PATH: NV State Reporting > Special Ed Count Day Report

Special Ed Count Day Reports allow users to generate and submit required student disability, census and IEP information to the state. Users are provided the following reporting options: School Summary, District Summary, and Detail.

NV State Reporting > Special Ed Count Day Report

Report Logic

Students are calculated per disability category by age group. The student age is calculated as of the Count Date field on the extract editor.
Only reports students that have an active enrollment AND an active and locked IEP on the Count Date selected on the extract editor.
Only a student's most recent active primary enrollment record is reported. Concurrent enrollments are excluded.
Students must have an active and locked NV Data Entry IEP as well as an active enrollment on the Count Date to report a record. If the student has multiple IEPs on the Count Date, data will report from the IEP with the most recent start date. If multiple IEPs exist with the same start and end dates, then the plan with the most recent lock date reports.
Students must have data entered in the IEP Meeting Date, Start Date, End Date fields on the NV SPED Data Entry Plan.
Students must also have data entered in the Primary Disability, Special Ed Status and Special Ed Setting fields on the enrollment record being reported.
Students with an IEP that goes through the Count Date selected on the extract editor are counted (including those with an End Date that is the same as the Count Date). If a student has multiple applicable plans, the plan with the most recent start date is counted. If multiple applicable plans have the same start and end date, then the plan with the most recent modified date is counted.

Generating the Report

Enter the Count Date in mmddyyyy format or by clicking the calendar button and selecting a date.
A snapshot of student disability and active IEP information is taken for this day.
Select the District or School Summary Report Type.
The District Summary reports district-wide results.
The School Summary reports results per school, one school per page.
Select an Ad Hoc filter to further narrow results. (optional)
Select which calendar(s) to include within the report.
Select the Format. For submission to the state, use the State Format (PDF).
Select one of the following options:
- Generate Report. The report appears in a separate window in the designated format.
- Submit to Batch. This process allows larger reports to generate in the background, without disrupting the use of Campus. For more information about submitting a report to the batch queue, see the Batch Queue article.

Special Ed Count Day School Summary Report

The Special Ed Count Day School Summary Report displays the total number of students in each disability category by age group within the reporting calendar(s) as of the Count Date entered on the report editor.

Special Ed Count Day Summary Layout

Element	Description	Type, Format and Length	Campus Database	Campus Application
Disability Category	State-defined disability categories. Each Primary Disability category is reported with a subtotal after each group. Valid options include: (AH) Hearing Impairment/Deaf (AU) Autism Spectrum Disorder (DB) Deaf/Blind (DD) Developmental Delay (EH) Emotional Disturbance (HI) Health Impairment (LD) Specific Learning Disability (ME) Intellectual Disability (MU) Multiple Impairments (OI) Orthopedic Impairment (SL) Speech/Language Impairment (TB) Traumatic Brain Injury (VH) Visual Impairment/Blind	Alphanumeric, 2 characters	planState.disability1	Student Information > Special Ed > Documents > IEP > Primary Disability
Age 3	Students age 3 as of the Count Date and have an IEP disability. Students must have an active NV Data Entry IEP on or before the date entered in the Count Date field on the extract editor.	Numeric	Calculated, not dynamically stored	Census > People > Demographics > Person Information > Birth Date
Age 4	Students age 4 as of the Count Date and have an IEP disability. Students must have an active NV Data Entry IEP on or before the date entered in the Count Date field on the extract editor.	Numeric	Calculated, not dynamically stored	Census > People > Demographics > Person Information > Birth Date
Age 5	Students age 5 as of the Count Date and have an IEP disability. Students must have an active NV Data Entry IEP on or before the date entered in the Count Date field on the extract editor.	Numeric	Calculated, not dynamically stored	Census > People > Demographics > Person Information > Birth Date
Age 6	Students age 6 as of the Count Date and have an IEP disability. Students must have an active NV Data Entry IEP on or before the date entered in the Count Date field on the extract editor.	Numeric	Calculated, not dynamically stored	Census > People > Demographics > Person Information > Birth Date
Age 7	Students age 7 as of the Count Date and have an IEP disability. Students must have an active NV Data Entry IEP on or before the date entered in the Count Date field on the extract editor.	Numeric	Calculated, not dynamically stored	Census > People > Demographics > Person Information > Birth Date
Age 8	Students age 8 as of the Count Date and have an IEP disability. Students must have an active NV Data Entry IEP on or before the date entered in the Count Date field on the extract editor.	Numeric	Calculated, not dynamically stored	Census > People > Demographics > Person Information > Birth Date
Age 9	Students age 9 as of the Count Date and have an IEP disability. Students must have an active NV Data Entry IEP on or before the date entered in the Count Date field on the extract editor.	Numeric	Calculated, not dynamically stored	Census > People > Demographics > Person Information > Birth Date
Age 10	Students age 10 as of the Count Date and have an IEP disability. Students must have an active NV Data Entry IEP on or before the date entered in the Count Date field on the extract editor.	Numeric	Calculated, not dynamically stored	Census > People > Demographics > Person Information > Birth Date
Age 11	Students age 11 as of the Count Date and have an IEP disability. Students must have an active NV Data Entry IEP on or before the date entered in the Count Date field on the extract editor.	Numeric	Calculated, not dynamically stored	Census > People > Demographics > Person Information > Birth Date
Age 12	Students age 12 as of the Count Date and have an IEP disability. Students must have an active NV Data Entry IEP on or before the date entered in the Count Date field on the extract editor.	Numeric	Calculated, not dynamically stored	Census > People > Demographics > Person Information > Birth Date
Age 13	Students age 13 as of the Count Date and have an IEP disability. Students must have an active NV Data Entry IEP on or before the date entered in the Count Date field on the extract editor.	Numeric	Calculated, not dynamically stored	Census > People > Demographics > Person Information > Birth Date
Age 14	Students age 14 as of the Count Date and have an IEP disability. Students must have an active NV Data Entry IEP on or before the date entered in the Count Date field on the extract editor.	Numeric	Calculated, not dynamically stored	Census > People > Demographics > Person Information > Birth Date
Age 15	Students age 15 as of the Count Date and have an IEP disability. Students must have an active NV Data Entry IEP on or before the date entered in the Count Date field on the extract editor.	Numeric	Calculated, not dynamically stored	Census > People > Demographics > Person Information > Birth Date
Age 16	Students age 16 as of the Count Date and have an IEP disability. Students must have an active NV Data Entry IEP on or before the date entered in the Count Date field on the extract editor.	Numeric	Calculated, not dynamically stored	Census > People > Demographics > Person Information > Birth Date
Age 17	Students age 17 as of the Count Date and have an IEP disability. Students must have an active NV Data Entry IEP on or before the date entered in the Count Date field on the extract editor.	Numeric	Calculated, not dynamically stored	Census > People > Demographics > Person Information > Birth Date
Age 18	Students age 18 as of the Count Date and have an IEP disability. Students must have an active NV Data Entry IEP on or before the date entered in the Count Date field on the extract editor.	Numeric	Calculated, not dynamically stored	Census > People > Demographics > Person Information > Birth Date
Age 19	Students age 19 as of the Count Date and have an IEP disability. Students must have an active NV Data Entry IEP on or before the date entered in the Count Date field on the extract editor.	Numeric	Calculated, not dynamically stored	Census > People > Demographics > Person Information > Birth Date
Age 20	Students age 20 as of the Count Date and have an IEP disability. Students must have an active NV Data Entry IEP on or before the date entered in the Count Date field on the extract editor.	Numeric	Calculated, not dynamically stored	Census > People > Demographics > Person Information > Birth Date
Age 21	Students age 21 as of the Count Date and have an IEP disability. Students must have an active NV Data Entry IEP on or before the date entered in the Count Date field on the extract editor.	Numeric	Calculated, not dynamically stored	Census > People > Demographics > Person Information > Birth Date
Age 22	Students age 22 as of the Count Date and have an IEP disability. Students must have an active NV Data Entry IEP on or before the date entered in the Count Date field on the extract editor.	Numeric	Calculated, not dynamically stored	Census > People > Demographics > Person Information > Birth Date
Total	Total number of students age 3 - 22 in each group.	Numeric	Calculated, not dynamically stored	N/A

Special Ed Count Day Detail Report

The Special Ed Count Day Detail Report displays student disability, census and IEP information for each qualifying student within the reporting calendar(s) as of the Count Date entered on the report editor.

Special Ed Count Day Detail Report Layout

Element	Description	Type, Format and Length	Campus Database	Campus Application
District Number	The District Number on the student's primary enrollment.	Numeric, 3 digits	District.number	System Administration > Resources > District Information > Number
District Name	The District Name on the student's primary enrollment.	Alphanumeric, 40 characters	District.name	System Administration > Resources > District Information > Name
State School Number	The school number on the student's primary enrollment.	Numeric, 7 digits	School.number	System Administration > Resources > School > Number
School Name	The school name of the student's primary enrollment.	Alphanumeric, 4 characters	school.name	System Administration > Resources > School > School Detail > Name
State Unique ID	State Assigned student ID.	Numeric, 10 digits	Person.stateID	Census > People > Demographics > Student State ID
StudentID	District-assigned student identification number.	Numeric	Person. studentNumber	Census > People > Demographics > Person Identifiers > Student Number
Last Name	Student's legal last name.	Alphanumeric, 30 characters	Identity.lastName	Census > People > Demographics > Person Information > Last Name
First Name	Student's legal first name.	Alphanumeric, 30 characters	Identity.firstName	Census > People > Demographics > Person Information > First Name
Birth Date	The student's date of birth.	Alphanumeric, 10 characters MM/DD/CCYY	Identity.birthDate	Census > People > Demographics > Person Information > Birth Date
Primary Disability	The student's primary disability.The Standard Code from the following Primary Disability Codes table reports.	Alphanumeric, 2 characters	planState.disability1	Student Information > Special Ed > Documents > IEP > Primary Disability
Special Ed Setting	The student's Special Ed Setting. The Standard Code from the following Special Ed Setting Codes table reports.	Alphanumeric, 3 characters	planState. specialEdSetting	Student Information > Special Ed > Documents > Plan Outline > Enrollment Status
IEP Begin Date	The start date of the IEP.	Date, 10 characters MMDDYYYY	Plan.startDate	Student Information > SPED > Documents > IEP > Enrollment Status > IEP Services will Begin
IEP End Date	The end date of the IEP.	Date, 10 characters MMDDYYYY	Plan.endDate	Student Information > SPED > Documents > IEP > Enrollment Status > Anticipated Duration of Services
Reevaluation Date	The student's reevaluation date.	Date, 10 characters MMDDYYYY	SEPlan. threeEvalDate	Student Information > SPED > Documents > IEP > Enrollment Status > Anticipated 3-Yr Reevaluation date
Grade	The student's grade level as of the Count Date selected on the extract editor.	Alphanumeric, 2 characters	Enrollment.grade	Student Information > General > Enrollments > Grade; System Administration > Calendar > Calendar > Grade Levels > Grade Level Editor > Grade Level Detail > State Grade Level
Age	The student's age as of the Count Date selected on the extract editor.	Numeric, 2 characters	Identity.birthDate	Census > People > Demographics > Person Information > Birth Date
School Name	The school name of the student's primary enrollment.	Alphanumeric, 60 characters	school.name	System Administration > Resources > School > School Detail > Name
School Code	The school code of the student's most current primary enrollment.	Numeric, 6 characters	school.number	System Administration > Resources > School > School Detail > State School Number
Race Ethnicity	The student's race/ethnicity. Report values are based on selections made in the Federal Race/Ethnicity wizard. The Standard Code from the following Race Ethnicity Codes table reports.	Alphanumeric, 1 character	Identity. raceEthnicity	Census > People > Demographics > Person Information > State Primary Race
Gender	The student's gender. Valid reporting options include: M: Male F: Female	Alphanumeric, 1 character	Identity.gender	Census > People > Demographics > Person Information > Gender
LEP Status	The student's LEP status. LEP reports when the Program Status Standard Code is EL and an Identified Date prior to the Count Date. the Program Status Standard Code is EL and the Program Exit Date is equal to pr prior to the Count Date on the extract editor. If the student does not meet either criteria mentioned above, NLEP reports.	Code, 4 characters	EnrollmentNV. lepEntryDate	Student Information > General > Enrollments > State Reporting Fields > LEP Entry Date

Race Ethnicity Codes

Code	Name	Standard Code
A	Asian or Pacific Islander	AS7
B	Black	BL7
C	Caucasian	WH7
H	Hispanic	HI7
I	Native American	AM7
M	Multiracial	MU7
P	Native Hawaiian or Other Pacific Islander	PI7

Special Ed Setting Codes

Code	Name	Standard Code
E1	Reg EC Prog >= 10 hrs wk/srvcs in Reg EC	REC10YSVCS
E2	Reg EC Prog >= 10 hrs wk/srvcs in Other Loc	REC10YOTHLOC
E3	Reg EC Prog <= 10 hrs wk/srvcs in Reg EC	REC09YSVCS
E4	Reg EC Prog <= 10 hrs wk/srvcs in Other Loc	REC09YOTHLOC
E5	SPED in Separate Class	SC
E6	SPED in Separate School	SS
E7	SPED in Residential Facility	RF
E8	Home	H
E9	Service Provider Location	SPL
B9	Regular class 80-100%	RC80
B10	Regular class 40-79%	RC79TO40
B11	Regular class 0-39%	RC39
B12	Separate school	SS
B13	Residential Facility	RF
B14	Homebound/Hospital	HH
B15	Correctional facilities	CF
B16	Parentally placed in a private school	PPPS

Primary Disability Codes

Code	Name	Standard Code
ME	Intellectual Disability	MR
AH	Hearing Impairment/Deaf	HI
SL	Speech/Language Impairment	SLI
VH	Visual Impairment/Blind	VI
EH	Emotional Disturbance	EMN
OI	Orthopedic Impairment	OI
HI	Health Impairment	OHI
LD	Specific Learning Disability	SLD
DB	Deaf/Blind	DB
MU	Multiple Impairments	MD
AU	Autism Spectrum Disorder	AUT
TB	Traumatic Brain Injury	TBI
DD	Developmental Delay	DD

Special Ed Count Day Report (Nevada)