Classic Path: ME State Reporting > New State ID Import
Search Terms: New State ID Import
The New State ID Import tool is used to write new State Student IDs assigned by MEDOE to the database.
Image 1: Maine New State ID Import
Import Logic
The following logic is used when importing data:
- A student's SAUID, Last Name, First Name, Gender, and Birthdate must all match existing data.
- If multiple students match SAUID, Last Name, First Name, Gender, and Birthdate data, and Student Number and Middle Name match or are null, an error will report.
- If there is a value for School Student ID it must match existing data.
- If there is a value for Middle Name it must match existing data.
- A student must have no value entered for State Student ID in order for a value to be written to the database.
- The file to be imported must exist in either CSV or TXT format.
- The file to be imported must contain 11 columns.
The Import will only write a State ID value to the database for student(s) who do not have a State ID.
A Summary Report is provided upon Upload.
Importing Data
- Select the Import Mode:
- Validate and Test File - Selecting this option will test the file for any importing errors and generate a summary report of data. No data is imported into Campus.
- Load Partial File - Selecting this option will import Student State IDs for students who have null Student State ID values in Campus.
- Click the Browse... button.
- Browse and select the import file.
- Click the Upload button. A summary report will appear in a separate window.
Import File Data Elements
The import will accept and import the following data elements:
Element | Description | Type, Format and Length | Campus Database and UI Location |
|---|---|---|---|
| Row Number | Filler field. This field is not imported or used to match. | N/A | N/A |
| SAUID | This SAUID must match the value for the State District Number associated with the student's enrollment record. | Numeric, 1-4 digits | District.number System Administration > Resources > District Info > State District Number |
| School Student ID | This School Student ID must match the value for the Local Student Number associated with the student's enrollment record. | Numeric, 10 digits | Person.studentNumber Census > People > Demographics > Person Identifiers > Local Student Number |
| Last Name | This Last Name must match the value for the Legal Last Name associated with the student's Identity record. If Legal Last Name is null, this value must match the student's Last Name on the student's Identity record. | Alpha, 50 characters | Identity.lastName Identity.legalLastName Census > People > Identities > Identity Information > Last Name Census > People > Identities > Protected Identity Information > Legal Last Name |
| First Name | This First Name must match the value for the Legal First Name associated with the student's Identity record. If Legal First Name is null, this value must match the student's First Name on the student's Identity record. | Alpha, 50 characters | Identity.firstName Identity.legalFirstName Census > People > Identities > Identity Information > First Name Census > People > Identities > Protected Identity Information > Legal First Name |
| Middle Name | This Middle Name must match the value for the Legal Middle Name associated with the student's Identity record. If Legal Middle Name is null, this value must match the student's Middle Name on the student's Identity record. | Alpha, 50 characters | Identity.middleName Identity.legalMiddleName Census > People > Identities > Identity Information > Middle Name Census > People > Identities > Protected Identity Information > Legal Middle Name |
| Gender | If Legal First Name in not NULL on the student's active Identity record, match on Identity Legal Gender and report student's Legal Gender
| 1 character | Identity.gender Identity.legalGender Census > People > Identities > Identity Information > Gender Census > People > Identities > Protected Identity Information > Legal Gender |
| BirthDate | This Birth Date must match the Birth Date on the student's Identity record. | Datefield YYYYMMDD | Identity.birthDate Census > People > Identities > Identity Information > Birth Date |
| Grade | The student's grade. This field is not imported or used to match. | Alpha, 2 characters Numeric, 2 digits | N/A |
| State Student ID | The identification number of the student assigned and maintained by the state. If all Import Logic passes, this value will be written to the database. | Numeric, 9 digits | Person.stateID Census > Demographics > Student State ID |
| Resolved Name | Student Formatted Name value found in MDOE for “EXACT MATCH” and “MATCH” Status types. This field is not imported or used to match. | N/A | N/A |
| Start Status | The reason the student started school. This field does not currently import data. | N/A | N/A |
| Status | The status returned by MEDOE. This field is not imported or used to match. | N/A | N/A |
| Message | The message returned by MEDOE. This field is not imported or used to match. | N/A | N/A |
