Student Participation Extract (Kentucky)

Last Modified on 10/22/2022 10:21 am CDT

Classic View: KY State Reporting > Student Participation

Search Term: Student Participation

The Student Participation Report details student participation and engagement when they are taught in-person, remotely, via virtual/performance-based courses, or in a hybrid blended learning model.

Tool Rights

Classic View: System Administration > User Security > Users > Tool Rights > KY State Reporting > Student Participation

Search Term: User Management > User Accounts > Tool Rights > Reporting > KY State Reporting > Student Participation

Read	Write	Add	Delete
Users can generate and view the report.	Users can generate and view the report.	Users can generate and view the report..	Users can generate and view the report.

Report Logic

The following describes report population logic and business rules:

All Reports
Student must have been enrolled during the date range entered in the extract editor.
Calendars, Grades, and Enrollments marked State Exclude will not pull on the report.
Enrollments designated as “No Show” will not be considered in the logic of the report.
Student must be enrolled in Grades 00-12 and Grade 14.
Student may have any Enrollment Service Type as long as the other conditions of the report apply.
Student Participation
The Student Participation report produces a list of students and the number of days they participated within a specified date range.
Student must be scheduled into at least one course marked for attendance.
The extract will produce ONE record of participation days per enrollment.
Students with multiple enrollments in the selected calendars will have multiple rows of data in the report.
Participation Logic Any positive attendance for the day, count ‘1’ for student participation that day. In the absence of any positive attendance, if a course scheduled for the day has studentParticipation = 1, count ‘1’ for student participation that day. Else, count ‘0’ for student participation that day.
Aggregate Participation
The Aggregate Participation report produces an aggregate count of students and the number of days they participated within a specified date range.
The extract will produce an aggregate count of participation days per calendar and per district
Multiple enrollments in the district will be added together for a district total, overlapping enrollment dates between calendars will only be counted once.
If students have overlapping enrollment types in the same school calendar count distinct dates per enrollment. Count all dates in the student’s Primary enrollment Count only distinct dates that do not overlap a Primary enrollment for a Secondary enrollment Count only distinct dates that do not overlap a Primary or Secondary enrollment for a Special Ed Services enrollment
The extract will break out Student Participation by Learning Model during the reporting date range. All Remote Hybrid In Person Students enrolled 100% in Virtual Performance-based courses will only be counted in the ‘All’ learning model row.
Virtual Participation-Based Students
The Virtual Participation-Based Students report will produce a list of students scheduled 100% into virtual/performance based.
Students enrolled 100% in virtual/performance based courses do not have any courses marked for attendance.
Setup for a V/P class that will report is as follows: A class should be set up with the type of “Performance” or “Virtual” (Course Screen) The class should NOT be marked for attendance. The class should be marked “Active” (Course Screen) Virtual and Performance classes are typically scheduled in non-instructional periods (though they do not have to be). The class must have a grading task and this grading task must include a score group with both passing and failing scores (passing scores are marked “passing score” on the score group).
The extract will produce ONE record of participation days per enrollment.
Students with multiple enrollments in the selected calendars will have multiple rows of data in the report.
Participation Credit will be calculated for VPB Courses
Participation Credit Logic Multiple classes can be “skinnied” into a single period. It is not necessary to create separate periods for each V/P class. Students must earn a passing grade in the class to receive participation credit. Virtual classes have one grade assigned at the end of the course. If the student passes the final grade (chronologically last active transcript-posted grading task on the course), they are given participation credit for the entire course even if earlier term grades are not present or have failed. Districts are instructed to only assign one grade at the end of a class. However, it is allowed to set up interim grades, though they will have no impact on reporting. Once credit is earned, students earn participation in the following manner: Participation Credit = 1 for each day the course was scheduled if the student earned a passing grade Participation Credit = 0 for each day the course was scheduled if the student earned a failing grade SUM Participation on each date, if the SUM is > 0 the day is counted as 1 for participation

Student Participation

The Student Participation report details a list of students and the number of days they participated within a specified date range.

To Generate the Report:

Enter the Date Range. Only students scheduled within these days are considered for reporting.
Select a Report Type of 'Student Participation'.
Select the report Format.
Select which calendars will report data.
Select which Grades will report data or select an Ad Hoc Filter to determine which students are reported.
Click Generate Extract to generate the report immediately or click Submit to Batch to schedule when the system will generate the report.

Use the table below to better understand each report column.

Data Element Label	Description and Business Rules	GUI Path and Database Field
School Year	Reports the academic year of participation data Concatenate the calendar start year and end year.	Calendar.startYear Calendar.endYear
District Number	Reports the state district number.	System Administration > Resources > District Information > State District Number District.number
District Name	Reports the district name.	System Administration > Resources > District Information> Name District.name
School Number	Reports the location number	System Administration > Resources > School > Location Number School.number
School Name	Reports the School Name	System Administration > Resources > School > Name School.name
State ID	Reports the unique identifier for the student If State Student ID is blank/null, report blank.	Student Information > Demographics > Student State ID Person.stateID
State Grade	Reports the grade level for the student If State Grade is blank/null, report blank.	Census > People > Enrollments > Grade OR Student Information > General > Enrollments > Grade GradeLevel.stateGrade
Last Name	Reports the last name of the student. If Last Name is blank/null, report blank.	Census > People > Last Name Identity.lastName
First Name	Reports the first name of the student. If First Name is blank/null, report blank.	Census > People > First Name Identity.firstName
Gender	Reports the gender of the student. M = Male F = Female	Census > People > Demographics > Gender Identity.gender
Race Ethnicity	Reports the federal race/ethnicity of the student. 1: Hispanic/Latino 2: American Indian or Alaskan Native 3: Asian 4: Black or African American 5: Native Hawaiian or Other Pacific Islander 6: White 7: Two or More Races If Race ID is blank/null, report blank.	Census > People > Identity > Race/Ethnicity Identity.raceEthnicityFed
Economic Status	Reports the FRAM Eligibility for the student at any point during the date range. Also known as Lunch Code / Economic Indicator / SES. A: Non-reimbursable F: Free R: Reduced S: Paid If no FRAM Eligibility Record exists that overlaps the date range, report S.	FRAM > Eligibility > Eligibility POSEligibility.eligibility This logic should pull from the core eligibility value, not ‘v_posEligibility StateCode’.
Active SpEd	Reports whether the student had an active, locked IEP during the date range. Y = Yes N = No Default to N Student is considered Active in Special Education if they have an active, locked IEP that overlaps the date range.	Student Information > Special Ed > Documents Student Information > Special Ed > Documents > IEP > Education Plan > Start Date & End Date Calculated Field Logic checks for a locked, active IEP record, not a particular field.
English Learner	Reports students EL Report Y if the student has a Program Status of EL that overlaps the date range. Report Y if the student has a Program Status of Exited EL with an EL Exit Date that overlaps the date range. Else, N	Student Information > Program Participation > English Learner (EL) > EL > Program Status \| EL Exit Date Calculated field.
Program 504	Reports students indicated as Program 504 Report Y for Yes, Else report N	Student Information > General > Enrollment > State Reporting Fields > 504 Enrollment.section504
Homeless	Reports if student is homeless any time during the date range. Report Y, if any homeless record from the same district overlaps the date range. Else report N	Student Information > General > Program Participation > Homeless Homeless.StartDate Homeless.EndDate Homeless.DistrictID
Foster Care	Reports if student was in Foster Care any time during the date range. Report Y, if any foster care record from the same district overlaps the date range. Else report N	Student Information > General > Program Participation > Foster Care FosterCare.StartDate FosterCare.EndDate FosterCare.DisrictID
Gifted Talented	Reports if student was Gifted & Talented at any time during the date range. Primary Talent Pool (Category = 12) is only valid for grades 00-03. Report Y, if any gifted record from the same district overlaps the date range AND (State Grade is 00-03 and Category = 12) OR (State Grade is 04-12 and Category <> 12), Else report N	Student Information > General > Program Participation > Gifted & Talented giftedstatusKY.StartDate giftedstatusKY.EndDate giftedstatusKY.Category giftedstatusKY.DisrictID
Migrant	Reports if student was Migrant at any time during the date range. Report Y, if any migrant record from the same district overlaps the date range, Else report N	Student Information > General > Program Participation > Migrant Migrant. lastQualifyingArrivalDate Migrant. eligibilityExpirationDate Migrant.DisrictID
Military Connected	Reports if student was Military Connected at any time during the date range. Report Y, If the student has at least one record in the v_StudentMilitaryConnectionsSummary table overlaps the date range AND Status like ‘%active duty,%’, Else report N	Census > People > Military Connections V_StudentMilitaryConnections Summary.StartDate V_StudentMilitaryConnections Summary.EndDate V_StudentMilitaryConnections Summary.DisrictID
Enrollment Type	Reports the student’s enrollment type Indicate the type of enrollment. P = Primary S = Partial N = Special Ed Services	Enrollment > Service Type Enrollment.type
Enrollment Start Date	Reports student’s Primary enrollment start date When students have more than one Enrollment in the district, report a separate row for each enrollment. Sort by earliest enrollment that overlaps the date range.	Enrollment > Start Date Enrollment.startDate
Enrollment End Date	Reports student’s Primary enrollment end date When students have more than one Enrollment in the district, report a separate row for each enrollment.	Enrollment > End Date Enrollment.endDate
Days Scheduled	Counts the number of days scheduled in at least one attendance course during the date range Includes Instructional Days only. Sum of instructional days, with at least one attendance course scheduled, from enrollment start date to enrollment end date, within the date range.	Student Information > General > Enrollment Course > Section > Schedule Enrollment.startDate Enrollment.endDate Day.instructional
Participation Days	Counts the number of days where the student had any positive attendance or confirmed participation.	Student Information > General > Attendance
Non-Participation Days	Counts the number of days where the student had no positive attendance or confirmed participation.	Student Information > General > Attendance
% Participated	Calculates the number of days participated by the number of days scheduled.	Calculated
Total Days Remote	Counts the number of days the student was attending remotely during the date range. Sum of the number of days where students were marked as VP (virtual and present) and VN (virtual and absent) See the Attendance Status Logic section for more information.	Student participation view ‘attendedStatus’
Participation Days Remote	Counts the number of remote days with participation during the date range. Sum of the number of days where students were marked as VP (virtual and present). See the Attendance Status Logic section for more information.	Student participation view ‘attendedStatus’
Total Days Remote % Participation	Displays the rate of participation on remote days. Total Days Remote / Participation Days Remote	Calculated
Total Days In Person	Counts the number of days the student was attending remotely during the date range. Sum of the number of days where students were marked as PP (physical and present) and PA (physical and absent) See the Attendance Status Logic section for more information.	Student participation view ‘attendedStatus’
Participation Days In Person	Counts the number of remote days with participation during the date range. Sum of the number of days where students were marked as PP (physical and present). See the Attendance Status Logic section for more information.	Student participation view ‘attendedStatus’
Total Days In Person % Participation	Displays the rate of participation on in person days. Total Days In Person / Participation Days In Person	Calculated
Learning Model for Date Range	Indicate which learning model a student was in during the report date range. Report ‘Remote’ If all days within the data range have an attendedStatus of VP or VN Report ‘In Person’ If all days within the data range have an attendedStatus of PP or PN Else report ’Hybrid’ See the Attendance Status Logic section for more information.	Calculated
Report Date Range	Indicates the date range used to run the report.	N/A

Attendance Status Logic

Expand the link below to view AttendanceStatus logic:

VN: Virtual Non Particpation
1. Student in a BLG that is virtual on the day
2. AND no StudentParticipation record at all or a record with participationConfirmation=0
3. AND no Positive Attendance minutes during the period
VP: Virtual Participation (note two logic options, 1 & 2 or 3 & 4)
1. Student in a BLG that is virtual on the day
2. AND Student has a StudentParticipation record with participationConfirmation=1 OR any Positive Attendance minutes during the period
3. OR Student in a BLG that is physical on the day
4. AND Student has StudentParticipation record with both participationConfirmation=1 and physicalOverride=1
PA: Physically Absent
1. Student in a BLG that is physical on the day OR student is not in a BLG at all.
2. AND no Positive Attendance minutes during the period
3. IF the student has a StudentParticipation record participationConfirmation must =0
PP: Physically Present
1. Student in a BLG that is physical on the day OR student is not in a BLG at all
2. AND the student has Positive Attendance minutes during the period OR a Student Participation record with participationConfirmation=1
Hierarchy for multiple attendedStatus codes within a single day:
1. If any period within the day has an attendedStatus of PP, the whole day would be considered PP and would count as an In-Person Day with Participation
2. If any period within the day has an attendedStatus of VP, and there are no periods with an attendedStatus of PP, the whole day would be considered VP and would count as a Remote Day with Participation
3. If any period within the day has an attendedStatus of PA, and there are no periods with an attendedStatus of PP or VP, the whole day would be considered PA and would count as a In Person Day without Participation
4. All periods within the day must have an attendedStatus of VN for the whole day to be considered VN and count as a Remote Day without Participation

Aggregate Participation

The Aggregate Participation report produces an aggregate count of students and the number of days they participated within a specified date range

To Generate the Report:

Enter the Date Range. Only students scheduled within these days are considered for reporting.
Select a Report Type of 'Aggregate Participation'.
Select the report Format.
Select which calendars will report data.
Select which Grades will report data or select an Ad Hoc Filter to determine which students are reported.
Click Generate Extract to generate the report immediately or click Submit to Batch to schedule when the system will generate the report.

Use the table below to better understand each report column.

Data Element Label	Description and Business Rules	GUI Path and Database Field
School Year	Reports the academic year of participation data Concatenate the calendar start year and end year	Calendar.startYear Calendar.endYear
District Number	Reports the state district number.	System Administration > Resources > District Information > State District Number District.number
District Name	Reports the district name.	System Administration > Resources > District Information > Name District.name
School Number	Reports the location number First row of the report will be District Totals, School Number will be blank.	System Administration > Resources > School > Location Number School.number
School Name	Reports the School Name First row of the report will be District Totals, School Name will be blank.	System Administration > Resources > School > Name School.name
Learning Model for Date Range	Aggregate the report by Learning Model during the date range. Report a row of data to tally aggregate totals by learning model during the date range: All Remote Hybrid In Person Students enrolled 100% in Virtual Performance-based courses will only be counted in the ‘All’ learning model row.	Calculated
Total Students	Reports a count of students enrolled during the date range Counts 1 for the unique number of students enrolled. First row reports the SUM of unique students enrolled in the District. Subsequent rows report the unique number of students enrolled per school that is being reported.	Student Information > Demographics > Student State ID Person.stateID
Total Days Scheduled	Reports a total number of days enrolled with at least one attendance course scheduled. Counts SUM of days enrolled First row counts SUM of days scheduled in the district. Subsequent rows count the SUM of days scheduled in the school where the student is enrolled	Student Information > General > Enrollment Calculated
Participation Days	Reports a total number of days with student participation records. Counts SUM of days enrolled First row counts SUM of participation days in the district. Subsequent rows count the SUM of participation days in the school where the student is enrolled	Student Information > General > Attendance Calculated
Non-Participation Days	Reports a total number of days with student non-participation records. Counts SUM of day without participation First row counts SUM of non-participation days in the district. Subsequent rows count the SUM of days enrolled in the school where the student is enrolled	Student Information > General > Attendance Calculated
% Participated	Calculates the number of days participated by the number of days scheduled. If there are no students in the Learning Model report ‘NA’	Calculated
Total Male	Reports a count of male students Counts 1 for Gender of M First row reports the SUM of unique students in the District. Subsequent rows report the unique number of students per school being reported.	Census > People > Demographics > Gender
Days Scheduled - Male	Reports a total number of days enrolled with at least one attendance course scheduled for students who identify as Male. Counts SUM of days enrolled First row counts SUM of days scheduled in the district. Subsequent rows count the SUM of days scheduled in the school where the student is enrolled	Student Information > General > Enrollment Census > People > Demographics > Gender Calculated
Participation Days - Male	Reports a total number of days with student participation records for students who identify as Male. Counts SUM of days enrolled First row counts SUM of participation days in the district. Subsequent rows count the SUM of participation days in the school where the student is enrolled	Student Information > General > Enrollment Census > People > Demographics > Gender Calculated
Non Participation Days - Male	Reports a total number of days with student non-participation records for students who identify as Male. Counts SUM of day without participation (DE.26) First row counts SUM of non-participation days in the district. Subsequent rows count the SUM of days enrolled in the school where the student is enrolled	Student Information > General > Enrollment Census > People > Demographics > Gender Calculated
% Participated - Male	Calculates the number of days participated by the number of days scheduled for students who identify as Male If there are no students in the Learning Model report ‘NA’	Calculated
Total Female	Reports a count of female students Counts 1 for Gender of F First row reports the SUM of unique students in the District. Subsequent rows report the unique number of students per school being reported.	Census > People > Demographics > Gender
Days Scheduled - Female	Reports a total number of days enrolled with at least one attendance course scheduled for students who identify as Female. Counts SUM of days enrolled First row counts SUM of days scheduled in the district. Subsequent rows count the SUM of days scheduled in the school where the student is enrolled	Student Information > General > Enrollment Census > People > Demographics > Gender Calculated
Participation Days - Female	Reports a total number of days with student participation records for students who identify as Female. Counts SUM of days enrolled First row counts SUM of participation days in the district. Subsequent rows count the SUM of participation days in the school where the student is enrolled	Student Information > General > Enrollment Census > People > Demographics > Gender Calculated
Non Participation Days - Female	Reports a total number of days with student non-participation records for students who identify as Female. Counts SUM of day without participation First row counts SUM of non-participation days in the district. Subsequent rows count the SUM of days enrolled in the school where the student is enrolled	Student Information > General > Enrollment Census > People > Demographics > Gender Calculated
% Participated - Female	Calculates the number of days participated by the number of days scheduled for students who identify as Female. If there are no students in the Learning Model report ‘NA’	Calculated
Total White	Reports a count of students with a race/ethnicity of White Counts 1 for Race of 6 First row reports the SUM of unique students in the District. Subsequent rows report the unique number of students per school being reported.	Census > People > Identity > Race/Ethnicity Calculated
Days Scheduled - White	Reports a total number of days enrolled with at least one attendance course scheduled for students who identify as White. Counts SUM of days enrolled First row counts SUM of days scheduled in the district. Subsequent rows count the SUM of days scheduled in the school where the student is enrolled	Student Information > General > Enrollment Census > People > Identity > Race/Ethnicity Calculated
Participation Days - White	Reports a total number of days with student participation records for students who identify as White. Counts SUM of days enrolled First row counts SUM of participation days in the district. Subsequent rows count the SUM of participation days in the school where the student is enrolled	Student Information > General > Enrollment Census > People > Identity > Race/Ethnicity Calculated
Non Participation Days - White	Reports a total number of days with student non-participation records for students who identify as White. Counts SUM of day without participation First row counts SUM of non-participation days in the district. Subsequent rows count the SUM of days enrolled in the school where the student is enrolled	Student Information > General > Enrollment Census > People > Identity > Race/Ethnicity Calculated
% Participated - White	Calculates the number of days participated by the number of days scheduled for students who identify as White. If there are no students in the Learning Model report ‘NA’	Calculated
Total Black	Reports a count of students with a race/ethnicity of Black Counts 1 for Race of 4 First row reports the SUM of unique students in the District. Subsequent rows report the unique number of students per school being reported.	Census > People > Identity > Race/Ethnicity
Days Scheduled - Black	Reports a total number of days enrolled with at least one attendance course scheduled for students who identify as Black. Counts SUM of days enrolled First row counts SUM of days scheduled in the district. Subsequent rows count the SUM of days scheduled in the school where the student is enrolled	Student Information > General > Enrollment Census > People > Identity > Race/Ethnicity Calculated
Participation Days - Black	Reports a total number of days with student participation records for students who identify as Black. Counts SUM of days enrolled First row counts SUM of participation days in the district. Subsequent rows count the SUM of participation days in the school where the student is enrolled	Student Information > General > Enrollment Census > People > Identity > Race/Ethnicity Calculated
Non Participation Days - Black	Reports a total number of days with student non-participation records for students who identify as Black. Counts SUM of day without participation First row counts SUM of non-participation days in the district. Subsequent rows count the SUM of days enrolled in the school where the student is enrolled	Student Information > General > Enrollment Census > People > Identity > Race/Ethnicity Calculated
% Participated - Black		Calculated
Total Hispanic	Reports a count of students with a race/ethnicity of Hispanic Counts 1 for Race of 1 First row reports the SUM of unique students in the District. Subsequent rows report the unique number of students per school being reported.	Census > People > Identity > Race/Ethnicity
Days Scheduled - Hispanic	Reports a total number of days enrolled with at least one attendance course scheduled for students who identify as Hispanic. Counts SUM of days enrolled First row counts SUM of days scheduled in the district. Subsequent rows count the SUM of days scheduled in the school where the student is enrolled	Student Information > General > Enrollment Census > People > Identity > Race/Ethnicity Calculated
Participation Days - Hispanic	Reports a total number of days with student participation records for students who identify as Hispanic. Counts SUM of days enrolled First row counts SUM of participation days in the district. Subsequent rows count the SUM of participation days in the school where the student is enrolled	Student Information > General > Enrollment Census > People > Identity > Race/Ethnicity Calculated
Non Participation Days - Hispanic	Reports a total number of days with student non-participation records for students who identify as Hispanic. Counts SUM of day without participation First row counts SUM of non-participation days in the district. Subsequent rows count the SUM of days enrolled in the school where the student is enrolled	Student Information > General > Enrollment Census > People > Identity > Race/Ethnicity Calculated
% Participated - Hispanic	Calculates the number of days participated by the number of days scheduled for students who identify as Hispanic. If there are no students in the Learning Model report ‘NA’	Calculated
Total Asian	Reports a count of students with a race/ethnicity of Asian Counts 1 for Race of 3 First row reports the SUM of unique students in the District. Subsequent rows report the unique number of students per school being reported.	Census > People > Identity > Race/Ethnicity
Days Scheduled - Asian	Reports a total number of days enrolled with at least one attendance course scheduled for students who identify as Asian. Counts SUM of days enrolled First row counts SUM of days scheduled in the district. Subsequent rows count the SUM of days scheduled in the school where the student is enrolled	Student Information > General > Enrollment Census > People > Identity > Race/Ethnicity Calculated
Participation Days - Asian	Reports a total number of days with student participation records for students who identify as Asian. Counts SUM of days enrolled First row counts SUM of participation days in the district. Subsequent rows count the SUM of participation days in the school where the student is enrolled	Student Information > General > Enrollment Census > People > Identity > Race/Ethnicity Calculated
Non Participation Days - Asian	Reports a total number of days with student non-participation records for students who identify as Asian. Counts SUM of day without participation First row counts SUM of non-participation days in the district. Subsequent rows count the SUM of days enrolled in the school where the student is enrolled	Student Information > General > Enrollment Census > People > Identity > Race/Ethnicity Calculated
% Participated - Asian	Calculates the number of days participated by the number of days scheduled for students who identify as Asian. If there are no students in the Learning Model report ‘NA’	Calculated
Total American Indian/Alaska Native	Reports a count of students with a race/ethnicity of American Indian or Alaska Native Counts 1 for Race of 2 First row reports the SUM of unique students in the District. Subsequent rows report the unique number of students per school being reported.	Census > People > Identity > Race/Ethnicity
Days Scheduled - American Indian or Alaska Native	Reports a total number of days enrolled with at least one attendance course scheduled for students who identify as American Indian or Alaska Native. Counts SUM of days enrolled First row counts SUM of days scheduled in the district. Subsequent rows count the SUM of days scheduled in the school where the student is enrolled	Student Information > General > Enrollment Census > People > Identity > Race/Ethnicity Calculated
Participation Days - American Indian or Alaska Native	Reports a total number of days with student participation records for students who identify as American Indian or Alaska Native. Counts SUM of days enrolled First row counts SUM of participation days in the district. Subsequent rows count the SUM of participation days in the school where the student is enrolled	Student Information > General > Enrollment Census > People > Identity > Race/Ethnicity Calculated
Non Participation Days - American Indian or Alaska Native	Reports a total number of days with student non-participation records for students who identify as American Indian or Alaska Native. Counts SUM of day without participation First row counts SUM of non-participation days in the district. Subsequent rows count the SUM of days enrolled in the school where the student is enrolled	Student Information > General > Enrollment Census > People > Identity > Race/Ethnicity Calculated
% Participated - American Indian or Alaska Native	Calculates the number of days participated by the number of days scheduled for students who identify as American Indian or Alaska Native. If there are no students in the Learning Model report ‘NA’	Calculated
Total Native Hawaiian/Pacific Islander	Reports a count of students with a race/ethnicity of Native Hawaiian or Other Pacific Islander Counts 1 for Race of 5 First row reports the SUM of unique students in the District. Subsequent rows report the unique number of students per school being reported.	Census > People > Identity > Race/Ethnicity
Days Scheduled - Native Hawaiian or Other Pacific Islander	Reports a total number of days enrolled with at least one attendance course scheduled for students who identify as Native Hawaiian or Other Pacific Islander. Counts SUM of days enrolled First row counts SUM of days scheduled in the district. Subsequent rows count the SUM of days scheduled in the school where the student is enrolled	Student Information > General > Enrollment Census > People > Identity > Race/Ethnicity Calculated
Participation Days - Native Hawaiian or Other Pacific Islander	Reports a total number of days with student participation records for students who identify as Native Hawaiian or Other Pacific Islander. Counts SUM of days enrolled First row counts SUM of participation days in the district. Subsequent rows count the SUM of participation days in the school where the student is enrolled	Student Information > General > Enrollment Census > People > Identity > Race/Ethnicity Calculated
Non Participation Days - Native Hawaiian or Other Pacific Islander	Reports a total number of days with student non-participation records for students who identify as Native Hawaiian or Other Pacific Islander. Counts SUM of day without participation First row counts SUM of non-participation days in the district. Subsequent rows count the SUM of days enrolled in the school where the student is enrolled	Student Information > General > Enrollment Census > People > Identity > Race/Ethnicity Calculated
% Participated - Native Hawaiian or Other Pacific Islander	Calculates the number of days participated by the number of days scheduled for students who identify as Native Hawaiian or Other Pacific Islander. If there are no students in the Learning Model report ‘NA’	Calculated
Total Two or More Races	Reports a count of students with two or more races Counts 1 for Race of 7 First row reports the SUM of unique students in the District. Subsequent rows report the unique number of students per school being reported.	Census > People > Identity > Race/Ethnicity
Days Scheduled - Two or More Races	Reports a total number of days enrolled with at least one attendance course scheduled for students who identify as Two or More Races. Counts SUM of days enrolled First row counts SUM of days scheduled in the district. Subsequent rows count the SUM of days scheduled in the school where the student is enrolled	Student Information > General > Enrollment Census > People > Identity > Race/Ethnicity Calculated
Participation Days - Two or More Races	Reports a total number of days with student participation records for students who identify as Two or More Races. Counts SUM of days enrolled First row counts SUM of participation days in the district. Subsequent rows count the SUM of participation days in the school where the student is enrolled	Student Information > General > Enrollment Census > People > Identity > Race/Ethnicity Calculated
Non Participation Days - Two or More Races	Reports a total number of days with student non-participation records for students who identify as Two or More Races. Counts SUM of day without participation First row counts SUM of non-participation days in the district. Subsequent rows count the SUM of days enrolled in the school where the student is enrolled	Student Information > General > Enrollment Census > People > Identity > Race/Ethnicity Calculated
% Participated - Two or More Races	Calculates the number of days participated by the number of days scheduled for students who identify as Two or More Races. If there are no students in the Learning Model report ‘NA’	Calculated
Total Economically Disadvantage	Reports a count of students with an Economic Stats or Free or Reduced Counts 1 for Economic Status of F or R First row reports the SUM of unique students in the District. Subsequent rows report the unique number of students per school being reported.	FRAM > Eligibility > Eligibility
Days Scheduled - Economically Disadvantaged	Reports a total number of days enrolled with at least one attendance course scheduled for students who report as Economically Disadvantaged. Counts SUM of days enrolled First row counts SUM of days scheduled in the district. Subsequent rows count the SUM of days scheduled in the school where the student is enrolled	Student Information > General > Enrollment FRAM > Eligibility > Eligibility Calculated
Participation Days - Economically Disadvantaged	Reports a total number of days with student participation records for students who report as Economically Disadvantaged. Counts SUM of days enrolled First row counts SUM of participation days in the district. Subsequent rows count the SUM of participation days in the school where the student is enrolled	Student Information > General > Enrollment FRAM > Eligibility > Eligibility Calculated
Non Participation Days - Economically Disadvantaged	Reports a total number of days with student non-participation records for students who report as Economically Disadvantaged. Counts SUM of day without participation First row counts SUM of non-participation days in the district. Subsequent rows count the SUM of days enrolled in the school where the student is enrolled	Student Information > General > Enrollment FRAM > Eligibility > Eligibility Calculated
% Participated - Economically Disadvantaged	Calculates the number of days participated by the number of days scheduled for students who report as Economically Disadvantaged. If there are no students in the Learning Model report ‘NA’	Calculated
Total Special Education	Reports a count of students with a locked, active IEP. Counts 1 for Active SpEd of Y First row reports the SUM of unique students in the District. Subsequent rows report the unique number of students per school being reported.	Student Information > Special Ed > Documents Student Information > Special Ed > Documents > IEP > Education Plan > Start Date & End Date
Days Scheduled - Special Education	Reports a total number of days enrolled with at least one attendance course scheduled for students who report as active in Special Education. Counts SUM of days enrolled First row counts SUM of days scheduled in the district. Subsequent rows count the SUM of days scheduled in the school where the student is enrolled	Student Information > General > Enrollment Student Information > Special Ed > Documents Calculated
Participation Days - Special Education	Reports a total number of days with student participation records for students who report as active in Special Education. Counts SUM of days enrolled First row counts SUM of participation days in the district. Subsequent rows count the SUM of participation days in the school where the student is enrolled	Student Information > General > Enrollment Student Information > Special Ed > Documents Calculated
Non Participation Days - Special Education	Reports a total number of days with student non-participation records for students who report as active in Special Education. Counts SUM of day without participation First row counts SUM of non-participation days in the district. Subsequent rows count the SUM of days enrolled in the school where the student is enrolled	Student Information > General > Enrollment Student Information > Special Ed > Documents Calculated
% Participated - Special Education	Calculates the number of days participated by the number of days scheduled for students who report as active in Special Education. If there are no students in the Learning Model report ‘NA’	Calculated
Total English Learners	Reports a count of students with a status of EL Counts 1 for English Learner (EL) of Y First row reports the SUM of unique students in the District. Subsequent rows report the unique number of students per school being reported.	Student Information > Program Participation > LEP > LEP > Program Status Student Information > Program Participation > LEP > LEP Accommodations > Type
Days Scheduled - English Learners	Reports a total number of days enrolled with at least one attendance course scheduled for students who report as English Learners. Counts SUM of days enrolled) First row counts SUM of days scheduled in the district. Subsequent rows count the SUM of days scheduled in the school where the student is enrolled	Student Information > General > Enrollment Student Information > Program Participation > LEP > LEP > Program Status Calculated
Participation Days - English Learners	Reports a total number of days with student participation records for students who report as English Learners. Counts SUM of days enrolled First row counts SUM of participation days in the district. Subsequent rows count the SUM of participation days in the school where the student is enrolled	Student Information > General > Enrollment Student Information > Program Participation > LEP > LEP > Program Status Calculated
Non Participation Days - English Learners	Reports a total number of days with student non-participation records for students who report as English Learners. Counts SUM of day without participation First row counts SUM of non-participation days in the district. Subsequent rows count the SUM of days enrolled in the school where the student is enrolled	Student Information > General > Enrollment Student Information > Program Participation > LEP > LEP > Program Status Calculated
% Participated - English Learners	Calculates the number of days participated by the number of days scheduled for students who report as English Learners. If there are no students in the Learning Model report ‘NA’	Calculated
Total Program 504	Reports a count of students indicated as Program 504 Counts 1 for Program 504 of Y First row reports the SUM of unique students in the District. Subsequent rows report the unique number of students per school being reported.	Student Information > General > Enrollment > State Reporting Fields > 504 Enrollment.section504
Days Scheduled - Program 504	Reports a total number of days enrolled with at least one attendance course scheduled for students who report as Program 504. Counts SUM of days enrolled First row counts SUM of days scheduled in the district. Subsequent rows count the SUM of days scheduled in the school where the student is enrolled	Student Information > General > Enrollment Student Information > General > Enrollment > State Reporting Fields > 504 Calculated
Participation Days - Program 504	Reports a total number of days with student participation records for students who report as Program 504. Counts SUM of days enrolled First row counts SUM of participation days in the district. Subsequent rows count the SUM of participation days in the school where the student is enrolled	Student Information > General > Enrollment Student Information > General > Enrollment > State Reporting Fields > 504 Calculated
Non Participation Days - Program 504	Reports a total number of days with student non-participation records for students who report as Program 504. Counts SUM of day without participation First row counts SUM of non-participation days in the district. Subsequent rows count the SUM of days enrolled in the school where the student is enrolled	Student Information > General > Enrollment Student Information > General > Enrollment > State Reporting Fields > 504 Calculated
% Participated - Program 504	Calculates the number of days participated by the number of days scheduled for students who report as Program 504. If there are no students in the Learning Model report ‘NA’	Calculated
Total Homeless	Reports a count of homeless students. Counts 1 for Homeless Status of Y First row reports the SUM of unique students in the District. Subsequent rows report the unique number of students per school being reported.	Student Information > General > Program Participation > Homeless
Days Scheduled - Homeless	Reports a total number of days enrolled with at least one attendance course scheduled for students who report as Homeless. Counts SUM of days enrolled First row counts SUM of days scheduled in the district. Subsequent rows count the SUM of days scheduled in the school where the student is enrolled	Student Information > General > Enrollment Student Information > General > Program Participation > Homeless Calculated
Participation Days - Homeless	Reports a total number of days with student participation records for students who report as Homeless. Counts SUM of days enrolled First row counts SUM of participation days in the district. Subsequent rows count the SUM of participation days in the school where the student is enrolled	Student Information > General > Enrollment Student Information > General > Program Participation > Homeless Calculated
Non Participation Days - Homeless	Reports a total number of days with student non-participation records for students who report as Homeless. Counts SUM of day without participation First row counts SUM of non-participation days in the district. Subsequent rows count the SUM of days enrolled in the school where the student is enrolled	Student Information > General > Enrollment Student Information > General > Program Participation > Homeless Calculated
% Participated - Homeless	Calculates the number of days participated by the number of days scheduled for students who report as Homeless. If there are no students in the Learning Model report ‘NA’	Calculated
Total Foster Care	Reports a count of students in foster care. Counts 1 for foster Status of Y First row reports the SUM of unique students in the District. Subsequent rows report the unique number of students per school being reported.	Student Information > General > Program Participation > Foster Care
Days Scheduled - Foster Care	Reports a total number of days enrolled with at least one attendance course scheduled for students who report as Foster Care. Counts SUM of days enrolled First row counts SUM of days scheduled in the district. Subsequent rows count the SUM of days scheduled in the school where the student is enrolled	Student Information > General > Enrollment Student Information > General > Program Participation > Foster Care Calculated
Participation Days - Foster Care	Reports a total number of days with student participation records for students who report as Foster Care. Counts SUM of days enrolled First row counts SUM of participation days in the district. Subsequent rows count the SUM of participation days in the school where the student is enrolled	Student Information > General > Enrollment Student Information > General > Program Participation > Foster Care Calculated
Non Participation Days - Foster Care	Reports a total number of days with student non-participation records for students who report as Foster Care. Counts SUM of day without participation First row counts SUM of non-participation days in the district. Subsequent rows count the SUM of days enrolled in the school where the student is enrolled	Student Information > General > Enrollment Student Information > General > Program Participation > Foster Care Calculated
% Participated - Foster Care	Calculates the number of days participated by the number of days scheduled for students who report as Foster Care. If there are no students in the Learning Model report ‘NA’	Calculated
Total Gifted Talented	Reports a count of students identified as Gifted and Talented Counts 1 for Gifted and Talented Status of Y First row reports the SUM of unique students in the District. Subsequent rows report the unique number of students per school being reported.	Student Information > General > Program Participation > Gifted and Talented
Days Scheduled - Gifted and Talented	Reports a total number of days enrolled with at least one attendance course scheduled for students who report as Gifted and Talented. Counts SUM of days enrolled First row counts SUM of days scheduled in the district. Subsequent rows count the SUM of days scheduled in the school where the student is enrolled	Student Information > General > Enrollment Student Information > General > Program Participation > Gifted and Talented Calculated
Participation Days - Gifted and Talented	Reports a total number of days with student participation records for students who report as Gifted and Talented. Counts SUM of days enrolled First row counts SUM of participation days in the district. Subsequent rows count the SUM of participation days in the school where the student is enrolled	Student Information > General > Enrollment Student Information > General > Program Participation > Gifted and Talented Calculated
Non Participation Days - Gifted and Talented	Reports a total number of days with student non-participation records for students who report as Gifted and Talented. Counts SUM of day without participation First row counts SUM of non-participation days in the district. Subsequent rows count the SUM of days enrolled in the school where the student is enrolled	Student Information > General > Enrollment Student Information > General > Program Participation > Gifted and Talented Calculated
% Participated - Gifted and Talented	Calculates the number of days participated by the number of days scheduled for students who report as Gifted and Talented. If there are no students in the Learning Model report ‘NA’	Calculated
Total Migrant	Reports a count of Migrant students Counts 1 for Migrant Status of Y First row reports the SUM of unique students in the District. Subsequent rows report the unique number of students per school being reported.	Student Information > General > Program Participation > Migrant
Days Scheduled - Migrant	Reports a total number of days enrolled with at least one attendance course scheduled for students who report as Migrant. Counts SUM of days enrolled First row counts SUM of days scheduled in the district. Subsequent rows count the SUM of days scheduled in the school where the student is enrolled.	Student Information > General > Enrollment Student Information > General > Program Participation > Migrant Calculated
Participation Days - Migrant	Reports a total number of days with student participation records for students who report as Migrant. Counts SUM of days enrolled First row counts SUM of participation days in the district. Subsequent rows count the SUM of participation days in the school where the student is enrolled	Student Information > General > Enrollment Student Information > General > Program Participation > Migrant Calculated
Non Participation Days - Migrant	Reports a total number of days with student non-participation records for students who report as Migrant. Counts SUM of day without participation First row counts SUM of non-participation days in the district. Subsequent rows count the SUM of days enrolled in the school where the student is enrolled	Student Information > General > Enrollment Student Information > General > Program Participation > Migrant Calculated
% Participated - Migrant	Calculates the number of days participated by the number of days scheduled for students who report as Migrant. If there are no students in the Learning Model report ‘NA’	Calculated
Total Military Connected	Reports a count of military connected students. Counts 1 for Military Connected Status of Y First row reports the SUM of unique students in the District. Subsequent rows report the unique number of students per school being reported.	Student Information > General > Program Participation > Military Connected
Days Scheduled - Military Connected	Reports a total number of days enrolled with at least one attendance course scheduled for students who report as Military Connected. Counts SUM of days enrolled First row counts SUM of days scheduled in the district. Subsequent rows count the SUM of days scheduled in the school where the student is enrolled	Student Information > General > Enrollment Student Information > General > Program Participation > Military Connected Calculated
Participation Days - Military Connected	Reports a total number of days with student participation records for students who report as Military Connected. Counts SUM of days enrolled First row counts SUM of participation days in the district. Subsequent rows count the SUM of participation days in the school where the student is enrolled	Student Information > General > Enrollment Student Information > General > Program Participation > Military Connected Calculated
Non Participation Days - Military Connected	Reports a total number of days with student non-participation records for students who report as Military Connected. Counts SUM of day without participation First row counts SUM of non-participation days in the district. Subsequent rows count the SUM of days enrolled in the school where the student is enrolled	Student Information > General > Enrollment Student Information > General > Program Participation > Military Connected Calculated
% Participated - Military Connected	Calculates the number of days participated by the number of days scheduled for students who report as Military Connected. If there are no students in the Learning Model report ‘NA’	Calculated
Total Days Scheduled	Reports a total number of days enrolled with at least one attendance course scheduled. Counts SUM of days enrolled First row counts SUM of days scheduled in the district. Subsequent rows count the SUM of days scheduled in the school where the student is enrolled	Student Information > General > Enrollment
Participation Days	Reports a total number of days with student participation records Counts SUM of days enrolled First row counts SUM of participation days in the district. Subsequent rows count the SUM of participation days in the school where the student is enrolled	Student Information > General > Attendance
Non-Participation Days	Reports a total number of days with student non-participation records Counts SUM of day without participation First row counts SUM of non-participation days in the district. Subsequent rows count the SUM of days enrolled in the school where the student is enrolled	Student Information > General > Attendance
% Participated	Calculates the number of days participated by the number of days scheduled. If there are no students in the Learning Model report ‘NA'	N/A
Total VPB Days Scheduled	Reports a total number of Virtual Performance-Based days scheduled. Counts SUM of days enrolled First row counts SUM of VPB days scheduled in the district. Subsequent rows count the SUM of days enrolled in the school where the student is enrolled	Student Information > General > Enrollment Enrollment.startDate Enrollment.endDate Day.instructional
VPB Participation Days	Reports a total number of days with VPB student participation records Counts SUM of days enrolled First row counts SUM of participation days in the district. Subsequent rows count the SUM of participation days in the school where the student is enrolled	Student Information > General > Schedule Student Information > General > Grades
VPB Non-Participation Days	Reports a total number of days with VPD without participation records. Counts SUM of day without participation First row counts SUM of non-participation days in the district. Subsequent rows count the SUM of days scheduled in the school where the student is enrolled	Student Information > General > Schedule Student Information > General > Grades
% VPB Participated	Calculates the number of VPB days participated by the number of VPB days scheduled.	M/A
Report Date Range	Indicates the date range used to run the report.	N/A

Virtual and Performance-Based Students

The Virtual Participation-Based Students report will produce a list of students scheduled 100% into virtual/performance based.

To Generate the Report:

Enter the Date Range. Only students scheduled within these days are considered for reporting.
Select a Report Type of 'Virtual and Performance-Based Students'.
Select the report Format.
Select which calendars will report data.
Select which Grades will report data or select an Ad Hoc Filter to determine which students are reported.
Click Generate Extract to generate the report immediately or click Submit to Batch to schedule when the system will generate the report.

Use the table below to better understand each report column.

Data Element	Description and Business Rules	Data Source GUI Path	Database Field
School Year	Reports the academic year of participation data Concatenate the calendar start year and end year		Calendar.startYear Calendar.endYear
District Number	Reports the state district number.	System Administration > Resources > District Information > State District Number	District.number
District Name	Reports the district name.	System Administration > Resources > District Information >	District.name
School Number	Reports the location number	System Administration > Resources > School > Location Number	School.number
School Name	Reports the School Name	System Administration > Resources > School > Name	School.name
State ID	Reports the unique identifier for the student If State Student ID is blank/null, report blank.	Student Information > Demographics > Student State ID	Person.stateID
State Grade	Reports the grade level for the student. If State Grade is blank/null, report blank.	Census > People > Enrollments > Grade OR Student Information > Enrollments > Grade	GradeLevel.stateGrade
Last Name	Reports the last name of the student. If Last Name is blank/null, report blank.	Census > People > Last Name	Identity.lastName
First Name	Reports the first name of the student. If First Name is blank/null, report blank.	Census > People > First Name	Identity.firstName
Gender	Reports the gender of the student. M = Male F = Female	Census > People > Demographics > Gender	Identity.gender
Race Ethnicity	Reports the federal race/ethnicity of the student. 1: Hispanic/Latino 2: American Indian or Alaskan Native 3: Asian 4: Black or African American 5: Native Hawaiian or Other Pacific Islander 6: White 7: Two or More Races If Race ID is blank/null, report blank.	Census > People > Identity > Race/Ethnicity	Identity.raceEthnicityFed
Economic Status	Reports the FRAM Eligibility for the student at any point during the date range. Also known as Lunch Code / Economic Indicator / SES. A: Non-reimbursable F: Free R: Reduced S: Paid If no FRAM Eligibility Record exists that overlaps the date range, report S.	FRAM > Eligibility > Eligibility	POSEligibility.eligibility This logic should pull from the core eligibility value, not ‘v_posEligibility StateCode’.
Active SpEd	Reports whether the student had an active, locked IEP during the date range. Y = Yes N = No Default to N Student is considered Active in Special Education if they have an active, locked IEP that overlaps the date range.	Student Information > Special Ed > Documents Student Information > Special Ed > Documents > IEP > Education Plan > Start Date & End Date	Calculated Field Logic checks for a locked, active IEP record, not a particular field.
English Learner	Reports students EL Report Y if the student has a Program Status of EL that overlaps the date range. Report Y if the student has a Program Status of Exited EL with an EL Exit Date that overlaps the date range. Else, N	Student Information > Program Participation > English Learner (EL) > EL > Program Status \| EL Exit Date	Calculated
Program 504	Reports students indicated as Program 504 Report Y for Yes, Else report N	Student Information > General > Enrollment > State Reporting Fields > 504	Enrollment.section504
Homeless	Reports if student is homeless any time during the date range. Report Y, if any homeless record from the same district overlaps the date range. Else report N	Student Information > General > Program Participation > Homeless	Homeless.StartDate Homeless.EndDate Homeless.DistrictID
Foster Care	Reports if student was in Foster Care any time during the date range. Report Y, if any foster care record from the same district overlaps the date range. Else report N	Student Information > General > Program Participation > Foster Care	FosterCare.StartDate FosterCare.EndDate FosterCare.DisrictID
Gifted Talented	Reports if student was Gifted & Talented at any time during the date range. Primary Talent Pool (Category = 12) is only valid for grades 00-03. Report Y, if any gifted record from the same district overlaps the date range AND (State Grade is 00-03 and Category = 12) OR (State Grade is 04-12 and Category <> 12), Else report N	Student Information > General > Program Participation > Gifted & Talented	giftedstatusKY.StartDate giftedstatusKY.EndDate giftedstatusKY.Category giftedstatusKY.DisrictID
Migrant	Reports if student was Migrant at any time during the date range. Report Y, if any migrant record from the same district overlaps the date range, Else report N	Student Information > General > Program Participation > Migrant	Migrant. lastQualifyingArrivalDate Migrant. eligibilityExpirationDate Migrant.DisrictID
Military Connected	Reports if student was Military Connected at any time during the date range. Report Y, If the student has at least one record in the v_StudentMilitaryConnectionsSummary table overlaps the date range AND Status like ‘%active duty,%’, Else report N	Census > People > Military Connections	V_StudentMilitaryConnections Summary.StartDate V_StudentMilitaryConnections Summary.EndDate V_StudentMilitaryConnections Summary.DisrictID
Enrollment Type	Reports the student’s enrollment type. Indicate the type of enrollment. P = Primary S = Partial N = Special Ed Services	Enrollment > Service Type	Enrollment.type
Enrollment Start Date	Reports student’s Primary enrollment start date When students have more than one Enrollment in the district, report a separate row for each enrollment. Sort by earliest enrollment that overlaps the date range.	Enrollment > Start Date	Enrollment.startDate
Enrollment End Date	Reports student’s Primary enrollment end date When students have more than one Enrollment in the district, report a separate row for each enrollment.	Enrollment > End Date	Enrollment.endDate
VPB Days Scheduled	Counts the number of days 100% scheduled in VPB Courses during the date range Total number of distinct days the student is scheduled in classes with a type of “Virtual” or “Performance”	Student Information > General > Enrollment	Enrollment.startDate Enrollment.endDate Day.instructional
VPB Participation Days	Counts the number of Days where at least 1 Passing VPB Course is scheduled. Total number of distinct days where Participation Credit was > 0	Student Information > General > Schedule Student Information > General > Grades	Calculated
VPB Non-Participation Days	Counts the number of days where all there are 0 Passing VPB courses scheduled Total number of distinct days where Participation Credit = 0.	Student Information > General > Schedule Student Information > General > Grades	Calculated
% VPB Participated	Calculates the number of days VPB Participated by the number of VPB Days scheduled.	N/A	Calculated
Report Date Range	Report the start and end dates entered into the report UI.	N/A	Report UI

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Student Participation Extract (Kentucky)

Tool Rights

Report Logic

Student Participation

To Generate the Report:

Attendance Status Logic

Aggregate Participation

To Generate the Report:

Virtual and Performance-Based Students

To Generate the Report:

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