SIRS Student Lite (New York)

Classic View: NY State Reporting > SIRS Extracts > Student Lite

Search Terms: SIRS Extract

The SIRS Student Lite Extract collects basic student demographic and enrollment information. Student Lite Editor

Report Logic 

Students enrolled in the calendar(s) selected on the extract editor report.

Students are NOT included when:

  • their enrollment record is marked as State Exclude;
  • their enrollment record is marked as No Show;
  • their Grade Level of enrollment is marked as State Exclude; or
  • their Calendar of enrollment is marked as State Exclude.

When a student has multiple non-state-excluded enrollment records in a given calendar, a single record reports based on the enrollment record that has the highest primacy ranking based on the following chart:

Type
Primacy
P: Primary (if more than one, most recent start date)1
S: Partial (if more than one, most recent start date)2
N: Sped (if more than one, most recent start date)3

Extract Editor Field Descriptions

FieldDescription
Extract TypeThe SIRS Extract to be run.
Effective DateThe date for which information reports.
Included State Grade Levels

Identifies the state grade levels to include in the report.

FormatThe Format in which the report should generate. Options are State Format (CSV) and HTML. Use State Format for reporting information to the state and the other types for data review and verification.
Ad Hoc Filter

Selecting a filter limits the results to only those included in the filter.

Column HeadersIndicates whether Column Headers should be included in the report. This dropdown list applies to State Format (CSV).
Include Guidance CounselorWhen this checkbox is marked, the Guidance Counselor ID element reports the Staff State ID of the counseling team member.
Use Protected IdentityWhen this checkbox is marked, the student's protected identity information reports.

Generate Extract/

Submit to Batch

Users have the option of submitting a report request to the batch queue by clicking Submit to Batch instead of immediately generating the report by clicking Generate Extract. The batch process allows larger reports to generate in the background without disrupting the use of Campus. For more information about submitting a report to the batch queue, see the Batch Queue article.
Select CalendarsIdentifies which Calendar(s) should be included in the report. Calendars can be sorted by active year, by school or by year.

Student Lite Extract Layout

Element

Description

Location

District Code

The identification number of the district. The prefix "NY" is added to the district number. For example, if the district number is 662001, the District Code is NY662001.


Numeric, 8 digits

System Administration > Resources > District Information > District Number


district.number

Location Code

The building code of the building in which the student is enrolled.


Numeric, 6 digits

System Administration > Resources > School > Location Code


customSchool.value

School Year

The school year of the program. Reports as June 30 of the reported school year.


Date field, 10 characters, YYYY-6-30

System Administration > Calendar > Calendar > End Date (year only)


calendar.endYear

Student ID

The student's Local Student Number.

Alphanumeric,12 characters

Census > People > Demographics > Person Identifiers > Local Student Number


Person.studentNumber

Last Name

The last name of the student.


Alphanumeric, 40 characters

Census > People > Demographics > Last Name

OR

Census > People > Identities > Protected Identity Information > Legal Last Name


person.lastName, person.legalLastName

First Name

The first name of the student.


Alphanumeric, 35 characters

Census > People > Demographics > First Name


OR


Census > People > Identities > Protected Identity Information > Legal First Name


identity.firstName, identity.legalFirstName

Middle Initial

The first letter of the student's middle name.


Alphanumeric, 1 character

Census > People > Demographics > Middle Name

OR

Census > People > Identities > Protected Identity Information > Legal Middle Name


identity.middleName, identity.legalMiddleName

Grade

The grade level of the student's enrollment.


Grade populates with the grade override when the field is not null.


Alphanumeric, 3 characters

Student Information > General > Enrollments > Grade


enrollment.grade

Homeroom

The section number of the student's homeroom class.


Numeric, 6 digits

Scheduling > Course > Section > Homeroom AND Student Information > General > Schedule > Homeroom course


section.homeroomSection

Birthdate

The date of birth of the student.


Date Field, 10 characters, YYYY-MM-DD

Census > People > Demographics > Birthdate


identity.birthdate

Gender

The designation of the student as male or female.


Alphanumeric, 1 character, M , F, or X (non-binary)

Census > People > Demographics > Gender

OR

Census > People > Identities > Protected Identity Information > Legal Gender


identity.gender, identity.legalGender

Race Ethnicity

The race/ethnicity code of the student. Options are:

  • A: Asian
  • I: American Indian or Alaska Native
  • B: Black or African American
  • P: Native Hawaiian or Pacific Islander
  • W: White

Alphanumeric, 1 character

Census > People > Demographics > Race/Ethnicity


identity.raceEthnicity

Language

The language spoken in the student's home.


Alphanumeric, 16 characters

Identity > Home Primary Language


Identity.homePrimaryLanguage

Disability 

Not reported.

N/A

Special Ed Setting 

Not reported.

N/A

English Proficiency 

Not reported.

N/A

ELL Duration

Not reported. 

N/A

Post Grad Plans

The code representing the student's plans following graduation


This is required for P-Tech, Smart Scholars, and Smart Transfer students. While not required, this information may be reported for students not participating in these program. When nothing is selected, this field reports as blank.


Numeric, 2 digits

Student Information > General > Graduation > Post Grad Plans


graduation.postGradPlans

Status

Indicates if the student has an active enrollment at the time the report was generated. Options are:

  • A: Active
  • I: Inactive

Alphanumeric, 1 character

Student Information > General > Enrollments > End Date


enrollment.endDate

Last Status

The date on which the report was generated.


Date field, 10 characters, YYYY-MM-DD

NY State Reporting > SIRS Extracts > Student Lite Extract > Effective Date


Not dynamically stored

Poverty 

Not reported.

N/A

Population 

Not reported.

N/A

Mobility 

Not reported.

N/A

Diploma Type

The code representing the type of diploma the student received upon graduation.


When the Enrollment End Status is 629, this field reports regardless of the Diploma Date.


Alphanumeric, 3 characters

Student Information > General > Graduation > Diploma Type


graduation.diplomaType

Special Ed Status 

Not reported. 
 

N/A

Grade 9 Date

The date the student entered ninth grade.


When the Date First Entered the 9th Grade field is NULL, the date reports from the earliest enrollment where Grade = 09.


Date field, 10 characters, YYYY-MM-DD

Student Information > General > Graduation > Date First Entered the 9th Grade


graduation.grade9Date

Service Provider

Not reported.

N/A

Inoculation Date 

Not reported. 

N/A

Address 1

The number, street name and direction of the student's address.

  • When all household memberships have been end dated, the most recent household address reports.
  • The most recent end dated address reports if a student does not have an active address. 
  • Reports the household's most recent physical address if the household address is a PO Box.
  • PO Box does not report.

Addresses do not report if the Address is marked as Private.


Alphanumeric, 30 characters

Census > Household > Addresses > Address > Number, Prefix, Street, Tag, Direction


address.number
address.prefix
address.street
address.tag
address.direction

Address 2

Any additional address details, if applicable.


PO Box does not report.


Alphanumeric, 30 characters

Census > Household > Addresses > Address > Number, Prefix, Street, Tag, Direction


address.number
address.prefix
address.street
address.tag
address.direction

City

The city of the student's address.


Reports blank if a student does not have a physical address reported in the address1 field.


Alphanumeric, 25 characters

Census > Household > Addresses > Address > City


address.city

State

The state of the student's address.


Reports blank if a student does not have a physical address reported in the address1 field.


Alphanumeric, 2 characters

Census > Household > Addresses > Address > State


address.state

Zip

The zip code of the student's address.


Reports blank if a student does not have a physical address reported in the address1 field.


Numeric, 10 digits

Census > Household > Addresses > Address > Zip


address.zip

Home Phone

The student's home telephone number.


Alphanumeric, 14 characters

Census > Household > Household Info > Phone Number


household.phoneNumber

Guardian 1

The name of the student's primary guardian.


Alphanumeric, 40 characters

Census > People > Relationships > Guardian


identity.lastName
identity.firstName
relationshipType.guardian

Guardian 2

The name of the student's additional guardian.


Alphanumeric, 40 characters

Census > People > Relationships > Guardian


identity.lastName
identity.firstName
relationshipType.guardian

Place Of Birth

The city, state and country of the student's birth place.


Alphanumeric, 50 characters

Census > People > Demographics > Birth Country, Birth State and Birth City


identity.birthCountry
CustomIdentity
identity.birthState
CustomIdentity
identity.birthCity

Date Entered US

Not reported.

N/A

Years In US Schools 

Not reported.


N/A

Country Of Origin 

Not reported.

N/A

District Code Of Residence

The district in which the student resides. Reports with an 'NY' preceding the district number.


Alphanumeric, 8 characters

Student Information > General > Enrollments > State Reporting Fields > District of Residence


district.number

Hispanic Indicator

Indicates if the student is considered to be of Hispanic/Latino descent.


Alphanumeric, 1 character, Y or N

Census > People > Demographics > Is this Individual Hispanic/Latino?


identity.hispanicEthnicity

Race Code 2 

Not reported. 

N/A

Race Code 3 

Not reported. 

N/A

Race Code 4 

Not reported. 

N/A

Race Code 5 

Not reported. 

N/A

Homeless Indicator 

Not reported.

N/A

Migrant Indicator

Indicates if the student is a migrant.


Alphanumeric, 1 character, Y or N

Student Information > General > Enrollments > State Reporting Fields > Migrant


enrollment.migrant

Immigrant Indicator 

Not reported.

N/A

Neglected Delinquent

Indicates if the student is considered to be a Neglected Delinquent.


Alphanumeric, 1 character, Y or N

Student Information > General > Enrollments > State Reporting Fields > Neglected Delinquent


customStudent.value

Homeless Primary Nighttime Residence

Not reported.

N/A

Native Language Not reported.  N/A
Career Path Code

The code used to identify the pathway the student used to graduate.


Alphanumeric, 8 characters

Student Information > General > Graduation > State Reporting Graduation Fields > Career Path

Graduation.gradPath

Guidance Counselor District Code

Reports the value found in the District Code element.


Guidance Counselor District Code reports null when Guidance Counselor ID reports null.


Alphanumeric, 20 characters

System Administration > District Info > District Number

District.number
Guidance Counselor ID

The Guidance Counselor's ID.


When the Include Guidance Counselor checkbox is marked on the extract editor, then this field reports according to the following criteria.

  • Reports the Person Staff State ID of the Counseling Team Member who meets all of the following:
    • Start Date is before or on the Extract Editor Effective Date
    • End Date is one of the following:
      • Equal to or greater than the Calendar Start Date
      • NULL
    • Role is Counselor
  • When multiple Team Members meet the previous criteria, this element reports from the Team Member with the latest Start Date (i.e., most recent)
  • Otherwise, this element reports null.

Alphanumeric, 12 characters

Student Information > Counseling > General > Team Members

  • Start Date
  • End Date
  • Role

Census > People > Demographics > Staff State ID


Person.staffStateID

County of Residence
The county of the primary address where the student resides.
Logic: This is required for NYS P-Tech students. While not required, this information may be reported for students not participating in this program. This field reports blank when the County of Residence is not specified.

Alphanumeric, 20 characters
Census > Household > Addresses > Address > County

Address.county


Educational Level of Parent
The highest educational level of the student's parent/guardian.
Logic: This is required for NYS P-Tech, Smart Scholars, and Smart Transfer students. While not required, this information may be reported for students not participating in these programs. This field reports blank when the Educational Level for the parent is not specified.

Note: This only reports from the parent's Education Level field. A value entered into the student's Education Level field does not report.

Alphanumeric, 15 characters
Census > People > Demographics > Education Level

Identity.educationLevel

Crisis Impact Code
The crisis impact code for new students who were displaced due to a crisis or disaster.
Logic: Reports the Crisis Impact Code when the Displaced Indicator is marked AND the Crisis Event Start Date is prior to the new student's Enrollment Start Date. Otherwise, this reports as blank.

Alphanumeric, 20 characters
Student Information > General > Program Participation > State Programs > Crisis Event > Crisis Code

CrisisEvent.crisisType
Crisis NameThe crisis or disaster name that displaced the student.
Logic: Reports the Crisis Name when the Displaced Indicator is marked AND the Crisis Event Start Date is prior to the new student's Enrollment Start Date. Otherwise, this reports as blank.

Alphanumeric, 50 characters
Student Information > General > Program Participation > State Programs > Crisis Event > Crisis Name

CrisisEvent.crisisName

Previous Versions

SIRS Student Lite (New York) [.2215 - .2239]
SIRS Student Lite (New York) [.2207 - .2211]