NC Legislative Class Size Collection

Tool Search: NC LCS Collection

The Legislative Class Size Collection (LCS) is a series reports based on a snapshot of data taken on the last day of October and the last day of February of each school year.

The Fall Submission is taken on October 31.
The Spring Submission is taken on the last day of February.
Unofficial submissions are taken monthly.

See the LCS Global Logic PDF for more information.

Screenshot of the NC LCS Collection, located at Reporting, NC State Reporting

NC Legislative Class Size Collection

Official Submission vs. Unofficial File Generation

The LCS Report Editor includes three Report Types, three Grade Level Groups, and two Violation Types, plus three options for the Snapshot Period. The selections determine whether the file is an Official Submission to the state or an Unofficial File that is generated.

The following table lists the Report Types and the selections needed to generate the report for an Official Submission or an Unofficial File Generation.

What makes a report an Official Submission?

Official Submissions have the Review and Submit Verification buttons next to the Generate button.
Official Submissions create a data snapshot when first generated and use DIS functionality.
Official Submissions are submitted for the last day of October (Fall) and the last day of February (Spring).

What makes a report an Unofficial File Generation?

Unofficial Files (usually) only have the Generate button available. Review and Submit Verification buttons do not display.
Unofficial Files do not require the data snapshot and is not needed for Review. The report may still be generated, but they do not need the data snapshot as part of their process.
Unofficial Files are generated at any time, using the No Snapshot as the Snapshot Period or not selecting a Snapshot Period.
Unofficial Files are used to review the current state of data or for debugging purposes.

Report Editor

Data Element	Description
Setup
Search Calendars	Search field to narrow the list of calendars to select. Use the Expand All/Collapse All. Place a checkbox next to the desired school.
Show Active Year Only	When set to ON, only those calendars for the current school year are available for selection. When set to OFF, all calendars from all school years are available for selection.
Report Options
Report Type	Indicates which LCS report generates. Class Size Class Size Unofficial (K-3) (4-8) Class Size Report - Official and Unofficial (K-13) Class Size Violations - Unofficial (K-3) Class Size Average (K-3) (4-8) Program Enhancement Teachers Report - Official and Unofficial (K-13)
Snapshot Period	Indicates for what period the report was generated. Options are: No Snapshot (Unofficial) Fall Spring The value chosen for the Snapshot Period determines the values in the Effective Date field.
Grade Level Grouping	Indicates which grade levels are included. For the Program Enhancement Teachers report, the only option is K-13.
Only return classes with 0 students	When marked, only those course sections with no students scheduled into them are included in the report. This option displays when the Snapshot Period is set to No Snapshot (Unofficial). When submitting the data to the state, this field should not be selected. This option does not display for State Edition.
Effective Date	Indicates the date used to determine which students appear in the report. When the Snapshot Period field is set to No Snapshot (Unofficial), a date can be entered manually for the effective date. When the Snapshot Period field is set to Fall, the Effective Date is autopopulated to 10/31/YYYY, where YYYY indicates the selected calendar year. This date cannot be changed. When the Snapshot Period field is set to Spring, the Effective Date is autopopulated to 02/28/YYYY, where YYYY indicates the selected calendar year. This date cannot be changed.
Output Options
Report Processing	To generate the report immediately, select the Generate Now option. To choose when the report generates, use the Submit to Batch option. Submit to Batch is useful when generating the report for several calendars or for reporting more significant amounts of data being reported. See the Batch Queue article for more information. Districts need to follow these steps: Generate the report to create a snapshot of data. Select the same information as chosen when generating the report, but now choose Review. This pulls the data from the previously created snapshot. Submit the reviewed data to the state using the Submit Verification option.
Format Type	Determines in which format the report generates - CSV or HTML.

Data Setup

Before generating the LCS reports, verify that the following information is entered on Courses and Sections.

Required Data	Information
The State Course Code and the Department fields are populated on the Course Information editor.	Course Information - State Course Code Course Information - Department
The Section Number is populated on the Section Information editor.	Section Information - Section Number
The Primary Teacher is entered on the Section Staff History tool All staff entered as Primary Teachers are considered Lead Teachers. (first image) Staff entered as Teacher or Section Staff must have a Role of SLT: Secondary Lead Teacher or TOR: Teacher of Record to be identified as a Lead Teacher. (second image)	Section Staff History - Primary Teacher Section Staff History - Secondary Lead Teacher Role

Required Data

Information

The State Course Code and the Department fields are populated on the Course Information editor.

Screenshot of the State Code on the General Course Information card. Course Information - State Course Code

Screenshot of the Department field on the Scheduling card.

Course Information - Department

The Section Number is populated on the Section Information editor.

Screenshot of the Section Information editor, highlighiting the required Section Number field.

Section Information - Section Number

The Primary Teacher is entered on the Section Staff History tool

All staff entered as Primary Teachers are considered Lead Teachers. (first image)
Staff entered as Teacher or Section Staff must have a Role of SLT: Secondary Lead Teacher or TOR: Teacher of Record to be identified as a Lead Teacher. (second image)

Screenshot of the Section Staff History tool showing the Primary Teacher record.

Section Staff History - Primary Teacher

Screenshot of a teacher assigned as a Secondary Lead Teacher

Section Staff History - Secondary Lead Teacher Role

Combined and Pull-Out Classes

Each distinct reportable section reports one record. However, Combined or Pull-Out classes could also need to be reported as one record.

Combined Class logic is used when multiple matching Sections from different Courses must be reported as one record.
Pull-out Class logic is used when multiple Sections of the same Course must report as one record.

Combined Classes	Pull-Out Classes
State Course Codes for a Combined Class must be one of the following: K-3: 10502Z0, 10512Z0, 10522Z0, or 10532Z0 4-8: 10542Z0, 10552Z0, 10562Z0, 10572Z0, or 10582Y0 Matching sections must have the same section number. Matching sections must have the same Primary Teacher. Matching sections must have the same Section Schedule Placement. These classes must be scheduled identically, using the same Schedule Structure, for the same Term/s, and during the same Period/s.	Typical class Sections have a Section Number with a maximum length of three digits; a Pull-out Section of the class will prefix the original class section number with a 1 in the thousandth position, making all Pull-out class Section Numbers four digits. Example 1 A typical class Section has a Section Number = 1. A pull-out class for that Section must have a Section Number = 1001. Example 2 A typical class Section has a Section Number = 347. A pull-out class for that Section must have a Section Number = 1347. When the original section of a class is grouped with a pull-out section, the resulting record returns the Primary Teacher of the original class. The Teacher Count will only reflect the Pull-out section’s Primary Teacher. Students from both sections are summed for the student count. When the original section or the pull-out section has no students scheduled, while the other does, these sections will not be grouped. The original section will report as a stand-alone record, and the no students rostered section will report when the ‘Only return classes with 0 students’ option is selected on the extract editor. Sections must have the same primary teacher on the snapshot date.

Combined Classes

Pull-Out Classes

State Course Codes for a Combined Class must be one of the following:
- K-3: 10502Z0, 10512Z0, 10522Z0, or 10532Z0
- 4-8: 10542Z0, 10552Z0, 10562Z0, 10572Z0, or 10582Y0
Matching sections must have the same section number.
Matching sections must have the same Primary Teacher.
Matching sections must have the same Section Schedule Placement.
- These classes must be scheduled identically, using the same Schedule Structure, for the same Term/s, and during the same Period/s.

Typical class Sections have a Section Number with a maximum length of three digits; a Pull-out Section of the class will prefix the original class section number with a 1 in the thousandth position, making all Pull-out class Section Numbers four digits.

Example 1
- A typical class Section has a Section Number = 1.
- A pull-out class for that Section must have a Section Number = 1001.
Example 2
- A typical class Section has a Section Number = 347.
- A pull-out class for that Section must have a Section Number = 1347.

When the original section of a class is grouped with a pull-out section, the resulting record returns the Primary Teacher of the original class. The Teacher Count will only reflect the Pull-out section’s Primary Teacher. Students from both sections are summed for the student count.

When the original section or the pull-out section has no students scheduled, while the other does, these sections will not be grouped. The original section will report as a stand-alone record, and the no students rostered section will report when the ‘Only return classes with 0 students’ option is selected on the extract editor.

Sections must have the same primary teacher on the snapshot date.

NC Legislative Class Size Collection

Official Submission vs. Unofficial File Generation

Report Editor

Data Setup

Combined and Pull-Out Classes

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