup calculation displays as the most common grade received across child standards. For example, if the child standards have grades of U, P, P, P, HP, the mode is P. If there is no mode in the entered scores, a rollup value is not reported.
Highest	Rollup calculation displays the highest grade achieved.

Copy Grade Calculation Options to Another Course Master

The entire Course Master can be copied from one school to another using the Copy button on the Course Master Info tab.

Use the Copy icon to easily add Grade Calculation Options associated with one Course Master (called the Source Course Master) to one or more other Course Masters in the same Course Catalog (called Destination Course Masters). The Copy icon displays when proper tool rights are assigned.

When copying grading calc options from one course master to another:

The Course Catalogs must be the same for the source course master and the destination course master.
Grade calculation options only copy to courses/course masters that do not have any grade calc options set up. This means courses/course masters that already have grade calc options assigned are not searchable in the destination course master.
When a Course Catalog is locked for grade calc options, the copy process pushes the grade calc options to destination courses.

Copy Grade Calc Options

Select a specific grade calc option to copy or just click the Copy icon without selecting a grade calc option.
Click the Copy icon.
Select the Source Course Master from the dropdown list. This displays the currently selected course master. To change this selection, begin typing in the dropdown field.
Select the Destination Course Master:
1. All Course Masters: copies options to all course masters in the course catalog.
2. Active Course Masters: copies options to all course masters in the course catalog that currently have the Active flag marked.
3. Select Course Masters: copies options to the selected course masters. To select a master, type the Number or Name in the search field. Multiple masters can be selected. Click Clear to remove all masters from the list. Only Course Masters that do not already have Grade Calc Options established are available to be selected.
Click the Copy button again to copy the grade calculation options to the destination course master.

When the copy is completed, an alert displays indicating the copy has been saved.

Save

Tool Search: Course Catagories

Categories are used in Campus Instruction to sort assignments into groups. Categories need to be created before assignments can be created.

Course Categories

Read - View categories for the selected course.
Write - Edit categories for the selected course.
Add - Add new categories for the selected course.
Delete - Remove categories for the course.

See the Tool Rights section below for more details on what actions can be performed with each right.

When Categories are assigned at the Course level, every teacher who teaches the course can use same Categories. This ensures all assignments in a category have the same weight and calculations are all done the same way. Teachers can use these categories if they choose, or create their own categories (if they have proper tool rights assigned).

Use the Push to Sections option to push categories from the course level to sections, or push categories for a group of courses using the Push All Courses tool

Categories can also be managed at the Course Master level. Icons in the Category List provide more information about each category:

Icon	Text	Description
	Locked to Course Master	Indicates that the category corresponds to a category at the Course Master level. These categories are not editable in this tool.
	Linked Course Catalog Unlocked	Indicates that categories are unlocked for the whole Course Catalog. These categories are editable in this tool.
	Course Master Unlinked	Indicates that the category is associated with a category at the Course Master level, but that the link with that category is broken. Categories can be relinked using the Push All Course Masters tool, selecting a Push Mode of Overwrite and leaving Categories marked in the Data to be Pushed section.
	Course Managed	Indicates that the category is managed at the Course level and does not have a corresponding record at the Course Master level.

The best time to implement district-level Categories is at the beginning of the school year.

Add New Categories

Click the Add button. A Category Detail section displays.
Enter the category Name. This name displays on assignments and in the Grade Book , Planner and Assignment Overview. Names should be unique (as in, Categories cannot be named the same as another category).
Enter the category Weight. The weight of a category determines the effect of each category on the final grade, in relation to other Categories. Weights are calculated as a ratio based on the other weights entered. Weights only influence calculation if the Weight Categories option is selected in the Grade Calculation Options in the teacher's Grade Book.
Enter the category Sequence. Categories display in sequence order.
If the category should be excluded from calculations, mark the checkbox accordingly.
If the lowest score from any assignment should be dropped from the calculation, mark the checkbox accordingly. See the Drop Lowest Score Logic for more information.
Click the Save button when finished. The new category displays in Sequence order in the Category List section.

Categories can be set up at the Course Master level when courses are linked to the Course Master. This provides the district the ability to lock Categories, if desired.

When the Course Catalog is marked to lock the editing of Categories, Course Categories display with a lock icon, indicating changes to those cannot be made.

If teachers have tool rights to Categories, they can create their own categories and edit categories pushed from the course. If a course is linked to a course master, the Categories field must also be unlocked on the Course Catalog for teachers to edit pushed categories.

Modify Categories

Users with proper tool rights have the ability to modify Categories at the Course level. Edits can be made to the entered Categories by selecting it from the Category List, making the necessary changes and saving the changes. Categories can also be deleted completely by selecting the category and clicking the Delete button. This removes the category completely from the Course.

If a category that has been pushed to sections is deleted, instances of the category that have assignments will be converted to section-owned categories. These categories function the same as any created by the teacher and are no longer tied to a category at the course level.

Category additions and modifications should be made at the beginning of the year.

Drop Lowest Score Logic

The Drop Lowest Score feature marks as dropped the lowest scored assignment (by percentage) for a category for each student.

The dropped score is determined through a series of steps:

First, the feature creates a list of possible scores to drop for each student based on the following characteristics:

The assignment must be active.
The score field must be not null; in other words, some kind of score must be entered, including an entered shortcut such as M: Missing.
The score must not be flagged as exempt.

Next, the feature assigns a percentage value to each acceptable score based on the following logic:

If the Score Type is Assignment Marks and the score does not equal a valid mark score, or if the Score Type is Points and the score is not a shortcut key or number, the score will not be considered among those to be dropped because it is not in a valid format that the calculation can consider.
Assignments with valid scores entered will calculate as a percentage of points possible.

Assignments scored as M (Missing) or Ch (Cheating) will be assigned a percentage of 0. Scores flagged as missing or cheated using the Context Menu will not be considered in the calculation because the score is Null. Keep this in mind when using this feature. For example, if the score of a "cheated" assignment should not be among those considered to be dropped, mark it using the checkboxes in the context menu rather than the "ch" keyboard shortcut.

Finally, the feature marks the score with the lowest percentage value as "dropped" and removes the dropped flag from any other score for that student. As long as the Drop Lowest Score checkbox is marked, this calculation will run each time an assignment score is changed.

In the event of a tie between multiple assignments, the score with the highest points possible is dropped.

Copy Categories to Another Course

Use the Copy button to easily add the Categories associated with one Course (called the Source Course) to one or more other Courses (called Destination Course). The Copy button displays when proper tool rights are assigned.

When copying categories from one course to another:

Categories can only be copied to courses that are in the same calendar year.
Destination courses should NOT be linked to Course Masters. If they are, copy the categories at the Course Master level.
Source courses and destination courses cannot have the same name.

Copy Categories

Two-part screenshot highlighting the copy button and showing the copy tool that displays.

Copy Categories

Select a specific category to copy or just click the Copy button. When a specific category is selected to copy, that category is the only one selected to copy; when no categories are selected to copy, all of the categories in that Course Master are automatically selected to copy.
Select the Source Course from the dropdown list. This displays the currently selected course. To change this selection, begin typing in the dropdown field.
Mark the Categories to Copy. Or, clear the selections by clicking the checkbox in the gray Category Name header.
Select the Destination Course by typing in the search field. More than one destination course master can be selected, but the destination course should NOT be linked to a course master.
1. All Courses: copies categories to all courses in the calendar.
2. Active Courses: copies categories to all courses in the calendar that currently have the Active flag marked.
3. Select Courses: copies categories to the selected courses. To select a course, type the Number or Name in the search field. Multiple courses can be selected. Click Clear to remove all courses from the list.
Click the Next button.
Click the Save button to copy the selected categories to the destination course.

When the copy is completed, an alert displays indicating the copy has been saved. If there are no categories s to copy, an alert displays indicating all selected categories already exist in the destination course.

Save

Tool Search: Score Group

Score Groups and Rubrics are two different ways to determine the scores that make up the basis of grading. While very similar, Score Groups hold objective marks for traditional grading (98% = A, 60% or less = F for example) while Rubrics hold subjective marks for standards grading (Pass, Fail, etc.).

Score Groups and Rubrics are used by teachers to score student work. Rubrics are aligned to standards in the Standards Bank. Score groups are linked to Grading Tasks. Score Groups and Rubrics cannot be removed if they are aligned to tasks or standards. Scores from Score Groups and Rubrics are not typically used in assignments, only in Grading Tasks and Standards, respectively.

Score Groups and Rubrics

The Score Groups and Rubrics editor can be sorted alphabetically by clicking Name or Type.

List Item Options

This table describes the fields associated with Score Groups and Rubrics. See the article for creating Score Groups and Rubrics for more information about how these fields should be used.

Field	Description
Sequence	The sequence determines the order in which the items will appear. This is the order that the scores appear in Post Grades and the Grade Book. If sequences are not entered, scores will appear in alphabetical order. Sequences must be entered for Rubric scores for Proficiency Estimates to work correctly in the Grade Book.
Name	The descriptive name of the item.
Score	This is the score that teachers will assign to assignments and term grades and which will be seen by students in the Portal. This is the value that appears in report cards and transcripts. This value must be unique.
State Score	The State Score value that is mapped to score groups. This value is available for selection on the Transcript. This field is only used in Tennessee, New Hampshire and Minnesota districts.
Ed-Fi Grade Type	Reports the completion status of a course in the Ed-Fi Grades resource. Users should only add the 'Final' Ed-Fi Grade Type value onto grading tasks that are truly the Final grade in a particular course. This field is only used in Wisconsin districts.
Passing Score	This checkbox indicates that the list item is considered to be a passing score. This field determines the color-coded system used in the Grade Book to indicate which students are passing. For Standards and Rubrics, the individual scores will be color-coded as passing or not. For Grading Tasks and Score Groups, the color-coding logic is applied to the In Progress grade. At least one score must be marked as passing in order to save the group or rubric.
Credit Coefficient	This value is used as a multiplier to determine if this score changes the number of credits earned for the course.
Minimum Value	The minimum percent needed to earn this score. This field is only used in conjunction with the Auto Grade Wizard. To calculate a grade when a method of Mean or Decaying Average is selected, rubric scores are converted into numeric values using the Mean Value field on the rubric. Those values are then averaged and converted back into a rubric score using the Minimum and Mean values.
Rollup Value	The numerical value assigned to each rubric score, which is used in generating a rollup calculation. This value only applies to calculation types of Mean and Weighted Mean. For example, when calculating the rollup score using the calculation Type of Mean, the mean of the child standards is calculated using this numerical value and that number is then converted back into a rubric score based on the Minimum Value. The Rollup Value for each score cannot be lower than that score's Minimum Value.
Mean Value	The numerical value assigned to each rubric score, which is used in calculating the Mean of scores received. To calculate a grade when a method of Mean or Decaying Average is selected, rubric scores are converted into numeric values using the Mean Value field on the rubric. Those values are then averaged and converted back into a rubric score using the Minimum and Mean values.
GPA Value	GPA values are usually used only for Score Groups. The weight of the score when calculating GPA. For example, in a Score Group, an A is commonly considered to calculate as a 4, a B as a 3, etc. When a score should not affect the student's GPA, this field should be left blank.
GPA Unweighted Value	GPA values are usually used only for Score Groups. The unweighted GPA value of the score for calculating GPA. When a score should not affect the student's GPA, this field should be left blank.
GPA Bonus Points	Indicates any bonus points for GPA calculation assigned to the score.
Bypass Composite Rule	This checkbox refers to the System Preference to Require all scores for Composite Grading and only displays if it is set to Yes. If this checkbox is marked for a score and that score is posted for a task that is part of a composite setup, that task is not included in the calculation of the composite grade.The composite grade is calculated based on the proportionate weights of the remaining posted grades, based on the same logic that calculates a composite grade if this system preference is not set and grades are not posted for all children tasks. Example scenario: A course has a Final task that is a composite of two Semester tasks and a Final Exam task. However, if students gets an A in both semester tasks, they don't have to take the final exam. In the score group aligned to the tasks, the district includes an grade in the Score Group called Exempt that has this Bypass checkbox marked. Students who don't need to take the final exam receive this Exempt score as the posted grade for the Final Exam task. The composite task is calculated from the remaining posted grades.

For Score Groups, it is recommended that users populate both GPA Value and Unweighted GPA Value, even if the values are the same. These values calculate independently of each other in students' Transcript Tab.

Score Groups and Rubrics can be displayed in Report Cards if the option is selected in Report Card Preferences.

Create a Score Groups

Select New Score Group icon in the action bar.
Give the Score Group a unique Name.
Enter the appropriate information for each desired Score Group List Item. See the List Item Options table following for a description of each option.
Click Add ScoreListItem to add additional List Items.
Click the Save button when finished.

Create a Rubric

Select New Rubric icon in the action bar.
Give the Rubric a unique Name. In report cards Rubrics displays as "Academic Achievement Level For Name Entered."
Enter the appropriate information for each desired Rubric List Item. See the List Item Options table following for a description of each option.
To include Power Law fields in a Rubric, mark Show Power Law Fields and enter values based on the field descriptions below.
Click Add ScoreListItem to add additional List Items.
Click the Save button when finished.

Power Law Fields

Power law is a mathematical calculation that determines a student's proficiency on a standard based on the trend shown by the scores that student has earned. Power law trend values provide a guide for teachers in determining a student's overall proficiency in a standard. When given a series of proficiency estimates, teachers no longer have to guess at what those estimates mean together.

Campus calculates power law by converting rubric scores into numeric values and applying a standard power law formula to determine the trend of the student's proficiency. This calculation considers both the student's performance and rate of improvement, and the expected rate of improvement for the material. More recent scores are given a higher weight than older scores.

To set up a rubric to calculate power law, mark the checkbox next to the rubric Name to Show Power Law Fields. Three additional fields display for the rubric. These three fields implement established district grading policy, which should be discussed and finalized prior to use.

Power Law Numeric Value: In order to calculate power law trend score, rubric scores must be mapped to numeric values. This field defaults to a whole number for each rubric score starting at 1, but you can change these values to represent the distribution of scores. Keep in mind that even if your rubric uses numbers (such as a 1,2,3,4 scale) these are symbols that represent a proficiency level, not numeric values. Numeric values do not need to match rubric scores.
Power Law Minimum Trend: After the student's power law trend score is calculated, this is the lowest score that will be converted back into the corresponding rubric value in the grade book. Allows up to two decimal places. Gaps between one score's minimum trend and the previous score's maximum trend generate an error.
- Campus recommends setting the lowest minimum as 0.
Power Law Maximum Trend: After the student's power law trend score is calculated, this is the highest score that will be converted back into the corresponding rubric value in the grade book. Allows up to two decimal places. Gaps between one score's maximum trend and the next score's minimum trend generate an error.
- Campus recommends setting the highest maximum as 2 x the highest numeric value.

Please note, all rubric setup should be done based on district policy.

Power Law Top-to-Toe Example

The following steps describe the process of using power law to calculate In Progress grades:

Administrator establishes the Power Law Numeric Value, Minimum Trend, and Maximum Trend values for a rubric. That rubric is aligned to a standard.
Teacher selects Power Law as the method of calculation in the Grade Calculation Options.
Teacher enters rubric scores for students in the Grade Book for assignments aligned to that standard.
Each rubric score is converted into its corresponding Power Law Numeric Value.
The Power Law Trend is calculated from these values. This trend displays in the Trend column of the In Progress area of the Grade Book.
Using the Minimum and Maximum Trend ranges, the In Progress Trend value is mapped back to a rubric score, which displays in the Rubric column of the In Progress area of the Grade Book.
Teacher can post this Rubric score as is or modify if desired.

Power Law in Instruction

Save

Rubrics are used as a tool to determine subjective marks for standards that make up the basis of grading. This video demonstrates how to create a rubric.

Rubrics can be created to hold subjective marks for grading as an alternative to traditional grading. In this lesson, a new rubric will be created for an elementary school.

Full Screen

Tool Search: Standards Bank

A Standards Bank is used to create and organize state, district, and local standards and provides an organizational structure for all standards in the district. The bank is made up of groups, which are organization units, and standards, which represent abilities and skills assessed by teachers or others to determine student proficiency. Groups are not scored; standards appear in teachers' grading tools and can be aligned to assignments and then scored.

See the Standards Setup for an overview of standards processes.

The Import Standards article provides more information about the import process.

The Standards Bank collects all standards in the district.

This article includes information on the following topics:

Creating a new group, standard or one-time standard.
Copying Items
Searching for a standard.
Managing groups and standards.

Campus recommends the following:

Organize standards by subject area, or by grade level and then subject area.
Limit organization structure to Parent Groups, Child Groups within them, and Standards within the Child Groups for clarity of reporting in students' report cards. See Image 9 for an example.

Navigating the Standards Bank

The standards bank list all standards for the district, sorted into groups. Search within the tree or Filter the list by School or by Setting.

Groups and standards that meet the entered search criteria display in bold, with parents and related items shown in gray.
The School list includes standards aligned in the School Standards tool.
The Setting list filters standards based on whether they are included in the Portal or not, or whether they are included on a report card or not.
By default, Archived standards are not shown in this list. Click the Show Archived toggle to include archived standards and groups.

Icons

	Groups
	Standards
	Archived Groups
	Archived Standards
	Imported Groups
	Imported Standards

Imported vs. Created in Campus

Standards and groups that fit CASE specifications can be imported using the Standards Import wizard. These frameworks are usually approved and provided by state departments of education.

The following list includes the differences between items that have been imported using this wizard, in comparison to items created in Campus.

Icons: Imported items have different icons with a small arrow indicating imports.
Fields: Imported items include a Date Last Imported field and a CF Identifier, which is the unique identification number used to distinguish the item in the CASE system.
Limitations: Imported items cannot be deleted, parent items cannot be modified, and items cannot be moved to different parents.
Copying: When an imported item is copied, the original item and the copy are automatically given a Standards Association of Exact Match.
Conversion: Imported groups can be converted to standards if desired.

Creating New Groups and Standards

Buttons to create new items are at the bottom of the screen.

Option	Description
	A group is used to organize the Standards Bank and can contain other groups and standards. Enter information based on the descriptions in the Group Detail section below.
	Standards can be assessed multiple times to track student achievement. Standards must be located within a group. Enter information based on the descriptions in the Standard Detail section below.
	One-Time Standards can only be assessed once per student per Course. Enter information based on the descriptions in the Standard Detail section below. One-Time Standards cannot be associated with assignments in the Grade Book.
	Districts in states that have published standards that meet the CASE specification have the option of importing standards. See the Import Standards article for more information.

Click a New button.
Enter details for the group or standard. A Name is required for either, a Rubric is required for a group, and an Abbreviation and Parent are required for standards.
Click Save or click the arrow next to the save button to select another save option:
- Save & Copy: save the current item and copy it as a starting place for a new one. Child groups and standards are not copied.
- Save & New Group: save the current group and open a new, blank group.
- Save & New Standard: save the current standard and open a new, blank standard.
- Save & New One-Time Standard: save the current standard and open a new, blank, one-time standard.

Groups and standards can also be created within a group or standard using the button under Child Standards or Child Groups.

Group and Standard Details

Click a group or standard to view details and make edits. Access groups and standards from the standards bank, or anywhere a name displays as a hyperlink, including and item's Parent, Child Standards, or Child Groups

Group Editor

In the Report Card, Parent groups appear capitalized, bolded, centered, and with a gray-shaded background. See example below.

Field	Description
Type	Hard-coded identifier of Standard Group. For imported standards, this value is determined by the provider.
Group Name	The name that displays for the group. 40 character limit.
Date Last Imported	The date on which this item was last imported. Only displays for items imported using the Import Wizard.
CF Identifiers	The identification number tied to each item imported using the Import Wizard.
Rubric	The rubric used when scoring standards in this group. Rubrics are created in the Score Groups & Rubrics tool. The rubric chosen applies to all child standards. Groups themselves are not scored, nor are they visible in the teacher's Grade Book.
Sequence	The placement of the Group within the Standards Bank and report card. Child groups can be sequenced from the parent by clicking and dragging groups within the Child Groups list. Ordering groups in this way automatically updates the entered sequence number beginning with 1, overwriting the exiting sequence.
Credit Overflow	This checkbox can only be marked for one child group at a time. It indicates that if additional credits are earned in another credit group, they can be applied to this credit group within the same Academic Program.
Archived	Archived groups are not removed where they are in use, but they cannot be used in the future. Displays with an icon in the standards bank.
Include in Report Card	Indicates if the group should be available for inclusion in report cards.
Parent	Lists any parent group/s. Click to open a search window to select a parent group. Groups cannot be located within a Standard.
Comments	Any comments related to the group.
Description	Additional information about the group.

Standard Editor

Field	Description
Type	Hard-coded identifier of Standard. For imported standards, this value is determined by the provider.
Date Last Imported	The date on which this item was last imported. Only displays for items imported using the Import Wizard.
CF Identifiers	The identification number tied to each item imported using the Import Wizard.
Display Name	The name of the Standard. It is recommended that this name be a shortened version of the Full Standard/Description that can be easily viewed in the Standards Bank, Report Card, Campus Parent, and Campus Student. 500 character limit.
Full Standard/Description	The long description of the standard. The length of this field is not limited. It is recommended that standards which exceed the 500 characters allowed for the Display Name be entered in this field. This description only appears here in the Standards Bank.
Abbreviation	An abbreviation used to identify the standard. This prefix is visible on the Course Standards tool and the Course Master Standards tool as well as in Assignments and the Grade Book. 40 character limit.
Number	The alphanumeric identification number of the standard. This number can be used to indicate grade level.
Code	A user-defined field that can be used in custom reports.
Sequence	The sequence number of the standard, which determines the order the standard displays in the Standards Bank and report cards. Standards under the same parent with duplicate numbers are sorted alphabetically. Standards can also be sequenced within a group by clicking and dragging standards in the Child Standards section. Ordering standards in this way automatically updates the sequence number beginning with 1, overwriting the existing sequence.
Post to Transcript	Indicates if the results of this Standard can be included in students' transcripts.
Power Standard	Indicates that this standard is included in the Course Standards Report, given the option to only include Power Standards is selected.
State Reported	Indicates if the results of this Standard can be included in state reports.
External LMS Exclude	If a district is sharing Campus data with an external learning management system, this checkbox can be used to exclude specific records from being shared.
Include in Report Card	Indicates if the standard should be available for inclusion in report cards.
Include in Portal	Indicates if the standard is visible on the Campus Student and Campus Parent Portals. Note that if an assignment is aligned to only standards/tasks that are hidden from the Portals, that assignments and its score will not display for students and parents.
Archived	Archived standards are not removed where they are in use, but they cannot be used in the future. Displays with an icon in the standards bank.
Parent	The parent group or standard. Click to open a search window to select the appropriate parent group. Standards can be located within any group or another standard.
Comments	Any comments related to the standard.
Child Standards	Any standards nested below this standard.
Aligned Assessments	Lists any assessments that have been aligned to the standard. This list populates based on the Test Setup created in System Administration.
Standard Associations	Associations can be used to connect related standards. These associations are not currently used outside the Standards Bank, but future standards enhancements may use them. Click Add. Select a standard from the list. Select an Association Type from the list.

Child Groups and Standards

The groups and standards nested below a group or standard are listed at the bottom of the editor. Any changes made in this area are reflected in the standard/group editor for the item.

Add a new standard or group by clicking Add and entering basic data for the item. To add an existing standard or group as a child, navigate to the desired item in the standards bank and select a Parent.

Copying Items

Copy a group or standard by clicking the white arrow next to the Save button and selecting Save & Copy. Copied items are appended with the words "Copy of" to differentiate from the original.

If copying a group or parent standard, indicate if children should be copied as well or only the parent.

When an imported item is copied, the copy and any children are not marked as Imported and an Association is created between the original and the copy of Exact Match.

Converting Imported Groups

Groups that have been imported can be converted to standards if desired. Groups with child groups cannot be converted, since a group cannot be a child of a standard.

Click and then Convert in the confirmation message that displays. Note: converting groups to standards is NOT reversible.

Convert imported groups into standards for use in grading.

Standards in Report Cards

The following image indicates how groups and standards appear in Report Cards:

Student's name, school of enrollment and teacher
Rubric with a prefix of "Academic Performance Level for"
Standard scored, within Parent and Child Groups

A sample report card, with placeholder group and standard names to illustrate how these names display.

The standards bank is used to create and organize state and district standards. This lesson explains how to create and manage standards in the standards bank.

Tool Search: School Standard

The School Standard Setup tool determines which Credit Groups and Standards Banks are used for grading at the school selected in the Campus toolbar.

Credit Groups are used as categories of credit on student transcripts.
Standards are used in conjunction with standard-based grading by teachers.

After selecting Credit Groups and Standards on the School Standards tool, they can be added to Courses and Course Masters. This tool simplifies using standards and credit groups at the school level so that individual schools do not have to review all the items in the district when aligning them to courses and masters.

School Standards Tool

The Credit Groups and Standards also display when adding Transcript Credits to a student's Transcript.

Select School Standards

Mark the checkbox next to the credit group and standards group(s) to be used at the school.
Click Save.

Tool Search: Course Standards

The Standards Alignment Editor lists the standards that the teacher needs to administer and/or grade for the selected course. To add standards to a course, they must be created first in the Standards Bank. When standards are added to the Standards Bank, rubrics are assigned there. There is no need to modify the rubric on the course. If the rubric is incorrect, it should be modified in the Standards Bank.

Course Standards

When the course linked to a Course Master, and editing of standards and standards is locked on the Course Catalog, a lock icon displays. This lock indicates the linking to the course master, and changes can only be made to the standard through the Course Master.

Standards can also be managed at the Course Master level. Icons in the Standards List provide more information about each standard:

Icon	Text	Description
	Locked to Course Master	Indicates that the standard corresponds to a standard record at the Course Master level. These standards are not editable in this tool.
	Linked Course Catalog Unlocked	Indicates that standards are unlocked for the whole Course Catalog. These standards are editable in this tool.
	Course Master Unlinked	Indicates that the standard is associated with a standard record at the Course Master level, but that the link with that standard is broken. Standards can be relinked using the Push All Course Masters tool, selecting a Push Mode of Overwrite and leaving Standards marked in the Data to be Pushed section.
	Course Managed	Indicates that the standard is managed at the Course level and does not have a corresponding record at the Course Master level.

Standard Information in Ad hoc Query Wizard

Course Standard fields are available in the Query Wizard when using the Course/Section Data type in the Course > Course Information > Standards folder.

Screenshot highlighting the Standards fields in an Ad hoc query. Course Standard Ad hoc Fields

Add Standards

Select Add from the Action Bar. A Standard Detail window appears with a Search field and the expanded list of Standards. The search engine searches based on Abbreviation and standard Display Name.

Only standards attached to the selected school in School Standards are listed for selection.

Screenshot highlighting the Add button, which opens the standard search bar. Search for a Standard
The results window lists the full Standards Bank in expanded form. Users can manually scroll through this list if desired. Standards are listed as follows: Abbreviation: Display Name (Location). After selecting a standard, a blue checkmark icon displays next to the name of the standard in the search results and the standard is added to the Aligned Standards section.

Multiple standards can be added to a course within one save action. A checkmark icon displays next to each selected Standard in the search list. Users can then mark the appropriate Term Masks. Term masks indicate in what term the standard is graded.

Users can also mark the Post-only Standard checkbox. This checkbox indicates teachers cannot align assignments or categories to the standard. Post-only standards are only used for posting scores, not for tracking student progress. When the checkbox is marked, an X displays in the Standards Alignment table in the Post-only column.

It is recommended that users add standards to courses by term in order to utilize en masse updating options on Term Mask.

Screenshot of standards details, with selected standards in the search results indicated by a blue check mark and listed in the Aligned Standards section. Standard Details
To remove a selected standard, click the standard in the Aligned list or in the search results.

Click Save to add the selected standard(s) to the course.

If a school has not added the standard in School Standards, a message appears when a user attempts to add a standard to a course.

When searching for standards, all standards and groups that match the entered text are returned, including those standards that do not have a display name entered.

Delete a Standard from a Course

Select the Standard to delete from a course from the Standards Alignment table.
Click the Delete icon. A warning message displays indicating the standard is about to be deleted.
Click OK to continue or click Cancel.

Users cannot delete a standard if scores have been entered for it.

Copy Standards to Another Course

Use the Copy icon to easily add the standards associated with one course to another course (called the Source Course) to one or more other courses (called Destination Courses). The Copy icon displays when proper tool rights are assigned.

When copying a standard from one course to another:

Standards that already exist in the destination course is not copied again. This means when five standards are selected to be copied in the source course, but three of those already exist in the destination course, only the two that do not exist in the destination course are copied.
Destination courses cannot be tied to any course masters.
Standards are copied from one course to another course within the same calendar year.

Copy Standards to Another Course

Select a specific standards to copy, and then click the Copy icon.Or, just click the Copy icon without selecting a standard. When a specific grading task is selected to copy, that standard is the only one selected to copy; when no standards are selected to copy, all of the standards in that course are automatically selected to copy.
Select the Source Course from the dropdown list. This displays the currently selected course. To change this selection, begin typing in the dropdown field.
Mark the Standards to Copy. Or, clear the selections by clicking the checkbox in the gray Standard Name header.
Select the Destination Course(s):
1. All Courses: copies standards to all courses in the calendar.
2. Active Courses: copies standards to all courses in the calendar that currently have the Active flag marked.
3. Select Courses: copies standards to the selected courses. To select a course, type the Number or Name in the search field. Multiple courses can be selected. Click Clear to remove all courses from the list.
Click the Save button to copy the selected standards to the destination course.

If there are no standards to copy, an alert displays indicating all selected standards already exist in the destination course.

Tool Search: Grade Calc Options

Grade Calculation Options determine how In Progress Grades for grading tasks and standards calculate in the Grade Book.

Before setting grade calculation options, Grading Tasks and Standards must be assigned to the Course.

Course Grade Calc Options

Read - View grade calculation options for the selected course.
Write - Edit grade calculation options for the selected course.
Add - Add new grade calculation options for the selected course.
Delete - Remove grade calculation options for the course.

See the Tool Rights section below for more details on what actions can be performed with each right.

Be aware that any updates made after school has started may affect student's current grades.

Updating the grade calc options for a course that is linked to a course master temporarily breaks the connection with the master - changes pushed from the course master level will not update this grade calc option. Click Reset to Default to restore the link to the course master.

Screenshot highlighting the Reset to Default option that displays when course-level options are no longer synced with the course master.

Use the Course Audit Report to identify discrepancies between course and course master setup.

Grade Calc Options can be managed at the Course Master level. Icons next to each option provide more information:

Icon	Text	Description
	Locked to Course Master	Indicates that the option corresponds to a option at the Course Master level. These options are not editable in this tool.
	Linked Course Catalog Unlocked	Indicates that options are unlocked for the whole Course Catalog. These options are editable in this tool.
	Course Master Unlinked	Indicates that the option is associated with a option at the Course Master level, but that the link with that option is broken. Options can be relinked using the Push All Course Masters tool, selecting a Push Mode of Overwrite and leaving Grade Calc Options marked in the Data to be Pushed section.
	Course Managed	Indicates that the option is managed at the Course level and does not have a corresponding record at the Course Master level.

Grade Calc Options in Ad hoc Query Wizard

Grade Calc Options fields are available in the Query Wizard when using the Course/Section Data type in the Course > Course Information > Composite Grading folder.

Composite Grading Ad hoc Fields

Fill and Filter Options

To apply a specific grading setup to multiple tasks or standards, select Fill Options. From there, filter using the Type, Term, and Task dropdown lists and then select the Calculation Type and other options to apply to all standards or tasks that fit the filter criteria. For example, in the image below, I'm setting the Term Grade task to calculate the same way in all terms.

Use the Fill and Filter options to apply grade calculation options to multiple standards or tasks.

Additionally, the filter options are available in the main Grade Calc Options screen to filter the individual standards and tasks displayed.

Grade Calculation Options for Standards

Establish calculation preferences for multiple standards using the Fill options or for each Term/Standard combination individually.

Select the applicable calculation options for standards

The following table describes the Types for Standards:

Option	Description
No Calculation	Select this option to exclude the standard from calculation of students' In Progress proficiency estimate in the Grade Book. This option is pre-selected and cannot be modified when a standard is marked as Post-only on the Course Standards tab or the Course Masters Standards tab. No assignments or categories can be assigned to this standard.
In Progress Grade	Select this option to calculate an In Progress grade for this standard using a Grading Scale. Use this option if scoring for the standard is done with Points or Marks. Additional options appear when this option is selected: Grading Scales - Choose a scale to convert student score percentages into grades in the scale, such as A-, B+, D, etc. Click the information icon next to the dropdown list to see the scale options. Weight Categories - Marking this checkbox indicates the Weight values entered for the Category should be included in the calculation of the In Progress grade. Use score's % value - Marking this checkbox calculates scores based on the percentage of points earned for each assignment rather than the raw point value across all assignments. For example, two assignments are scored as 8/10 and 100/100. The point value calculated for these two assignments would be 108/110, or 98%. The percent value calculated would be 80% and 100%, or 90% for the Category. If this option is chosen, all assignments aligned to the Standard must be worth more than zero points.
Proficiency Estimate (Rubrics)	Select this option if the standard is scored using a rubric. Rubrics are used to described quality of work, rather than a numerical score. Choose a Method to calculate grades: Power Law: Power Law is a mathematical calculation that converts proficiency levels into numeric values and determines a trend based on the student's scores. Power Law works on the assumption that standards are assessed at consistent intervals, such as weekly. See Posting Grades when Using Power Law for an example of using Power Law. Highest Score: Determines the highest proficiency level the student has achieved. Sequence must be entered for items on the Rubric for this option to calculate correctly. Mode: Determines the most common score for the student across scores. Enter a value in Limit Assignments to Last ____ to limit the calculation to the x number of recent assignments. Most Recent: Populates the most recent proficiency level. Mean: Calculates the grade as the average of all scores entered based on the Mean % Value entered for the Rubric. To calculate a grade, rubric scores are converted into numeric values using the Mean % Value field on the rubric. Those values are then averaged and converted back into a rubric score using the Minimum % and Mean % values. Decaying Average: Calculates the grade as the average of all scores entered, but with more recent scores weighted more heavily. The most recent score is calculated at full weight, with the next most recent score worth 65%, the score previous to that worth 65%² (42%), then 65%³ (27.5%), etc. The average is calculated by converting scores into numeric values and back based on Rubric values as described above. In the grade book, hover over a student's proficiency estimate to see each of these values calculated.

Option

Description

No Calculation

Select this option to exclude the standard from calculation of students' In Progress proficiency estimate in the Grade Book.

This option is pre-selected and cannot be modified when a standard is marked as Post-only on the Course Standards tab or the Course Masters Standards tab. No assignments or categories can be assigned to this standard.

In Progress Grade

Select this option to calculate an In Progress grade for this standard using a Grading Scale. Use this option if scoring for the standard is done with Points or Marks. Additional options appear when this option is selected:

Grading Scales - Choose a scale to convert student score percentages into grades in the scale, such as A-, B+, D, etc. Click the information icon next to the dropdown list to see the scale options.
Weight Categories - Marking this checkbox indicates the Weight values entered for the Category should be included in the calculation of the In Progress grade.
Use score's % value - Marking this checkbox calculates scores based on the percentage of points earned for each assignment rather than the raw point value across all assignments. For example, two assignments are scored as 8/10 and 100/100. The point value calculated for these two assignments would be 108/110, or 98%. The percent value calculated would be 80% and 100%, or 90% for the Category. If this option is chosen, all assignments aligned to the Standard must be worth more than zero points.

Proficiency Estimate (Rubrics)

Select this option if the standard is scored using a rubric. Rubrics are used to described quality of work, rather than a numerical score. Choose a Method to calculate grades:

Power Law: Power Law is a mathematical calculation that converts proficiency levels into numeric values and determines a trend based on the student's scores. Power Law works on the assumption that standards are assessed at consistent intervals, such as weekly. See Posting Grades when Using Power Law for an example of using Power Law.
Highest Score: Determines the highest proficiency level the student has achieved. Sequence must be entered for items on the Rubric for this option to calculate correctly.
Mode: Determines the most common score for the student across scores. Enter a value in Limit Assignments to Last ____ to limit the calculation to the x number of recent assignments.
Most Recent: Populates the most recent proficiency level.
Mean: Calculates the grade as the average of all scores entered based on the Mean % Value entered for the Rubric. To calculate a grade, rubric scores are converted into numeric values using the Mean % Value field on the rubric. Those values are then averaged and converted back into a rubric score using the Minimum % and Mean % values.
Decaying Average: Calculates the grade as the average of all scores entered, but with more recent scores weighted more heavily. The most recent score is calculated at full weight, with the next most recent score worth 65%, the score previous to that worth 65%² (42%), then 65%³ (27.5%), etc. The average is calculated by converting scores into numeric values and back based on Rubric values as described above.

In the grade book, hover over a student's proficiency estimate to see each of these values calculated.

Assign Grade Calculation Options for Standards

Select the desired Calculation Type for each Standard assigned to the course, choosing to mass-assign the same calculation type using the Fill Down option or assigning the calculation type for each standard one at a time.
If any standard needs to be a Composite standard, set those options.
Click the Save icon when finished.

Grade Calculation Options for Grading Tasks

Establish calculation preferences for multiple tasks using the Fill options or for each Term/Task combination individually.

Select calculation options for Tasks

The following table describes the Types for Grading Tasks:

Option	Description
No Calculation	Select this option to exclude the task from calculation of students' In Progress grades in the Grade Book.
In Progress Grade	Select this option to calculate an In Progress grade for this task. Additional options appear when this option is selected: Grading Scales - Choose a scale to convert student score percentages into grades in the scale, such as A-, B+, D, etc. Weight Categories - Marking this checkbox indicates the Weight values entered for the Category should be included in the calculation of the In Progress grade. Use score's % value - Marking this checkbox calculates scores based on the percentage of points earned for each assignment rather than the raw point value across all assignments. For example, two assignments are scored as 8/10 and 100/100. The point value calculated for these two assignments would be 108/110, or 98%. The percent value calculated would be 80% and 100%, or 90% for the Category. If this option is chosen, all assignments aligned to the Standard must be worth more than zero points.

Option

Description

No Calculation

Select this option to exclude the task from calculation of students' In Progress grades in the Grade Book.

In Progress Grade

Select this option to calculate an In Progress grade for this task. Additional options appear when this option is selected:

Grading Scales - Choose a scale to convert student score percentages into grades in the scale, such as A-, B+, D, etc.
Weight Categories - Marking this checkbox indicates the Weight values entered for the Category should be included in the calculation of the In Progress grade.
Use score's % value - Marking this checkbox calculates scores based on the percentage of points earned for each assignment rather than the raw point value across all assignments. For example, two assignments are scored as 8/10 and 100/100. The point value calculated for these two assignments would be 108/110, or 98%. The percent value calculated would be 80% and 100%, or 90% for the Category. If this option is chosen, all assignments aligned to the Standard must be worth more than zero points.

Post-only Tasks

Categories and assignments cannot be aligned to tasks marked as Post-only on the Course > Grading Tasks or Course Masters > Grading Tasks tabs. However, calculation options can be set up for these tasks to allow a Grade to be calculated in the Posted column when a Percent is entered for a student.

Assign Grade Calculation Options for Grading Tasks

Select the desired Calculation Type for each Grading Task assigned to the course, choosing to mass-assign the same calculation type using the Fill Down option or assigning the calculation type for each standard one at a time.
If any standard needs to be a Composite standard, set those options.
Click the Save icon when finished.

Additional Options in Grade Calc Options

The following options are available for standards and tasks:

Option	Description
Composite	A composite task or standard is a parent task that is grade based on the child tasks that make it up. For example, a semester task may be a composite of two quarter tasks. See the Composite Grading article for more information.
Rollup	A parent standard or task can be calculated by "rolling up" child tasks. See the Rollup Grade Calculations article for more information.
Limit Assignments to Last ___	This option limits the grade calculation to only include the most recent x number of assignments. For example, proficiency in a standard may be calculated as the mode of the most recent 5 assignments.
Cumulative Grading Starting in	This option allows teachers to set a starting term for calculating grading across multiple terms. See the Cumulative Grading article for more information.

Composite Grading

For grading tasks that are calculated together with other grading tasks to have a composite grade (like a Semester Grade or End of Year Grade), mark the Composite checkbox. This displays a Child Task/Standard editor within the grading task window where the Grading Tasks and Standards can be set to properly calculate the composite grade.

If Composite Grading is locked at the Couse level, teachers cannot edit Composite grading setup at the course level.

In the example below, the Final Grade is marked as Composite and combines the student's Quarter 1 and Quarter 2 grades together. Each of the quarter grades are worth 50% of the Final grade.

Composite Grade Setup

Note the following:

Grading Tasks and Standards need to be assigned to the Course.
Active Terms need to be set properly before setting the composite grade.
The Weight field value can be entered as a decimal or as a whole number, but the total Effective Percentage of all of the child tasks entered here cannot be more than 100%.
A task/standard can only be selected once. Previously chosen tasks/standards display in gray and cannot be chosen again.
In the Progress Monitor, composite grading setup is represented visually by displaying child alignments nested under the parent, unless the section has more than 50 standard/task alignments.

Assign a Composite Grade Calculation

Locate the Grading Task or Standard to set as a Composite.
Mark the Composite checkbox. The Child Task/Standard editor displays.
Select the grading tasks that are to be used in the composite calculation.
Enter the Weight value for each of the child tasks.
If desired, mark the Lock Composites checkbox. When this is marked, teachers would not be able to modify the composite grading setup (add more child tasks or change entered weight values), even if they have the tool rights to modify composite grading information.

Rollup Grade Calculation

Rollup calculations allow users to grade a parent standard based on the scores a student has received for child standards, rather than having to manually estimate the grade. Alternately, child standards can be selected to rollup to a grading task, with the rubric scores converted to numeric values and then into items in the score group selected for the task.

These calculations display in the Grade Book and Post Grades tool. Rollup calculation preferences are set up on this tab or in the Grade Calc Options tool in Course Masters.

When rolling up from standard to standard, all standards must be graded using the same rubric. In the Progress Monitor, rollup grading setup is represented visually by displaying child alignments nested under the parent, unless the section has more than 50 standard/task alignments.

Rollup Grade Calculation

Setup Rollup Grade Calculation

Mark the Rollup checkbox for the parent. The grade for this standard or task is calculated based on the child standards and Calculation Type.
Select the Calculation Type to determine how grades in child tasks contribute to the rolled up grade. See the descriptions of each type in the table following.
1. Select the Child Tasks/Standards to be included in the rollup calculation. Add rows for additional children as needed. When calculating from standard to standard, available standards are those entered as children of the parent standard in the Standards Bank.
Click Save when finished.

Calculation Types

Type	Description
Manual	Provides no rollup calculation.
Mean	Rollup calculation is the average of the grade for each child standard, based on the Rollup Values entered on the Rubric. When the parent is a task, numeric rubric values are converted based on the selected Score Group. Rollup value, Minimum Value, and Mean Value should be populated for the rubric.
Weighted Mean	When this type is selected, a weight field displays for each child standard, with an Effective % value calculating as weights are entered. Rollup calculation is the average of the grade for each child standard, based on the Rollup Values entered on the Rubric, weighted based on the values entered for each child. Similar to Composite Grading, weight values can be entered as percentages (such as 25%, 25%, and 50%) or as proportions (such as 1, 1, 2). Rollup value, Minimum Value, and Mean Value should be populated for the rubric.
Median	Rollup calculation displays as the grade at the middle of the grade distribution. For example, if the child standards have grades of U, U, P, P, HP, the median value is P.
Mode	Rollup calculation displays as the most common grade received across child standards. For example, if the child standards have grades of U, P, P, P, HP, the mode is P. If there is no mode in the entered scores, a rollup value is not reported.
Highest	Rollup calculation displays the highest grade achieved.

Copy Grade Calc Options to Another Course

Use the Copy icon to easily add Grade Calculation Options associated with one Course (called the Source Course) to one or more other Courses (called Destination Course Masters). The Copy icon displays when proper tool rights are assigned.

When copying grade calc options from one course to another:

Destination courses cannot be tied to any course masters.
Grade calc options are copied from one course to another course within the same calendar year.
Grading tasks and standards need to completely match between the two courses being copied.

Copy Grade Calc Options

Click the Copy button.
Select the Source Course from the dropdown list.
Select the Destination Course:
1. All Courses: copies options to all courses in the calendar.
2. Active Courses: copies options to all courses in the calendar that currently have the Active flag marked.
3. Select Courses: copies options to the selected courses. To select a course, type the Number or Name in the search field. Multiple courses can be selected. Click Clear to remove all courses from the list. Only Courses that do not already have Grade Calc Options established are available to be selected.
Click the Save button to copy the grade calculation options to the destination course.

When the copy is completed, an alert displays indicating the copy has been saved.

Save

Tool Search: Grade Calc Options

Grade Calculation Options determine how In Progress Grades for Grading Tasks and Standards calculate in the Grade Book.

Before setting Grade Calculation Options, Grading Tasks and Standards must be assigned to the Course Master.

Grade Calc Options determine how grades are calculated for standards and tasks aligned to a course master.

Course Master Workflow

Expand to see how this tool fits into the workflow of managing Course Masters (step 8):

Step		Campus Location
1.	Create Course Catalogs for the district.	Course Catalogs
2.	Assign the Course Catalog to the school.	School Information
3.	Create Course Masters for the district.	Course Master Information
4.	Add Grading Tasks to the Course Master.	Grading Tasks
5.	Add Standards to the Course Master.	Standards
6.	Add Categories to the Course Master.	Categories
7.	Add Assessments to the Course Master.	Assessments
8.	Establish Grade Calc Options for the Course Master.	Grade Calc Options
9.	Push the Course Master to the Courses.	Course Master Info > Push to Courses
10.	Copy Course Master information to other Course Masters.	Course Master Info > Copy
11.	Use the Push ALL Course Masters tool to update the Course Catalog with the latest Course Master data.	Push All Course Masters
12.	Use the Push ALL Courses tool to update all courses in the selected calendar with the latest Course data.	Push All Courses

Fill and Filter Options

To apply a specific grading setup to multiple tasks or standards, select Fill Options. From there, filter using the Type, Term, and Task dropdown lists and then select the Calculation Type and other options to apply to all standards or tasks that fit the filter criteria. For example, in the image below, I'm setting the Term Grade task to calculate the same way in all terms.

Use the Fill and Filter options to apply grade calculation options to multiple standards or tasks.

Additionally, the filter options are available in the main Grade Calc Options screen to filter the individual standards and tasks displayed.

Grade Calculation Options for Standards

Establish calculation preferences for multiple standards using the Fill options or for each Term/Standard combination individually.

Select calculation options for standards

The following table describes the Types for Standards:

Option	Description
No Calculation	Select this option to exclude the standard from calculation of students' In Progress proficiency estimate in the Grade Book. This option is pre-selected and cannot be modified when a standard is marked as Post-only on the Course Standards tool or the Course Masters Standards tab. No assignments or categories can be assigned to this standard.
In Progress Grade	Select this option to calculate an In Progress grade for this standard using a Grading Scale. Use this option if scoring for the standard is done with Points or Marks. Additional options appear when this option is selected: Grading Scales - Choose a scale to convert student score percentages into grades in the scale, such as A-, B+, D, etc. Click the information icon next to the dropdown list to see the scale options. Weight Categories - Marking this checkbox indicates the Weight values entered for the Category should be included in the calculation of the In Progress grade. Use score's % value - Marking this checkbox calculates scores based on the percentage of points earned for each assignment rather than the raw point value across all assignments. For example, two assignments are scored as 8/10 and 100/100. The point value calculated for these two assignments would be 108/110, or 98%. The percent value calculated would be 80% and 100%, or 90% for the Category. If this option is chosen, all assignments aligned to the Standard must be worth more than zero points.
Proficiency Estimate (Rubrics)	Select this option if the standard is scored using a rubric. Rubrics are used to described quality of work, rather than a numerical score. Choose a Method to calculate grades: Power Law: Power Law is a mathematical calculation that converts proficiency levels into numeric values and determines a trend based on the student's scores. Power Law works on the assumption that Standards are assessed at consistent intervals, such as weekly. See Posting Grades when Using Power Law for an example of using Power Law. Highest Score: Determines the highest proficiency level the student has achieved. Sequence must be entered for items on the Rubric for this option to calculate correctly. Mode: Determines the most common score for the student across scores. Enter a value in Limit Assignments to Last ____ to limit the calculation to the x number of recent assignments. Most Recent: Populates the most recent proficiency level. Mean: Calculates the grade as the average of all scores entered based on the Mean % Value entered for the Rubric. To calculate a grade, rubric scores are converted into numeric values using the Mean % Value field on the rubric. Those values are then averaged and converted back into a rubric score using the Minimum % and Mean % values. Decaying Average: Calculates the grade as the average of all scores entered, but with more recent scores weighted more heavily. The most recent score is calculated at full weight, with the next most recent score worth 65%, the score previous to that worth 65%² (42%), then 65%³ (27.5%), etc. The average is calculated by converting scores into numeric values and back based on Rubric values as described above. In the grade book, hover over a student's proficiency estimate to see each of these values calculated.

Option

Description

No Calculation

Select this option to exclude the standard from calculation of students' In Progress proficiency estimate in the Grade Book.

This option is pre-selected and cannot be modified when a standard is marked as Post-only on the Course Standards tool or the Course Masters Standards tab. No assignments or categories can be assigned to this standard.

In Progress Grade

Select this option to calculate an In Progress grade for this standard using a Grading Scale. Use this option if scoring for the standard is done with Points or Marks. Additional options appear when this option is selected:

Grading Scales - Choose a scale to convert student score percentages into grades in the scale, such as A-, B+, D, etc. Click the information icon next to the dropdown list to see the scale options.
Weight Categories - Marking this checkbox indicates the Weight values entered for the Category should be included in the calculation of the In Progress grade.
Use score's % value - Marking this checkbox calculates scores based on the percentage of points earned for each assignment rather than the raw point value across all assignments. For example, two assignments are scored as 8/10 and 100/100. The point value calculated for these two assignments would be 108/110, or 98%. The percent value calculated would be 80% and 100%, or 90% for the Category. If this option is chosen, all assignments aligned to the Standard must be worth more than zero points.

Proficiency Estimate (Rubrics)

Select this option if the standard is scored using a rubric. Rubrics are used to described quality of work, rather than a numerical score. Choose a Method to calculate grades:

Power Law: Power Law is a mathematical calculation that converts proficiency levels into numeric values and determines a trend based on the student's scores. Power Law works on the assumption that Standards are assessed at consistent intervals, such as weekly. See Posting Grades when Using Power Law for an example of using Power Law.
Highest Score: Determines the highest proficiency level the student has achieved. Sequence must be entered for items on the Rubric for this option to calculate correctly.
Mode: Determines the most common score for the student across scores. Enter a value in Limit Assignments to Last ____ to limit the calculation to the x number of recent assignments.
Most Recent: Populates the most recent proficiency level.
Mean: Calculates the grade as the average of all scores entered based on the Mean % Value entered for the Rubric. To calculate a grade, rubric scores are converted into numeric values using the Mean % Value field on the rubric. Those values are then averaged and converted back into a rubric score using the Minimum % and Mean % values.
Decaying Average: Calculates the grade as the average of all scores entered, but with more recent scores weighted more heavily. The most recent score is calculated at full weight, with the next most recent score worth 65%, the score previous to that worth 65%² (42%), then 65%³ (27.5%), etc. The average is calculated by converting scores into numeric values and back based on Rubric values as described above.

In the grade book, hover over a student's proficiency estimate to see each of these values calculated.

Assign Grade Calculation Options of Standards

Select the desired Calculation Type for each Standard assigned to the Course Master, choosing to mass-assign the same calculation type using the Fill Down option or assigning the calculation type for each standard one at a time.
If any standard needs to be a Composite standard, set those options.
Click the Save icon when finished.

Grade Calculation Options for Grading Tasks

Establish calculation preferences for multiple tasks using the Fill options or for each Term/Task combination individually.

Select calculation options for tasks

The following table describes the Types for Grading Tasks:

Option	Description
No Calculation	Select this option to exclude the task from calculation of students' In Progress grades in the Grade Book.
In Progress Grade	Select this option to calculate an In Progress grade for this task. Additional options appear when this option is selected: Grading Scales - Choose a scale to convert student score percentages into grades in the scale, such as A-, B+, D, etc. Weight Categories - Marking this checkbox indicates the Weight values entered for the Category should be included in the calculation of the In Progress grade. Use score's % value - Marking this checkbox calculates scores based on the percentage of points earned for each assignment rather than the raw point value across all assignments. For example, two assignments are scored as 8/10 and 100/100. The point value calculated for these two assignments would be 108/110, or 98%. The percent value calculated would be 80% and 100%, or 90% for the Category. If this option is chosen, all assignments aligned to the Standard must be worth more than zero points.

Option

Description

No Calculation

Select this option to exclude the task from calculation of students' In Progress grades in the Grade Book.

In Progress Grade

Select this option to calculate an In Progress grade for this task. Additional options appear when this option is selected:

Grading Scales - Choose a scale to convert student score percentages into grades in the scale, such as A-, B+, D, etc.
Weight Categories - Marking this checkbox indicates the Weight values entered for the Category should be included in the calculation of the In Progress grade.
Use score's % value - Marking this checkbox calculates scores based on the percentage of points earned for each assignment rather than the raw point value across all assignments. For example, two assignments are scored as 8/10 and 100/100. The point value calculated for these two assignments would be 108/110, or 98%. The percent value calculated would be 80% and 100%, or 90% for the Category. If this option is chosen, all assignments aligned to the Standard must be worth more than zero points.

Post-only Tasks

Categories and assignments cannot be aligned to tasks marked as Post-only on the Course > Grading Tasks or Course Masters > Grading Tasks tabs. However, calculation options can be set up for these tasks to allow a Grade to be calculated in the Posted column when a Percent is entered for a student.

Assign Grade Calculation Options for Grading Tasks

Select the desired Calculation Type for each Grading Task assigned to the Course Master, choosing to mass-assign the same calculation type using the Fill Down option or assigning the calculation type for each standard one at a time.
If any standard needs to be a Composite standard, set those options.
Click the Save icon when finished.

Additional Options in Grade Calc Options

The following options are available for standards and tasks:

Option	Description
Composite	A composite task or standard is a parent task that is grade based on the child tasks that make it up. For example, a semester task may be a composite of two quarter tasks. See the Composite Grading article for more information.
Rollup	A parent standard or task can be calculated by "rolling up" child tasks. See the Rollup Grade Calculations article for more information.
Limit Assignments to Last ___	This option limits the grade calculation to only include the most recent x number of assignments. For example, proficiency in a standard may be calculated as the mode of the most recent 5 assignments.
Cumulative Grading Starting in	This option allows teachers to set a starting term for calculating grading across multiple terms. See the Cumulative Grading article for more information.

Composite Grading

For Grading Tasks that are calculated together with other Grading Tasks to have a composite grade (like a Semester Grade or End of Year Grade), mark the Composite checkbox. This displays a Child Task/Standard editor within the grading task window where the Grading Tasks and Standards can be set to properly calculate the composite grade.

In the example below, the Final Grade is marked as Composite and combines the student's Term 3 and Term 4 grades together. Each of the term grades are worth 50% of the Final grade.

Mark the Composite checkbox to display the Child Task/Standard dropdown lists.

Note the following:

Grading Tasks and Standards need to be assigned to the Course Master.
Active Terms need to be set properly before setting the composite grade.
The Weight field value can be entered as a decimal or as a whole number, but the total Effective Percentage of all of the child tasks entered here cannot be more than 100%.
A task/standard can only be selected once. Previously chosen tasks/Standards display in gray and cannot be chosen again.
In the Progress Monitor, composite grading setup is represented visually by displaying child alignments nested under the parent, unless the section has more than 50 standard/task alignments.

Assign a Composite Calculation

Locate the Grading Task or Standard to set as a Composite.
Mark the Composite checkbox. The Child Task/Standard editor displays.
Select the Grading Tasks that are to be used in the composite calculation.
Enter the Weight value for each of the child tasks.
If desired, mark the Lock Composites checkbox. When this is marked, teachers would not be able to modify the composite grading setup (add more child tasks or change entered weight values), even if they have the tool rights to modify composite grading information.

Rollup Grade Calculation

Rollup calculations allow users to grade a parent standard based on the scores a student has received for child standards, rather than having to manually estimate the grade. Alternately, child standards can be selected to rollup to a grading task, with the rubric scores converted to numeric values and then into items in the score group selected for the task.

These calculations display in the Grade Book and Post Grades tool. Rollup calculation preferences are set up on this tool or in the Grade Calc Options tool for Courses.

Standards can only be selected to contribute to a rollup calculation if they are graded using the same rubric. In the Progress Monitor, rollup grading setup is represented visually by displaying child alignments nested under the parent, unless the section has more than 50 standard/task alignments.

Rollup Grade Calculation

Setup Rollup Grade Calculation

Mark the Rollup checkbox for the parent standard. The grade for this standard or task is calculated based on the child standards and Calculation Type.
Select the Calculation Type to determine how grades in child tasks contribute to the rolled up grade. See the descriptions of each type in the table following.
Select the Child Tasks/Standards to be included in the rollup calculation. Add rows for additional children as needed. Available standards are those entered as children of the parent standard in the Standards Bank.
Click Save when finished.

Calculation Types

Type	Description
Manual	Provides no rollup calculation.
Mean	Rollup calculation is the average of the grade for each child standard, based on the Rollup % Values entered on the Rubric. When the parent is a task, numeric rubric values are converted based on the selected Score Group. Rollup value, Minimum Value, and Mean Value should be populated for the rubric.
Weighted Mean	When this type is selected, a weight field displays for each child standard, with an Effective % value calculating as weights are entered. Rollup calculation is the average of the grade for each child standard, based on the Rollup % Values entered on the Rubric, weighted based on the values entered for each child. Similar to Composite Grading, weight values can be entered as percentages (such as 25%, 25%, and 50%) or as proportions (such as 1, 1, 2). Rollup value, Minimum Value, and Mean Value should be populated for the rubric.
Median	Rollup calculation displays as the grade at the middle of the grade distribution. For example, if the child standards have grades of U, U, P, P, HP, the median value is P.
Mode	Rollup calculation displays as the most common grade received across child standards. For example, if the child standards have grades of U, P, P, P, HP, the mode is P. If there is no mode in the entered scores, a rollup value is not reported.
Highest	Rollup calculation displays the highest grade achieved.

Copy Grade Calculation Options to Another Course Master

The entire Course Master can be copied from one school to another using the Copy button on the Course Master Info tab.

Use the Copy icon to easily add Grade Calculation Options associated with one Course Master (called the Source Course Master) to one or more other Course Masters in the same Course Catalog (called Destination Course Masters). The Copy icon displays when proper tool rights are assigned.

When copying grading calc options from one course master to another:

The Course Catalogs must be the same for the source course master and the destination course master.
Grade calculation options only copy to courses/course masters that do not have any grade calc options set up. This means courses/course masters that already have grade calc options assigned are not searchable in the destination course master.
When a Course Catalog is locked for grade calc options, the copy process pushes the grade calc options to destination courses.

Copy Grade Calc Options

Select a specific grade calc option to copy or just click the Copy icon without selecting a grade calc option.
Click the Copy icon.
Select the Source Course Master from the dropdown list. This displays the currently selected course master. To change this selection, begin typing in the dropdown field.
Select the Destination Course Master:
1. All Course Masters: copies options to all course masters in the course catalog.
2. Active Course Masters: copies options to all course masters in the course catalog that currently have the Active flag marked.
3. Select Course Masters: copies options to the selected course masters. To select a master, type the Number or Name in the search field. Multiple masters can be selected. Click Clear to remove all masters from the list. Only Course Masters that do not already have Grade Calc Options established are available to be selected.
Click the Copy button again to copy the grade calculation options to the destination course master.

When the copy is completed, an alert displays indicating the copy has been saved.

Save

Tool Search: Course Catagories

Categories are used in Campus Instruction to sort assignments into groups. Categories need to be created before assignments can be created.

Course Categories

Read - View categories for the selected course.
Write - Edit categories for the selected course.
Add - Add new categories for the selected course.
Delete - Remove categories for the course.

See the Tool Rights section below for more details on what actions can be performed with each right.

When Categories are assigned at the Course level, every teacher who teaches the course can use same Categories. This ensures all assignments in a category have the same weight and calculations are all done the same way. Teachers can use these categories if they choose, or create their own categories (if they have proper tool rights assigned).

Use the Push to Sections option to push categories from the course level to sections, or push categories for a group of courses using the Push All Courses tool

Categories can also be managed at the Course Master level. Icons in the Category List provide more information about each category:

Icon	Text	Description
	Locked to Course Master	Indicates that the category corresponds to a category at the Course Master level. These categories are not editable in this tool.
	Linked Course Catalog Unlocked	Indicates that categories are unlocked for the whole Course Catalog. These categories are editable in this tool.
	Course Master Unlinked	Indicates that the category is associated with a category at the Course Master level, but that the link with that category is broken. Categories can be relinked using the Push All Course Masters tool, selecting a Push Mode of Overwrite and leaving Categories marked in the Data to be Pushed section.
	Course Managed	Indicates that the category is managed at the Course level and does not have a corresponding record at the Course Master level.

The best time to implement district-level Categories is at the beginning of the school year.

Add New Categories

Click the Add button. A Category Detail section displays.
Enter the category Name. This name displays on assignments and in the Grade Book , Planner and Assignment Overview. Names should be unique (as in, Categories cannot be named the same as another category).
Enter the category Weight. The weight of a category determines the effect of each category on the final grade, in relation to other Categories. Weights are calculated as a ratio based on the other weights entered. Weights only influence calculation if the Weight Categories option is selected in the Grade Calculation Options in the teacher's Grade Book.
Enter the category Sequence. Categories display in sequence order.
If the category should be excluded from calculations, mark the checkbox accordingly.
If the lowest score from any assignment should be dropped from the calculation, mark the checkbox accordingly. See the Drop Lowest Score Logic for more information.
Click the Save button when finished. The new category displays in Sequence order in the Category List section.

Categories can be set up at the Course Master level when courses are linked to the Course Master. This provides the district the ability to lock Categories, if desired.

When the Course Catalog is marked to lock the editing of Categories, Course Categories display with a lock icon, indicating changes to those cannot be made.

If teachers have tool rights to Categories, they can create their own categories and edit categories pushed from the course. If a course is linked to a course master, the Categories field must also be unlocked on the Course Catalog for teachers to edit pushed categories.

Modify Categories

Users with proper tool rights have the ability to modify Categories at the Course level. Edits can be made to the entered Categories by selecting it from the Category List, making the necessary changes and saving the changes. Categories can also be deleted completely by selecting the category and clicking the Delete button. This removes the category completely from the Course.

If a category that has been pushed to sections is deleted, instances of the category that have assignments will be converted to section-owned categories. These categories function the same as any created by the teacher and are no longer tied to a category at the course level.

Category additions and modifications should be made at the beginning of the year.

Drop Lowest Score Logic

The Drop Lowest Score feature marks as dropped the lowest scored assignment (by percentage) for a category for each student.

The dropped score is determined through a series of steps:

First, the feature creates a list of possible scores to drop for each student based on the following characteristics:

The assignment must be active.
The score field must be not null; in other words, some kind of score must be entered, including an entered shortcut such as M: Missing.
The score must not be flagged as exempt.

Next, the feature assigns a percentage value to each acceptable score based on the following logic:

If the Score Type is Assignment Marks and the score does not equal a valid mark score, or if the Score Type is Points and the score is not a shortcut key or number, the score will not be considered among those to be dropped because it is not in a valid format that the calculation can consider.
Assignments with valid scores entered will calculate as a percentage of points possible.

Assignments scored as M (Missing) or Ch (Cheating) will be assigned a percentage of 0. Scores flagged as missing or cheated using the Context Menu will not be considered in the calculation because the score is Null. Keep this in mind when using this feature. For example, if the score of a "cheated" assignment should not be among those considered to be dropped, mark it using the checkboxes in the context menu rather than the "ch" keyboard shortcut.

Finally, the feature marks the score with the lowest percentage value as "dropped" and removes the dropped flag from any other score for that student. As long as the Drop Lowest Score checkbox is marked, this calculation will run each time an assignment score is changed.

In the event of a tie between multiple assignments, the score with the highest points possible is dropped.

Copy Categories to Another Course

Use the Copy button to easily add the Categories associated with one Course (called the Source Course) to one or more other Courses (called Destination Course). The Copy button displays when proper tool rights are assigned.

When copying categories from one course to another:

Categories can only be copied to courses that are in the same calendar year.
Destination courses should NOT be linked to Course Masters. If they are, copy the categories at the Course Master level.
Source courses and destination courses cannot have the same name.

Copy Categories

Copy Categories

Select a specific category to copy or just click the Copy button. When a specific category is selected to copy, that category is the only one selected to copy; when no categories are selected to copy, all of the categories in that Course Master are automatically selected to copy.
Select the Source Course from the dropdown list. This displays the currently selected course. To change this selection, begin typing in the dropdown field.
Mark the Categories to Copy. Or, clear the selections by clicking the checkbox in the gray Category Name header.
Select the Destination Course by typing in the search field. More than one destination course master can be selected, but the destination course should NOT be linked to a course master.
1. All Courses: copies categories to all courses in the calendar.
2. Active Courses: copies categories to all courses in the calendar that currently have the Active flag marked.
3. Select Courses: copies categories to the selected courses. To select a course, type the Number or Name in the search field. Multiple courses can be selected. Click Clear to remove all courses from the list.
Click the Next button.
Click the Save button to copy the selected categories to the destination course.

When the copy is completed, an alert displays indicating the copy has been saved. If there are no categories s to copy, an alert displays indicating all selected categories already exist in the destination course.

Save

The Standards Replacement Wizard can be used to modify the standards aligned to courses and course masters en masse or to update whether standards display in the Campus Student and Campus Parent Portals. Grading Tasks can also be updated using this wizard.

Use the Standards Replacement Wizard to update standards en masse.

Use the wizard to:

Mark selected standards as archived.
Remove selected standards from the selected courses/course masters.
Remove selected standards from the selected courses/course masters and replace with different standards.
Mark selected standards as archived and replace with different standards on the selected courses/course masters.
Show or Hide the selected standards from the Campus Student and Campus Parent Portals.

These actions can also be performed on Grading Tasks.

Archiving, removing, or replacing standards should be done with care and only by authorized school personnel.

Considerations:

Archived standards are not removed from the courses and course masters they're aligned to, but they cannot be aligned to additional courses/course masters.
Standards cannot be removed or replaced if they have assignments aligned at the section level.
Actions done at the course master level must be pushed to courses.
Keep in mind when hiding standards from the Portal: assignments aligned to only hidden standards and those assignment's scores are also hidden from the Campus Student and Campus Parent Portals.

Using the Wizard

In the first step, select which standards (and/or grading tasks) to modify. Standards display in the same order here as in the Standards Bank. Use the search bar to find a specific standard, or Filter the list by School or by Setting options.
- The School list includes standards aligned in the School Standards tool.
- The Setting list filters standards based on whether they are included in the Portal or not, or whether they are included on a report card or not.
- By default, Archived standards are not shown in this list. Click the Show Archived toggle to include archived standards and groups.
Next, select an Action to perform. Select an action for each standard or use the dropdown at the top of the Action column and click Fill.
- Archive: mark as archived, which prevents standards from being aligned to courses/course masters in the future.
- Remove: removes standard from the selected courses/course masters. Standards cannot be removed if they are aligned to assignments in a section.
- Replace with: replaces the standard aligned to the selected courses/course masters with another standard. When this option is selected, a Select Standard option displays in the Replacement column. Select a replacement standard. The courses/course masters are selected in the next step. Standards cannot be replaced if they are aligned to assignments in a section.
- Archive & Replace with: archives the selected standard and replaces the standard aligned to the selected courses/course masters with another standard. When this option is selected, a Select Standard option displays in the Replacement column. Select a replacement standard. The courses/course masters are selected in the next step. Standards cannot be replaced if they are aligned to assignments in a section.
- Show on Portal: marks the Include in Portal checkbox for the standard.
- Hide on Portal: unmarks the Include in Portal checkbox for the standard.
If removing or replacing standards, the third step is to select which Records to modify: which courses and course masters.
- If modifying Course Masters, select a Catalog. All course masters that have the selected standard will have that standard removed and/or replaced, depending on the action selected in step 2.
- If modifying Courses, select a Year and Calendar. All courses in that calendar that have the selected standard will have that standard removed and/or replaced, depending on the action selected in step 2.
Before finishing, Preview changes. All standards being updated are listed with the action being performed. If a selected action cannot be performed, it is not included in the preview. For example, if I selected some Algebra standards to be replaced in my HS calendar, but those standards were not aligned to any courses in that calendar, that action is not included in the preview because there are no alignments to replace.
After previewing the changes, click Run Wizard to finish. Click Generate PDF to generate a list of all modified standards for your records. Be sure to review the Required Next Steps list of other tasks that may need attention.

Next Steps

The wizard does not make any changes to Report Cards. If standards have been archived, you may need to update report card formats to remove archived standards.
If the Grading Window is open for a standard that is replaced by another standard using the wizard, the window will be open for the new standard. Review updated standards to verify the grading windows are open or closed as desired.
If changes have been made to Course Masters, those changes must be pushed to courses and sections. This push can be done for individual course masters on the Course Master Info tab or en masse using Push All Course Masters.

The Standards Replacement Wizard can be used to modify the standards aligned to Courses and Course Masters en masse. This video demonstrates how to modify course standards from the Standards Replacement Wizard.

Tool Search: Standards Alignment Wizard

The Standards Alignment Wizard allows users to align standards to courses or course masters en masse.

This wizard greatly decreases the time needed to align standards. Rather than accessing each course/master and aligning standards there, it is possible to align various standards to courses and course masters at the same time. The wizard also makes it easy to align standards to all courses/masters, such as a citizenship standard assessed by all teachers.

Use the Standards Alignment Wizard to align standards en masse.

These actions can also be performed on Grading Tasks.

Aligning standards should be done with care and only by authorized school personnel.

Using the Wizard

Navigate through the wizard using the Next and Previous buttons or using the workflow at the top of the screen.

In the first step, indicate if standards are being aligned to Course Masters or Courses.
- If aligning to course masters, select a Catalog.
- If aligning to courses, select a Year and Calendar.
Next, select the select which standards (and/or grading tasks) to align. Standards display in the same order here as in the Standards Bank. Use the search bar to find a specific standard, or Filter the list by Setting, which includes standards' attributes such as whether the standard is included in the Portal or Report Cards.
- When searching for standards, groups and standards that are part of the hierarchy of standards that meet the search terms are shown in grey text. These standards and groups can be selected.
- When aligning to courses, this list only includes standards aligned in School Standards.
In step 3, select the courses/masters that each standard should be aligned to.
- If aligning course masters, click to view a list of all masters in the selected catalog. Select the desired masters (or toggle on the All option) and indicate whether the standards should be Post-only and which Terms they should be aligned to, which sets the Term Mask on the Standards tab. Additional options display when aligning grading tasks.
- If aligning courses, click to view a list of all courses in the selected calendar. Select the desired courses (or toggle on the All option) and indicate whether the standards should be Post-only and which Terms they should be aligned to, which sets the Term Mask on the Standards tab. Additional options display when aligning grading tasks.
- Click Save to return to the wizard.
  - All selected courses/masters are listed for each standard. Selecting a course/master for a group or parent standard automatically selects it for all children groups and standards. Modify individual standards or groups using the button.
  - If a standard has already been aligned to a selected course/master, a message displays. No changes will be made to already aligned standards.
Before running the wizard, check the Preview that displays in step 4 to verify the changes. Each standard is listed with the selected courses/masters, terms, and post-only status.
- Click Run Wizard to align selected standards.
The Results screen lists the alignments completed. Click Generate Spreadsheet to export the results into a spreadsheet or click the arrow button next to Spreadsheet to generate a PDF instead.
- Be sure to review the Next Steps section following for additional actions to take after running the wizard.

Next Steps

The wizard does not make any changes to Report Cards. Update report card formats to include newly aligned standards if desired.
If the Grading Window is closed by default for standards aligned using the wizard. Use the Grading Window tool to make bulk changes.
If changes have been made to Course Masters, those changes must be pushed to courses and sections. This push can be done for individual course masters on the Course Master Info tab or en masse using Push All Course Masters.

The Standards Alignment Wizard allows users to align standards to courses or course masters en masse. In this video, new personal/social standards need to be aligned with homeroom courses in an elementary school.

The Standards Alignment Wizard allows users to align standards to courses or course masters en masse. In this simulation, an administrator would like to align new personal/social learning standards to each homeroom course at Arthur Elementary School.

Full Screen

Location: Standards Bank > click Import button

Standards can be imported into the Standards Bank from a certified competency framework provider. A certified competency framework is one which meets the CASE (Competencies and Academic Standards Exchange) specification created by 1EdTech.

Standards are imported using the Import wizard found in the Standards Bank.

Frameworks are imported using the URL of a verified provider.

To use this wizard, users need tool rights to both the Standards Bank and the subright to the Standards Import Wizard.

screenshot of standards bank and standards import wizard tool rights.

What is CASE?

CASE, or the Competencies and Academic Standards Exchange, is a specification produced by 1EdTech that facilitates sharing proficiency standards. Central to CASE is the CF Item ID, which is the unique identifier assigned to each standard and group. This identifier stays with the standard, even if details of the standard are modified by the district, maintaining a connection between the standard and provider.

Potential future applications of this identifier include:

Allowing districts to re-import updated frameworks as they are released by their states.
Accessing learning content and other resources tied to a specific standard.

CASE frameworks are provided by state departments of education through CASE servers. Not all states are currently providing CASE servers. In addition to state providers, standards can be imported for some states from the Case Network provided by 1EdTech to districts who are members of IMS, although these standards may be in a draft or partial state. Follow state guidelines when importing standards. Click here to create an account with 1EdTech.

Using the Wizard

Navigate through the wizard using the Next and Previous buttons or using the workflow at the top of the screen.

Location: First, paste the URL of the competency framework to import.
- Depending on the provider of the framework, you may be required to authenticate using a Client ID and Secret. Campus verifies that the URL leads to a valid framework in real time. If not, a warning displays.
- Only full frameworks can be imported, not individual standards, groups, clusters, etc. For this reason, Campus only uses the beginning of the URL to access the framework as a whole. Therefore, pasting the URL of a specific standard still imports the complete framework.
Select Creator: Next, select the Creator of the framework. This is generally the owner of the framework, which may be the state's department of education or some other educational entity.
Select Framework: Based on the creator selected, select the specific Framework to import. Frameworks are often divided up by academic subject. Each framework is listed with an Adoption Status (Draft, Official, or Adopted) and the date the framework was Last Changed, if provided by the creator.
Import Defaults: At this point, certain fields can be set for all imported items.
- Default Rubric: Some fields on standards and groups are required by the Standards Bank but may not be included in the imported standards. At this point, the Rubric is the only additional required field. Select a Rubric from the district's existing list of score groups and rubrics. This rubric is applied to all imported standard groups, but can be modified later through the Standards Bank.
- Item Type: Source frameworks may include a wide variety of item types (such as domains, clusters, etc), but Campus supports only two: groups and standards. Indicate whether each type identified in the framework should be imported as a group or a standard. By default, any items with child items are marked as groups. After import, groups can be converted to standards. Only standards can be aligned to assignments and given grades.
Summary: Before completing the import, review a summary of how many standards and groups will be imported.
- Any items that include invalid data that would cause the import to fail are listed in this step.
- NOTE: This import is not reversible. Imported standards and groups can not be deleted from the Standards Bank, although they can be archived. At this time, only standards and groups that are new to your district's standards bank can be imported. If a framework has already been imported, a total of standards that have already been imported is shown.
- Click Import to queue the import process. A toast message displays indicating that the import has been queued.
Review: A message displays in the top right corner of the screen once the import has been queued.
- A message is sent to Process Alerts once the import has been completed.
- Click Select Another Framework to return to the beginning of the wizard and import another framework, with the URL auto-populated, from the same provider. Additional frameworks can be imported while previous imports are still in progress.

Considerations

Always look to the state department of education for guidance on where to access certified frameworks to import.
Importing standards cannot be reversed, although imported standards can be archived.
Individual standards cannot be imported, only full frameworks.
Imported standards display in the Standards Bank along with district-created standards. Imported standards and groups are differentiated with separate icons. The Type field is populated based on data from the framework; Campus only differentiates between Standards and Groups.
- These standards and groups can be modified, but keep in mind that future functionality may include the option to re-import updated frameworks, overwriting modifications made in the Standards Bank.
Once imported, standards are not yet aligned to courses or course masters, giving districts the opportunity to become familiar with the standards prior to implementing imported standards in grading. The Standards Alignment Wizard can be used to align imported standards to courses and course masters en masse.
Imported standards can be used for grading and report cards in the same way that district-entered standards are. If used in courses, make sure to review reports and report cards before distributing - imported standards may include special characters not currently supported by Campus.
Associations that exist in the framework between items imported into Campus as standards are included in the import and display in Campus.
There is a character limit on Descriptions for imported standards of 2000 characters.

Importing Again to Update a Framework

Once a framework has been imported into the Standards Bank, the state may make changes to items in it. To capture these changes to the imported items, re-import the framework.

Follow the steps described in the Using the Wizard section above. The URL should be the same one used to import the framework previously. Items are matched using the CF Identifier that displays for each imported item.
Step 5 of the wizard, Summary, lists all of the updated items, including those with changes made to the framework and those updated in Campus after the previous import..
- Added items will be added to the Standards Bank.
- Removed items will be marked as Archived.
- Updated items are those with updated wording in the Display Name, Full Standard/Description, Abbreviation, and Comments fields. If an item is marked in the wizard to be updated, any changes made in the Standards Bank to these fields will be overwritten.
Click Import when finished. Changes will be reflected in the Standards Bank when the import is completed.

Updated Standards

Changes to items that prompt an update include wording and association changes. Changes to the hierarchical structure of items are not included in the update.

Changes to these fields cause standards to be listed in Step 5 of the Import:	These changes cannot be declined:	These changes to the framework are NOT reflected in Campus:
Display Name Full Standard/ Description Abbreviation Comments	Changes to associations between items. Changes to the order of child items within a parent.	Changes to structural parent/child relationships. Changes to item type (standard/group) If an item is deleted from the framework but it has unarchived children in Campus, the item is not archived in Campus.

If changes were made in Campus to any of the fields listed in the first column above and the checkbox in Step 5 is marked to include updates, changes in Campus are overwritten. Updates can be declined in Step 5 of the wizard.

The Standards Import Wizard allows users to upload standards and standard groups from a certified competency framework into your Standards Bank. In this video, the Standards Import Wizard is used to upload CASE standards.

The Standards Import Wizard allows users to upload standards and standard groups from a certified competency framework into a district's Standards Bank. In this simulation, an administrator needs to import CASE standards into their district's Standards Bank.

Full Screen

Tool Search: Report Setup

A report card summarizes a student’s progress throughout a school year. Schools can generate report cards for each term within their calendar. Campus provides a standard report card format that will print, or schools can create a report card with the available options. This saved report card is available for selection from the Report Card Batch Report and from the student's Grades tab.

A Standards-Based Report Card lists the grade report by the Standards of Learning and/or Grading Tasks. Report cards can also be generated by Grading Tasks. See the Conventional Report Card article for more information.

Report Setup - Standards Based Report Card

Create a Report Card

From the Reports tab, select the New icon. The Report Detail and Report Options editors will appear below.
Enter a Name for the report card being created. This name can be up to 50 characters in length.
Select the Report Card option from the Type dropdown list.
Determine whether or not this report should be available in Campus Instruction and in Campus Parent/Campus Student. If so, mark the Instruction and Portal checkboxes for Available In. See the Report Setup article for information on these options; see the Report Cards (Instruction) article for more information when marking the Instruction checkbox.
If desired, enter a Description for this report. This description can be up to 200 characters.
Select all appropriate Report Options. For more information on each option, as defined below.
Click the Save icon when finished. Once saved, the report will appear in the Report Editor and can also be selected on the Report Card in the Grading and Standards Reports section.

Report Options

The following options are available for a Standards-Based Report Card and assumes the Report Type chosen is Standards-Based Report Card.

Option	Description
Report Display Name	Text entered in this field displays below the name of the school in the upper left corner. It can be used to identify a specific grading term (e.g., Quarter 2 Report Card) instead of the default text of Report Card. Use this field to indicate the report card contains in-progress term grades rather than final term grades. The default text of Report Card displays when no text is entered into this field.
Display Grades At least one option must be selected, or BOTH options can be selected.
Posted Grades	When marked, posted scores to the selected grading tasks print. When only choosing Posted Grades, In-Progress scores DO NOT print.
In-Progress Grades	When marked, a student's current score as of the current date prints. This grade has not been posted to any grading tasks. In-progress grades (scores) print with an asterisk. When only choosing In-Progress Grades, posted grades and GPA selections DO NOT print.

Standards Display Options Selection determines how the selected standards report associated scores.
Grades for Selected Terms	Only scores for the selected terms print on the report card. Mark the Schedule Structure and Term, and then mark the desired Term checkboxes (Term Q1, Term Q2, etc.). The name of the first checkbox depends on the name of the calendar Schedule Structure and Term Schedules. This could be Main - Terms, Main - Grading Periods, or another name schools use for terms. At least one term must be selected in order to have the report display in the dropdown list for selection on the student Grades tab. To print scores for all terms, mark all checkboxes for the terms. To print scores for individual terms, mark the names of those terms only.
Best Score Only	Only the best score for each selected grading task or standard prints on the report card. This looks at the selected grading tasks/standards across all terms. If a student is graded on a standard in the first term and the third term, and the student received a higher score for the standard in the third term, that score prints.
Most Recent Score Only	Only the most recent score for each selected grading task or standard prints on the report card. This score is usually from the last reporting period, or the last time the standard was scored.
Tasks to Display Selections determine which grading tasks and standards print for the selected terms
All Standards and Tasks	Prints the selected standards and grading tasks assigned to the courses into which the student is scheduled. Only some of the standards and grading tasks may have scores. Notice in the example to the right, there are standards included that do not have scores, in addition to standards that do have scores.
Graded Standards and Tasks Only	Prints the selected standards and grading tasks assigned to the courses into which the student is scheduled that have scores. Grading tasks and standards that are not scored do not print. Notice in the example to the right, only standards that have been scored are printed.
Placement and Signature Options Selections determine what placement or signature lines display at the end of the report card. All of these are manual entries.
Next Year Placement Line	Provides a line for users to manually write in the student's next year placement.
Teacher Signature Line	Places a teacher signature line at the bottom of the report card.
Principal Signature Line	Places a principal signature line at the bottom of the report card.
Parent Signature Line	Places a parent signature line at the bottom of the report card.

Page Layout
Portrait	Prints on 8.5 x 11 inch paper (letter), with the following margins: . All Pages Top Margin: 0.667in All Pages Bottom Margin: 0.5in All Pages Left Margin: 0.375in All Pages Right Margin: 0.375in
Landscape	Prints on 11 x 8.5 inch paper (letter), with the following margins: All Pages Top Margin: 0.25in All Pages Bottom Margin: 0.25in All Pages Left Margin: 0.375in All Pages Right Margin: 0.375in
Additional space for terms	If a calendar has more than 5 terms that are being included on the report card, mark this checkbox. This adjusts the PDF layout for readability. When all terms are included in a report card, or when all standards/grading tasks are included, the report card prints on multiple pages. Save paper by printing on both sides.
Prepare report for full duplex printing	When marked, all of the report cards in the selection are formatted to print on both the front and back side of the paper. This also applies when a student or parent prints the report card from the Campus Portal.
Header Options Selections indicate which student identifiers print at the beginning of the report card. Also included in the Header is identifying information, like the student's name, grade level and the name of the report card.
Student ID	Prints the student's local identification number found on the Demographics tab.
State ID	Prints the student's state identification number found on the Demographics tab.
Student Counselor	Prints the student's school-assigned Counselor as listed on the student's Team Members (Counseling) tab.
Homeroom Teacher	When marked, the student's homeroom teacher prints on the report card. Homeroom must be marked on the Course Editor and/or Section Editor. If a student is scheduled into multiple sections marked as homeroom, the teacher with the last name that is higher in the alphabet prints. For example, a homeroom teacher of Ferguson is printed when a student is in Teacher Ferguson's homeroom and Teacher Williams' homeroom. Homeroom Teacher The Teacher's name prints when the Homeroom checkbox is marked on the Course Editor or the Section editor. If more than one teacher is assigned to a section, the first two names print on the Report Card. If no teacher is assigned to the section, no teacher name prints on the Report Card. If a student moves to a new homeroom section, the teacher of the new homeroom prints on the Report Card. If the student is NOT enrolled in a Course/Section marked as homeroom, N/A prints on the Report Card. If the student ended enrollment in the Course/Section, the former homeroom teacher's name prints on the Report Card.
Date/Time Stamp	Prints the date and time of when the report was generated.

Display Options
Attendance Summary Selections indicate how the attendance information displays on the report card. To include Attendance information, first mark the Attendance Summary checkbox, then mark the terms to include. When only one term is selected, no Total column of attendance events prints; a total column only prints when more than one term is selected. The Daily Exact Attendance Summary does not respect this logic as it uses a legacy custom template that was already in place Attendance entered for non-instructional periods and courses not marked for attendance do NOT appear on the report card. Information in the letter sub-reports uses data stored in the AttendanceDayAggregation table. This means that attendance data for the current date is accurate as of the previous night's attendance calculation, or the last time the Attendance Aggregation Refresh was run. If needed, the Attendance Aggregation Refresh tool can be run to force an attendance recalculation to pull in the current day's data.
Select Terms	Select the terms for which to print attendance. If only one term is selected (first image), the report card does not print a total column. If more than one term is selected, a Total column prints, in addition to the selected terms.
Period	Lists the attendance information by period, looking at the total amount of periods in which the student was marked absent or tardy. Kentucky Users: Periods and setup may vary from example image.
Course	Lists the absences by the course. Course attendance looks at the total number of periods missed for a specific course section.
Daily Exact Term	Uses the standard day minute information entered on the Calendar Grade Levels tab. If no minute information is entered, minute information on the Days tab is used. Uses the calculation of Number of minutes absent divided by Student Day Minutes.
Daily (Half/Whole Day) Term	Uses the standard day minute information entered on the Calendar Grade Levels tab. If no minute information is entered, minute information on the Days tab is used. Full Day Present = 1 = Daily Absent Minutes is less than Half Day Absence field and Whole Day Absence field on Grade Level/Calendar Half Day Present = 0.5 = Daily Absent Minutes is greater than or equal to the Half Day Absence field and less than Whole Day Absence field Not Present = 0 = Daily Absent Minutes is greater than or equal to the Whole Day Absence field
Cumulative GPA Cumulative GPA is based on student's historical grades (grades posted to the Transcript. See the GPA Calculations article for detailed information on the calculations used to find GPA.
GPA Calculation	Allows selection of either the Campus Cumulative GPA (most districts use this) or a Custom GPA Calculation (where a special stored procedure or course weighting is used). Using the Campus Cumulative GPA option allows the selection of a Calculation Type. Using a custom GPA calculation does not allow selection of a calculation type.
GPA Calculation Type	When using the Campus Cumulative GPA option is selection, a Calculation Type must be chosen. See the GPA Calculations in Campus article for explanations on weighted vs. unweighted.

Class Rank
Class Rank	Class Rank is the student’s placement in the class and is based on transcript scores.
with Bonus Points	Printing the class rank with bonus points changes the student's ranking in the grade level. Bonus points are awarded at the score/mark level of a particular course. Students receive bonus points based on the score earned (e.g., an “A” may receive a bonus point, whereas a “C” may not). See the Using Bonus Points section of the GPA Calculations article for more information. When bonus points are marked to print with the GPA, the Class Rank should also include bonus points.
If the student is not included in class rank calculations or if the settings of the report card do not allow the class rank calculation to occur, the printed report card reads Excludedinstead of a ranking (a rank appears as 5 of 250, where the student is rank as number 5 in a class of 250 other students included in the class rank calculation). If the class rank option is not selected, the column for Class Rank does not appear.
Period
This selection adds the period number or name before the list of courses in which the student is enrolled, much like schedule information prints. Because course information doesn't display on Standards Based Report Cards, this option does not apply.
Score Comments A teacher has the ability to enter grades for the grading task and scores for the standards, as well as comments related to that grade/score or to the student’s behavior, etc. This option displays the comment on the report card for the selected terms. Mark the option to print Score Comments and then select the terms for which to print the comments. If no terms are selected, no comments print.
One Term	Displaying comments for one term only prints the comments for the selected term.
Multiple Terms	Displaying comments for multiple terms prints the comments in term order (Term 1 comments, Term 2 comments, etc.).
Show Report Comments
Displays any report comments established for the student in the Report Comments tab.
Legal Name
When selected, the student's legal first name, legal middle name, legal last name and legal suffix print if entered in the Protected Identity information and if the user has tool rights to Protected Identity Information (users need at least Read rights to Protected Identity Information). The Effective Date on the Identity Record is not considered when printing the Protected Identity information on a report card. As long as the those protected identity fields are populated on the current Identity record, the legal first/last/middle/suffix values print. When the legal first name or legal last name is not populated or if the user does not have tool rights to this information, the student's first name and last name reports from the First Name and Last Name fields on the student's current Identity record. When the Portal - Active checkbox is marked on the Report Detail editor AND the Legal Name option is marked, the Report Card prints the student's Legal Name on the report card that is generated from Campus Student or Campus Parent.
Term GPA This number reflects the grades given for the term and does not use transcript information to calculate. This can also be displayed with bonus points. See the GPA Calculations article for detailed information on the calculations used to find GPA.
Weighted, Unweighted	This value is the student's average of scores within a specified term.
with Bonus Points	Printing the Term GPA with Bonus Points changes the student's GPA. Bonus points are awarded at the score/mark level of a particular course. Students receive bonus points based on the score earned (e.g., an “A” may receive a bonus point, whereas a “C” may not). See the Using Bonus Points section of the GPA Calculations article for more information.
Mailing Label Options Report cards can be printed for mailing or printed for handing out in class. They can also be printed with or without being addressed to the student's parent/guardian.
Student's Primary Household Only	Prints report cards for the student's primary household. Any individual in that household or related to that household who is marked for mailing on the relationship receives a report card. Household addresses can be primary or secondary.
No Mailing Label	Prints the report card without an address. This can be used to hand out report cards in class. This should not be marked if the other mailing label options are marked.
Recipient Names	Prints the actual names of the individuals receiving the report card, instead of To the parent/guardian of. Names print in the first two lines of the address with first and last names.

School Comment (printed on all) An entry here displays on ALL report cards generated in bold. Users can indicate the date of parent/teacher conferences, after school activities or anything the user feels the parent should know.
Print at Beginning	School comments print on the first page, before grade information.
Print at End	School comments print after grade information on the last page of the report card.
Grading Tasks and Standards All items on which the student is graded display in the Grading Tasks list, whether they are Grading Tasks or Standards.
Grading Tasks and Standards are assigned to Courses and are used to assign students a grade in the appropriate Course Section. Grading Tasks are usually term based and are posted at the end of a term (Quarter, Semester, etc.). Schools could also have Process Grades or Weekly grades. All of these tasks can be selected to display on the report card. Depending on the needs of the school, there may be one report card per grading term. Or, there could be a report card for the end of the semester and which only lists the semester grades. Standards are skills the student must learn throughout the course of the year and determine the student's success in the given course and/or grade level. Skills like reading at grade level or comprehends written material are considered standards and vary from district to district. Standards and grading tasks are assigned a Term Mask at the Course Level, indicating when that standard is graded. If a grading task or standard is not marked for a certain term (for example, the standard is only graded for Terms 2 and 4), the printed report card displays those term boxes in shaded gray coloring, indicating the standard is not scored during that term. See the last image in this article for more information. When the Report Card does NOT have ALL TERMS selected in the Grades for Selected Terms in the Standards Display Options AND there is a Standard Group where none of the child standards are assigned a Term Mask for the selected term, the Standard Group DOES NOT display on the Report Card. For example, a report card is set to display for Term 1 that includes a Standard Group with child standards A, B, C, and D. A, B, and C have the Term Mask set to Term 4, while D has the Term Mask set to Term 3. In this situation, the whole Standard Group does not print in that report card. When the report card is set to display for Term 3, however, the Standard Group does display, with the boxes for A, B, and C grayed out. When printing, standards that have long names are formatted to wrap to the next line in the column and are formatted to stay within the same column (so the entirety of the standard name stays together). When a standard is associated and graded with more than one course, the name of the course and course section in which the student met the standard prints with that standard. Grading tasks only print when they are associated to a Credit Group and Credit Type.
Select all grading tasks	This option prints each grading tasks/standard to the report card that is assigned to a course in which the student is enrolled. If there is no score given to the student for the standard, the fields are blank. Standards display on the report card in Standard Group Name order. See the Standards Bank article for information on organizing and maintaining standards.
Score Groups/Rubrics
Select the score groups and rubrics to print on the report card. This option prints what letter grade is associated with what point value or percentage. Options are also available to print the GPA values associated with the scores. Multiple score groups and rubrics can be selected.

Standards Based Report Card Examples

The following images provide examples of Standards Based Report Cards. Included are examples from elementary schools, middle schools and high schools, with a variety of options.

Elementary Standards Based Report Card

Middle School Standards Based Report Card

High School Standards Based Report Card

Shaded Entries for Non-Scored Terms

Troubleshooting - Why Aren't Posted Grades Displaying?

If posted grades are not displaying in report cards as desired, verify that the following steps have been completed:

The Standards Group to which the standards belongs is linked to the school via the School Standards tool. If a standard group does not display to be selected in this tool, it may have been archived in the Standards Bank. Toggle Show Archived to display archived groups.
The report card has the requisite standard selected in the report card options described above and the correct terms selected.
Printing report cards in batch requires an Effective Date that is an Instructional Day.
If the Report card is set to 'Display only graded tasks and standards,' then the grade must already be posted for the task/standard to display in the report card.

Note: If using Standards Based Report Cards, Grading Tasks only display if they have a credit group linked to them at the course level.

Tool Search: Report Setup

A report card summarizes a student’s progress throughout a school year. Schools can generate report cards for each term within their calendar. Campus provides a standard report card format that prints, or schools can create a report card with the available options. This saved report card is available for selection from the Report Card Batch Report and the student's Grades tool.

A Conventional Report Card lists the grade report by course number and grading tasks for each selected term. Report cards can also be standards-based. See the Standards-Based Report Card article for more information.

Report Setup - Report Cards

Create a Report Card

Select the New icon. The Report Detail and Report Options editors display.
Enter a Name for the report card being created. This name can be up to 50 characters in length.
Select the Report Card option from the Type dropdown list.
Determine whether or not this report should be available in Campus Instruction and Campus Parent/Campus Student. If so, mark the Instruction and Portal checkboxes for Available In. For information on these options, see the Report Setup article; for more information when marking the Instruction checkbox, see the Report Cards (Instruction) article.
If desired, enter a Description for this report. This description can be up to 200 characters.
Select all appropriate Report Options, as defined below.
Click the Save icon when finished. Once saved, the report displays in the Report Editor and can be selected on the Report Card in the Grading and Standards Reports section.

Report Options

The following options are available for a Conventional Report Card and assumes the Report Type chosen is Conventional Report Card.

Option	Description
Report Display Name	Text entered in this field displays below the student's name in the upper right corner. It can be used to identify a specific grading term (e.g., Quarter 1 Report Card) instead of the default text of Report Card. Use this field to indicate the report card contains in-progress term grades rather than final term grades. The default text of the Report Card text displays when no text is entered into this field.
Display Grades At least one option must be selected, or BOTH options can be selected. This selection determines which calculated grade to print. Posted Grades show only grades that have been posted. In-Progress shows all grades for the latest in-progress calculated grade Choosing both options shows in-progress grades for any courses that have an in-progress calculation and the posted grade for any grades that have been posted.
Posted Grades	When marked, posted scores to the selected grading tasks print. When only choosing Posted Grades, In-Progress scores DO NOT print.
In-Progress Grades	When marked, a student's score prints as of the current date. This grade has not been posted to any grading tasks. In-progress grades (scores) are printed with an asterisk. This option prints the last calculated grade, even if this has a posted grade. The in-progress grade could be different than the posted grade. If this is the only Display Grades option selected, the header on the printed report card reads In-Progress Grades Report. In the first example to the left, the header reads Grades Report because both Posted Grades and In-Progress Grades are selected. The second example to the left only included In-Progress Grades. When only choosing In-Progress Grades, posted grades and GPA selections DO NOT print. This image shows both In-Progress and Posted Grades. This image to the right shows ONLY In-Progress Grades.
Report on Terms
Main - Term Schedule	Mark this and the desired Term checkboxes (Term Q1, Term Q2, etc.). At least one term must be selected to have the report display in the dropdown list for selection on the Student Grades tool. Mark the Schedule Structure and Term, then mark the desired Term checkboxes (Term Q1, Term Q2, etc.). The name of the first checkbox depends on the name of the calendar Schedule Structure and Term Schedules. This could be Main - Terms, Main - Grading Periods, or another name schools use for terms. At least one term must be selected to have the report display in the dropdown list for selection on the Student Grades tool. To print scores for all terms, mark all checkboxes for the terms. To print scores for individual terms, mark the names of those terms only.
Tasks to Display
All Standards and Tasks	Prints the selected standards and grading tasks assigned to the courses into which the student is scheduled. Only some of the standards and grading tasks may have scores. In this example, there are grading tasks included that do not have scores, in addition to standards that do have scores.
Graded Standards and Tasks Only	Prints the selected standards and grading tasks assigned to the courses into which the student is scheduled that have scores. Grading tasks and standards that are not scored do not print. In this example, only grading tasks that have been scored are printed.
Placement and Signature Options Selections determine what placement or signature lines display at the end of the report card. All of these are manual entries.
Next Year Placement Line	Provides a line for users to manually write in the student's next year placement.
Teacher Signature Line	Places a teacher signature line at the bottom of the report card.
Principal Signature Line	Places a principal signature line at the bottom of the report card.
Parent Signature Line	Places a parent signature line at the bottom of the report card.

Page Layout
Portrait	Prints on 8.5 x 11-inch paper (letter), with the following margin settings: All Pages Top Margin: 0.333in All Pages Bottom Margin: 0.333in All Pages Left Margin: 0.5in All Pages Right Margin: 0.5in
Landscape	Prints on 11 x 8.5 inch paper, with the following margin settings: First Page Top Margin: 0.167in Remaining Pages Top Margin: 0.333in First Page Bottom Margin: 0.167in Remaining Pages Bottom Margin: 0.333in All Pages Left Margin: 0.5in All Pages Right Margin: 0.5in
Additional space for terms	If a calendar has more than five terms that are being included on the report card, mark this checkbox. This adjusts the PDF layout for readability. When all terms or standards/grading tasks are included in a report card, it prints on multiple pages. Print on both sides to save paper.
Prepare report for full duplex printing	When marked, all of the report cards in the selection are formatted to print on both the front and back sides of the paper. This also applies when a student or parent prints the report card from the Campus Portal.
Header Options Selections indicate which student identifiers print at the beginning of the report card. Also included in the Header is identifying information, like the student's name, grade level and the name of the report card.
Student ID	Student's local identification number populated on the Demographics tool.
State ID	Student's state identification number populated on the Demographics tool.
Student Counselor	Student's school-assigned Counselor as listed on the student's Team Members (Counseling) tool.
Homeroom Teacher	When marked, the student's homeroom teacher prints on the report card. Homeroom must be marked on the Course Editor and/or Section Editor. If a student is scheduled into multiple sections marked as homeroom, the teacher with the last name that is higher in the alphabet prints. For example, a homeroom teacher of Ferguson is printed when a student is in Teacher Ferguson's homeroom and Teacher Williams' homeroom. Homeroom Teacher The Teacher's name prints when the Homeroom checkbox is marked on the Course Editor or the Section editor. If more than one teacher is assigned to a section, the first two names print on the Report Card. If no teacher is assigned to the section, no teacher name prints on the Report Card. If a student moves to a new homeroom section, the teacher of the new homeroom prints on the Report Card. If the student is NOT enrolled in a Course/Section marked as homeroom, N/A prints on the Report Card. If the student ended enrollment in the Course/Section, the former homeroom teacher's name prints on the Report Card.
Date/Time Stamp	Prints the date and time when the report was generated.

Display Options
Attendance Summary Selections indicate how the attendance information displays on the report card. To include Attendance information, mark the Attendance Summary checkbox first, then mark the terms to include. When only one term is selected, no Total column of attendance events prints; a total column only prints when more than one term is selected. Attendance entered for non-instructional periods and courses not marked for attendance do NOT appear on the report card. The information in the letter sub-reports uses data stored in the AttendanceDayAggregation table. This means that attendance data for the current date is accurate as of the previous night's attendance calculation or the last time the Attendance Aggregation Refresh was run. If needed, the Attendance Aggregation Refresh tool can be run to force an attendance recalculation to pull in the current day's data.
Select Terms	Select the terms for which to print attendance. Mark the Schedule Structure and Term, then mark the desired Term checkboxes (Term Q1, Term Q2, etc.). The report card does not print a total column if only one term is selected (first image). If more than one term is selected, a Total column prints, in addition to the selected terms (second image).
Cumulative GPA Cumulative GPA is based on students’ historical grades, or grades posted on the student's Transcript. Options are available for displaying normal GPA and unweighted GPA, and either can display bonus points. See the GPA Calculations article for detailed information on the calculations used to find GPA.
GPA Calculation	Allows selection of either the Campus Cumulative GPA (most districts use this) or a Custom GPA Calculation (where a special stored procedure or course weighting is used). Using the Campus Cumulative GPA option allows the selection of a Calculation Type. Using a custom GPA calculation does not allow selection of a calculation type.
GPA Calculation Type	When using the Campus Cumulative GPA option is selection, a Calculation Type must be chosen. See the GPA Calculations in Campus article for explanations on weighted vs. unweighted.
Class Rank
Class Rank	Class Rank is the student’s placement in the class and is based on transcript scores.
with Bonus Points	Printing the class rank with bonus points changes the student's ranking in the grade level. Bonus points are awarded at the score/mark level of a particular course. Students receive bonus points based on the score earned (e.g., an “A” may receive a bonus point, whereas a “C” may not). See the Using Bonus Points section of the GPA Calculations article for more information. When bonus points are marked to print with the GPA, the Class Rank should also include bonus points.
If the student is not included in class rank calculations or if the settings of the report card do not allow the class rank calculation to occur, the printed report card reads Excluded instead of a ranking (a rank appears as 5 of 250, where the student is ranked as number 5 in a class of 250 other students included in the class rank calculation). If the class rank option is not selected, the column for Class Rank does not display.
Period
This selection adds the period number or name before the Course Section name.
Score Comments A teacher can enter grades for the grading task as well as comments related to that score, the student’s behavior, etc. This mark displays the comment on the report card for the selected terms. When more than one term is selected, an indication of that term displays on the report card. Mark the option to print Score Comments and then select the terms for which to print the comments. If no terms are selected, no comments print.
One Term	Displaying comments for one term only prints the comments for the selected term.
Multiple Terms	Displaying comments for multiple terms prints the comments in term order (Term 1 comments, Term 2 comments, etc.).

Show Score Percentage
This preference shows the score and prints the student's percentage (up to four decimal places) for that score in parentheses. When those preferences are also chosen, the percentage can be printed for both posted and in-progress scores.
Show Report Comments
Displays any report comments established for the student in the Report Comments tool.
Legal Name
When selected, the student's legal first name, legal middle name, legal last name and legal suffix print if entered in the Protected Identity information and if the user has tool rights to Protected Identity Information (users need at least Read rights to Protected Identity Information). The Effective Date on the Identity Record is not considered when printing the Protected Identity information on a report card. As long as those protected identity fields are populated on the current Identity record, the legal first/last/middle/suffix values print. When the legal first name or legal last name is not populated or if the user does not have tool rights to this information, the student's first name and last name report from the First Name and Last Name fields on the student's current Identity record. When the Portal - Active checkbox is marked on the Report Detail editor AND the Legal Name option is marked, the Report Card prints the student's Legal Name on the report card generated from Campus Student or Campus Parent.
Term GPA This number reflects the grades given for the term and does not use transcript information to calculate. This can also be displayed with bonus points. See the GPA Calculations article for detailed information on the calculations used to find GPA.
Weighted, Unweighted	This value is the student's average of scores within a specified term.
with Bonus Points	Prints the Term GPA with Bonus Points changes the student's GPA. Bonus points are awarded at a particular course's score/mark level. Students receive bonus points based on the score earned (e.g., an “A” may receive a bonus point, whereas a “C” may not). See the Using Bonus Points section of the GPA Calculations article for more information.

Mailing Label Options Report cards can be printed for mailing or handing out in class. They can also be printed with or without an address to the student's parent/guardian.
Student's Primary Household Only	Print report cards for the student's primary household. Any individual in that household or related to that household who is marked for mailing on the relationship receives a report card. Household addresses can be primary or secondary.
No Mailing Label	Prints the report card without an address. This can be used to hand out report cards in class. This should not be marked if the other mailing label options are marked.
Recipient Names	Prints the names of the individuals receiving the report card instead of 'To the parent/guardian of'. Names print on the first two lines of the address with first and last names.

School Comment (printed on all)
An entry here displays in bold on ALL report cards generated. Users can indicate the date of parent/teacher conferences, after-school activities, or anything else the user feels the parent should know. This prints at the end of the report card.
Grading Tasks and Standards All items on which the student is graded display in the Grading Tasks list, whether they are Grading Tasks or Standards.
Grading Tasks and Standards are assigned to Courses and are used to assign students a grade in the appropriate Course Section. Grading Tasks are usually term-based and are posted at the end of a Quarter or Semester. Schools could also have Process Grades or Weekly grades. All of these tasks can be selected to display on the report card. Depending on the school's needs, there may be one report card per grading term. Or, there could be a report card for the end of the semester that only lists the semester grades. Standards are skills the student must learn throughout the course of the year and determine the student's success in the given course and/or grade level. Skills like "Reading at grade level" or "Comprehends written material" are considered standards and vary from district to district.
Select all grading tasks	This option prints each grading task/standard on the report card assigned to a course in which the student is enrolled. If no score is given to the student for the standard, the fields are blank. Standards display on the report card in Standard Group Name order. See the Standards Bank article for information on organizing and maintaining standards. Depending on how grading tasks and standards are set up at the district, there may be one-time tasks/standards (items that are assessed only once during the student's career at the school). These can also be selected to print on the report card.
Score Groups/Rubrics
Select the score groups and rubrics to print on the report card. This option prints the letter grade associated with each point value or percentage. The GPA values associated with the scores can also be printed. Multiple score groups and rubrics can be selected.

Conventional Report Card Examples

The following images provide examples of Conventional Report Cards. They include examples from elementary schools, middle schools, and high schools, with a variety of options.

Be aware there is limited header space (six lines) when printing the report card. Only choose the absolutely necessary options to include on a report card.

When all Header Options are selected, when student names are long and wrap to a second line, when counselor names are long and wrap to a second line, when the report card is sorted in a specific way, information included in the header of the report card (the information that includes the student name and other preferences) may not display all chosen information.

Screenshot of Conventional Report Card Elementary Example Conventional Report Card Elementary Example

Screenshot of Conventional Report Card Middle School Example Conventional Report Card Middle School Example

Screenshot of Conventional Report Card High School Example Conventional Report Card High School Example

Troubleshooting - Why Aren't Posted Grades Displaying?

If posted grades are not displaying in report cards as desired, verify that the following steps have been completed:

The Grading Task for which grades are posted is marked as Include in Report Card.
The report card has the requisite grading task selected in the report card options described above and the correct terms selected.
Printing report cards in batches requires an Effective Date that is an Instructional Day.
If the report card is set to 'Display only graded tasks and standards,' then the grade must already be posted for the task/standard to display on the report card.

Tool Search: Report Comments

The Report Comments tool allows districts to add customized text that will appear on printed student reports. These comments can be school or district specific, or even state specific. Any number of comments can be created and marked and unmarked active as needed.

If multiple students should be assigned the same comment, use the Report Comments Batch Wizard.

At this time, functionality is only available for report comments to be used on Report Cards, Transcripts and eTranscripts.

Report Comments Editor

After creating report comments to include on reports cards, transcripts and eTranscripts, the following items must also be done:

A Report Card, Transcript or eTranscript report must be created in the Preferences Reports tool.
Report Preferences must include the option to display Report Comments.
The student's Report Comments tab must have at least one active Report Comment.

If a report comment is marked active for a student's transcript, it is also active on the student's eTranscript. There is no separate option for an eTranscript report comment.

Report Comments

The Report Comments editor contains five data elements related to the creation of a custom comment.

Report Comments Editor	Definition
Active	When checkbox is marked, the comment is considered active and can be chosen on the student's Report Comments tab. When not marked, the comment does not appear for selection on the student's Report Comments tab.
Type	Indicates where the comment displays on the report - either at the Top of the transcript or the Bottom of the transcript or eTranscript. For eTranscripts, the comment ONLY displays at the end of the eTranscript XML report.
Module	Indicates on which report the comment displays - Transcripts or Report Cards.
Name	Lists the name of the report comment. This should be descriptive enough for users to select the appropriate comment on the Report Comments tab.
Sequence	Determines the order in which the comments display on the Report Comments tab and on the student's transcript and eTranscript. Sequence is based on the type of comment. For example, a sequence number of "1" can be applied to a report comment appearing at the top of the transcript and applied to a comment appearing at the bottom of the transcript.
Comments	Lists the text that appears on the student's transcript. This comment can be no more than 255 characters.

There is no limit to how many comments can be created and added to the student's Report Comments tab. It is advised to keep the total number of comments at a minimum as too many comments affects the layout of the transcript and/or report card PDF and extend the eTranscript XML file.

Report comments can be modified from active to inactive by removing the selection of the Active checkbox. Only active report comments can be chosen on the student's Report Comments tab. Inactive report comments appear in text that is not bold; active comments appear in bold text.

Active vs. Inactive Report Comments

Create Report Comments

Select the New icon from the action bar. A Report Comments Detail editor appears to the right of the Report Comments list.
Mark the Active checkbox to indicate this comment can be used on transcripts and eTranscripts.
Select the Type of comment this will be - either Top or Bottom.
Choose the Module of the comment.
Enter the appropriate Sequence number.
Enter the Commentin the text field provided.
- Carriage returns are supported and allow comments to be internally divided. This is visible on the printed report.
- Leading spaces in the Comments field is allowed when adding a comment, but does not print on the report.
Click the Save icon when finished. The new comment is listed in the Report Comments list.

Once a report comment is saved and marked as active, it appears for selection on the student's Report Comments tab.

Student's Report Comments

The report comment prints if the option is selected on the Transcript Report Preferences (System Administration > Preferences > Reports > Transcript, eTranscript) or the eTranscript Report Preferences (System Administration > Preferences Reports > eTranscript), and a report comment is selected on the student's Report Comments.

Report Preferences - Transcript

Report Preferences - eTranscript

Report Preferences - Report Card

Additional Steps

Navigate to the Report Preferences and mark the Report Comments field on a report.
Navigate to the student's Report Comments tab and select a comment or comments to display on the Transcript, eTranscript or Report Card.
Assign a Report Comment to several students using the Report Comment Batch tool.

Tool Search: Report Setup

Transcripts provide a historical record of a student’s performance in courses. Districts can determine which grade levels to include on the report and choose which credit groups to include, which standards to print, and which GPA calculation(s) to use. Transcript Report Preferences allow users to determine what and how data is reported on printed transcripts.

Report Setup - Transcript Preferences

Margin Size

The following table describes the default margin size for transcripts:

Margin	Size
Top	0.5 inches
Bottom	0.5 inches
Left	Grade Group Option: 0.5 inches Term Group Option: 0.333 inches School Year Group Option: .5 inches
Right	Grade Group Option: 0.5 Term Group Option: 0.333 inches School Year Group Option: .5 inches

Transcripts are generated for printing on a standard 8.5in X 11in sheet of paper.

Create a Transcript Report

Select the New icon. A Report Detail and a Report Options table appears.
Enter a Name for this transcript.
Select the Transcript option from the Type dropdown list.
Determine whether or not this report should be available in Campus Parent/Campus Student. If so, mark the Portal checkboxes for Available In.
If desired, enter a Description of this report.
Select all appropriate Report Options for the transcript. Report Options are separated into different sections relating to a specific aspect of the transcript. Refer to the sections below for more information.
Click the Save icon when finished. The transcript is now saved and can be used to generate transcripts from the Transcripts and Transcript Batch tool.

Report Options

The following sections describe all report options. Many of these options can be set to display only those options associated with a certain school by selecting the Filter to selected school checkbox. This filters the standard groups, credit groups and related information to only show those categories associated with the school selected in the Campus toolbar.

See the Transcripts article for more information on how data populates a printed transcript report.

Control whether the Default Transcript Report is available for selection by setting the Enable Default Transcript System Preference.

If the district has enabled the System Preference (see above) not to show the Default Transcript Report option, it can be recreated by marking the options where text appears in the Default column below.

Option	Description	Default Report Options
Group Options	Users can group course information by Grade, Term or Year. The Grade option groups all courses and corresponding grades taken while the student was enrolled in a certain grade level together on the transcript. The Term option groups courses and corresponding grades based on the calendar term (quarter, semester, etc.) together on the transcript. The information is first grouped by school name (alphabetically) when there is more than one school with transcript records. The Year option groups courses and corresponding grades based on the selected school year. If a student is enrolled in multiple calendars, this option lists those courses together. If standards are used in the Course Display, they are also displayed by grade, term, or year. School Year Sort Logic with School Name/School Number Grouping When the School Number and School Name are both NULL, the records associated with those values do not show a value. When the School Number is an In-District number, and the School Name is NULL, the records associated with that value only print the School Number. When the School Number is NOT an In-District number, and the School Name is NULL, the records associated with that value only print the School Number.	Grade
School Year Options	The School Year Options field allows users to designate the last school year from which to report transcript data. For example, if 2018-19 is selected and the student has earlier transcript records from the reporting school, all course grade data from these enrollment records through the 2018-19 report. Any transcript records from school years after 2018-19 are not reported.	N/A
Grade Level Options	The Exclude grades flagged as "Exclude from GPA/Class Rank" checkbox allows users to exclude all GPA-excluded grade levels from factoring into the student's reported GPA/Class Rank. Only grade levels with the Exclude from cumulative GPA/Rank calculations checkbox marked on the Grade Levels tab are excluded. When all transcript course records for a school are from a grade level marked as Exclude from GPA/Class Rank, the school name does not print. This logic applies to all of the Group by options.	N/A
GPA/Class Rank Calculation Options	Class Rank is a mathematical summary of a student's academic record compared to other students in the class. GPA/Class Rank Calculation Options determine how GPA and class rank data is displayed on the Transcript. For each option, the Class Rank and Bonus Points can be selected. When a Weighted GPA or Unweighted GPA option is selected, the Bonus Points and Class Rank checkboxes are available for selection. Selection can be made for Cumulative GPA or Term GPA. When the calendar includes custom GPA calculations, Custom GPA/Class Rank Calculation Options can be selected. These display as User Defined and display the Custom GPA name on the Transcript. See the GPA Calculations in Campus article for detailed information on GPA options. The following options are available: Weighted GPA Unweighted GPA Bonus Points Class Rank All GPA/Class Rank Calculation options can be selected if desired. To NOT calculate class rank for students, see the following settings: To remove a student from the Class Rank, mark the Class Rank Exclude checkbox on the student's Enrollment record. (Student Information > General > Enrollments > General Enrollment Information > Class Rank Exclude) To remove all students in a particular grade from the class rank calculation, mark the Exclude from cumulative GPA/Rank calculations on the Grade Level Setup tool. (System Administration > Calendar > Calendar > Grade Levels) To remove class rank and GPA calculations from Transcript reports, mark the Exclude grades glass as Exclude from GPA/Class Rank checkbox on the Transcript Report Preferences. Note that this option is to not display the class rank on the printed transcript when this option is marked; class rank calculations are still available for the student. (System Administration > Preferences > Reports (Preferences) > Transcript (Type) Other settings that may affect student Class Rank: Enrollment End Statuses related to the successful completion of high school learning (e.g., Graduated students). When an enrollment has an End Status related to Graduated and an End Date, the Class Rank is not calculated for that student.	Cumulative GPA Weighted GPA Class Rank Percentile
Custom GPA/Class Rank Calculation Options	If a school or district uses custom GPA calculations, student data based on these calculations can be selected and reported at the top of the transcript in the Transcript Statistics section. For California districts, see the California GPA Calculations article.	N/A
Course Display Options	Course Display options allow users to select the Course records that display on the transcript based on Credit Groups and Standard Groups. Mark the Filter to selected school checkbox to list only those credit or standard groups associated with the school selected in the Campus toolbar. Choose the desired Credit Groups or Standard Groups to determine which courses to print on the transcript. If a student has any transcript items not assigned to a credit type, those credit types are considered Unassigned Credits. If the Unassigned Credits option is not marked, that course does not print.	All Credit Groups All Standard Groups
Credit Summary Display Options	Credit Summary Display Options determine which credit groups/standard groups report. Users may display both Attempted Credits and Earned Credits for the student's Academic Program or selected Credit Groups. Credit Groups and credit types are established in the Credit Group tool and then assigned to schools using the School Standards tool. If a student has any transcript items not assigned to a credit type, those credit type totals appear as Unassigned Credits and print on the transcript report in a No Credit Name Assigned section. This section will not be displayed if the Unassigned Credits option is not marked. Academic Program Credit Summary When the Academic Program Credit Summary is selected, the Credit Types only include those items from the Credit Group required in the Academic Program or those that have a Display Sequence value. This option also allows the display of Required, Remaining, and Overflow credits for the Academic Program. Checking the "Include Credit Type overflow logic" option displays information on credits that overflow from one type into another when the requirement for the first credit type is met. Credit types are listed numerically using the Display Sequence value on the Credit Requirements tab. Credit types that have the same display sequence value are listed alphabetically. Credit types that do not have a Display Sequence value are listed alphabetically after those credit types with a display sequence value. Credit types display even if the student has not yet earned credits for that type. Credit types that do not have a requirement or a display sequence are not listed, but credits from this type are included in overflow logic, if applicable. The Credit Groups options cannot be selected if this option is selected. Things to note: Credits from In-Progress or Planned courses ARE NOT included. When a credit type associated with an Academic Program has a display sequence but does not have credit requirements, that credit type still displays. If the student does not have transcript course records for the credit type or if the student has transcript course records for the credit type and there is no overflow to a credit type that has a requirement, that credit type displays in the correct position (based on the Display Sequence) with appropriate credits earned/attempted (based on options selected). Required/Remaining credits display zero. If credits in the credit type overflow to a different credit type that does have credit requirements, the credit type displays in the correct position based on the Display Sequence in the list with the appropriate number of credits earned/attempted/overflowed. Required/Remaining credits display zero. When a credit type associated with an Academic Program has requirements but not a display sequence entered in the Credit Requirements, that credit type displays on the transcript in the Academic Program Credit Summary. It does not matter if the student has transcript course records for the Credit Type. When a credit type associated with an Academic Program does not have a Display Sequence or Credit Requirements, that credit type does not display on the transcript in the Academic Program Credit Summary, even if the student has transcript course records or if the credits for the course overflow to another credit type that does have a Display Sequence or Credit Requirement. When using the Academic Program display, be aware that any in-progress credits and planned credits based on the student's Academic Plan are NOT included in the earned credit count and ARE included in the Remaining Credits total. When the Group by Term or Group by School Year option is used and Credit Type overflow is checked, the calculation of Remaining Credits includes overflow credits, but the overflow credits column does not display on the report due to space constraints. When a student has earned credits that overflow from one credit type into another, those credits display as positive credits in the Overflow column and are used in the calculation of Remaining Credits for the credit type into which they overflow. This happens whether the overflow happens because it is set on the Credit Type or if it is set on the Credit Rollup Overflow Override on the Transcript Credit record. Credit Groups When Credit Groups are selected, credit types are sorted alphabetically by Credit Group (if more than one is selected). These display only when the student has earned credits in that type. Choose to display the grand total for all Credit Groups, or to not display the grand total for all Credit Groups. When the choice is to not display the grand total, the Total Credits row does not display, but each Credit Group includes a total. The Academic Program options cannot be selected if this option is selected.	Earned Credits Attempted Credits All Credit Groups (Grand Total) All Standard Groups
Standards Summary Display Options	Standards Summary Display Options determine how standards data is reported on the transcript. Select which standard scores to display (see definitions following) and then select the standards groups to display. These groups come from the Standards Bank and display standards information below the Credit Groups section on printed transcripts. Display All Scores - All scores assigned to the Standard of Learning display on the transcript. Display Best Scores - Only the best score the student received on a Standard of Learning displays on the transcript. Display Most Recent Score Only - Only the most recent score the student received on a Standard of Learning displays on the transcript. Standards display alphabetically by parent name.	N/A
Standardized Testing Display Options	Standardized Testing options allow users to determine what types of tests are displayed on printed transcripts and how Standard Group data is laid out on the transcript. Display Best Score Only - Displays the highest score for each selected test on the transcript. A student may have several scores listed on the Assessment tab that have been taken throughout the year, but only the highest received score prints on the transcript. Display Assessment Code - Displays the code associated with the assessment (created in the Test Setup editor). National Tests - Displays student scores for national tests entered in the Assessment editor. This requires that student scores are listed on the student's Assessment tab. National tests are those assessments that have a Test Type of National Test and a National Code. State Tests - Displays student scores for tests entered in the Assessment editor. State tests are those assessment with a State Code and Test Type defined. District Test - Displays district-specific test scores entered in the Assessment editor and listed on the student's Assessment tab. Standard Test Format - Displays student assessments and assessment scores in a list form (Tests and Strands as List) or in a tree form (Tests and Strands as Tree), where assessments of the same kind (parent tests, child tests, etc.) are indented accordingly.	All Assessment Options
Report Display Options	Report Display Options are an assortment of other useful information users can designate as reporting on a student's printed transcript. These options make the transcript more readable but may also increase the length of it. Choose as many options as desired from the Report Contents, Report Header and Format, Student Information, and Records Transfer Settings. See the Display Options table below for descriptions of these options.	Enrollment History
School Comment	The School Comments field allows users to include a comment that appears at the top of all printed transcripts. School comments can be modified anytime and apply to those receiving the transcript.	N/A

Display Options

Option	Description
Report Contents
Course Display	Selection determines how courses are displayed on the transcript. Information displays based on entered data in the Courses editor. Options are: Course Number and Course Name State Code and Course Name Course Name Only
Enrollment History	Lists all enrollments for the student. This option displays at the top of the first page of the transcript.
No Show	Indicates all students who have the No Show checkbox marked on the Enrollment tab. This option can only be selected if Enrollment History is also selected.
Attendance	Displays the student's attendance. When selected, choose one of the following: Daily Exact: Reports student attendance based on Daily Exact attendance calculations. Daily Approximation (Half/Whole Day): Reports student attendance based on Whole Day/Half Day attendance calculations. Attendance prints on the transcript when the Calendar is assigned a Type of I: Instructional or NULL. This is set on the Calendar tab.
In-Progress Courses	In-Progress Courses are courses for which scored grading tasks and / or grading standards have not been posted. Assignments and other course work are used to calculate the In-Progress grade. A course is considered to be in progress until midnight of the entered end date of the course. This could be the end of the term or the date the student dropped the course. If a student drops a course on the September 19, the student is still actively enrolled (on the roster) of the course until midnight on September 19. At 12:01am on September 20, the student is no longer actively enrolled in the course. A course is four terms long, and it is currently Term 2. Scores have been posted to the transcript for term 1. A credit is earn for each term (if passing scores are achieved). One credit is listed on the student's transcript for the term 1 score. When In-Progress Courses is marked, two credits display as In-Progress - one for the first term and one for the second term. When In-Progress Courses AND Include Future Courses is marked, four credits are listed as In-Progress - one for each term until the end of the course. So, a course for that grading task is still in progress until the last day of the last term. So IP is always a sum of posted credits and IP until that course is completed. A course is considered to be In-Progress until the last day of the last term for that grading task. In-Progress is always a sum of posted credits and In-Progress credits until that course is completed.
Exclude Previous Years	Displays when the In-Progress Courses checkbox is marked. In-Progress scores from previous school years are not listed on the printed transcript when this option is selected. When a course number or course name is changed on the Course/Course Master editor, but the student has an entry on their transcript using the previous course number/course name, manually entered transcript entries may print as In-Progress. To prevent this, mark this preference.
Include Future Courses	Displays when the In-Progress Courses checkbox is marked. Future courses (those that begin in future terms) are listed on the printed transcript when this option is selected. Future courses include those in any future calendar within the current year. Courses for future school years do not display. A school may have a standard school year calendar that begins August 31 and ends June 15 and a separate calendar for Summer School that begins June 18 and ends August 15. When this preference is marked, courses for students enrolled in the Summer School calendar are included on the transcript.
Report CTE Program	Displays data for an Academic Program with a Program Type of CTE and a Student Status of Concentrator, Participant, or other CTE Student Status options for the particular district or state. A student may have more than one CTE Academic Program.
Student Status	Droplist appears when the 'Report CTE Program' option (above) is selected. This supports the ability for users to report a CTE Academic Program on transcripts.
Activity Courses	Lists the activities in which the student is involved, as identified by courses that have a value in the Activity field on the Course editor.
Immunization	Lists the student's immunization records. This appears as a separate page of the transcript.
Report Comments	Displays any report comments established for the student in the Report Comments tab.
Standard Rubric	Displays the rubric tied to standards reported on the transcript.
Docufide Compatible	When selected, the District Number, School Code, and State ID labels display as DCODE, BCODE, and UIC, respectively.
Report Header and Format
No Shading	No shading appears on the printed transcript. This is available with the Group by Grade format only.
Accreditation	Lists the Accreditation Status of the school. This is entered on the School Information editor.
District Name	Indicates the name of the district above the school name in the header.
District Number	Reports the District Number of the district the school generating the transcript exists within. District Numbers are reported from the State District Number field found on the District Information tab.
Blank Header	Displays no information at the top of the report. The Official Transcript and the District Name fields cannot be selected when this is selected.
School CEEB Code	This code is entered on the School Editor and stands for College Entrance Examination Board. It is a national identifier for high schools.
GPA Max	Marks courses with a GPA Max Value greater than the entered GPA value in the display preferences.
Official Transcript	Prints a notice that this report is the official documentation of the student's school records. This is often required for college admissions.
School Code	The state assigns this code to a school for identification purposes. It is entered on the School Editor as the State School Number.
Official Signature	Prints a line where the principal or superintendent can sign the student's transcript on the bottom of each page.
Student's Phone	Prints the phone number assigned to the student's household.
Student Information Student picture, Race/Ethnicity, Place of Birth, and Guardian options are only available when in the Group by Term or Group by School Year format, not for the Group by Grade format.
Student Picture	Prints the student's picture, which is uploaded and viewable on the Summary tab.
State ID	Prints the state ID number assigned to the student. This number may be different from the student number.
NCES Grade	Prints the Federal NCES Grade for a course.
Race/Ethnicity	Reports the student's race/ethnicity as entered on the Demographics (or Identities) tab.
Counselor	Prints the name of the counselor assigned to the student via the Team Members tab.
Diploma Date	If populated, the Diploma Date entered on the student's Graduation record reports.
Guardian	Lists the designated parents or guardians as noted on the student's Relationships tab.
Place of Birth	Prints the Birth Country from the Demographics tab. In most areas, this is an optional entry for demographic data, and only prints on the transcript if there is demographic data to print.
SSN	Reports the student's complete Social Security number (XXX-XX-XXXX). Tool rights are necessary for this field to print.
Diploma Type	If populated, the Diploma Type entered on the student's Graduation record reports.
State Seals	State seal information is added to the student's Graduation record and displayed on the transcript when selected. This option is only available for those states where State Seal functionality is available.
Legal Name	When selected, the student's legal first name, legal middle name, and legal last name print if entered in the Protected Identity information and if the user has tool rights to Protected Identity Information If the legal first name or legal last name is not populated or if the user does not have tool rights to this information, the student's first name and last name reports from the First Name and Last Name fields on the student's current Identity record. Tool rights are ignored when viewing the Transcript on Campus Student/Campus Parent.
Gender	When selected, prints either the student's entered Gender Identity or the Legal Gender assigned in the Protected Identity information and if the user has tool rights to Protected Identity Information. If the legal gender is not populated or if the user does not have tool rights to this information, the student's gender reports from the Gender field on the student's current Identity record. Gender does not report on the Immunization page. Tool rights are ignored when viewing the Transcript on Campus Student/Campus Parent.
Principal	When selected, prints the school principal's name as entered on the School Information editor.
Expected Graduation Year	When selected, prints the student's expected graduation year when a Diploma Date is not entered on the student's Graduation record. This mostly applies to students in grades 9-11. The Date First Entered the 9th Grade value (from the Graduation record) plus four years displays. That value can be modified to indicate a different year than originally expected based on the 9th-grade entry date. When both the Diploma Date and Expected Graduation Year options are selected, the Diploma Date displays preferentially. That means that when a student has both a Diploma Date and a cohortYearNGA value, only the Diploma Date displays (this would generally be 12th graders). The Expected Graduation Year prints in place of the Diploma Date when both are selected, and the student does not have a Diploma Date.
Records Transfer Settings
Default for Transfer	When marked, this indicates the transcript is the default transcript sent when performing a records transfer via the National Records Exchange or Student Records Transfer. Only one transcript report per school can be marked as Default for Transfer.

Transcript Print Examples

Screenshot of an example printed transcript with highlighted options chosen on the Report Preferences. Transcript Options in Transcript Header

Screenshot of transcript options for course display Transcript Options for Course Display

Screenshot of transcript options for attendance, assessments and credit summary Transcript Options for Attendance, Assessments and Credit Summary

Screenshot of Immunization Record Transcript Options Immunization Record Transcript Options

Tool Search: Report Card

The Report Card Batch Report prints student report cards based on the options selected in the editor for multiple students en masse. A saved report card can be printed or the user may select from a list of Display Option Preferences.

Report Card Batch Editor

For students with multiple enrollments:

When the student has multiple enrollments in the same school year, Report Cards print for each school in which the student was enrolled.

Information in the letter sub-reports uses data stored in the AttendanceDayAggregation table. This means that attendance data for the current date is accurate as of the previous night's attendance calculation, or the last time the Attendance Aggregation Refresh was run. If needed, the Attendance Aggregation Refresh tool can be run to force an attendance recalculation to pull in the current day's data.

Report Card Batch Options

Field	Description
Report Options	Select a report that has already been created in Report Preferences. If the Schedule Structure dropdown in the Campus tool bar is set to All, all reports cards for all schedule structures are listed for select. If a specific schedule structure is selected, only report cards for that structure are listed. The selected report card prints grades and attendance related to the selected schedule structure.
Display Options	If there is no report card available in the Report Options dropdown list, or existing report cards do not meet the needs, choose the items to display from the Display Options list. In order to see the Display Options and make selections, users must have tool rights to Report Setup.
Ad hoc Filter or Grade	Select the students to include in the report from an existing ad hoc filter. Only those students included in the filter will have a report card generated for them (if they meet the requirements of the report card). Or, select students by a grade level. All students in the school can be selected at one time, but it is recommended to limit the number of students included in each batch.
Active Only	Marking this checkbox includes only those students who are actively enrolled as of the entered Effective Date.
Effective Date	The entered date reflects the date by which students are actively enrolled. If all students regardless of active enrollment should be included in the report, remove the mark from the Active Only checkbox; this disables the Effective Date field. This field displays the current date but can be modified by typing in mmddyy format or using the calendar icon to select a date.
Sort Options	The Report Cards can be sorted in the following ways: Alphabetical - report cards are printed alphabetically by last name. Grade/Alpha - report cards are printed numerically by grade level, and then alphabetically by last name within the grade level. Zip Code - report cards are printed in ascending zip code order, best for bulk mailings. Teacher - report cards are printed alphabetically by teacher last name, based on the student's teacher assignment for the selected period.
Teacher Sort Options	When the Teacher Sort option is selected, options for selecting the Calendar of enrollment, the Effective Date and the Period of the day appear. If a student does not have a teacher for the selected period in the calendar for the effective date chosen, the student's report card prints first and the teacher's name is blank.
Batch Queue Options	Generating report cards can sometimes be a long process. Submitting reports to Batch Queue allows the batch report to generate in the background while the user is free to use other parts of the product. Users can use the batch queue option to schedule reports to be processed at a later time and keep a record of reports that have been processed. To submit a Report Card Batch Report to the batch queue, select Submit to Batch after entering the appropriate fields in the report editor. A Batch Queue Reporting Options detail window displays.

Generate Saved Reports using the Report Card Batch Report

In the Report Options dropdown list, select the report card to generate.
Select the Grade Level or an Ad Hoc Filter.
Mark the Active Only checkbox to only include active students.
Enter an Enrollment Effective Date. This date is defaulted to the current date. If this date is outside of the calendar range, no records return. This entry only prints report cards for those students who were actively enrolled on that date.
Select the Sort Options.
Click the Generate Report button. The report displays in PDF format.

Screenshot of an example report card. Report Card Print

Generate Report Cards using Display Options

Click the Display Options link. A list of items to include on the report displays. See the Report Card Preferences for descriptions of these options.
Select the Grade Level of the students to include on the report. Or, select students using an Ad Hoc Filter.
Mark the Active Only checkbox to only include active students.
Enter an Enrollment Effective Date.
Select the Sort Options.
Click the Generate Report button. The report displays in PDF format.

Generate Reports Cards using Batch Queue Options

In the Report Options dropdown list, select the report card to generate.
Select the Grade Level of the students to include on the report. Or, select students using an Ad Hoc Filter.
Mark the Active Only checkbox to only include active students.
Enter an Enrollment Effective Date.
Select the Sort Options.
Click the Submit to Batch button. The report card generates at the designated time.

Default Margin Sizes

The following table describes the default margin size for portrait and landscape report cards:

Report Type	Portrait	Landscape
Conventional	Paper Size: Letter (8.5in X 11in) All Pages Top Margin: 0.333in All Pages Bottom Margin: 0.333in All Pages Left Margin: 0.5in All Pages Right Margin: 0.5in	Paper Size: A4 (210mm X 297mm) First Page Top Margin: 0.167in Remaining Pages Top Margin: 0.333in First Page Bottom Margin: 0.167in Remaining Pages Bottom Margin: 0.333in All Pages Left Margin: 0.5in All Pages Right Margin: 0.5in
Standards Based	Page Size: Letter (8.5in X 11in) All Pages Top Margin: 0.667in All Pages Bottom Margin: 0.5in All Pages Left Margin: 0.375in All Pages Right Margin: 0.375in	Page Size: Letter (8.5in X 11in) All Pages Top Margin: 0.25in All Pages Bottom Margin: 0.25in All Pages Left Margin: 0.375in All Pages Right Margin: 0.375in

The Report Card Batch report is used to batch print report cards. This video demonstrates how to batch print report cards.

Tool Search: Transcript Batch Report

The Transcript Batch Report allows users to simultaneously generate transcript records for multiple students. This report allows users to select a saved transcript report with pre-selected transcript options set in the Report Preferences tool or design a transcript using Display Options instead of selecting an existing transcript report.

Transcript Batch Report Editor

Transcript Batch Editor

Options	Description
Report Options or Display Options	Indicates which Transcript Report, created in the Report Setup area, generates. If there is no existing Transcript Report to generate, use the Display Options. These are the same options that are selected in the Report Setup area.
Which students would you like to include in the report?	Students can be selected by either the Grade Level or an Ad hoc filter. Grade(s) - Select at least one grade level. Only those grade levels included in the selected calendar are available for selection. Ad hoc Filter—Select a previously created filter from the Filter Designer. This returns course requests satisfied for only those students included in the filter. The name of the filter is included in the report's header. Only filters using the Student Data Type are available for selection.
Sort Options	Transcripts can be printed (sorted) in the following ways: Alphabetical - Alphabetically by last name. Grade/Alpha - Numerically by grade level and then alphabetically by last name within the grade level. Zip Code - Ascending zip code order (best for bulk mailings). Teacher - Alphabetically by the teacher's last name, based on the student's teacher assignment for the selected period. Students without a mailing address are not included in the sort unless the Transcripts without mailing address, one per student checkbox is marked. A transcript is printed for each of the student's households with a guardian where the Mailing checkbox is marked. Only one transcript prints if all of the student's guardians are in the same household. If guardians are in more than one household, the number of households in which the guardians reside determines how many transcripts are printed.
Report Format	The Transcript Batch can be generated in either PDF or DOCX format.
Report Generation	Two buttons are available for report generation: Generate Report - displays the report instantly. Submit to Batch - sends the report to the Batch Queue for generation at a specified time. This is recommended when generating the report for many students.

Generate Saved Transcript Reports

Select the desired transcript from the Report Options dropdown.
Select the Grade Level of the students to include in the report, or select students using an Ad Hoc Filter.
Enter an Enrollment Effective Date, if desired.
Select the Sort Options.
Select the desired Report Format - PDF or DOCX.
Click the Generate Report button.

Screenshot of an example of the Transcript Batch Report using report options. Transcript Batch Report Display

Generate Transcript Reports by Selecting Display Options

Select the Display Options link.
Select the desired options to include on the transcript.
Select the Grade Level of the students to include in the report, or select students using an Ad hoc Filter.
Enter an Enrollment Effective Date, if desired.
Select the desired Sort Option.
Select the desired Report Format - PDF or DOCX.
Click the Generate Report button.

Depending on the options selected, the transcript may print more than one page.

Transcript Batch - Report Display Options

The transcript batch report is used to batch print student transcripts. This video demonstrates how to batch print transcripts.

Tool Search: Grades

The student's Grades tool collects grades for a student, grouped by enrollment and course. Each grading task and/or standard aligned to the course is listed. Calculated GPAs are also displayed at the top of the screen.

Posted grades and In-Progress grades display. In-Progress grades are calculated based on assignment scores and display in yellow grid squares. Posted grades are finalized grades that have been posted by a teacher or other staff member and display in bold in blue grid squares.

The Grades tool shows lists a student's GPA and Grades.

Read: Full access to the Grades tool
Write: N/A
Add: N/A
Delete: N/A

Additional tool rights apply for grades, assignments, report cards, and GPAs. See the Tool Rights section below for more information about the rights required for this tool.

Video

Watch the video below to learn more about Grades.

Where Do Grades Come From?

In-Progress grades are calculated based on the student's assignment scores. Grades are calculated based on the Grade Calc Options established by the teacher or for the course or course master.

Grades are posted by the teacher via the Grade Book, the Progress Monitor. or the Post Grades tool. Other staff at the school, like counselors or administrative staff, may also record grades for students using the Grading by Task or Grading by Student tools in Scheduling.

Grades cannot be modified via this Grades tool.

View GPAs

GPAs (Grade Point Averages) display in a section at the top of the Grades tool. A GPA only displays if the student has a value calculated for it. See the GPA Calculations in Campus article for more information about how GPAs are calculated.

For Cumulative and Custom GPAs, that student's class rank displays below the GPA.

Which GPAs display is dependent on tool rights.

Calculated GPAs display at the top of the Grades tool.

Custom GPAs must be enabled on the Calendar GPA Calculation Setup tool. If a Custom GPA is enabled, the Rolling Cumulative GPAs does not display.

View Grades

The Grades tool lists the student's Posted and In-Progress grades by course. By default, all terms display. Filter grades by term using the buttons at the top of the screen.

Grades are shown for each alignment (grading tasks and standards).

Posted grades display in bold text and a blue grid square.
In-Progress grades display in a yellow grid square. Based on Settings, the words In Progress may also display below the grade.
Grades that contribute to the Term GPA are indicated by a grey asterisk.
The assignment icon () indicates that the grades has assignment contributing to it.
The comment icon () indicates that the teacher has entered a Report Card comment for the student.

Grade Breakdown by Course and Category

Users with the Student Information > Grades > Grade Book tool right have additional access to grade details. Click on the name of a Course to view each task/standard grade broken down by Category. Click a Posted or In-Progress grade to view categories for just that task/standard. Expand a category to view the assignments that contribute to the grade.

Click on a course or grade to view categories.

Click an assignment to view a read-only version of it:

Click an assignment to view a read-only version.

View as Campus Student or Campus Parent

When you click the name of a course or a Posted or In-Progress grade, Options to View as Campus Student and View as Campus Parent display at the top of the screen.

Click either of these buttons to open a new window and view this Grades tool as it displays for this student and their parents, based on the Portal Display Options set for the school and calendar.

See the Student Profile article for student attendance and behavior data, and a list of to-do items for the student.

Settings

Expand the Settings menu to access the following options:

Hide dropped courses - hides courses that the student has dropped, as indicated by a Roster End Date prior to the current date.
Hide rows without grades or assignments - hides any tasks and standards that do not have a grade calculated or assignments aligned.
Hide 'In-progress' text - hides the words 'In-Progress' to save space

Use the Expand All and Collapse All buttons to expand or collapse all sections on whatever screen you're viewing.

Screenshot of the Settings menu expanded.

Print Report Cards

Screenshot highlighting the Reports button at the bottom of the screen and the list of available report cards that displays.

Click "Reports" to view a list of available report cards.

Click the Reports button to view a list of report cards to print.

These report cards are created in the Report Preferences area in System Administration and are saved for use later when generating report cards for all students in a grade level (using the Report Card tool) or for generating here on the Grades tool. All reports for the calendar are listed.

The report card opens in a new tab in PDF format.

When a student has multiple enrollments in the district, users (when assigned proper tool rights to Additional Enrollment Grades) are able to print report cards for the other enrollments. Report cards for each enrollment are organized by the Calendar Name.

The selected report card prints grades and attendance related to the selected schedule structure.

Additional Tool Rights Information

Users cannot modify information on Student Grades. This tool displays posted term scores based on information entered in the teacher's Grade Book.

Full access to Student Grades requires R rights to the following:

Student Information > General > Grades
Student Information > General > Grades > Grade Book: This subright turns the course name and grade grid into links that the user clicks to view more information about the grade and assignments that contribute to it.
Student Information > General > Grades > Additional Enrollment Grades: This subright allows a user to print a report card for enrollments the student may have in other schools.

The following GPA tool rights are also available. Only R(ead) level rights apply.

Term GPA: Displays Term GPAs, including Weighted, Unweighted, and with and without Bonus Points.
Rolling Cumulative GPA: Displays Weighted Rolling Cumulative GPA, with and without Bonus Points.
Cumulative/Custom GPA : Display any core and custom Cumulative GPAs, including Weighted, Unweighted, with and without Bonus Points, and any custom GPAs assigned to the calendar.
- Class Rank: Displays the class rank associated with each cumulative GPA.

Grades Information in Ad hoc Query Wizard

Student Grades information is available in the Query Wizard for Student data types in the Student > Grading > Term GPA and Student > Grading > Grading Detail folders.

Screenshot highlighting the Grading fields in the Ad hoc Query Wizard. Student Grade Fields in Ad hoc

Feedback

Do you have feedback about this recently updated tool? Use the feedback button to view the Forums on the Campus Community and tell us about it:

Submit Feedback about the Grades tool via the Forums.

Previous Versions

Grades (Student Information) [.2231 - .2347]

Grades (Student Information) [.2351 - .2403]

Tool Search: Transcripts

A transcript is a historical record of a student's performance in a course. The information listed on the transcript can vary from district to district, depending on district preferences. Each district records grade information that students receive on transcripts and report cards. Grade information is connected to a student's course schedule.

Student Transcript

Read - View transcript records.
Write - Edit existing transcript records.
Add - Add and save new transcript records.
Delete - Remove transcript records.

When the Free Form Entry sub-right is assigned (only Read rights are needed), users can enter a desired value. If a user is not assigned this sub-right, values can only be selected from the dropdown list. This applies to the Course Name, Course Number, School Name, and School Number fields on the Transcript.

Users must also be assigned Modify Rights to the Calendar via the Calendar Rights tool:

If the Modify Rights checkbox is not marked, the user only has Read rights to the Transcript.
If the Modify Rights checkbox is marked, assigned tool rights are enforced.

Assigned User Group rights take precedence over the Modify Rights checkbox.

See the Tool Rights article for more information about Tool Rights and how they function.

Transcript Information in Ad hoc Query Wizard

Transcript information is available in the Query Wizard for Student data types in the Student > Learner Portfolio > Transcript Detail folder.

Transcript Ad hoc Fields

See the Detail Screen Card Descriptions section below for the related Ad hoc field and information on how that field returns data.

Navigation and Features

The home screen of the Transcript tool is a read-only view of the student's transcript records. It is typically organized by the school year, with the most current school year first. This view displays basic course information - the year the course was taken and in which school, grade level, course number and name, whether the course was repeated, the score received, GPA-related fields (Weighted, Unweighted, Weight), credit information (Earned, Attempted, Credit Type), length of the course (Actual Term, Terms Long), and a Comments field.

All transcript records for all school years and calendars are listed here. To modify additional details for the selected record, click anywhere on the transcript record. Alternatively, use the Edit button to add or modify a record quickly. Clicking anywhere on a transcript record opens the Detail view of just that record; using the Edit button allows for the quick editing of the entire transcript. Only the two most recent groups of transcript records are listed in Edit mode. Mark the Show All Records button to display every transcript record for the student.

Feature	Image
Get a quick view of the student's transcript by school year (automatic sort option). See the Column Grouping section for more information. Sorting happens within each grouping. When records are grouped, the groups can be sorted by clicking the dragged value in the header to be ascending or descending. The records within those groups are sorted by clicking the table headers. In the first image to the right, the Course Number column is sorted ascending (A-Z), and includes an up arrow indicating the sort has been altered. In the second image, the Course Number column is sorted descending (Z-A), and includes a down arrow.
Group the column headings using click and drag technology. This re-sorts the transcript entries into a sort by the selected groupings. The default sort option is Year. This is the school year in which the student took that course and the score received was posted on the transcript. All transcript records display in year order, with the most recent year first. This can be removed (click the X next to Year), or click and drag additional columns into the header. The graphic to the right shows the addition of Course Name being added to the header. Now the transcript records are sorted by Year,then by Course Name. Each time a new column heading is added to the header, transcript data sorts accordingly. Column headings can be moved to sort, for example, first by Course Name then by Year. See the Column Grouping section for additional information.
Collapse the group on the left hand side to only display the records for the year in which you are working. The image to the right shows transcript data for the 2015-16 school year and the 2014-15 school year collapsed, so data for the 2013-14 school year displays.
Quickly modify existing records by clicking Edit. Once opened, changes can be made to current records and new records can be added (by clicking Add Rows). Use the Add Rows option like the Batch Add option on the original Transcript. An Add Rows pop up displays where the number of rows can be entered. Number of Rows, School Year, School Name (may also be Transfer School Name) and Grade level are required. Click Save when finished to save the changes and return to the Main screen. Click Cancel return to the Main screen. The Free Form Entry sub-right applies to Course Number, Course Name, School Number and School Name field. When assigned, any value can be entered into these four fields.
Once in Edit mode, only the two most recent groups of transcript records display. These groups can be records from the last two school years, or from the same school year but from different calendars. When there are more records to show, at the end of the two groups, a note of Additional Records are hidden displays. Mark the Show All Records to display more transcript entries. When all records are displayed, a note of End of Records displays.
Use the New Details button to add a new record. When finished adding, click the arrow next to the Save button and choose Save to save the record and return to the Main screen or Save & New to save the record and add another.
Add transcript-related documents using the Documents option. See the Documents section for more information.
Print the student's transcript from the Main screen by clicking the Reports button. See the Reports section for more information.
On the Detail screen, transcript information is organized into cards - School Information, Course Information, Scoring Information, Transcript Credit Information, and Additional Information. Localized fields and district-defined fields display on the Additional Information card, which is collapsible.
When viewing the detail of an existing record, navigate to the next record by clicking the name of the next course record in the lower right-hand corner; or view the previous transcript record by clicking the name of the previous course record.
Inactive courses display in the field dropdown lists with an INACTIVE label in both the Main and Detail screens. When printing the Transcript, the INACTIVE label does NOT print.
Scores are organized into Score Groups and Rubrics. When GPA Values and/or GPA Unweighted Values are added to the Score Group, those values display in parentheses behind the score name. Score groups and rubrics associated to the selected course for the record display first in the dropdown list. Identical Score Group/Rubrics When there are identically named Score Groups and Rubrics, the type of group is appended to the end of the group name. For example, a Score Group named Habits of Engaged Learner and a Rubric named Habits of Engaged Learner would be listed in the score dropdown as Habits of Engaged Learner - Score Group and Habits of Engaged Learner - Rubric (see the second image for an example). When there are identically named Score Groups or Rubrics with the same name with the same scores, only one entry is listed for the group and the scores display as duplicates. (see the third image for an example). When there are two identical Score Groups and an identically named Rubric, one entry is listed for the Rubric and one entry is listed for the duplicate Score Groups; the scores of the Score Group are duplicated (see the fourth image for an example).
Modified By information displays at the end of the transcript record, as part of the Additional Information card. This indicates the last user to make changes to the transcript, and when (date and time). This does not display for transferred records or converted district data.
Add a new detail record by manually populating the cards with the appropriate information. When ready to save, click the Save icon, or click the down arrow next to the Save icon to Save or save the entry and add a new entry (Save & New).
Use the Auto-fill Course Fields Based on Course Number Selection preference to automatically populate other course related fields. This is available when adding a new Detail record and when adding new Rows, and when editing existing records. It can be turned off (other course fields will not auto-fill) by removing the checkbox. These fields are auto-filled: State Code Terms Long GPA Weight Credits Attempted Credit Type Credit Overflow Override SCED Subject Area SCED Course Identifier Online Learning
When adding a new record, enter part of a course name or number (at least one character - symbols, letters or numbers). Matching results display in the dropdown list for easy selection. Course Names and Numbers are populated from the following: Course/Section from the school where the student was previously enrolled (School Number on the Transcript record). Course/Section from the school selected in the Campus toolbar in which the student is currently enrolled. Course Master used at the district. The list of courses returned also depends on the school year selected for the Transcript record. If there is no school year selected, the school year selected in the Campus toolbar is used. When selecting a course number, appropriate fields are auto-populated, including SCED and Online Learning fields, when adding a new record either from the Detail screen or the Main screen. GPA Weight, Credits Attempted, Credit Type, Terms Long and Credit Overflow Override are also updated as Course Numbers are entered. Editing an existing record does not change those values automatically. The Free Form Entry sub-right applies to Course Number, Course Name, School Number and School Name field. When assigned, any value can be entered into these four fields. An Original Value label displays next to the original values populated for the Course Number and Course Name (see second image to the right). Re-selecting the original value does not populate the additional fields from the Course.
Error messages display when a field exceeds the maximum character limit, noting the correct length of the field. Records cannot be saved until the correct field length is entered.

Things to Know

Grade Levels

When a grade level is marked as Exclude from GPA (on the Grade Levels editor), courses taken by a student during those grade levels may still display on the transcript (depending on other course setup scenarios). This is only an indication that scores received from courses taken during that grade level are NOT factored into GPA calculations.

Course Name and Course Number

In a situation where the exact same course name and course number is available in multiple course catalogs, all instances of that course name/course number populate the dropdown lists. Users can select which calendar/course catalog is appropriate for the Transcript record.

Course Name and Number values return as follows:

When a new entry is added for a course taken at the same school selected in the Campus toolbar, the Course Name and/or Course Number values populate from the available courses at that school. Once a course name/course number is selected, the score field displays the score group associated to that course at the top of the list of all score groups/rubrics.
When a new entry is added for a course not taken at the school selected in the Campus toolbar, the Course Name and Course Number values populate from the school where the student was previously enrolled. This occurs when the previous school is in the same district.
The Course Master (Course Catalog) used at the district is also used to return applicable courses.

The name of the Course Catalog displays after the name or number of the course when adding or modifying a transcript record.

Course Number with Course Catalog Name

Transcript records sort by Course Number ascending in alphanumeric order starting with 0, 1, 2, 3, A, B, C, then by Course Name alphanumeric order, then by Actual Term number, numeric ascending (12 is after 2), then by the transcript ID. For example:

000123 - Algebra
0001234 - Algebra
000200
02
123 - Algebra
ALG123 - 123Algebra
ALG123 - Algebra

Credit Type

Credits types are sorted in the following order.

Credit Groups and Standards associated with the selected School name on the Transcript Record sort first. These are selected on the School Standards tool.
Credit Groups and Standards not associated with the selected School name follow, and include a label of NOT IN USE.

When entering transcript records by typing in the School field (not selecting options from a dropdown list), Credit Groups and Standards display as if a School is selected on the Transcript record.

Column Grouping

Transcript entries are grouped by Year, School Name, and Grade Level. Each column can be re-sorted by clicking on the column header. In addition to those options, the transcript can be grouped by clicking and dragging the column headers into the very top row to suit your preferences.

Click the column header you wish to add to the group option and drag it to the group row. The transcript re-sorts by the headers listed. Refreshing the browser returns the grouping to the default option of records grouped by Year, School Name, and Grade Level.

Click and Drag Grouping

When records are grouped, they can be sorted by clicking the dragged value in the header to ascend or descend. The records within those groups are sorted by clicking the table headers.

Edit an Existing Transcript Record

When editing a Course Name or Course Number, enter at least one character to return a list of matching values.

Two options exist for editing existing records:

Locate the record in the list of transcript items, click on it to open the Detail Screen and modify the information (option 1); OR
Click the Edit button, which changes each row of the existing records into editable fields (option 2).

Option 1

Hover over the row that needs to be modified. Click anywhere in that row to view or edit the record. This opens that record in the Detail Screen, where updates can be made to any of the available fields.

Click the Save button when finished; or
Click the arrow next to the Save button to Save & New, where changes are made to the record and a new Details screen displays for the addition of another transcript record; or
Use Save & Next, where changes are made to the record, and the next record in the transcript is displayed for editing.

Click Transcript Record to Edit the Details

Option 2

Click the Edit button. This changes the read-only view of the transcript record to an editable format. Update the fields as needed; use the tab keys to move through the fields and rows.

Click Save when finished.

Choose Edit to modify all rows of the Transcript

From this view, additional rows can be added for a quick batch add of transcript data. See the section below for more information.

Add New Rows to the Transcript Record

When in Edit mode, where every existing row is editable, an option exists to add rows to the transcript. This can be used to add several transcript records at once, which is useful when entering basic transcript information for a new transfer student.

From the Main screen, click the Edit button, then click the Add Rows button. An Add Rows pop-up will display, where you can enter the number of rows needed.
In the pop up, in addition to the number of rows, select the School Year, School Name and Grade level. The School Year and School Name are prepopulated with the school selected in the Campus toolbar; the Grade Level is prepopulated with the student's current grade level or enrollment.
Click the Add Rows button. The empty rows are displayed at the top of the Transcript record for the selected school year, school, and grade level.
Enter the appropriate information for the new transcript records. Use the tab keys to move through the rows.
Click Save when finished. The new transcript records are saved.

Repeat these steps as needed. There is no limit to the number of rows that can be added.

Note the following when modifying information in the Add Rows pop-up:

When changing the School Name, if the School Number or District Number has not yet been changed, those fields are automatically updated to the associated values related to the newly changed School Name.
When changing the Grade Level, if the NCES Grade Level has not yet been changed, that field is automatically updated to the associated value related to the newly changed Grade Level.
Each time the Add Rows button is selected, the values in the pop-up default to the last information used to add rows. This makes adding several records at one time (Batch Add) faster.
When canceling the Add Rows pop-up and then selecting Add Rows again, the values in the Add Rows fields return to the associated values related to the calendar selected in the Campus toolbar.

Add as many rows as needed. Only those that are populated are saved. Any rows that do not have the fields populated are removed when saving the record. Any new records with an existing group (School Year, School Name, Grade Level) are merged with others in that group upon saving.

Add Rows

A new row or a new record cannot be saved until all required fields are populated. Field popups display when data is missing from the required fields.

Required Entry Message Display on Main Screen

Required Entry Message Display on Detail Screen

Add a New Detail Record

From the Main screen, click the New Details button. This opens the Detail screen, where a new transcript record can be entered. See the Detail Screen Card Descriptions section for information on the available cards and fields.

When finished adding the record, click Save to save it and return to the Main screen, click the arrow next to the Save button for Save & New, which saves the entered information and opens a new Details record to add another record, or click Cancel to not save any information. Using the Save & New option carries over all school information from this record to a new record.

Add a New Details Record

Delete a Transcript Record

When a record needs to be permanently and completely removed, select (click) that records row from the Main screen. The Transcripts Detail Screen loads, at which time the Delete button can be selected. Acknowledge the pop-up that indicates the record will be permanently removed after deletion. To avoid deleting the record, click Cancel.

Delete Transcript Record

Detail Screen Card Descriptions

Expand the items below to see descriptions of the fields available on the transcript.

School Information Fields

School Information fields provide information on where the student was enrolled when the selected course was taken.

School Information Fields

Field	Description	Auto-Fill Behavior	Ad hoc Field Name
School Year	Identifies the year the student received the score for the selected courses. School years sort in descending school year order (i.e, 2017-18, 2016-17, etc.).	This field auto-fills on the current year value.	transcriptDetail.startYear, transcriptDetail.endYear Returns the start and end year in which the student took the course in YYYY format.
School Name / Transfer School Name	Identifies the name of the school where the student took the course. This state-designated name populates from the selected school/calendar when the score is posted to the transcript. School names are sorted in alphabetical order. The Free Form Entry sub-right applies to this field. When assigned, any value can be entered here. See the School Name Attribute section below for more information.	This field auto-fills on the School Number value.	transcriptDetail.schoolName
School Number	Identifies the state-assigned school number where the student took the course. This populates from the selected school/calendar when the score is posted to the transcript. School numbers are sorted in numeric (ascending) order. The Free Form Entry sub-right applies to this field. When assigned, any value can be entered here.	This field auto-fills on the School Name value.	transcriptDetail.schoolNumber
District Number	Identifies the district where the student took the course. When the score is posted to the transcript, this field populates from the selected school/calendar.	This field auto-fills on the School Name value.	dist.number
Grade	Indicates the grade level of enrollment when the student received the score for the course. Grade levels are sorted by the sequence assigned to the grade level.	This field auto-fills on the student's current grade level value.	transcriptDetail.grade
NCES Grade	Indicates the NCES (National Center for Education Statistics) grade level at the time the score was received. The NCES Grade Level mapping is set using the Grade Level Definitions tool. NCES grades are sorted by the sequence assigned to the grade level. This field is required to send transcripts using the eTranscript tool.	N/A	enrollmentHistory.ncesGrade

School Name Attribute

When necessary, options for certain transcript fields can be modified by users in the Core Attribute/Dictionary. The district maintains dictionary values entered in the Attribute/Dictionary. Note that when users are assigned the Free Form Entry sub-right, any value can be entered for the School Name (as well as School Number, Course Name, and Course Number).

Transcript Course Attributes

The Data Type selection determines the School Name attribute's behavior.

When TranscriptCourse.schoolName has a Data Type of textfield, the School Name and School Number lists on the Transcript Editor populate from the list on the Schools editor. A Data Type of textfield is the default option.

When TranscriptCourse.schoolName has a Data Type of drop-down list, the School Name and School Number lists on the Transcript Editor populate with the Name (School Name) and Code (School Number) from the associated dictionary (first image) of the attribute plus the School Name and Number on the School editor (second image).

School Name Dictionary Items

School Editor

The list of available school names on the Transcript editor is sorted into groups for Transfer and District. Values from the attribute dictionary are included in the Transfer group, and values from the Schools editor are included in the District group.

School Name Attribute Groups

When the Data Type on the attribute is changed from text field to drop list, or vice versa, data on previously entered records are not affected. Note that changing the Data Type cannot be done from the Attribute/Dictionary.

Course Information Fields

Course Information fields detail the specifics of the course. Course information auto-fills when the Auto-fill Course Fields Based on Course Number Selection preference is marked.

Course Information Fields

Note the following information about the Auto-fill Course Fields Based on Course Number Selection Preference:

When the preference is NOT marked to auto-fill, when the course number is selected, and the course name field is empty or has not been modified, the course name still auto-fills from the selected course number.
This preference is stored locally for each user. If the user removes the checkbox for the preference (auto-fill does not occur) and clears the browser cache, the preference defaults back to being marked the next time the user adds Transcript records.
When the user removes the checkbox from the Add Rows modal, the preference is also not marked when adding a new Details record, and vice versa.
The Course Number selection always respects the preference's current status. When it is marked and new rows are added, then remove the checkbox and add two more rows, the auto-fill does not occur.

Field	Description	Auto-Fill Behavior	Ad hoc Field Name
Course Number	Identifies the district-defined or school-defined number of the course. Course numbers are sorted in numeric ascending order. Inactive courses are displayed with a red INACTIVE label. The original value selected for this field displays with a gray ORIGINAL VALUE label. Re-selecting the original value does not populate the additional fields dependent on the Course (these fields vary by state). The Free Form Entry sub-right applies to this field. When assigned, any value can be entered here.	This field auto-fills when the auto-fill preference is marked on the Course Name, State Code, GPA Weight, Terms Long, Credits Attempted, Credit Type, Credit Overflow Override, Online Learning, SCED Subject Area and SCED Course Identifier.	transcriptDetail.courseNumber
Course Name	Identifies the district-defined or school-defined name of the course. Courses are sorted in numeric ascending order based on the course number. Inactive courses are displayed with a red INACTIVE label. The original value selected for this field displays with a gray ORIGINAL VALUE label. Re-selecting the original value does not populate the additional fields dependent on the Course (these fields vary by state). The Free Form Entry sub-right applies to this field. When assigned, any value can be entered here.	N/A	transcriptDetail.courseName
State Code	Displays the course's state-designated identification number. Changes made to the Course Number field ALWAYS change this field.	This field auto-fills on the Course Number and Course Name values.	transcriptDetail.stateCode
Date	Displays the month, day, and year the score was posted in the Grade Book or the date the score was manually added to the student's transcript.	This field auto-fills on the date the record is created.	transcriptDetail.date Returns the entered date in MM/DD/YYYY format.
Actual Term	Indicates the term in which the student took the course.	N/A	transcriptDetail.actualTerm
Terms Long	Identifies the number of terms the course met for this transcript entry.	This field auto-fills on the Course Number values.	transcriptDetail.termsLong
Calendar Terms	Displays the total number of terms in the calendar.	N/A	transcriptDetail.termsLong
Start Term	Indicates the term number representing the first term the course met for this transcript entry (e.g... 1 = first term = Q1 or S1, 2 = second term = Q2 or S2, etc.). This is displayed as the first number in the Term column on the main view of the student's Transcript.	N/A	transcriptDetail.startTerm
Start Date	Identifies the date on which the transcript course term starts.	N/A	transcriptDetail.termstartDate
End Term	Displays the term number representing the last term the course met for this transcript entry.	N/A	transcriptDetail.endTerm
End Date	Identifies the date on which the transcript course term ends.	N/A	transcriptDetail.termEndDate

Scoring Information Fields

Scoring Information fields detail the scores and GPA information the student received for the selected course.

Scoring Information Fields

Field	Description	Auto-Fill Behavior	Ad hoc Field Names
Score	Displays the score the student received for the transcript entry. This field also displays the GPA Value and the Unweighted Value in the dropdown list. When a course is selected, the score group assigned to the course appears first in the list of all score groups/rubrics. If a course number does not match the school's list of course numbers (e.g., a transferred course), all score groups used by the district are listed. When a score is changed, ALL of the GPA fields update.	This field auto-fills GPA Value, GPA Max, Unweighted GPA.	transcriptDetail.score Returns either the letter grade or the numeric value, depending on the score group assigned to the course.
Weighted GPA Value	Displays the GPA value of this score based on the grading scale for the district or school. This is used for Weighted GPA calculations and Unweighted GPA calculations when the transcript record does not have an Unweighted GPA Value. This field accepts up to four decimal points (XXX.XXXX).	This field auto-fills on the Score value.	transcriptDetail.gpaValue
Percent	Indicates the percentage value represented by the score received on this entry. This field accepts up to four decimal points (XXX.XXX).	N/A	transcriptDetail.percent
GPA Max	Identifies the maximum GPA value achievable for this course and score. This field accepts up to four decimal points (XXX.XXXX).	This field auto-fills on the Score value.	transcriptDetail.gpaMax
GPA Weight	Identifies the GPA weighting for this entry up to four decimal places. If the GPA Weight on a Transcript Course Record is blank/null, the GPA Value for that Course is not included in any Weighted or Unweighted GPA calculations on the transcript. This field accepts up to four decimal points (XX.XXXX).	This field auto-fills on the Course Number value.	transcriptDetail.gpaWeight
Unweighted GPA Value	Indicates the Unweighted GPA value of this score based on the grading scale for the district or school. This is used for Unweighted GPA calculations. This field accepts up to four decimal points (XXX.XXXX).	This field auto-fills on the Score value.	transcriptDetail.unweightedGPAValue

Transcript Credit Information Fields

Transcript Credit Information displays the amount of credits the student earned and attempted for the course record, and to which credit category (type) it applies. Note that values for Credits Attempted, Credit Type and Credit Rollup Overflow auto-fill on the populated Course Number Information.

When adding a new transcript record, a blank row of Credit related fields displays. This allows users to add the appropriate credit values without having to add a row first.

Transcript Credit Information Fields

The Transcript Post tool posts the Credit Type assigned to the Grading Task of the course. If additional Credit Types are needed, they must be added to the course transcript record manually .

Two Credit Types for One Course

The Credit Earned and Credits Attempted can be adjusted for each Credit Type on the Transcript Credit Information screen.

Detail View for Two Credit Types

Field	Description	Auto-Fill Behavior	Ad hoc Field Name
Credits Earned	Stores the actual credit value earned for the associated transcript entry.	N/A	transcriptDetail.creditsEarned
Credits Attempted	Stores the maximum possible credit available for the associated transcript entry.	This field auto-fills on the Course Number value.	transcriptDetail.creditsAttempted
Credit Type	Displays all standard/credit groups and categories. Standards display in the Credit Name field based on the first parent group into which the standard is associated. See the Things to Know section for more information on Credit Types. A NOT IN USE label displays if the Credit Group is not selected in the School Standards tool.	This field auto-fills on the Course Number value.	transcriptDetail.standardName1 transcriptDetail.standardName2
Credit Overflow Override	This field is set for a single course Grading Task and is used to roll credits when the current credit type has met its credit requirements. The credits from the course apply to the credit type. If that credit type has met its requirements, it then looks at the overflow setup for the course's original credit type. Choices in this field are limited to the siblings of the credit type selected in Credit Name field. A NOT IN USE label displays if the Credit Group is not selected in the School Standards tool.	This field auto-fills on the Course Number value.	transcriptDetail.secondaryCredit Returns the code associated with the credit type.
Add and Remove	Use the Add button to add a new row for transcript credit information to the current course record. Use the Remove button to eliminate the existing transcript credit information for the current course record.	N/A	N/A

Additional Information Fields

The Additional Information fields provide further details on the transcript entry and include localized fields (used for state reports) and district-defined fields (created by the district). This section is collapsible or expandable by clicking the minus/plus sign on the right-hand side.

Localized and district-defined fields are not included in this article. Instead, see your state's articles for more information on Transcript procedures for your state.

Additional Information Fields

Field	Description	Auto-Fill Behavior	Ad hoc Field Name
Transcript ID	A unique identifier for the transcript entry. The ID is used in state reports and allows users to easily identify which transcript record relates to the record on the report.	N/A	transcriptDetail.transcriptID
Bonus Points	GPA bonus points associated with this entry. This field accepts values less than 100 and up to four decimal points (XX.XXXXX).	N/A	transcriptDetail.bonusPoints
Status	Status of course, such as R (required) or E (elective), etc.	N/A	transcriptDetail.status
Task Code	The code associated with the transcript entry. This field should be populated with either the Grading Task Code (entered on the Grading Task Detail) or the Standard Number Code (entered on the Standard Detail editor)	N/A	N/A
Standard Number	State- or district-defined number for this standard. This field populates with the Standard Number (entered on the Standard Detail editor).	This field auto-fills on the Standard Name value.	transcriptDetail.standardNumber
Standard Name	State- or district-defined standard name for this course.	This field auto-fills on the Standard Number value.	transcriptDetail.standardName
Repeat Course	Indicates the student has previously taken this course.	N/A	transcriptDetail.repeatCourse Returns a value of 0 if the checkbox is not marked, or a value of 1 if the checkbox is marked.
Technology	Indicates whether the transcript entry meets technology reporting requirements.	N/A	transcriptDetail.technology Returns a value of 0 if the checkbox is not marked, or a value of 1 if the checkbox is marked.
Comments	Lists any general notes on the transcript entry. This field is also displayed on the Main Detail view. The entire comment displays in the pop-up text when the user hovers over this field on the Main screen.	N/A	transcriptDetail.comments

Documents

Upload previous student transcript reports from other schools of enrollment for a particular student. This uses the Digital Repository features. There is no limit to the number of documents uploaded here, but be aware that your district may have set a maximum file size value.

Only documents uploaded from the Transcript tool are displayed here. To view other types of uploaded documents, use the Person Documents tool.

Mark the Consent statement (files cannot be saved if this is not marked), and click the Select File button to locate and upload documents. File names must be unique. Click the Save button when finished. A successful upload displays a Done checkmark next to the Select Files button. Close the side panel by clicking the Cancel button.

Transcripts Document Upload

Uploaded files can be sorted by Newest (most recently uploaded) or Oldest. Click the red X next to the file name to remove an uploaded document.

For more information on document upload, see the Managing Document Attachments article.

Document Upload Delete

Reports

Click the Reports button on the main screen to print the student's transcript. This opens a side panel with all available Transcript Reports. The Default Report contains the standard transcript elements and can be printed without creating a transcript report in Report Preferences. Other reports listed here have been created in Report Preferences.

Choosing any report from the side panel opens in a new browser window. Reports are in PDF format.

Control whether the Default Transcript Report displays as a print option by setting the Enable Default Transcript System Preferences.

Print Transcript Record

All transcript courses are displayed on the printed transcript regardless of how a student is scored and what transcript preference options were selected for credits and standards. This selection affects the credit/standard groups displayed in the Credit Summary and Standards Summary.

Note that In-Progress grades and planned courses are not counted in the Credit Summary.

A transcript is printed for each of the student's households with a guardian where the Mailing checkbox is marked. Only one transcript prints if all of the student's guardians are in the same household. If guardians are in more than one household, the number of households in which the guardians reside determines how many transcripts are printed.

This video shows how to add and edit transcript entries for a student.

Previous Versions

Transcripts - Video [2116 - 2124]

Grading Setup - Study Guide

Traditional Grading Setup

Create Score Groups

List Item Options

Create a Score Groups

Create a Rubric

Power Law Fields

Power Law Top-to-Toe Example

Create Grading Scales

Creating a Grading Scale

Uses in Campus

Create Credit Groups

Uses in Campus

Credit Groups vs. Credit Types

Credit Group Fields

Best Practices for Credit Groups and Credit Types

Create Credit Groups

Create Credit Types

Credit Overflow Rollup

Credit Overflow Rollup in Practice

Credit Overflow Override in Practice

Best Practices for Credit Overflow

Set Credit Overflow Rollup

Set Credit Overflow Override

School Standards Setup

Select School Standards

Create Grading Tasks

Best Practices for Grading Tasks

Grading Task Information in Ad hoc Query Wizard

Course Grading Task Detail Editor

Add Grading Tasks to Courses

Copy Grading Tasks to Another Course

Add Grading Tasks to Course

Best Practices for Grading Tasks

Grading Task Information in Ad hoc Query Wizard

Course Grading Task Detail Editor

Add Grading Tasks to Courses

Copy Grading Tasks to Another Course

Add Grading Tasks to a Course Master

Grading Task Information in Ad hoc Query Wizard

Course Master Workflow

Course Master Grading Task Editor

Add Grading Tasks to Course Masters

Delete a Grading Task from a Course Master

Copy a Grading Task to Another Course Master

Grade Calc Options (Course)

Grade Calc Options in Ad hoc Query Wizard

Fill and Filter Options

Grade Calculation Options for Standards

Assign Grade Calculation Options for Standards

Grade Calculation Options for Grading Tasks

Assign Grade Calculation Options for Grading Tasks

Additional Options in Grade Calc Options

Composite Grading

Assign a Composite Grade Calculation

Rollup Grade Calculation

Setup Rollup Grade Calculation

Calculation Types

Copy Grade Calc Options to Another Course

Grade Calc Options (Course Masters)

Course Master Workflow

Fill and Filter Options

Grade Calculation Options for Standards

Assign Grade Calculation Options of Standards

Grade Calculation Options for Grading Tasks

Assign Grade Calculation Options for Grading Tasks

Additional Options in Grade Calc Options

Composite Grading

Assign a Composite Calculation

Rollup Grade Calculation

Setup Rollup Grade Calculation

Calculation Types

Copy Grade Calculation Options to Another Course Master

Create Categories

Add New Categories

Modify Categories

Drop Lowest Score Logic

Copy Categories to Another Course

Standards-Based Grading Setup

Create Rubrics