PIMS School Calendar Template (Pennsylvania)

Classic View: PA State Reporting > PIMS Extracts > School Calendar Template 

Search Terms: PIMS Extracts

The School Calendar Template identifies each unique calendar associated with a student or group of students. One school calendar can be submitted for multiple schools with the same days in session, the same number of approved Act 80 days and the same total instructional time.

See the PIMS Reporting article for additional PIMS Reporting information.

Report Logic

The information collected is used to calculate the total days in session and total instructional time for each calendar. The days in session is used to calculate average daily membership (ADM) for students associated with this calendar.

Data is calculated as of the entered Effective Date on the extract editor. 

The days in session on the School Calendar must agree with the days in session to generate attendance and membership.

  • Days in Session = (Number of Scheduled School Days) - (Total Days in Session Lost Due to Strike) - (Total Days in Session Lost due to Act 80) - (Total Days in Session Lost Due to Other Reasons) + (Total Make Up Days)
  • Total Instructional Time = (Days in Session) x (Instructional Minutes in Standard Day) - (Total Instructional Minutes Due to Planned Shortened Days) 

Generate the School Calendar Template

  1. Select School Calendar Template from the  Extract Type from the dropdown list.
  2. Enter the Effective Date of the extract in mmddyy format or use the calendar icon to select a date.
  3. Select the Format of the extract.
  4. If desired, mark the Student Days Minutes field.
  5. Select the appropriate Calendar(s) from which to include data on the extract.
  6. Click the Generate Extract button or the Submit to Batch button, if available. The extract displays in the selected format.

For logic concerning the Student Day Minutes checkbox, see the Instructional Minutes in Standard Day field description below.

School Calendar Template, HTML Format

Report Layout

Element Name

Description

Campus Application

District Code

State District Number

Reports the district number of the reporting school unless there is a different district located in Service District.


Numeric, 9 digits

System Administration > Resources > District Information > State District Number 


Student Information > General > Enrollments > State Reporting Fields > Serving District


District.number

School Year Date

End date of the school year

Will report June 30. For 09-10 school year, end date is 2010-06-30.


Date field, 10 characters
YYYY-MM-DD

System Administration > Calendar > Calendar > Terms


Term.endDate

Calendar ID

A unique alphanumeric unit used to identify a calendar.


This field reports the value entered in the Calendar ID Override field, if populated. If the Override field is not populated, the value reports from the Calendar ID field.


Alphanumeric, 12 characters*


*Any characters beyond 12 will be removed from the report.

System Administration > Calendar > Calendar ID Override, Calendar ID


Calendar.overrideID

Calendar.calendarID

Calendar Description

The combined name of the calendar and schedule structure. (e.g. if the calendar is named 123 and the schedule structure is named 4567, then reports as 123_4567_A)


Alphanumeric, 100 characters

System Administration > Calendar > Calendar > Description


System Administration > Calendar > Calendar > Schedule Structure > Name


Calendar.name

ScheduleStructure.name

Filler 

Filler

Filler

Filler 

Filler

Filler

Rotation Pattern Code

Used to identify when part-time programs meet. See Rotation Pattern Code Options table following.


Alphanumeric, 1 character

System Administration > Calendar > Rotation Pattern Code


Custom Calendar

Calendar.rotationPattern

Calendar Programs Code

Provides additional context for calendars created by LEAs for students in certain special situations.


Alphanumeric, 8 characters

System Administration > Calendar > Calendar > Program


Custom Calendar
Calendar.program

Calendar Start Date

Start date of the calendar.


Date field, 10 characters, YYYY-MM-DD

System Administration > Calendar > Calendar > Start Date


Calendar.startDate

Calendar End Date

End date of the calendar


If the entered Effective Date on the Extract Editor is BEFORE the Calendar End Date, the Effective Date is used.


Date field, 10 characters, YYYY-MM-DD

System Administration > Calendar > Calendar > End Date


PIMS Extracts > Effective Date


Calendar.endDate

Instruction Start Date

The date of the first day of instruction.


Date field, 10 characters, YYYY-MM-DD

System Administration > Calendar > Terms > Start Date


Term.startDate

Instruction End Date

The date of the last day of instruction.


If the entered Effective Date on the Extract Editor is BEFORE the last day of instruction, the Effective Date is used.


Date field, 10 characters, YYYY-MM-DD

System Administration > Calendar > Terms > End Date


PIMS Extracts > Effective Date


Term.endDate

Graduation Ceremony Date

The date of seniors' graduation ceremony.


Date field, 10 characters, YYYY-MM-DD

System Administration > Calendar > Graduation Ceremony Date


Custom Calendar
Calendar.gradCeremonyDate

Number of Scheduled School Days

The number of instructional days in the original calendar.


This number counts any day that has a day even of type A plus days marked as Instructional. 


Dates have to fall within (on or between) the calendar start and end date.


If the entered Effective Date on the Extract Editor is BEFORE the last calendar day, the Effective Date is used.


Numeric, 3 digits

System Administration > Calendar > Days > Instructional Days



PIMS Extracts > Effective Date


Calculated, data not stored

Instructional Minutes in Standard Day

If the Student Day Minutes checkbox is marked on the extract editor, reports the value for Instructional Minutes from Student Day (Instructional Minutes).


If the Student Day Minutes checkbox is NOT marked, reports the period schedule Instructional Minutes.


Numeric, 3 digits

System Administration > Calendar > Calendar > Student Day (Instructional Minutes)


Calendar > Periods > PeriodSchedule Info > Instructional Minutes


Calculated, data not stored

Total Days in Session Lost Due to Strike

The number of instructional days lost due to dayEvent.type = B: workstoppage.


If the entered Effective Date on the Extract Editor is BEFORE the last calendar day, the Effective Date is used.


Numeric, 3 digits

System Administration > Calendar > Calendar > Days > Day Event


PIMS Extracts > Effective Date


Calculated, data not stored

Total Days in Session Lost Due to Act 80

The number of instructional days lost due to dayEvent.type = A:  PDE-approved full-day Act 80 dismissals.


The dates of the Act 80 days must fall within (on or between) the selected calendar start and end dates.


If the entered Effective Date on the Extract Editor is BEFORE the last calendar day, the Effective Date is used.


Numeric, 3 digits

System Administration > Calendar > Calendar > Days > Day Event


PIMS Extracts > Effective Date


Calculated, data not stored

Total Days in Session Lost Due to Other

The number of instructional days lost due to dayEvent.type = SI: Inclement Weather.


If the entered Effective Date on the Extract Editor is BEFORE the last calendar day, the Effective Date is used.


Numeric, 3 digits

System Administration > Calendar > Calendar > Days > Day Event Inclement Weather


PIMS Extracts > Effective Date


Calculated, data not stored

Total Makeup Days

The number of instructional days made up within or beyond the original calendar. The total days where dayEvent.type = D: Make-up day.


If the entered Effective Date on the Extract Editor is BEFORE the last calendar day, the Effective Date is used.


Numeric, 3 digits

System Administration > Calendar > Calendar > Days > Day Event > Make up Day


PIMS Extracts > Effective Date


Calculated, data not stored

Total Instructional Minutes Lost to Planned Shortened Days and PDE Emergency Waiver

The number of actual instructional minutes lost due to dayEvent.type = E: early dismissals or F: late starts for Act 80 and other planned shortened days.


If the entered Effective Date on the Extract Editor is BEFORE the last calendar day, the Effective Date is used.


Numeric, 3 digits

System Administration > Calendar > Calendar > Days > Day Event > Act 80 Early Dismissal OR Other Early Dismissal


PIMS Extracts > Effective Date


Calculated, data not stored

Act 80 Group

Numeric and/or alphabetic label used to link a specific School Calendar to a particular Act 80 approval.


This field is required if the Total Days in Session Lost Due to Act 80 field is populated.


A Calendar Day Event with ACT 80 must be set in order for this value to report.


Alphanumeric, 12 characters

System Administration > Calendar > Calendar > Act 80 Group

Calendar.act80Group

Rotation Pattern Code Options

Code

Description

1

One week

2

Two week

3

Three week

9

Nine week

A

Alternate day

H

Half day

S

Semester

O

Other


Previous Versions

PIMS School Calendar Template (Pennsylvania) [.2231 and previous]