Record 2 - Enrollment and Reenrollment (Kentucky)

PATH: KY State Reporting > SAAR Reports > R2 Enrollment Reenrollment

The R2-Enrollment/Reenrollment Report (Annual report, enrollment counts) returns a count of each enrollment in the selected school(s).

Image 1: R2 Enrollment/Reenrollment Report Editor

Report Logic

This report includes over age and under age students. Students meeting any of the following criteria are not reported:

  • Students marked "Perkins Only."
  • Students marked "State Exclude" on enrollment, calendar or grade.
  • Students in grade levels 95, 96, 97, 98 and 99. These grades will not be used in calculations or displayed as line items.

Counts each enrollment code once. If a student is dual-enrolled in two different calendars simultaneously, they will be counted for each enrollment.

  • Includes all enrollment codes.

Generating the Report

  1. Select the desired Report Type. Report Selection options vary depending on the Report Type selected. 
  2. Select the Extract Format from the dropdown list.
  3. Enter a Date Range to review data for one or more school months or select which school months should be included in the report. Leaving the Date Range blank reports the entire year.
  4. Mark the R2 Enrollment and Reenrollment checkbox. 
  5. Select the appropriate Calendars to include in the report.
  6. Select the appropriate Grade (or select an Ad Hoc Filter)
  7. Specify 5 Low Attendance Days by selecting the Load 5 Low Att. Days button (optional).
  8. Select Validation Report to see if the report has been set up correctly.
  9. Select the Generate Report Button. The report will appear in a separate window in the specified Extract Format.

For more information about the SAAR Extract Editor see the SAAR (Kentucky) article.

Image 2: R2 Enrollment/Reenrollment Report

Report Layout

Element Name

Description

Type, Format and Length

Campus Database

Campus Interface

District Number

Identifies the district's unique  identification number.

Numeric, 3 digits

XXX

district.number

System Administration > Resources > District Information

School Number

Identifies the school's unique identification number.

Numeric, 3 digits

XXX

school.number

System Administration > Resources > School > Location Number

Year

Identifies the last two digits of the School year (i.e. 2009-2010 = 10).

Numeric, 2 digits

XX

calendar.endYear

System Administration > Calendar > Calendar > End Date

Calendar ID

Identifies the start date for month 1 of the school's calendar.

Alphanumeric, 8 characters

YYYYMMDD

schoolMonth.startDate

System Administration > Calendar > Calendar > Start Date

Record Code

Identifies the record's code number.

Reports as 2.

Numeric, 1 digit

Calculated, not dynamically stored

Calculated, not dynamically stored

Grade

Identifies the student's grade level.

Alphanumeric, 2 characters

XX

gradeLevel.stateGrade

System Administration > Calendar > Calendar > Grade Level > State Grade Level Code

E1

Count of unduplicated enrollments with start status of E01.

Numeric, 3 digits

XXX

Enrollment.startStatus = E01

Student Information > General > Enrollment > Start Status

E2

Count of unduplicated enrollments with start status of E02.

Numeric, 3 digits

XXX

Enrollment.startStatus = E02

Student Information > General > Enrollment > Start Status

E3

Count of unduplicated enrollments with start status of E03.

Numeric, 3 digits

XXX

Enrollment.startStatus = E03

Student Information > General > Enrollment > Start Status

R1

Count of unduplicated enrollments with start status of R01.

Numeric, 3 digits

XXX

Enrollment.startStatus = R01

Student Information > General > Enrollment > Start Status

R2

Count of unduplicated enrollments with start status of R02.

Numeric, 3 digits

XXX

Enrollment.startStatus = R02

Student Information > General > Enrollment > Start Status

R6

Count of unduplicated enrollments with start status of R06.

Numeric, 3 digits

XXX

Enrollment.startStatus = R06

Student Information > General > Enrollment > Start Status

R20

Count of unduplicated enrollments with start status of R20.

Numeric, 3 digits

XXX

Enrollment.startStatus = R20

Student Information > General > Enrollment > Start Status

R21

Count of unduplicated enrollments with start status of R21.

Numeric, 3 digits

XXX

Enrollment.startStatus = R21

Student Information > General > Enrollment > Start Status

E98

Count of unduplicated enrollments with start status of E98.

Numeric, 3 digits

XXX

Enrollment.startStatus = E98

Student Information > General > Enrollment > Start Status