SPED IEP Interchange - Student Participation December (Colorado)

Last Modified on 10/22/2022 10:15 am CDT

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Classic View: CO State Reporting > Date Pipeline > SPED IEP Interchange > Student Participation December

Search Terms: SPED IEP Interchange

The Student Special Education Participation Report collects information on the services students in Special Education receive. See the Colorado Special Education articles for more information.

 Unless noted otherwise, data reports from the student's current enrollment record as of the entered Effective Date on the report editor.

SPED IEP Interchange - Student Participation December

Report Logic

A student is included in the report when at least ONE of the following is true:

  • The student has a locked IEP that overlaps the entered Effective Date AND the Special Ed Exit Date on the Enrollment record is blank (null), on or after the Effective Date. 
  • The IEP field on the Special Ed Enrollment editor is set to Yes AND the Effective Date falls within the Special Education Start Date and End Date.

The student does not need to have a locked Evaluation to report, only a locked IEP.

Only one record per administrative unit code reports for the student.

This report does NOT include students who have an ILP or other plan type that is not an IEP.

Records are not included when:

  • The student's enrollment record is marked as a No Show.
  • The enrollment record is marked as State Exclude.
  • The Grade Level of enrollment is marked as State Exclude.
  • The Calendar selected is marked as State Exclude.
  • The student is enrolled in Grade Level 002, 004, 006, or 007, and the student has a Parentally Placed in Private School code of 01 or 02.

Note the following:

  • Data in fields 1-27 reports from either the Enrollment record or IEP that is current as of the entered Effective Date.
  • Field 29, Part C, reports a value of 06 for all students. 
  • Field 30, Eligibility and Services, reports a value of 02 for all students.
  • Fields 31 - 55 reports the default value of zero. 

Special Education IEP

The following fields report from the IEP. Refer to the Individual Education Plan article for more information.

Education Plan Editor

Classic View: Student Information > Special Education > General > Documents > IEP > Education Plan

  • Field 10, SPED Program Code
  • Field 44, Date IEP was Implemented C to B (IEP Start Date)
  • Field 51, Date Initial IEP was Finalized Part B
  • Field 52, Reason for Delay in Finalizing the Initial IEP Part B
  • Field 53, Date IEP was Implemented Part B (IEP Start Date)

Student IEP Fields 

Services Editor

Classic View: Student Information > Special Education > General > Documents > IEP > Services

  • Field 24, Hours of Special Education Services per week (calculated value)

IEP Services Edito 
Enrollment Status Editor

Classic View: Student Information > Special Education > General > Documents > IEP > Enrollment Status

  • Field 25, Total School Hours per Week (calculated value)

IEP Enrollment Status Editor 

Extended School Year Editor

Classic View: Student Information > Special Education > General > Documents > IEP > Extended School Year

  • Field 26, Extended School Year Services

IEP Extended School Year Editor 

Report Editor

The following fields are available for selection:

FieldDescription
Report TypeSelection determines the Special Education Interchange report that generates. Choose Student Participation December.
Ad hoc Filter
Select a saved ad hoc filter to only include those students in the filter in the report, assuming those students meet the reporting logic and business rules of this report.
Report Format
Determines which report format is used. When selecting a 2021-22 calendar, choose the 2021-2022 format; when selected a 2022-23 calendar, select the 2022-2023 format.
Effective Date
The entered date is auto-populated to the December date (12/01/YYYY) of the selected calendar in the Campus toolbar. Only those students actively enrolled in the selected calendar on this date.
Report Legal NameWhen marked, the student's name and gender report from the Protected Identity Information section on the student's Identities record.
Report FormatThis report can be generated in either CSV or HTML formats.
Calendar SelectionAt least one calendar needs to be selected in order to generate the report. Reports can be selected by Active Year, School or Year.
Report GenerationUse the Generate Report button to display the results of the report immediately. Use the Submit to Batch option to determine when the report generates. Submit to Batch is helpful when generating the report for multiple calendars and a large range of dates.

Generate the Report

  1. Select the Student Participation December option from the Report Type field.
  2. If desired, select students from an existing Ad hoc Filter.
  3. Select the desired Format Layout -  2021-2022 or  2022-2023. 
  4. Enter the desired Effective Date.
  5. Mark the Report Legal Name, if desired.
  6. Select the Report Format of the report.
  7. Select the Calendar(s) from which to report information.
  8. Click the Generate Extract button or the Submit to Batch button. The report displays in the desired format.

Student Participation December Report - CSV Format 


Student Participation December Report - HTML Layout  

Report Layout

Data ElementDescriptionLocation

Administrative Unit

The Administrative Unit Code assigned to the school by the Colorado Department of Education. This code is entered on the School tab. If the Admin Unit Code field is blank, this field reports 00000 (five zeros).


Numeric, 5 digits

Data not stored

SASID

The unique 10 digit number assigned to each student by the Colorado Department of Education.


Numeric, 10 digits

Census > People > Demographics > Person Identifiers > Student State ID


Person.stateID

LASID

The district-defined local student ID.


Numeric, 10 digits

Census > People > Demographics > Person Identifiers > Local Student Number


Person.studentNumber

Student First Name

Reports the student's first name.


When the Report Legal Name checkbox is marked, the student's First Name reports from the Legal First Name field.


Alphanumeric, 30 characters

Census > People > Demographics > Person Information > First Name


Identity.first Name

Census > People > Identities > Protected Identity Information > Legal First Name


Identity.legalFirstName

Student Last Name

Reports the student's last name.


When the Report Legal Name checkbox is marked, the student's Last Name reports from the Legal Last Name field.


Alphanumeric, 30 characters

Census > People > Demographics > Person Information > Last Name


Identity.last Name

Census > People > Identities > Protected Identity Information > Legal Last Name


Identity.legalLastName

Student Gender

Reports the student's gender.

  • 01 - Female
  • 02 - Male

When the Report Legal Name checkbox is marked, the student's Gender reports from the Legal Gender field. 


Numeric, 2 digits

Census > People > Demographics > Person Information > Gender


Identity.gender

Census > People > Identities > Protected Identity Information > Legal Gender


Identity.legalGender

Student Date of Birth

The student's date of birth.


Date field, 8 characters (MMDDYYYY)

Census > People > Demographics > Person Information > Birth Date


Identity.birthDate

Census > People > Identities > Identity Information > Birth Date 

Primary Disability  

A two-digit code representing the student's assigned disability when the effective date entered on report editor is after the start date entered in the Special Ed Start Date field on the student's enrollment record.


If the student has more than one disability, the reported code is that of the major disability as reflected on the student's IEP.


If there is no assigned primary disability, this field reports as 00.


Numeric, 2 digits

Student Information > General > Enrollments > Special Ed Fields > Disability Type

Enrollment.disability1
School Code

Reports the school number of the student's current enrollment as of the effective date or the end date of report generation.

  • If the student has a Special Education Attendance Code of 31 (Administrative Unit) or 32 (State Operated Program), the 4-digit code from the School of Accountability field reports. If this is NULL then this field reports from Serving District.
  • For all other students, reports the school number from the student's latest enrollment where IEP = Yes, as long as the enrollment is before or equal to the effective date.

Numeric, 4 digits

Student Information > General > Enrollments > State Reporting Fields > School of Accountability


Student Information > General > Enrollments > State Reporting Fields > Serving District


Enrollment.residentSchool

SPED Program Code

Reports the code assigned to the special education program, as noted on the student's most recent IEP.


A student must have an IEP with a date that continues in the date range chosen in the extract editor. The IEP start date can be before July 1 of the reporting year.


If there is no assigned program code, this field reports 0000.


Numeric, 4 digits


Student Information > Special Education > General > Documents > Plan > IEP > State Special Ed Program Code

SEPlan.programCode
Student Information > General > Enrollments > Special Ed Fields > State Special Ed Program Code

Enrollment.spedProgramCode
Grade LevelReports the student's grade level of enrollment.

Numeric, 2 digits		Student Information > General > Enrollments > General Enrollment Information > Start Date

Enrollment.gradeLevel
District of AttendanceReports the assigned Serving District code.
  • If the Serving District field is blank, the last four digits of the district number reports.
  • If Special Education Attendance Code is 19, 22, 27, 30 or 32, or if the serving district number is more than four digits, this field reports 0000.
  • Otherwise, the field reports the Serving District number.
  • If the State Code or Country Code is selected, the field reports 0000.

Numeric, 4 digits

Student Information > General > Enrollments > State Reporting Fields > Serving District

Enrollment.servingDistrict
Pupils Attendance Information  

Reports the selected Pupil Attendance Code. If this field is not populated, reports 00.


Data reports from the student's current enrollment record.


Numeric, 2 digits

Student Information > General > Enrollments > Special Education Fields > Special Ed Attendance

Enrollment.stateAid
State of Attendance

The state code of attendance for each student who attends school in a district other than their district of residence.

  • If Special Education Attendance Code is 19, 22, 27 or 30, the field reports 0000.
  • If the State Code or Country Code is selected, the field reports 0000.

Numeric, 2 characters

Student Information > General > Enrollments > State Reporting Fields > Serving District

Enrollment.servingDistrict
Education Orphan  

Indicates whether the student is an educational orphan (living in an approved residential facility within the boundaries of the reporting administrative unit).


If no Educational Orphan code is selected on the enrollment record, this field reports 00.


Numeric, 2 digits

Student Information > General > Enrollments > Special Education Fields > Educational Orphan

Enrollment.educationOrphan
Parentally Placed In Private School 

Indicates whether the student is placed by their parents in a private or parochial school. If he/she is attending a private school, indicates whether they are receiving services on an ISP.


If there is no parentally placed code selected on the enrollment record, this field reports 00.


Numeric, 2 digits

Student Information > General > Enrollments > Special Education Fields > Parentally Placed

Enrollment.parentallyPlaced
Special Education Funding Status

Determines if the student record being submitted is eligible for ECEA funding.


If there is no funding status code selected, this field reports 00.


Numeric, 2 digits

Student Information > General > Enrollments > Special Education Fields > Funding Status

Enrollment.fundingStatus
Educational Environment Reports the 3-digit code representing the student's educational setting.

When the Special Education Setting module overlaps the Effective Date entered on the report editor, the Special Education Setting Code reports from the Special Education Setting record.

Otherwise, the Special Education Setting reports from the student's current enrollment record as of the entered Effective Date.

When there is no educational environment code selected, this field reports 000.

Numeric, 3 digits		Student Information > General > Enrollments > Special Education Fields > Special Ed Settings

SpecialEDState.specialEdSetting
Student Information > General > Enrollments > Special Education Fields > Special Ed Settings

Enrollment.specialEdSetting
Primary Service Providers EDID

Reports the staff ID of the Primary Provider/Service Coordinator. This is the student's Case Manager that is listed on the Team Members tab. The case manager must have an active District Assignment for the Admin Unit Code being reported. The Case Manager must have an active District Assignment on or before the Effective Date selected on the Report Editor. The Staff ID does not report if the Case Manager's District Assignment is inactive after the Effective Date selected on the Report Editor.


This is the person listed as the student's Service Provider on the Team Member's tab and the staff person must have an active District Assignment for the Administrative Unit Code being reported.


Case Managers who do not have a District Assignment in the Administrative Unit Code are not included. If more than one case manager is assigned, the manager with the lowest team member ID reports.

  • The student must have an IEP as designated on the Enrollment record.
  • The Team Member Start Date must be on or before the end date entered on the Report editor and the Team Member must be active (no end date or an end date after the start date entered on the report editor).
  • The most recent Case Manager reports, based on the start date. If an end date exists on all case managers but one, the non-ended case manager reports.
  • Note the following:
    • If the Special Education Attendance Code is 11, the staff member's Assignment Code must be 202 or 238.
    • If the Special Education Attendance Code is between 1-10 or 12-21, or 32, the staff member's Assignment Code must be 202, 234, 235, or 238.
    • If the Special Education Attendance Code is blank or any selection between 22-31, the field reports 00000000.

If there is no Case Manager, the field reports 00000000.


Numeric, 8 digits

Census > People > Demographics > Person Identifiers > Staff ID

Student Information > Special Education > General > Team Members > Role


Person.staffID

Secondary Service Providers EDID1

Reports the staff ID of the Primary Provider/Service Coordinator. This is the person listed as the student's Service Provider on the Team Member's tab and the staff person must have an active District Assignment for the Administrative Unit Code being reported.


A team member may NOT be reported more than once per student record. If the team member has already been reported for the students, the secondary fields do not report.

  • The student must have an IEP as designated on the Enrollment record.
  • The Team Member Start Date must be on or before the end date entered on the Report editor and the Team Member must be active (no end date or an end date after the start date entered on the report editor).
  • The most recent Service Provider reports, based on the start date.
  • The team member may not be reported more than once per student. If the team member has already been reported for the student, this field does not report.
  • Note the following:
    • If the Special Education Attendance Code is 11, the staff member's Assignment Code must be 202 or 238.
    • If the Special Education Attendance Code is between 1-10 or 12-21, or 32, the staff member's Assignment Code must be 202, 234, 235, or 238.
    • If the Special Education Attendance Code is blank or any selection between 22-31, the field reports 00000000.

If there is no provider, the field reports 00000000.


Numeric, 8 digits

Census > People > Demographics > Person Identifiers > Staff ID

Student Information > Special Education > General > Team Members > Role


Person.staffID

Secondary Service Provider EDID2

Reports the staff ID of the Primary Provider/Service Coordinator. This is the person listed as the student's Service Provider on the Team Member's tab and the staff person must have an active District Assignment for the Administrative Unit Code being reported.


A team member may NOT be reported more than once per student record. If the team member has already been reported for the students, the secondary fields do not report.

  • The student must have an IEP as designated on the Enrollment record.
  • The Team Member Start Date must be on or before the end date entered on the Report editor and the Team Member must be active (no end date or an end date after the start date entered on the report editor).
  • The most recent Service Provider reports, based on the start date.
  • The team member may not be reported more than once per student. If the team member has already been reported for the student, this field does not report.
  • Note the following:
    • If the Special Education Attendance Code is 11, the staff member's Assignment Code must be 202 or 238.
    • If the Special Education Attendance Code is between 1-10 or 12-21, or 32, the staff member's Assignment Code must be 202, 234, 235, or 238.
    • If the Special Education Attendance Code is blank or any selection between 22-31, the field reports 00000000.

If there is no provider, the field reports 00000000.


Numeric, 8 digits

Census > People > Demographics > Person Identifiers > Staff ID
 
Student Information > Special Education > General > Team Members > Role

Person.staffID
Secondary Service Providers EDID3

Reports the staff ID of the Primary Provider/Service Coordinator. This is the person listed as the student's Service Provider on the Team Member's tab and the staff person must have an active District Assignment for the Administrative Unit Code being reported.


A team member may NOT be reported more than once per student record. If the team member has already been reported for the students, the secondary fields do not report.

  • The student must have an IEP as designated on the Enrollment record.
  • The Team Member Start Date must be on or before the end date entered on the Report editor and the Team Member must be active (no end date or an end date after the start date entered on the report editor).
  • The most recent Service Provider reports based on the start date.
  • The team member may not be reported more than once per student. If the team member has already been reported for the student, this field does not report.
  • Note the following:
    • If the Special Education Attendance Code is 11, the staff member's Assignment Code must be 202 or 238.
    • If the Special Education Attendance Code is between 1-10 or 12-21, or 32, the staff member's Assignment Code must be 202, 234, 235, or 238.
    • If the Special Education Attendance Code is blank or any selection between 22-31, the field reports 00000000.

If there is no provider, the field reports 00000000.


Numeric, 8 digits

Census > People > Demographics > Person Identifiers > Staff ID

Student Information > Special Education > Team Members > Role


Person.staffID

Secondary Service Providers EDID4

Reports the staff ID of the Primary Provider/Service Coordinator. This is the person listed as the student's Service Provider  on the Team Member's tab and the staff person must have an active District Assignment for the Administrative Unit Code being reported.


A team member may NOT be reported more than once per student record. If the team member has already been reported for the students, the secondary fields do not report.

  • The student must have an IEP as designated on the Enrollment record.
  • The Team Member Start Date must be on or before the end date entered on the Report editor and the Team Member must be active (no end date or an end date after the start date entered on the report editor).
  • The most recent Service Provider reports based on the start date.
  • The team member may not be reported more than once per student. If the team member has already been reported for the student, this field does not report.
  • Note the following:
    • If the Special Education Attendance Code is 11, the staff member's Assignment Code must be 202 or 238.
    • If the Special Education Attendance Code is between 1-10 or 12-21, or 32, the staff member's Assignment Code must be 202, 234, 235, or 238.
    • If the Special Education Attendance Code is blank or any selection between 22-31, the field reports 00000000.

If there is no provider, the field reports 00000000.


Numeric, 8 digits

Census > People > Demographics > Person Identifiers > Staff ID

Student Information > Special Education > General > Team Members > Role


Person.staffID

Hours of Special Education Services per Week

Number of hours the student receives special education and related services per week as indicated on the current IEP as of the Effective Date. Both direct and indirect services are reported, but the total must not be greater than 80.


Reports the sum of the number of minutes from the Direct and Indirect minutes from the Services editor for ALL services the student receives.


If no services exists, this field reports 0000.

If the calculated time is greater than 80, a value of 80 reports.


This is a calculated value based on the hours per week. Total minutes are calculated as follows:

  • Daily - (minutes)/12
  • Weekly - (minutes)/60
  • Monthly - (minutes)/258

The first two characters report the hours and the last two characters report any portion of an hour.

See the Hours of Service table at the end of this article for a complete list of calculations.


Numeric, 4 digits

Student Information > Special Education > Documents > IEP > Services > Service Provided List > Service Provided Editor > Total Minutes


PlanServiceProvided.providerID


Total School Hours Per Week

The total number of hours of instructional time per week for the school the student attends as indicated on the IEP current as of the entered Effective Date.


This is the number of hours available for all students in the school. This is used to calculate the percent of time in Special Education.


The total school hours per week cannot be greater than 40. If the calculated value is greater than 40, a value of 40 reports.

The calculation is as follows:

  • The number of weeks in the school year based on the first day and the last day marked as instructional on the Calendar Days tab is counted.
  • The number of instructional days in the calendar is counted.
  • The number of instructional days is divided by the number of weeks. This equals the average number of days of each week in the school year, which is then rounded to the nearest whole number.
  • This average total is multiplies by the standard day minutes for the grade level in which the student is enrolled.
  • That number s divided by a value of 60. If the Standard Day field is null, Student Day is calculated from the Calendar tab.

This field reports a value of 0000 when there is not a value for the hours per week.


See the Hours of Service table at the end of this article for a complete list of calculations.


Numeric, 4 digits

Student Information > Special Education > Documents > IEP > Enrollment Status > Total Instructional Minutes per Week

PlanState.totalMinutes
Extended School Year Services

Indicates if the student receives Extended School Year Services as indicated on the current IEP as of the entered Effective Date. Reports 1 if Yes, reports 0 is No or blank.

ESY services are special education and related services that provided beyond the normal school year in accordance with the child's IEP at no cost to the parents and includes summer as well as extended breaks.


If a student is receiving special education services:

  • The IEP exists that starts or continues in the date range set in the extract editor.
  • The IEP has assigned services.
  • For the question of Is the student eligible for Extended School Year Services? on the ESY editor on the IEP:
    • If the Yes checkbox is marked, reports 1.
    • If the No checkbox is marked, reports 0.
    • If neither checkbox is marked, reports 0.

Numeric, 1 digit

Student Information > Special Education > Documents > IEP > Extended School Year > Extended School Year

sepExtendedYear.determinCheck
Date of Entry to Special Education

Reports the earliest date the student began receiving special education services.


Date field, 8 characters (MMDDYYYY)

Student Information > General > Enrollments > Special Ed Fields > Special Ed Start Date


Enrollment.spedStartDate

Student Information > Special Education > Documents > IEP > Education Plan > IEP Start Date


sep.startDate


Date of Exit from Special Education

Reports the date the student ended special education services.


  • This date must be on or before the entered Effective Date on the report editor. 
  • When reporting from the Enrollment record, the Special Education Exit Date reports.
  • When reporting from the IEP, the IEP Plan End Date reports. An IEP End Date that is on or before the entered Effective Date on the Report Editor does NOT report when there is an active IEP as of the entered Effective Date.


If there is no end date, this field reports 00000000 (8 zeros).


Date field, 8 characters (MMDDYYYY)


Student Information > General > Enrollments > Special Ed Fields > Special Ed Exit Date

Enrollment.spedExitDate

Student Information > Special Education > Documents > IEP > Education Plan > IEP End Date


Sep.endDate


 Basis of Exit 

Indicates the circumstances under which the student exited from Special Education.


If there is no Exit Reason Code, reports 00.


Numeric, 2 digits

Student Information > General > Enrollments > Special Education Fields > Exit Reason

Enrollment.spedExitReason
Special Education Part C Referral

Indicates the type of referrals that occurred for each student.


This field reports a value of 06 for all students.


Numeric, 2 digits

Student Information > Special Education > General > Documents > Evaluation > Special Ed/Part C Referral Type

Evaluation.referralType
Eligibility and Services

Indicates whether this student has received Early Intervening Services, Special Education Services, both or neither between July 1 and June 30.


This field reports a value of 02 for all students.


Numeric, 2 digits

Student Information > Special Education > General > Documents > Evaluation > Eligibility and Services

PlanServiceProvided.serviceID
Path 1
These fields will be removed in the 2023-2024 format.
Date Referred for Part C Evaluation

Reports the Referral Date from the Evaluation header.


This field reports as zero-filled (00000000).


Numeric, 8 digits

Student Information > Special Education > General > Documents > Evaluation > State Reporting Data > Special Ed/Part C Referral Type > Date Referred for Part C Evaluation


Evaluation.referralDate

Date of Parental Consent to Evaluate Part C

Reports the date the parent consent was signed.


This field reports as zero-filled (00000000).


Numeric, 8 digits




Student Information > Special Education > General > Documents > Evaluation > State Reporting Data > Special Ed/Part C Referral Type > Date of Parental Consent to Evaluate Part C 


Evaluation.consentDate

Date Evaluation Completed Part C

Reports the date the evaluation for entrance into Part C was completed.


This field reports as zero-filled (00000000).


Numeric, 8 digits



Student Information > Special Education > General > Documents > Evaluation > State Reporting Data > Special Ed/Part C Referral Type > Date  Evaluation Completed Part C


Evaluation.dateCompleted

Reason for Delay in Completing Evaluation Part C

Reports the Reason for Delay in Completing Evaluation Part C from the Evaluation State Reporting Data editor.


This field reports as zero-filled (00).


Numeric, 2 digits


Student Information > Special Education > General > Documents > Evaluation > State Reporting Data > Special Ed/Part C Referral Type > Reason for Delay in Completing Evaluation Part C   


Evaluation.delayReason

Eligibility and Services Path 1

Tracks the eligibility and services based on evaluations of special education students.


This field reports as zero-filled (00).


Numeric, 2 digits

Student Information > Special Education > General > Evaluation > Eligibility and Services


Evaluation.eligibility






Path 2
Date Child is Found Eligible for Part C Services

Reports the Eligibility Date when the Special Ed/Part C Referral Type Code is 02.



This field reports as zero-filled (00000000).


Numeric, 8 digits

Student Information > Special Education > General > Documents > Evaluation > State Reporting Data > Date Child Found Eligible for Part C Services


Evaluation.partCServiceseligibilityDate

Date of Referral to Administration Unit

Reports the date the Administrative Unit from the Evaluation Header when the Part C Referral Type Code is 02.


This field reports as zero-filled (00000000).


Numeric, 8 digits

Student Information > Special Education > Documents > Evaluation > State Reporting Data > Date of Referral to Administrative Unit from the Local Community Centered Board


Evalution.AUNotification Date

Date of Parental Consent to Evaluate C to B

Reports the Date of Parental Consent to Evaluate C to B from the Evaluation State Reporting Data editor when the Special Ed/Part C Referral Type Code is 02: Part C to Part B Transition - Paths 2, 4 and 7.


This field reports as zero-filled (00000000).


Numeric, 8 digits

Student Information > Special Education > General > Documents > Evaluation > State Reporting Data > Date of Parental Consent to Evaluate C to B


Evaluation.consentDate


Date Evaluation Completed C to B

Reports the Date Evaluation Completed C to B from the Evaluation State Reporting Data editor when the Special Ed/Part C Referral Type Code is 02: Part C to Part B Transition - Paths 2, 4 and 7.  


This field reports as zero-filled (00000000).


Numeric, 8 digits

Student Information > Special Education > General > Documents > Evaluation > State Reporting Data > Date Evaluation Completed C to B


Evaluation.dateCompleted 

Reason for Delay in Completing Evaluation C to B

Reports the Reason for Delay in Completing Evaluation C to B from the Evaluation State Reporting Data editor where the student has a Special Education/Part C Referral Type Code of 02: Part C to Part B Transition - Paths 2, 4 and 7 from a locked evaluation between March 1 of the previous reporting year and June 30 of the current reporting year.


This field reports as zero-filled (00).


Numeric, 2 digits

Student Information > Special Education > Documents > Evaluation > State Reporting Data > Reason for Delay in Completing Evaluation C to B


Evaluation.delayReason 



Date of Initial Eligibility Meeting C to B

Reports the Date of Initial Eligibility Meeting C to B from the Evaluation State Reporting Data editor where the student has a Special Education/Part C Referral Type of Code 02: Part C to Part B Transition between March 1 of the previous reporting year and June 30 of the current reporting year.


This field reports as zero-filled (00000000).


Numeric, 8 digits

Student Information > Special Education > Documents > Evaluation > State Reporting Data > Date of Initial Eligibility Meeting C to B


Evaluation.eligibilityDate

Reason for Delay in Initial Eligibility Meeting C to B

Reports the selected code from Reason for Delay in Initial Eligibility Meeting C to B from Evaluation State Reporting Data editor where the student has a Special Education/Part C Referral Type of Code 02: Part C to Part B -  Paths 2, 4 and 7. Only between July 1 and June 30 of the reporting year.          


This field reports as zero-filled (00).


Numeric, 2 digits

Student Information > Special Education > General > Documents > Evaluation > State Reporting Data > Reason for Delay in Eligibility Meeting C to B


Evaluation.delayReason

Date IEP was Implemented C to B

Reports the earliest IEP Start Date where the student has a Special Education/Part C Referral Type of Code 02: Part C to Part B Transition -  Paths 2, 4 and 7            from the selected school year.


This field reports as zero-filled (00000000).


Numeric, 8 digits

Student Information > Special Education > General > Documents > Evaluation > State Reporting Data >Special Ed/Part C Referral Type: 02 Part C to Part B Transition --  Paths 2, 4 and 7            


Plan.startDate

Reason for Delay in IEP Implementation C to B

Reports the selected code from the Reason for Delay in Initial Eligibility Meeting C to B from the Evaluation State Reporting Data editor where the the student has a Special Education/Part C Referral Type of Code 02: Part C to Part B Transition - Paths 2, 4, and 7 between July 1 and June 30 of the reporting year.


This field reports as zero-filled (00).


Numeric, 2 digits

Student Information > Special Education > General > Documents > IEP > Reason for Delay in IEP Implementation


Plan.delayReason

Eligibility and Services Path 2

Reports the selected code from the Evaluation State Reporting Data editor if the the student has a Special Education/Part C Referral Type of Code 02: Part C to Part B Transition - Paths 2, 4 and 7 between March 1 of the previous school year and June 30 of the reporting year.


This field reports as zero-filled (00).


Numeric, 2 digits

Student Information > Special Education > General > Documents > Evaluation > State Reporting Data > Eligibility and Services  


PlanServiceProvided. serviceID

Path 3
Date of Parental Consent to Evaluate Part B

Reports the Consent Date where the student has a Special Education/Part C Referral Type of Code 03: Part B Services - Paths 3, 5, and 7 between March 1 of the previous school year and June 30 of the reporting year on a locked evaluation.


This field reports as zero-filled (00000000).


Numeric, 8 digits

Student Information > Special Education > General > Documents > Evaluation > State Reporting Data > Date of Parental Consent to Evaluate Part B


Evaluation.consentDate




             

Date Evaluation Completed Part B

              Reports the Date Evaluation Completed Part B from the State Reporting Data editor where the student has a Special Education/Part C Referral Type of Code 03: Part B Services - Paths 3, 5, 7 between March 1 of the previous school year and June 30 of the reporting year on a locked evaluation.


This field reports as zero-filled (00000000).


Numeric, 8 digits

Student Information > Special Education > General > Documents > Evaluation > State Reporting Data > Date Evaluation Completed Part B


Evaluation.completeDate

Reason for Delay in Completing Evaluation Part B

Reports the selection code from the Reason for Delay in Completing Evaluation Part B from the State Reporting Data editor where the student has a Special Education/Part C Referral Type of Code 03: Part B Services  - Paths 3, 5, and 7 between March 1 of the previous school year and June 30 of the reporting year on a locked evaluation.


This field reports as zero-filled (00).


Numeric, 2 digits

Student Information > Special Education > General > Documents > Evaluation > State Reporting Data > Reason for Delay in Completing Evaluation Part B


Evaluation.delayReason

Date of Initial Eligibility Meeting Part B

Reports the date of the initial eligibility meeting where the student has a Special Education/Part C Referral Type of Code 03: Part B Services -  - Paths 3, 5, and 7 between March 1 of the previous school year and June 30 of the reporting year on a locked evaluation.


This field reports as zero-filled (00000000).


Numeric, 8 digits

Student Information > Special Education > General > Documents > Evaluation > State Reporting Data > Date of Initial Eligibility Meeting Part B 


Evaluation.meetingDate

Date Initial IEP was Finalized Part B

Reports the date the initial IEP was finalized on the student's locked IEP with a start date between July 1 and June 30 of the school year being reported.


This field reports as zero-filled (00000000).


Numeric, 8 digits

Student Information > Special Education > General > Documents > Evaluation > Date Initial IEP was Finalized


Plan.startDate

Reason for Delay in Finalizing the Initial IEP Part B

Reports the code selected for the delay in finalizing the Initial IEP for students who have an Initial IEP that is locked between July 1 and June 30 of the reporting year.


This field reports as zero-filled (00).


Numeric, 2 digits

Student Information > Special Education > General > Documents > Education Plan > IEP > Reason for Delay in Finalizing the Initial IEP

Plan.delayReason
Date IEP was Implemented Part B

Reports the date the student's IEP was implemented. 


When the student has an Evaluation between the dates of March 1 of the previous school year snd June 30 of the school year being reported AND Part C Referral Code = 03 Part B Services (Path 3 Only) AND the Evaluation Type is Initial, then:

  • If Eligibility & Services = 02 AND IEP Start Date (Evaluation) contains a value, that value reports in MMDDYYYY format. 
    • If the IEP Start Date is NULL, a value of 00000000 reports.
  • If Eligibility & Services = 04, the Date of Initial IEP Meeting Part B reports in MMDDYYYY format.

Otherwise, a value of 00000000 reports.


Numeric, 8 digits

Student Information > Special Education > General > Documents > Evaluation > Evaluation Header  > Evaluation Editor > IEP Start Date, Date of Initial Eligibility Meeting Part B

Plan.startDate
Reason the IEP was Never Implemented Part B

Reports the selected code from the Reason IEP was Never Implemented where the student has a Special Education/Part C Referral Type of Code 03: Part B Services  - Paths 3, 5, and 7 between March 1 of the previous school year and June 30 of the reporting year on a locked evaluation.


This field reports as zero-filled (00).


Numeric, 2 digits

Student Information > Special Education > General > Documents > Evaluation > State Reporting Data > Reason the  IEP was Never Implemented Part B
                


Evaluation.reasonNoIEP

Eligibility and Services Path 3

Reports the selected code from the Evaluation header if the Special Education/Part C Referral Type of Code 03: Part B Services - Paths 3, 5, and 7 between March 1 of the previous school year and June 30 of the reporting year on a locked evaluation.


This field reports as zero-filled (00).


Numeric, 2 digits

Student Information > Special Education > General > Documents > Evaluation > Eligibility and Services

PlanServiceProvided.serviceID

Hours of Service

MinuteCalculated Value
MinuteCalculated Value
1.02
31.52
2.0332.53
3.0533.55
4..0734.57
5.0835.58
6.1036.6
7.1237.62
8.1338.63
9.1539.65
10.1740.67
11.1841.68
12.2042.70
13.2243.72
14.2344.75
15.2545.75
16.2746.77
17.2847.78
18.3048.80
19.3249.82
20.3350.83
21.3551.85
22.3752.87
23.3853.88
24.4054.90
25.4255.92
26.4356.93
27.4557.95
28.4758.97
29.4859.98
30.50601.00


Previous Versions

Student Participation December (Colorado) [.2215 - .2227]
Student Participation December (Colorado) [.2203 - .2211]

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