The CAASPP Import tool allows the importing of student scores for seven different assessments. Users are given the option to import results for the California Assessment of Student Performance and Progress (CAASPP) and the English Language Proficiency Assessments for California (ELPAC Summative or ELPAC Initial).
Scores are received from ETS, usually in a caret delimited or comma delimited format.
This step is performed outside of Campus.
N/A
3.
Use the Import tool to import CAASPP scores (imports all seven files) or ELPAC (imports files dependent on choices made in the report editor).
Assessment > CAASPP Import
4a.
If parent tests are available in Campus, those test structures are located and scores are imported.
Assessments > Test Setup > Test
4b.
If parent tests are not available in Campus, those test structures are created. This is only a skeletal entry of the test that includes the Date, State Code and Result. Additional setup can be done AFTER scores have been imported.
This import tool imports CAASPP assessment data for all CAASPP tests (nine different import layouts). The student's State Identification Number (SSID) is used to match data from the file to the student's record in Campus.
When a record for one of these layouts exists in the Test Setup tool, scores can be imported to that record when the name of that assessment is chosen on the Import tool. For example, when importing scores for Smarter Balanced for ELA, choose that item from the dropdown list for that assessment.
Multiple records in the Test Setup tool may exist for an assessment. Each of those records are listed on the editor when selecting an existing test setup to import results. Name your assessment in the Test Setup tool uniquely (with a date, with initials, etc.).
Multiple Test Setup Entries for Same Test
Or, if a test structure record for a particular test does NOT exist in the Test Setup, the Import tool can create a test structure in Test Setup with the required fields (date, score type, state code) and the scores are imported to that record. Once the import is complete, you can add additional items to the Test Setup record (like comments or passing score values, etc.)
See the CAASPP Test Setup article for details on what is imported when no Test Detail record exists.
ELPAC
There are four ELPAC Summative Options and four ELPAC Initial Options, one for each of the last four years - 2019 through 2022. The imported tests are the same; the only difference is the layout of the test files. Verify you are selecting the appropriate Import Type when importing these files.
The following ELPAC tests can be imported:
ELPAC (English Language Proficiency Assessments for California) Summative (Overall)
ELPAC (English Language Proficiency Assessments for California) Initial
ELPAC Listening
ELPAC Oral
ELPAC Reading
ELPAC Speaking
ELPAC Writing
ELPAC Written
ELPAC Listening
ELPAC Oral
ELPAC Reading
ELPAC Speaking
ELPAC Writing
ELPAC Written
CAASPP
The following CAASPP tests can be imported:
CAASPP (California Assessment of Student Performance and Progress) 2021-2122
CAASPP (California Assessment of Student Performance and Progress) 2019-2020
01 - Smarter Balanced for ELA 2021-2022
02 - Smarter Balanced for Mathematics 2021-2022
03 - CAA for ELA
04 - CAA for Mathematics
05 - CAA for Science
06 - California Science Test 2018-2019/2019-2020
07 - California Spanish Assessment 2021-2022
01 - Smarter Balanced for ELA 2017-2020
02 - Smarter Balanced for Mathematics 2017-2020
03 - CAA for ELA
04 - CAA for Mathematics
05 - California Science Test 2018-2019/2019-2020
CAASPP (California Assessment of Student Performance and Progress) 2018-2019
CAASPP (California Assessment of Student Performance and Progress) 2017-2018
01 - Smarter Balanced for ELA 2017-2020
02 - Smarter Balanced for Mathematics 2017-2020
03 - CAA for ELA
04 - CAA for Mathematics
05 - CAA for Science
06 - California Science Test 2018-2019/2019-2020
09 - California Spanish Assessment 2018-2019/2019-2020
01 - Smarter Balanced for ELA 2017-2020
02 - Smarter Balanced for Mathematics 2017-2020
03 - CAA for ELA
04 - CAA for Mathematics
05 - CAA for Science
06 - California Science Test 2017-2018
08 - Standards-based Tests in Spanish (STS) for Reading/Language Arts (RLA)
Import Editor
Option
Description
Import Type
Determines which assessment is imported:
CAASPP 2017-2018
CAASPP 2018-2019
CAASPP 2019-2021
CAASPP 2021-2022
ELPAC Summative 2019
ELPAC Summative 2020
ELPAC Summative 2021
ELPAC Summative 2022
ELPAC Initial 2018-2019
ELPAC Initial 2019-2020
ELPAC Initial 2020-2021
ELPAC Initial 2021-2022
ELPAC Initial 2022-2023
Work to Perform
Indicates that the process is either a Test (recommended to do this first) or an actual Import.
When Test is chosen, no scores are imported. This can be used to see if things import correctly and provides the opportunity to correct any errors that might occur.
When Import is chosen, scores are imported and can be found on the student's Assessment record.
Assessments to Import
Based on the selected Import Type, determine whether a specific test should be imported. For each test listed, select one of the following:
Assessment Name (ELPAC Overall 2021, California Alternate Assessment for ELA, etc.) - scores are imported to an existing Test Detail record in the Test Setup tool. If there is more than one existing Test Detail Record, all options are listed. See the section below for details on whch assessments can be imported for each Import Type.
Import to newly created test setup - a new Test Detail structure record is automatically created in the Test Setup tool, with the minimal items needed to import assessment data and scores to that record.
Do not import these assessments - scores are not imported.
Assessments to Import
For each of the following options, a selection of what to import (or not import) is needed.
ELPAC Assessment Layouts
Test
Description
ELPAC Overall
Imports student scores for the ELPAC Overall assessment. This requires the Import Type field to be set to ELPAC Summative2019, ELPAC Summative 2020, ELPAC Summative 2021, or ELPAC Summative 2022.
Select one of the following options:
ELPAC Overall 2019, ELPAC Overall 2020, ELPAC Overall 2021, or ELPAC Overall 2022 - scores are imported to an existing Test Detail record in the Test Setup tool. If there is more than one existing Test Detail Record, all options are listed.
Import to newly created test setup - a new Test Detail structure record is automatically created in the Test Setup tool, with the minimal items needed to import assessment data and scores to that record.
Do not import these assessments - scores are not imported.
Initial ELPAC - Overall 2018-2019
Imports student scores for the ELPAC Overall assessment. This requires the Import Type field to be set to ELPAC Initial 2018-2019.
Select one of the following options:
Initial ELPAC - Overall2018-2019 - scores are imported to an existing Test Detail record in the Test Setup tool. If there is more than one existing Test Detail Record, all options are listed.
Import to newly created test setup - a new Test Detail record is automatically created in the Test Setup tool, with the minimal items needed to import assessment data and scores to that record.
Do not import these assessments - scores are not imported.
Initial ELPAC - Overall 2019-2020
Imports student scores for the ELPAC Overall assessment. This requires the Import Type field to be set to ELPAC Initial 2019-2020.
Select one of the following options:
Initial ELPAC - Overall 2019-2020 - scores are imported to an existing Test Detail record in the Test Setup tool. If there is more than one existing Test Detail Record, all options are listed.
Import to newly created test setup - a new Test Detail record is automatically created in the Test Setup tool, with the minimal items needed to import assessment data and scores to that record.
Do not import these assessments - scores are not imported.
Initial ELPAC - Overall 2020-2021
Imports student scores for the ELPAC Overall assessment. This requires the Import Type field to be set to ELPAC Initial 2020-2021.
Select one of the following options:
Initial ELPAC - Overall 2020-2021 - scores are imported to an existing Test Detail record in the Test Setup tool. If there is more than one existing Test Detail Record, all options are listed.
Import to newly created test setup - a new Test Detail record is automatically created in the Test Setup tool, with the minimal items needed to import assessment data and scores to that record.
Do not import these assessments - scores are not imported.
Initial ELPAC - Overall 21/22-22/23
mports student scores for the ELPAC Overall assessment. This requires the Import Type field to be set to ELPAC Initial 2021-2022 OR ELPAC Initial 2022-22023.
Select one of the following options:
Initial ELPAC - Overall 21/22-22/23 - scores are imported to an existing Test Detail record in the Test Setup tool. If there is more than one existing Test Detail Record, all options are listed.
Import to newly created test setup - a new Test Detail record is automatically created in the Test Setup tool, with the minimal items needed to import assessment data and scores to that record.
Do not import these assessments - scores are not imported.
Import initial ELPAC with ELA Status
This requires the Import Type field to be set to ELPAC Initial 2018-2019, ELPAC Initial 2019-2020, ELPAC Initial 2020-2021, or ELPAC Initial 2021-2022
When marked, a student's English Learner (EL) status is imported in addition to the test scores when an existing English Learner status does not exist already in Campus.
These options require the Import Type field to be set to CAASPP 2021-2022.
Test
Description
Smarter Balanced for ELA 2021-2022
Imports student scores for the Smarter Balance for ELA assessment.
Select one of the following options:
Smarter Balanced for ELA - scores are imported to an existing Test Detail structure record in the Test Setup tool. If there is more than one existing Test Detail Record, all options are listed.
Import to newly created test setup - a new Test Detail record is automatically created in the Test Setup tool, with the minimal items needed to import assessment data, and scores are imported to that record.
Do not import these assessments - scores are not imported.
Smarter Balanced for Math 2021-2022
Imports student scores for the Smarter Balanced for Math assessment.
Select one of the following options:
Smarter Balanced for Math - scores are imported to an existing Test Detail structure record in the Test Setup tool. If there is more than one existing Test Detail Record, all options are listed.
Import to newly created test setup - a new Test Detail record is automatically created in the Test Setup tool, with the minimal items needed to import assessment data, and scores are imported to that record.
Do not import these assessments - scores are not imported.
California Alternate Assessment for ELA
Imports student scores for the California Alternate Assessment for ELA.
Select one of the following options:
California Alternate Assessment for ELA - scores are imported to an existing Test Detail structure record in the Test Setup tool. If there is more than one existing Test Detail Record, all options are listed.
Import to newly created test setup - a new Test Detail record is automatically created in the Test Setup tool, with the minimal items needed to import assessment data, and scores are imported to that record.
Do not import these assessments - scores are not imported.
California Alternate Assessment for Mathematics
Imports student scores for the California Alternate Assessment for Math.
Select one of the following options:
California Alternate Assessment for Mathematics - scores are imported to an existing structure Test Detail record in the Test Setup tool. If there is more than one existing Test Detail Record, all options are listed.
Import to newly created test setup - a new Test Detail record is automatically created in the Test Setup tool, with the minimal items needed to import assessment data, and scores are imported to that record.
Do not import these assessments - scores are not imported.
California Alternate Assessment for Science
Select one of the following options:
California Alternate Assessment for Mathematics - scores are imported to an existing structure Test Detail record in the Test Setup tool. If there is more than one existing Test Detail Record, all options are listed.
Import to newly created test setup - a new Test Detail record is automatically created in the Test Setup tool, with the minimal items needed to import assessment data, and scores are imported to that record.
Do not import these assessments - scores are not imported.
California Science Test 2018-2019/2019-2020
Imports student scores for the California Science Test.
Select one of the following options:
California Science Test - scores are imported to an existing Test Detail structure record in the Test Setup tool. If there is more than one existing Test Detail Record, all options are listed.
Import to newly created test setup - a new Test Detail record is automatically created in the Test Setup tool, with the minimal items needed to import assessment data, and scores are imported to that record.
Do not import these assessments - scores are not imported.
California Spanish Assessment 2021-2022
Imports student scores for the California Spanish Assessment.
Select one of the following options:
California Spanish Assessment - scores are imported to an existing Test Detail structure record in the Test Setup tool. If there is more than one existing Test Detail Record, all options are listed.
Import to newly created test setup - a new Test Detail record is automatically created in the Test Setup tool, with the minimal items needed to import assessment data, and scores are imported to that record.
Do not import these assessments - scores are not imported.
CAASPP 2019-2020 Assessment Options
These options require the Import Type field to be set to CAASPP 2019-2020.
Test
Description
Smarter Balanced for ELA 2017-2020
Imports student scores for the Smarter Balance for ELA assessment.
Select one of the following options:
Smarter Balanced for ELA - scores are imported to an existing Test Detail structure record in the Test Setup tool. If there is more than one existing Test Detail Record, all options are listed.
Import to newly created test setup - a new Test Detail record is automatically created in the Test Setup tool, with the minimal items needed to import assessment data, and scores are imported to that record.
Do not import these assessments - scores are not imported.
Smarter Balanced for Math 2017-2020
Imports student scores for the Smarter Balanced for Math assessment.
Select one of the following options:
Smarter Balanced for Math - scores are imported to an existing Test Detail structure record in the Test Setup tool. If there is more than one existing Test Detail Record, all options are listed.
Import to newly created test setup - a new Test Detail record is automatically created in the Test Setup tool, with the minimal items needed to import assessment data, and scores are imported to that record.
Do not import these assessments - scores are not imported.
California Alternate Assessment for ELA
Imports student scores for the California Alternate Assessment for ELA.
Select one of the following options:
California Alternate Assessment for ELA - scores are imported to an existing Test Detail structure record in the Test Setup tool. If there is more than one existing Test Detail Record, all options are listed.
Import to newly created test setup - a new Test Detail record is automatically created in the Test Setup tool, with the minimal items needed to import assessment data, and scores are imported to that record.
Do not import these assessments - scores are not imported.
California Alternate Assessment for Mathematics
Imports student scores for the California Alternate Assessment for Math.
Select one of the following options:
California Alternate Assessment for Mathematics - scores are imported to an existing structure Test Detail record in the Test Setup tool. If there is more than one existing Test Detail Record, all options are listed.
Import to newly created test setup - a new Test Detail record is automatically created in the Test Setup tool, with the minimal items needed to import assessment data, and scores are imported to that record.
Do not import these assessments - scores are not imported.
California Science Test 2018-2019/2019-2020
Imports student scores for the California Science Test.
Select one of the following options:
California Science Test - scores are imported to an existing Test Detail structure record in the Test Setup tool. If there is more than one existing Test Detail Record, all options are listed.
Import to newly created test setup - a new Test Detail record is automatically created in the Test Setup tool, with the minimal items needed to import assessment data, and scores are imported to that record.
Do not import these assessments - scores are not imported.
CAASPP 2018-2019 Assessment Options
These options require the Import Type field to be set to CAASPP2018-2019.
Test
Description
Smarter Balanced for ELA 2017-2020
Imports student scores for the Smarter Balance for ELA assessment.
Select one of the following options:
Smarter Balanced for ELA - scores are imported to an existing Test Detail structure record in the Test Setup tool. If there is more than one existing Test Detail Record, all options are listed.
Import to newly created test setup - a new Test Detail record is automatically created in the Test Setup tool, with the minimal items needed to import assessment data, and scores are imported to that record.
Do not import these assessments - scores are not imported.
Smarter Balanced for Math 2017-2020
Imports student scores for the Smarter Balanced for Math assessment.
Select one of the following options:
Smarter Balanced for Math - scores are imported to an existing Test Detail structure record in the Test Setup tool. If there is more than one existing Test Detail Record, all options are listed.
Import to newly created test setup - a new Test Detail record is automatically created in the Test Setup tool, with the minimal items needed to import assessment data, and scores are imported to that record.
Do not import these assessments - scores are not imported.
California Alternate Assessment for ELA
Imports student scores for the California Alternate Assessment for ELA.
Select one of the following options:
California Alternate Assessment for ELA - scores are imported to an existing Test Detail structure record in the Test Setup tool. If there is more than one existing Test Detail Record, all options are listed.
Import to newly created test setup - a new Test Detail record is automatically created in the Test Setup tool, with the minimal items needed to import assessment data, and scores are imported to that record.
Do not import these assessments - scores are not imported.
California Alternate Assessment for Mathematics
Imports student scores for the California Alternate Assessment for Math.
Select one of the following options:
California Alternate Assessment for Mathematics - scores are imported to an existing structure Test Detail record in the Test Setup tool. If there is more than one existing Test Detail Record, all options are listed.
Import to newly created test setup - a new Test Detail record is automatically created in the Test Setup tool, with the minimal items needed to import assessment data, and scores are imported to that record.
Do not import these assessments - scores are not imported.
California Alternate Assessment for Science
Imports student scores for the California Alternate Assessment for Science.
Select one of the following options:
California Alternate Assessment for Science - scores are imported to an existing Test Detail structure record in the Test Setup tool. If there is more than one existing Test Detail Record, all options are listed.
Import to newly created test setup - a new Test Detail record is automatically created in the Test Setup tool, with the minimal items needed to import assessment data, and scores are imported to that record.
Do not import these assessments - scores are not imported.
California Science Test 2018-2019/2019-2020
Imports student scores for the California Science Test.
Select one of the following options:
California Science Test - scores are imported to an existing Test Detail structure record in the Test Setup tool. If there is more than one existing Test Detail Record, all options are listed.
Import to newly created test setup - a new Test Detail record is automatically created in the Test Setup tool, with the minimal items needed to import assessment data, and scores are imported to that record.
Do not import these assessments - scores are not imported.
California Spanish Assessment - New for 2018-2019/2019-2020
Imports student scores for the California Spanish Assessment.
Select one of the following options:
California Spanish Assessment - scores are imported to an existing Test Detail structure record in the Test Setup tool. If there is more than one existing Test Detail Record, all options are listed.
Import to newly created test setup - a new Test Detail record is automatically created in the Test Setup tool, with the minimal items needed to import assessment data, and scores are imported to that record.
Do not import these assessments - scores are not imported.
CAASPP 2017-2018 Assessment Options
These options require the Import Type field to be set to CAASPP2017-2018.
Test
Description
Smarter Balanced for ELA 2017-2020
Imports student scores for the Smarter Balance for ELA assessment.
Select one of the following options:
Smarter Balanced for ELA - scores are imported to an existing Test Detail structure record in the Test Setup tool. If there is more than one existing Test Detail Record, all options are listed.
Import to newly created test setup - a new Test Detail record is automatically created in the Test Setup tool, with the minimal items needed to import assessment data, and scores are imported to that record.
Do not import these assessments - scores are not imported.
Smarter Balanced for Math 2017-2020
Imports student scores for the Smarter Balanced for Math assessment.
Select one of the following options:
Smarter Balanced for Math - scores are imported to an existing Test Detail structure record in the Test Setup tool. If there is more than one existing Test Detail Record, all options are listed.
Import to newly created test setup - a new Test Detail record is automatically created in the Test Setup tool, with the minimal items needed to import assessment data, and scores are imported to that record.
Do not import these assessments - scores are not imported.
California Alternate Assessment for ELA
Imports student scores for the California Alternate Assessment for ELA.
Select one of the following options:
California Alternate Assessment for ELA - scores are imported to an existing Test Detail structure record in the Test Setup tool. If there is more than one existing Test Detail Record, all options are listed.
Import to newly created test setup - a new Test Detail record is automatically created in the Test Setup tool, with the minimal items needed to import assessment data, and scores are imported to that record.
Do not import these assessments - scores are not imported.
California Alternate Assessment for Mathematics
Imports student scores for the California Alternate Assessment for Math.
Select one of the following options:
California Alternate Assessment for Mathematics - scores are imported to an existing structure Test Detail record in the Test Setup tool. If there is more than one existing Test Detail Record, all options are listed.
Import to newly created test setup - a new Test Detail record is automatically created in the Test Setup tool, with the minimal items needed to import assessment data, and scores are imported to that record.
Do not import these assessments - scores are not imported.
California Alternate Assessment for Science
Imports student scores for the California Alternate Assessment for Science.
Select one of the following options:
California Alternate Assessment for Science - scores are imported to an existing Test Detail structure record in the Test Setup tool. If there is more than one existing Test Detail Record, all options are listed.
Import to newly created test setup - a new Test Detail record is automatically created in the Test Setup tool, with the minimal items needed to import assessment data, and scores are imported to that record.
Do not import these assessments - scores are not imported.
California Science Test 2017-2018
Imports student scores for the California Science Test.
Select one of the following options:
California Alternate Assessment for Science - scores are imported to an existing Test Detail structure record in the Test Setup tool. If there is more than one existing Test Detail Record, all options are listed.
California Science Test - scores are imported to an existing Test Detail structure record in the Test Setup tool. If there is more than one existing Test Detail Record, all options are listed.
Import to newly created test setup - a new Test Detail record is automatically created in the Test Setup tool, with the minimal items needed to import assessment data, and scores are imported to that record.
Do not import these assessments - scores are not imported.
Standards-based Tests in Spanish for Reading/Language Arts
Imports student scores for the Standards-based Tests in Spanish for Reading/Language Arts.
Select one of the following options:
Standards-based Tests in Spanish for Reading/Language Arts - scores are imported to an existing Test Detail structure record in the Test Setup tool. If there is more than one existing Test Detail Record, all options are listed.
Import to newly created test setup - a new Test Detail record is automatically created in the Test Setup tool, with the minimal items needed to import assessment data, and scores are imported to that record.
Do not import these assessments - scores are not imported.
Import Assessment Data
Because of the time of year the students take these tests, it is assumed this Import is used several times throughout the year to import the different assessment types. Therefore, the procedures for using the Import tool are broken into three separate sections depending on which assessment data is being imported.
Please note that Excel files cannot be imported.
It is highly recommended that you test the import before importing scores.
Import Assessment Data for ELPAC Summative
Select the ELPAC Summative option as the Import Type. Only the ELPAC Overall field is highlighted for import.
For the Work to Perform field, select Test or Import. Or, if scores should not be imported, choose Do not import these assessments.
In the ELPAC Overall dropdown, select either the ELPAC Overall option or the Import to newly created test setup.
Locate and choose the appropriate file to import. Follow the instructions on your screen for locating the file.
Click the Run Import button. After creating any new test/assessment setups, refresh the screen. This adds the newly created Test Setup to the dropdown list. The system processes the import and a Summary file of the data imported displays, and lists any warnings or errors that may have occurred (see image below).
Review the student's Assessment record for the newly imported scores.
ELPAC Summary Import Results
Import Assessment Data for ELPAC Initial
Select the appropriate ELPAC Initial options for the appropriate year as the Import Type.
For the Work to Perform field, select Test or Import.
In the Initial ELPAC - Overall 2018-2019, Initial ELPAC - Overall 2019-2020, Initial ELPAC - Overall 2020-2021, or Initial ELPAC - Overall 2021-2022 dropdown (depending on which import type is selected) , select either the Initial ELPAC - Overall option or the Import to newly created test setup. Or, if scores should not be imported, choose Do not import these assessments.
If ELA Status should also be imported, mark the Import Initial ELPAC with ELA Status checkbox.
Locate and choose the appropriate file to import. Follow the instructions on your screen for locating the file.
Click the Run Import button. After creating any new test/assessment setups, refresh the screen. This adds the newly created Test Setup to the dropdown list.
The system processes the import and a Summary file of the data imported displays, and lists any warnings or errors that may have occurred.
Review the student's Assessment record for the newly imported scores.
Import Assessment Data for CAASPP
Select the appropriate CAASPP option for the appropriate year as the Import Type.
For the Work to Perform field, select Test or Import.
For each of the CAASPP assessments, select either the name of the assessment or the Import to newly created test setup. Or, if scores should not be imported, choose Do not import these assessments.
Locate and choose the appropriate file to import. Follow the instructions on your screen for locating the file.
Click the Run Import button. After creating any new test/assessment setups, refresh the screen. This adds the newly created Test Setup to the dropdown list.
The system processes the import and a Summary file of the data imported displays, and lists any warnings or errors that may have occurred.
Review the student's Assessment record for the newly imported scores.
Error and Warning Descriptions
The CAASPP Import tool follows the regular Score Import Wizard functionality for reporting errors and warnings. The following errors and/or warnings definitions apply here.
Ambiguity – Multiple student matches found or multiple records in the source file for one student.
Discrepancy – No match or partial match found.
Exception – Invalid value or format of data to be imported OR a student is found who does not match the selected school(s) of the import. For these exceptions, error messages are returned indicating an invalid value for a specific field was found and the user is instructed on the appropriate format.
Reasons for Import Failures
An import immediately fails if any of the following are true:
Import is missing the data file to be imported.
Import encounters unexpected errors (details are listed in the error details).
A test (parent or child) does not import unless at least one of the following fields contains a value:
Test Type
Scale Score
Raw Score
Result
Data Matching Errors
Data from the file being imported must exactly match the student to whom it is mapped. Matching is based on the student identifier selected for matching/mapping when the import is created.
The import returns an error if any of the following applies to the attempted match:
CAASPP Import 
Multiple Test Setup Entries for Same Test 
ELPAC Summary Import Results 